Demographics
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Data Element | Additional Information | [Table]Field Name | Used in these Reports |
Name (last, first MI) | Enter the student’s name. Note: Use the format: LastName, FirstName MiddleName | [Students]LastFirst [Students]Last_Name [Students]First_Name [Students]Middle_Name | NOVA Resource: Student Legacy Reports: Student Special Education Caseload Manager Data Validation |
Legal Name | The student’s legal name. Note: These fields only need to be populated if the student’s legal name is different than their “preferred” name. | [StudentCoreFields]PSCore_Legal_Last_Name [StudentCoreFields]PSCore_Legal_First_Name [StudentCoreFields]PSCore_Legal_Middle_Name [StudentCoreFields]PSCore_Legal_Suffix | NOVA Resource: Student Legacy Reports: Student |
Home Address | The student’s home (or physical) address. | [Students]Street [Students]City [Students]State [Students]ZIP | NOVA Resource: StudentEducationOrganizationAssociation Legacy Reports: Student |
Mailing Address | The student’s mailing address. | [Students]Mailing_Street [Students]Mailing_City [Students]Mailing_State [Students]Mailing_ZIP | NOVA Resource: StudentEducationOrganizationAssociation Legacy Reports: Student |
DOB | Enter the student’s date of birth. Format: [M]M/[D]D/[YY]YY | [Students]DOB | NOVA Resource: Student Legacy Reports: Student Special Education Caseload Manager Data Validation |
Federal Ethnicity | Choose Yes or No for the Hispanic or Latino ethnicity. Note: Decline to State is not a valid option for New Mexico. | [Students]FedEthnicity = 1 | NOVA Resource: StudentEducationOrganizationAssociation Legacy Reports: Student Special Education Caseload Manager Data Validation |
Federal Race | Select one or more of the checkboxes to indicate the student’s race. Note: Decline to State is not an option for New Mexico. The values displayed on the page are the district race codes, however each should be mapped to a Federal ethnicity/race category. See the District Setup for more information. | [StudentRace]RaceCd = C, B, H, A, I, P | NOVA Resource: StudentEducationOrganizationAssociation Legacy Reports: Student Special Education Caseload Manager Data Validation |
Primary Tribe | If the student is of Native American heritage, select their primary tribe. | [S_NM_STU_X]Tribe | NOVA Resource: StudentEducationOrganizationAssociation Legacy Reports: Student |
Scheduling/Reporting Ethnicity | Choose the student’s primary race/ethnicity from the pop-up menu. | [Students]Ethnicity = C, B, H, A, I | NOVA Resource: No Longer Used Legacy Reports: Student Special Education Caseload Manager Data Validation |
Gender | Choose either female or male from the pop-up menu. Note: Female is stored as F and Male is stored as M. | [Students]Gender | NOVA Resource: Student Legacy Reports: Student Special Education Caseload Manager Data Validation |
Legal Gender | The student’s legal gender. Note: This field only needs to be populated if the student’s legal gender is different than their “preferred” gender. | [StudentCoreFields]PSCore_Legal_Gender | NOVA Resource: Student Legacy Reports: Student Special Education Caseload Manager Data Validation |
Student Number | Enter the student number. | [Students]Student_Number | Student Special Education Caseload Manager Data Validation |
Multiple Birth Status | Valid values:
| [S_NM_STU_X]MultBirthStatus | NOVA Resource: Student Legacy Reports: NA |
Preferred Name | The student’s preferred name. | [S_NM_STU_X]PreferredName | NOVA Resource: No Longer Used Legacy Reports: No Longer Used |
Preferred Gender | The student’s preferred gender. | [S_NM_STU_X]PreferredGender | NOVA Resource: No Longer Used Legacy Reports: No Longer Used |