The purpose of the Truancy and Chronic Absenteeism Summary is to provide a summary of student absences to assist school personnel with Truancy and Chronic Absenteeism policies. Users should verify each absence before implementing actions based on district policy and the current rules for habitual truant and/or excessive absences.
Truancy and Chronic Absenteeism Summary
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On the Start Page, select a group of students.
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Click Functions and, under Ohio State Functions, click Truancy and Chronic Absenteeism Summary.
Parameters and Thresholds are provided to assist with filtering information. The Start Date and End Date are set to encompass the start of school until the current date; both dates can be changed if required. Threshold defaults are set to 50% of the previously defined maximum allowable hours absent. Individual users can override the at risk defaults for their summary pages, but not notifications. After editing a threshold, click Save Custom Defaults. Click Apply to generate results based on the selected parameters. -
Review the key for absence statuses: May Require Notification meets or exceeds maximum hours, At Risk reaches or exceeds the set threshold, and Not At Risk does not reach the set threshold.
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In the Truancy and Chronic Absenteeism Summary page, click the plus sign icon to open the Basic Filter. You can choose to filter by any field. A counter shows how many students are listed from the original selection and how many students are hidden because they have no enrollment or attendance data in the selected date range. When you apply or clear filters, this student list changes accordingly.
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Use Show excluded students to include students who are hidden from the summary and queued download because they do not have data in the selected time period.
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Click the Expand icon to expand the window and see details for the Total Absences and Unexcused Absences status categories. When expanded, the summary includes the following columns: Total Absences Status, Total Excused Absence Hours per Year, Total Absence Hours Per Year, Total Possible Hours, Total Year Absence Percentage, Unexcused Absences Status, Consecutive Unexcused Absence Hours, Unexcused Absence Hours Per Month, and Unexcused Absence Hours Per Year. To collapse the window, click the Collapse icon.
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Click the student's name link to display the student's detailed attendance information.
Navigating:
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To collapse an expanded student row, click the student's name.
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To load the student into a new window while still maintaining the Truancy and Chronic Absenteeism Summary page, click the arrow icon next to the student's name.
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The bottom of the page displays the pagination information. To set the number of rows per page, enter a value in the Rows/Page field. If you want to save your selection, click Set Current Selection.
Working with columns:
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Click the column header to sort by that column.
Blank columns are shaded to highlight the fact that the column is blank.
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The month column displays totals for the current calendar month.
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The Actions column displays the code associated with the most recent truancy or excessive absence event for the student.
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A plus sign (+) in the Consecutive Unexcused Absence Hours column indicates that the unexcused absences are on-going as of the present time. The absence of a plus sign indicates that the string of consecutive unexcused absence hours has been broken.
Truancy downloads now run through Report Queue. Queue the export from the summary page and you will be taken straight to the queue page, where the finished CSV will appear once processing completes.
Edit Truancy Default Prefs
Use the Edit Truancy Default Prefs form to manage the district-wide threshold settings used by the Truancy and Chronic Absenteeism Summary. These settings apply across the district. The threshold values shown under the key banner on the summary page can be overridden by individual users for their own summary pages; however, notification thresholds cannot be overridden by users and must be maintained in Edit Truancy Default Prefs.
If a user has not overridden the at-risk thresholds on the summary page, the summary uses the district-wide values set in Edit Truancy Default Prefs.