Demographics

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Name (last, first MI)

Enter the student’s name.

Note: Use the format: LastName, FirstName MiddleName

[Students]LastFirst

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

NOVA Resource:

Student

Legacy Reports:

Student

Special Education Caseload Manager Data Validation

Legal Name

The student’s legal name.

Note: These fields only need to be populated if the student’s legal name is different than their “preferred” name.

[StudentCoreFields]PSCore_Legal_Last_Name

[StudentCoreFields]PSCore_Legal_First_Name

[StudentCoreFields]PSCore_Legal_Middle_Name

[StudentCoreFields]PSCore_Legal_Suffix

NOVA Resource:

Student

Legacy Reports:

Student

Home Address

The student’s home (or physical) address.

[Students]Street

[Students]City

[Students]State

[Students]ZIP

NOVA Resource:

StudentEducationOrganizationAssociation

Legacy Reports:

Student

Mailing Address

The student’s mailing address.

[Students]Mailing_Street

[Students]Mailing_City

[Students]Mailing_State

[Students]Mailing_ZIP

NOVA Resource:

StudentEducationOrganizationAssociation

Legacy Reports:

Student

DOB

Enter the student’s date of birth.

Format: [M]M/[D]D/[YY]YY

[Students]DOB

NOVA Resource:

Student

Legacy Reports:

Student

Special Education Caseload Manager Data Validation

Federal Ethnicity

Choose Yes or No for the Hispanic or Latino ethnicity.

Note: Decline to State is not a valid option for New Mexico.

[Students]FedEthnicity = 1

NOVA Resource:

StudentEducationOrganizationAssociation

Legacy Reports:

Student

Special Education Caseload Manager Data Validation

Federal Race

Select one or more of the checkboxes to indicate the student’s race.

Note: Decline to State is not an option for New Mexico.

The values displayed on the page are the district race codes, however each should be mapped to a Federal ethnicity/race category.  See the District Setup for more information.

[StudentRace]RaceCd = C, B, H, A, I, P

NOVA Resource:

StudentEducationOrganizationAssociation

Legacy Reports:

Student

Special Education Caseload Manager Data Validation

Primary Tribe

If the student is of Native American heritage, select their primary tribe.

[S_NM_STU_X]Tribe

NOVA Resource:

StudentEducationOrganizationAssociation

Legacy Reports:

Student

Scheduling/Reporting Ethnicity

Choose the student’s primary race/ethnicity from the pop-up menu.

[Students]Ethnicity = C, B, H, A, I

NOVA Resource:

No Longer Used

Legacy Reports:

Student

Special Education Caseload Manager Data Validation

Gender

Choose either female or male from the pop-up menu.

Note: Female is stored as F and Male is stored as M.

[Students]Gender

NOVA Resource:

Student

Legacy Reports:

Student

Special Education Caseload Manager Data Validation

Legal Gender

The student’s legal gender.

Note: This field only needs to be populated if the student’s legal gender is different than their “preferred” gender.

[StudentCoreFields]PSCore_Legal_Gender

NOVA Resource:

Student

Legacy Reports:

Student

Special Education Caseload Manager Data Validation

Student Number

Enter the student number.

[Students]Student_Number

Student

Special Education Caseload Manager Data Validation

Multiple Birth Status

Valid values:

• 0 - Not born with other siblings (default)

• 1 - Born with other siblings

[S_NM_STU_X]MultBirthStatus

NOVA Resource:

Student

Legacy Reports:

NA

Preferred Name

The student’s preferred name.

[S_NM_STU_X]PreferredName

NOVA Resource:

No Longer Used

Legacy Reports:

No Longer Used

Preferred Gender

The student’s preferred gender.

[S_NM_STU_X]PreferredGender

NOVA Resource:

No Longer Used

Legacy Reports:

No Longer Used