PowerSchool SIS Ohio
PowerSchool SIS Ohio
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Mass Update Gifted — User Guide

Path: District Management > Compliance > Mass Update Gifted

Mass updates permanently write data across many students at once. There is no mass delete/undo. Verify selections and year before submitting.

What this page does

This tool creates or updates gifted records in bulk based on how you scope your update:

  • Grade Level: District-wide screening updates for one or more grade levels.

  • Current Selection: Targeted updates for a specific set of students you selected first.

When to use each mode

Grade Level mode

  • Use for district-wide screening by grade.

  • Only Screening options can be updated in this mode.

  • Required:

    Active as of

    • Updates students in the selected grade(s) who were active on that date.

    • Includes only students with District Relationship = 1 and Percent of Time > 0 on that date.

Current Selection mode

  • Use for a specific building or custom group of students.

  • All fields can be updated in this mode (including non-screening fields).

  • No Active as of date is required (your selection defines the scope).

  • Recommended when multiple elementary buildings exist and only one building’s grade needs updates.

Fields available by mode

  • Fields only available with Current Selection

    • Assess

    • Identify

    • Serve

    • Identified Date

    • Student is Gifted

    • Student is Served

  • Screening fields

    • Available in both modes, but Grade Level mode allows only Screening updates.

Year and data scope rules

  • This page supports the current fiscal year and the most recent previous fiscal year only.

  • If you choose the previous year, the system updates the snap table for that year; the current year is not updated.

  • Use previous-year updates only if gifted records were not updated before End of Year Roll-Over and EMIS reporting is still open for that prior year.

Before you start

  • Decide your mode: Grade Level vs. Current Selection.
  • Confirm the Fiscal Year you intend to update.
  • If using Grade Level mode, determine the correct Active as of date (typically the screening test date).
  • If using Current Selection, create the student selection from the district start screen.
  • Verify you have accurate data—there is no mass delete.

Procedure A — Update Screening by Grade Level

  1. Open District Management > Compliance > Mass Update Gifted.

  2. Uncheck Current Selection (so you are in Grade Level mode).

  3. Select the Grade Level(s) to update.

  4. Enter the Active as of date (use the date the screening test was administered).

  5. Verify the Fiscal Year.

  6. Check the Screening area(s) that apply.

  7. Click Submit.

What you’ll see: the system first selects applicable students, then creates records, and finally displays a completion message with counts. Checked boxes reset after completion so you can run another update.

Procedure B — Update by Current Selection

  1. From the district start screen, create a student selection (the group you intend to update).

  2. Navigate to District Management > Compliance > Mass Update Gifted.

  3. Confirm Current Selection is checked (default when the page opens).

  4. Verify the Fiscal Year.

  5. Select the boxes you want updated for this selection of students. Enter any additional relevant data.

  6. Click Submit.

Identification Date safeguard: The Identification Date is written (e.g., to 202005) only when a student currently has no date. Existing Identification Dates are not overridden.

What you’ll see: the system gathers records and creates updates. Because you supplied the selection, there is no separate “Selecting Students” step. A completion message confirms counts when finished.

Tips and cautions

  • For a single building’s grade, use Current Selection to avoid updating other buildings.

  • Run smaller, well-defined batches and review completion messages to validate counts.

  • If you must update the prior fiscal year, confirm EMIS prior-year reporting is still open before proceeding.

Quick reference

  • Scope: District-wide (Grade Level) or Targeted (Current Selection)

  • Irreversible: No mass delete after submission

  • Years supported: Current and most recent previous

  • Grade Level mode: Requires Active as of date; updates only Screening; includes students active on that date with District Relationship = 1 and Percent of Time > 0

  • Current Selection mode: No Active as of date; all fields available, including Assess/Identify/Serve/Identified Date/Student is Gifted/Student is Served