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Kansas Individual Data on Students (KIDS) Collection

Contents

Introduction

The Kansas Individual Data on Students (KIDS) Collection extracts are used to submit data, based on the collection cycle, to the Kansas Department of Education (KSDE). Select the appropriate school and current term (full year) from the top of the page before running these extracts.

KIDS extracts:

  • ASGT – Assignment
  • ENRL – Enrollment and Program Participation
  • QERY – Query Existing KIDS Data
  • SMSC – Small School Title Allocations
  • SPED – Special Education
  • EXIT – Exiting Students
  • KCANStudent Courses Roster
  • MILT – Military Dependent Students
  • TASC – Teacher and Student Connection
  • TEST – Assessment information
  • EOYA – End-of-Year Accountability

For more information about the KSDE KIDS project, refer to http://kidsweb.ksde.org/.

Report Output Detail

The extracts for ASGT, ENRL, QERY, SMSC, SPED, EXIT, MILT, TEST, and EOYA all use the same file layout. The documentation for each report details the reported fields. Additional information for each field is located below.

Field Ref

Data Element

Description

[Table]FieldName

Extract

Max Length

H1

Record Type

Always “TH”

N/A

All

2

H2

Extract Date

The date the file is created.

N/A

All

10

H3

Extract Time

The time the file is created.

N/A

All

8

H4

Transmission ID

An arbitrary number that matches the Trailer record (Field Ref T2).

N/A

All

10

H5

Version

Always “19.0”

N/A

All

10

H6

Delimiter Character

Always “0X09” to indicate that this is a comma-delimited file.

N/A

All

25

D1

Record Type

The collection cycle is entered at report runtime.

N/A

All

4

D2

Accountability School Identifier

The state-assigned school number. This is the school where the student is included for AYP/QPA accountability purposes; measures such as average daily attendance and state assessment scores are assigned to this school when determining AYP and QPA. You can find this identifier in the Kansas Educational Directory.

For ENRL, MILT, and SMSC records, if a student’s accountability data should not be included in the state’s AYP results, use one of the following building codes:

  • 0001 – When the student is included in the accountability results of another state.
  • 0002 – When the student attends an unaccredited private school or is homeschooled in all assessed content areas. This field must contain an accredited school building number if the student is a K-12 student who receives instruction in at least one assessed content area in an accredited school.
  • You may use the district central office number if the student's only instruction is from an approved public school district program, such as alternate education or a virtual learning program.

For EOYA and TEST records, this field must contain a valid School ID number belonging to an accredited school, 0001, or 0002. If the value is 0001 or 0002, then D16: Funding School must contain a valid School ID number or district central office.

For EXIT records, this field must contain a valid School ID number belonging to an accredited school. For no-show EXIT records, this School ID number is the previous year’s School ID number.

For ASGT records, this field must contain a valid School ID number, 0001 or 0002.

Note: You can use the district central office as the Accountability School only for adult students and pre-kindergarten students without an IEP.

[S_KS_STU_X]Accountability_School

[S_KS_REN_X]Accountability_School

[Students]SchoolID

All

4

D3

Resident District Identifier

The state-assigned district number where the student resides. Use the state district alphanumeric code number (for example, D0101). For out-of-state residences, use the two-letter state code for that State, for example, NE for Nebraska.

Note: Private schools may use the public district number in which the private school resides.

[Students]DistrictOfResidence

[ReEnrollments]DistrictOfResidence

All

5

D4

Legal Last Name

The student’s legal last name. The Legal Last Name field is reported if populated on the Kansas Student KIDS Information page. Otherwise, the last name is reported from the Demographics page.

[S_KS_STU_Demographic_X]Legal_Last_Name

[Students]Last_Name

All

60

D5

Legal First Name

The student’s legal first name. The Legal First Name field is reported if populated on the Kansas Student KIDS Information page. Otherwise, the first name is reported from the Demographics page.

[S_KS_STU_Demographic_X]Legal_First_Name

[Students]First_Name

All

60

D6

Legal Middle Name

The student’s legal middle name. The Legal Middle Name field is reported if populated on the Kansas Student KIDS Information page. Otherwise, the middle name is reported from the Demographics page.

[S_KS_STU_Demographic_X]Legal_MiddleName

[Students]Middle_Name

All

60

D7

Generation Code

The suffix used to denote the student’s generation in their family.

[S_KS_STU_Demographic_X]Generation_Code

All

10

D8

Gender

The student’s gender.

[Students]Gender

All

1

D9

Date of Birth

The student’s date of birth.

[Students]DOB

All

10

D10

Current Grade Level

The student’s current grade level.

The Grade Level Override field on the Kansas Student KIDS Information page is reported if populated.

Otherwise, the Grade Level field on the Edit [Current/Previous] Enrollment page is reported.

For details, refer to D10 Grade Level Business Rules.

For no-show exit students, the student’s previous grade level is reported.

[S_KS_STU_X]Grade_Level

[Students]Grade_Level


All

2

D11

Local Student Identifier

The student’s locally assigned identifier.

[Students]Student_Number

All

20

D12

Hispanic Ethnicity

Indicates whether the student’s ethnicity is Hispanic/Latino.

[Students]FedEthnicity

All

1

D13

State Student Identifier

The student’s state-assigned identifier.

[Students]State_StudentNumber

All

10

D14

Current School Year

The ending year of the current school year. For example, report 2018 for the 2017-2018 school year.

For no-show exit students, the previous school year is reported.

[Terms]LastDay

All

4

D15

Funding School

The state-assigned number for the school in which the student’s enrollment is counted for state funding and/or the Principal’s Building Report.

The Funding School field on the Kansas Student KIDS Information page is reported if populated. Otherwise, the alternate school number is reported if populated. Otherwise, the school number is reported.

If the district does not have a high school or has preschool students who are not assigned to a student, report the district central office building number.

For the ENRL records, report 0003 if the student attends a non-accredited Juvenile Correctional Facility.

For ENRL and SMSC records, if the Accountability School ID is 0001 or 0002, then the Funding School must contain the School ID of an accredited school or district central office.

[S_KS_STU_X]Funding_School

[S_KS_REN_X]Funding_School

[Schools]School_Number

[Schools]Alternate_School_Number

All

4

D16

Attendance School/Program Identifier

The state-assigned identifier for the school or program in which the student is physically located and completes state assessments.

The Attendance School/Program Identifier field on the Kansas Student KIDS Information page is reported if populated. Otherwise, the Alternate school number is reported if populated. Otherwise, the School number is reported.

For TEST records, this is the location where the student takes the state assessment.

For TEST, EXIT, and EOYA records, if the Accountability School ID is 0001 or 0002, then the attendance school/program identifier contains the School ID of an accredited school or district central office.

[S_KS_STU_X]Attendance_School

[Schools]School_Number

[Schools]Alternate_School_Number

All

4

D17

Virtual Education Student

Indicates whether the student participates in a virtual education school or program that is approved for state funding. To extract value, the student must have a grade level code of 05-18.

If both values 1 and 3 apply to the student, report value 3.

For more information, refer to Guidelines for Reporting Virtual Students at http://kidsweb.ksde.org/Documents

Valid values:

  • 0 - The student is not a Virtual Education Student and has not been during the current school year.
  • 1 - The student is currently a Virtual Education Student
  • 2 - The student is not currently a Virtual Education Student but has been at some point during the current school year.

[S_KS_STU_X]Virtual_Education

ENRL

MILT

EOYA

1

D18

School Entry Date

The date the student entered and began to receive instructional services in the school.

Notes:

  • If the student exits the school for more than two weeks, then reenrolls during the same school year, report the most recent entry date.
  • The School Entry Date field on the Kansas Student KIDS Information page is reported.

[S_KS_STU_X]School_Entry_Date

[S_KS_REN_X]School_Entry_Date

ASGT

ENRL

TEST

EOYA

SMSC

MILT

EXIT

SPED

10

D19

District Entry Date

The date the student entered and began to receive instructional services in the school district.

Notes:

  • If the student leaves the district for more than two weeks, then reenrolls in the district during the same school year, report the most recent entry date.
  • The District Entry Date field on the Kansas Student KIDS Information page is reported.

[S_KS_STU_X]District_Entry_Date

[S_KS_REN_X]District_Entry_Date

ASGT

ENRL

TEST

EOYA

SMSC

MILT

EXIT

SPED

10

D20

State Entry Date

The date the student entered and began to receive instructional services in Kansas.

Notes:

  • If the student leaves the state for more than two weeks, then reenrolls in the state during the same school year, report the most recent entry date.
  • The State Entry Date field on the Kansas Student KIDS Information page is reported.

[S_KS_STU_X]State_Entry_Date

ASGT

ENRL

TEST

EOYA

SMSC

MILT

EXIT

SPED

10

D21

Cumulative Number of Days in Membership

The number of days the student was enrolled in the school for the current school year.

Report full-day membership for half-day kindergarten students.

For no-show students, this number is calculated from the previous school year.

[Students]EntryDate

[Students]ExitDate

EOYA

SMSC

EXIT

5

D22

Cumulative Number of Days Attended

The number of days the student was present at the school for the current school year.

Report full-day attendance for half-day kindergarten students. Review additional guidance about troubleshooting attendance.

The student is considered absent if they miss more than 50% of the school day.

For no-show students, this number is calculated from the previous school year.

[Attendance]Date

EOYA

SMSC

EXIT

5

D23

Truant Student

Indicates whether the student was truant during the current school year. This value is calculated at report runtime based on Attendance Tracking and Notification settings.

The student is considered truant if they were truant:

  • 5+ days in semester 1
  • 5+ days in semester 2
  • 7+ days in the year
  • 3 days in a row

Valid values:

  • 0 - No
  • 1 - Yes

Notes:

  • If the student’s status changes between the end of the school year and June 30th, the school may report the student’s status as of June 30th.
  • For Truant Student field to calculate, run Refresh Attendance Tracking Data at the District (System Reports) and Truancy and Attendance Levels Reached at the School (System Reports) before generating the EOYA.

N/A

EOYA

1

Truant Student Override

If this field is populated with  “Yes,” 1 is extracted on the EOYA extract. If this field is not populated, the calculation for the Truant Student will take effect.

[S_KS_STU_X]Truant_Override

EOYA

1

D24

Minutes Enrolled

The number of minutes per day the student was enrolled in the district on September 20th and, if applicable, February 20th. The minutes exclude lunch and passing time to/from lunch. Passing time between classes is included.

The Minutes Override is reported if populated on the Kansas Student KIDS Information page. Otherwise, if the collection is ENRL and the student was present on September 20th of the current school year, then the total number of minutes entered at runtime for an average week is divided by five. If the student is marked as part-time, then the number of minutes entered at runtime is divided by five and then by two. The following criteria apply to this value:

  • Report zero for students in public schools that do not qualify for funding.
  • The KSDE divides this value by 360 for regular FTE students.
  • The KSDE divides this value by 300 for dual-enrolled students.
  • If the number of minutes per day varies or the student does not attend school five days per week, sum all minutes for a normal five-day week and divide by five.

[S_KS_STU_X]Minutes_Enrolled

ENRL

MILT

3

D25

Concurrent High School Enrollment

Indicates whether the student is enrolled in a second educational program on September 20th.

The student’s grade level code must be 15, 16, 17, or 18. If “GI” is chosen for field D34 (Gifted Student), then the grade level code can be 14, 15, 16, 17, or 18.

Valid values:

  • 0 – None
  • 1 – Any Kansas Board of Regents approved CTE course at a Technical College or Community College
  • 2 – Community College
  • 3 – State University
  • 4 – Private College
  • 5 – High School CTE program outside the main campus

[S_KS_STU_X]Concurrent_School

ENRL

MILT

1

D26

Exit/Withdrawal Date

The date of the student’s last day of enrollment or the day on which the student graduated.

The Exit/Withdrawal Date is reported if populated on the Kansas Student KIDS Information page. Otherwise, the Exit Date from the Edit [Current/Previous] Enrollment page is reported.

For no-show students, you should populate this field with the last day of the previous school year.

[S_KS_STU_X]Exit_Date

[S_KS_REN_X]Exit_Date

[Students]ExitDate

EXIT

10

D27

Exit/Withdrawal Type

The code indicates the circumstances under which the student exited from membership in the district or school.

The Exit/Withdrawal Type is reported if populated on the Kansas Student KIDS Information page. Otherwise, the Exit Code from the Edit [Current/Previous] Enrollment page is reported.

See Exit Codes for valid values.

[S_KS_STU_X]Exit_Type

[S_KS_REN_X]Exit_Type

[Students]ExitCode

EXIT

2

D28Unweighted Grade Point Average

The student’s unweighted cumulative GPA upon graduating from high school with a regular high school diploma.

This field is required when D28: Exit/Withdrawal Type = ‘8’.

Valid values:

  • 0.00 - 4.00

Unweighted GPA Definition:

  • 4.00 = A
  • 3.00 = B
  • 2.00 = C
  • 1.00 = D
  • 0.00 = F

Note: This field is only accepted for EXIT records with a D28: Exit/Withdrawal Type = ‘8’. All other submissions will receive an error.

Calculated

[StoredGrades]PotentialCrHrs

EXIT4
D29High School Credits EarnedIndicates the total number of credits earned towards high school graduation. [S_KS_STU_X]HS_Credits_Earned

ASGT

ENRL

QERY

SMSC

SPED

EXIT

MILT

TEST

EOYA

2
D30High School Credits Required to Graduate

Indicates the total number of credits required to qualify for high school graduation.


[S_KS_STU_X]HS_Credits_Graduate

ASGT

ENRL

QERY

SMSC

SPED

EXIT

MILT

TEST

EOYA

2
D31Dropout Diploma Completion Virtual StudentIndicates if the student has completed the high school diploma in virtual mode.[S_KS_STU_X]Dropout_Diploma_Virtual

ASGT

ENRL

QERY

SMSC

SPED

EXIT

MILT

TEST

EOYA

1

D32

Special Circumstances Transfer Choice

Indicates whether the student’s transfer is related to provisions of Federal law.

Valid values:

  • 0 – No transfer under these provisions
  • 2 – Transfer using unsafe school provision (applicable only when the student transfers to another school within the same district).

[S_KS_STU_X]Special_Circum_Xfer

[S_KS_REN_X]Special_Circum_Xfer

EOYA

1

D33

Comprehensive Race

The student’s race is based on their identification.

  • Position 1 – American Indian or Alaska Native
  • Position 2 – Asian
  • Position 3 – Black or African American
  • Position 4 – Native Hawaiian or Other Pacific Islander
  • Position 5 – White

Valid values:

  • 0 – No
  • 1 – Yes

[StudentRace]RaceCd

All

5

D34

Eligibility for National School Lunch Program and/or At-Risk Funding

Indicates whether the student is eligible for free or reduced lunch.

The Eligibility for the National School Lunch Program field is reported if populated. Otherwise, the Lunch status field from the Lunch page is reported.

Valid values:

  • 0 - Not Eligible
  • 1 - Eligible for Reduced Price Lunch - National School Lunch Program Application
  • 2 - Eligible for Free Lunch - National School Lunch Program Application
  • 3 - Eligible for Reduced Price Lunch - KSDE Household Economic Survey
  • 4 - Eligible for Free Lunch - KSDE Household Economic Survey

[S_KS_STU_X]National_School_Lunch

[S_KS_REN_X]National_School_Lunch

[Students]LunchStatus

[ReEnrollments]LunchStatus

ENRL

TEST

EOYA

MILT

EXIT

1

D35

Primary Disability Code

The student’s primary disability. Report this value if the student has an active Individual Education Plan (IEP).

Valid Values:

  • ND – No Disability
  • WD – Yes, is on an IEP and receives special ed services

[S_KS_STU_X]Primary_Disability

ASGT

ENRL

TEST

EOYA

MILT

EXIT

SPED

2

D36

Gifted Student Code

Indicates whether the student has an active Individual Education Plan (IEP) for giftedness.

Valid values:

  • Blank – None
  • GI Giftedness

[S_KS_STU_X]Gifted_Student

ASGT

ENRL

TEST

EOYA

MILT

EXIT

SPED

2

D37

Qualified for 504

Indicates whether the student is a handicapped person who has a physical or mental impairment.

Any student with a disability should report a value of 1.

Note: If the student’s status changes between the end of the school year and June 30th, the school may report the student’s status as of June 30th.

Valid values:

  • 0 – Not a 504 qualified student and has not been this school year
  • 1 – Currently a 504 qualified student
  • 2 – Not currently a 504 qualified student, but has been this school year

[S_KS_STU_X]Qualified_504

EOYA

1

D38

Residence of Homeless Student while Homeless

The nighttime residence of students who lacked a regular and adequate nighttime residence at any time during the current school year.

Valid values:

  • 0 – Not a homeless student
  • 1 – Accompanied homeless student doubled up
  • 2 – Accompanied homeless student stayed in hotel/motel
  • 4 – Accompanied homeless student stayed in shelters, transitional housing, or is awaiting foster care
  • 5 – Accompanied homeless student was unsheltered (car, parks, campgrounds, temporary trailer, or abandoned buildings)
  • 6 Unaccompanied homeless student doubled up
  • 7 Unaccompanied homeless student stayed in hotel/motel
  • 8 Unaccompanied homeless student stayed in shelters, transitional housing, or is awaiting foster care
  • 9 Unaccompanied homeless student was unsheltered (e.g. car, parks, or campgrounds)

For more information on reporting homeless student residency, refer to Guidelines for Reporting Homeless Students on the KIDS Project website.

[S_KS_STU_Demographic_X]Homeless_Residence

ENRL

EOYA

EXIT

TEST

MILT

1

D39K-12 Kansas At-Risk Program Participation

Indicates that the student is part of K-12 Kansas At-Risk Program.

Kansas At-Risk Program Participation field extracts for preschool students (grade level less than 0=KG)

[S_KS_STU_X]K12_Program_Participation

ASGT

ENRL

QERY

SMSC

SPED

EXIT

MILT

TEST

EOYA


1

D40

ESOL/Bilingual Program Entry Date

The date an English Language Learner (ELL) student qualifies for services in an English for Speakers of Other Languages (ESOL)/Bilingual program.

Note: This field only applies to ESOL or ESOL-eligible students.

[S_KS_STU_ELL_X]ESOL_Entry_Date

ENRL

TEST

MILT

EOYA

SPED

10

D41

First Entry Date into a School in the United States

The date the student first entered and began to receive instruction in a school or educational institution in the USA. If not known, choose a reasonable date.

Note: This field only applies to ESOL or ESOL-eligible students.

[S_KS_STU_X]USA_Entry_Date

ENRL

TEST

MILT

EOYA

10

D42

First Language

The student’s primary language.

[S_KS_STU_ELL_X]First_Language

ENRL

TEST

MILT

EOYA

2

D43

ESOL/Bilingual Program Participation Code

The type of ESOL/Bilingual Program in which the student participates.

Refer to ESOL/Bilingual Program Participation Codes for valid values.

[S_KS_STU_ELL_X]ESOL_Program_Code

ASGT

ENRL

TEST

EOYA

MILT

EXIT

1

D44Language Instruction Education Program TypeIndicates the type of English Language Instruction Education Program the student is receiving.[S_KS_STU_X]LANG_INST_EDU_PRGM_TYPEENRL2

D45

ESOL Bilingual Student Contact Minutes

The number of minutes the student received instruction in an ESOL/Bilingual program on September 20th and, if applicable, February 20th.

[S_KS_STU_ELL_X]ESOL_Minutes

ENRL

MILT

3

D46

Career and Technical Education Contact Minutes

The number of minutes a student received instruction in a state-funded career and technical education course on September 20th and, if applicable, February 20th.

This calculation includes minutes for normal schedule and block schedule courses that are identified as Vocational Courses. It excludes seminar minutes and minutes accrued at a post-secondary institution. This field is reported for high school students in grade levels 9, 10, 11, 12, and non-graded secondary.

If the D45 field is populated on the Student Information, State/Province - KS,  KIDS page, it overrides calculated minutes.

Note: Modified block schedule classes are not supported at this time.

[S_KS_STU_X]Tech_Ed_Minutes

Calculated

ENRL

MILT

3

D47

Title I Participation

Indicates whether the student received Title I services during the school year.

Note: If the student’s status changes between the end of the school year and June 30th, the school may report the student’s status as of June 30th.

Valid values:

  • 0 – Did not receive Title I services at any time during the school year.
  • 1 – Yes, currently receiving Title I services in a Title I school-wide.
  • 2 – Yes, received services in a Targeted Assisted school at some point during the school year.
  • 3 – Yes, attending a nonpublic school and receiving Title I services from the public school district.

[S_KS_STU_ X]Title_I_Participation

EOYA

1

D48

Miles Transported

The number of miles a student is transported, one way, at the school or district’s expense. The value is rounded off to the nearest tenth.

Note: Do not report transportation for special education students claimed on the Special Education Transportation Expense Form 308.

[S_KS_STU_X]Miles_Transported

ENRL

MILT

4

D49

Transportation FTE

The student’s round-trip transportation to school, to the nearest tenth. When the student is transported to and from school, the portion is 1.0. If the student is transported one way, the portion is 0.5.

Note: Do not report transportation for special education students claimed on the Special Education Transportation Expense Form 308.

[S_KS_STU_ X]Transport_FTE

ENRL

MILT

3

D50

Student’s Street Address

The street number and name of the address used for bus transportation on September 20th and, if applicable, February 20th. This field is required for all students transported 2.5 or more miles at the district’s expense and students participating in virtual education.

The Student’s Transportation Street Address is reported if populated on the Kansas Student KIDS Information page. Otherwise, the Street address from the Demographics page is reported.

[S_KS_STU_X]Transport_Address

[Students]Street

ENRL

MILT

30

D51

Student’s City

The city of the transport address. This field is required for all students transported 2.5 or more miles at the district’s expense and for students participating in virtual education.

The Student’s Transportation City is reported if populated on the Kansas Student KIDS Information page. Otherwise, the City from the Demographics page is reported.

[S_KS_STU_X]Transport_City

[Students]City

ENRL

MILT

20

D52

Student’s Zip Code

The zip code of the transport address. This field is required for all students transported 2.5 or more miles at the district’s expense and for students participating in virtual education.

The Student’s Transportation Zip Code is reported if populated on the Kansas Student KIDS Information page. Otherwise, the Zip from the Demographics page is reported.

[S_KS_STU_X]Transport_Zip

[Students]Zip

ENRL

MILT

10

D53

Non-Resident Transportation

Indicates whether the student is attending the district under an agreement by the district under KSA 72-1046b (over 2.5-mile law).

Valid values:

  • 0 – No
  • 1 – Yes

[S_KS_STU_X]Ten_Mile_Law

ENRL

MILT

1

D54

Military-Connected Student Indicator

Indicates whether the student has a parent or guardian who is on active duty or reserve in the U.S. military.

Valid values:

  • 0 – No
  • 1 – Student is a dependent of a member of the Active Duty Forces (full-time)
  • 2 – Student is a dependent of a member of the National Guard or Reserve Forces

[S_KS_STU_Demograpic_X]Military_Family

ENRL

TEST

EOYA

MILT

EXIT

1

D55

Immigrant Student

Indicates whether the student is an immigrant, defined as age 3 – 21, not born in any state in the U.S., and not in attendance in schools in the U.S. for more than three full academic years (including foreign exchange students).

Note: For EOYA, if the student’s status changes between the end of the school year and June 30th, the school may report the student’s status as of June 30th.

Valid values:

  • 0 – No
  • 1 – Yes, and receiving Title III Immigrant Services
  • 2 Yes, but not receiving Title III Immigrant Services

[S_KS_STU_Demographic_X]Immigrant_Status

ENRL

EOYA

MILT

1

D56

Country of Birth

Indicates the country of birth for immigrant students. This field is required if a value of 1 or 2 is reported for field D59. This field is not related to citizenship or legal status. The country of birth should not be the U.S. or any of its territories.

[S_KS_STU_Demographic_X]Country_Of_Birth

ENRL

EOYA

MILT

30

D57

Neglected Student

Indicates whether the student is neglected. Neglected Students are students committed to an institution (other than a foster home) or voluntarily placed under applicable State law due to abandonment, neglect, or death of their parents or guardians. Report only students in locally operated institutions for neglected children who were provided Title I, Part A services. Students who do not meet the definition of neglected should have a zero in this field.

Note: If the student’s status changes between the end of the school year and June 30th, the school may report the student’s status as of June 30th.

Valid values:

  • 0 – Not a neglected student
  • 1 – Neglected student currently served under Title I Part A
  • 2 – Neglected student not currently served under Title I Part A but has been during this school year.
  • 3 – Neglected student not receiving Title I services

[S_KS_STU_X]Neglected_Student

EOYA

1

D58Preschool-Aged At-Risk Program ParticipationIndicates that the student is part of Preschool-Aged At-Risk Program.[S_KS_STU_X]PREKG_Program_Participation

ASGT

ENRL

QERY

SMSC

SPED

EXIT

MILT

TEST

EOYA

1
D59Kansas Pre-K Pilot Program (KPP)

Indicates whether the student participates or participated in a district-sponsored pre-K program other than Kansas Parent Education Program (formerly Parents as Teachers) during this school year. This field is required for students in grades 00-04.

Valid values:

  • 0 – No
  • 1 – Yes
  • [Blank] – This field extracts as Blank if the student has a Grade Level of Kindergarten or above.

[S_KS_STU_X]EL_Participant

Based on [S_KS_STU_X]Grade_Level or
[Students]Grade_Level.

This applies to Pre-K students only.

ENRL

EOYA

MILT

1
D60Kansas Parents as Teachers Program (KPAT)

Indicates whether the child’s family participates or participated in the Kansas Parent Education Program (formerly Parents as Teachers) during this school year. This field is required for students in grades 00-04.

Valid values:

  • 0 – No
  • 1 – Yes
  • [Blank] This field extracts as Blank if the student has a Grade Level of Kindergarten or above.

[S_KS_STU_X]PAT_Participant

Based on [S_KS_STU_X]Grade_Level or
[Students]Grade_Level.

This applies to Pre-K students only.

ENRL

EOYA

MILT

1
D61Dyslexia Screener

Identifies the dyslexia screener used in your system. The screener should match the requirements of the rubric by being reliable and valid.

Approved Screeners

00 = Not Assessed.

01 = AIMSPlus

02 = DIBELS.

03 = easyCBM.

04 = FASTBridge.

05 = Other (Meets Rubric Requirements)


[S_KS_STU_X]Dyslexia_ScreenerEOYA2
D62Dyslexia Subtest

Scores recorded are spring performance levels on the subtest indicated.

Valid values

00 = None.

01 = Phoneme Segmentation Fluency (only record the data collected in grade 05).

02 = Nonsense Word Fluency (only record the data collected in grade 06).

03 = Oral Reading Fluency (only record the data collected in grade 07)

[S_KS_STU_X]Dyslexia_SubtestEOYA2
D63Dyslexia Spring Benchmark Performance Level

Indicates the performance level from the spring testing window provided by your system screener.

Valid  values

  • 00 = Not Assessed.
  • 01 = Below Benchmark.
  • 02= At or Above Benchmark.
  • 11= Accuracy below Benchmark, Rate Below Benchmark
  • 12= Accuracy Below Benchmark, Rate at or Above Benchmark
  • 21= Accuracy at or Above Benchmark, Rate Below Benchmark

  • 22= Accuracy at or Above Benchmark, Rate at or Above Benchmark

[S_KS_STU_X]Dyslexia_sprgbmrkperflvlEOYA2

D64

Math Grouping Indicator I

The method by which the district expects mathematics assessment results disaggregated and assessment answer sheets sorted for distribution to schools.

This field is optional.

[S_KS_STU_X]Math_Grp_Ind1

TEST

50

D65

Math Grouping Indicator 2

The second method by which the district expects mathematics assessment results disaggregated and assessment answer sheets sorted for distribution to schools.

This field is optional.

[S_KS_STU_X]Math_Grp_Ind2

TEST

50

D66

English Language Arts - ELA Group Indicator 1

The method by which the district expects English Language Arts (ELA) assessment results were disaggregated and assessment answer sheets were sorted for distribution to schools.

This field is optional.

[S_KS_STU_X]ELA_Ind1

TEST

50

D67

English Language Arts - ELA Group Indicator 2

The second method by which the district expects English Language Arts (ELA) assessment results were disaggregated and assessment answer sheets were sorted for distribution to schools.

This field is optional.

[S_KS_STU_X]ELA_Ind2

TEST

50

D68

Science Group Indicator 1

The method by which the district expects science assessment results were disaggregated and assessment answer sheets were sorted for distribution to schools.

This field is optional.

[S_KS_STU_X]Sci_Grp_Ind1

TEST

50

D69

Science Group Indicator 2

The second method by which the district expects science assessment results were disaggregated and assessment answer sheets were sorted for distribution to schools.

This field is optional.

[S_KS_STU_X]Sci_Grp_Ind2

TEST

50

D70

Comprehensive Agriculture Grouping Indicator

The method by which the districts expect Comprehensive Agriculture test tickets sorted for distribution to schools.

This field is optional.

[S_KS_STU_X]Comp_AG_Grp_Ind

TEST

50

D71

Animal Systems Grouping Indicator

The method by which the districts expect Animal systems test tickets are sorted for distribution to schools.

This field is optional.

[S_KS_STU_X]Animal_Sys_Grp_Ind

TEST

50

D72

Plant Systems Grouping Indicator

The method by which the district expects Plant Systems test tickets are sorted for distribution to schools.

This field is optional.

[S_KS_STU_X]Plant_Sys_Grp_Ind

TEST

50

D73

KELPA Grouping Indicator 1

The method by which the district expects KELPA assessment results were disaggregated and assessment answer sheets were sorted for distribution to schools.

This field is optional.

[S_KS_STU_X]ELPA_Grp_Ind1

TEST

50

D74

KELPA Grouping Indicator 2

The second method by which the district expects  KELPA assessment results were disaggregated and assessment answer sheets were sorted for distribution to schools.

This field is optional.

[S_KS_STU_X]ELPA_Grp_Ind2

TEST

50

D75

State Mathematics Assessment

Indicates the test options the student takes in this subject area. This field applies to students with grade-level codes 08-13 or 15.

Valid values:

  • 0 No test in this content area
  • 2 CETE General Assessment
  • C Clear test subject indicator

[S_KS_STU_X[State_Math_Assess

TEST

1

D76

State English Language Arts – ELA Assessment

Indicates the test options the student takes in this subject area. This field applies to students with grade-level codes 08-13 or 15.

Valid values:

  • 0 – No test in this content area
  • 2 – CETE General Assessment
  • C – Clear test subject indicator

[S_KS_STU_X]ELA_Assess

TEST

1

D77

State Science Assessment

Indicates the test options the student takes in this subject area. This field applies to students with grade-level codes 10, 13, or 16.

Valid values:

  • 0 – No test in this content area
  • 2 – CETE General Assessment
  • N – Special Assessment Waiver (e.g. ACT, Explore)
  • C – Clear test subject indicator

[S_KS_STU_X]Science_Assess

TEST

1

D78

History/Gov Claim/Thesis Score

Indicates the performance level the student achieved in Task 1 of the History/Government state assessment.

Valid values:

00 = Student not assessed.

01 = Student scored at performance level 1.

02 = Student scored at performance level 2.

03 = Student scored at performance level 3.

04 = Student scored at performance level 4.

[S_KS_STU_X]Hist_assessment_task1EOYA2
D79

History/Gov Evidence Score

Indicates the performance level the student achieved in Task 2 of the History/Government state assessment.

Valid values:

00 = Student not assessed.

01 = Student scored at performance level 1.

02 = Student scored at performance level 2.

03 = Student scored at performance level 3.

04 = Student scored at performance level 4.

[S_KS_STU_X]Hist_assessment_task2EOYA2
D80

History/Gov Reasoning Score

Indicates the performance level the student achieved in Task 3 of the History/Government state assessment.

Valid values:

00 = Student not assessed.

01 = Student scored at performance level 1.

02 = Student scored at performance level 2.

03 = Student scored at performance level 3.

04 = Student scored at performance level 4.

[S_KS_STU_X]Hist_assessment_task3EOYA2

D81

Comprehensive Agriculture Assessment

Indicates the test options the student takes for this CTE cPass assessment during the current school year. The current grade level code must equal 14-17.

Refer to State Assessment Codes for valid values.

[S_KS_STU_X]Comp_Ag_Assess

TEST

1

D82

Animal Systems Assessment

Indicates the test options the student takes for this CTE cPass assessment during the current school year. The current grade level code must equal 14-17.

Refer to State Assessment Codes for valid values.

[S_KS_STU_X]Animal_Sys_Assess

TEST

1

D83

Plant Systems Assessment

Indicates the test options the student takes for this CTE cPass assessment during the current school year. The current grade level code must equal 14-17.

Refer to State Assessment Codes for valid values.

[S_KS_STU_X]Plant_Sys_Assess

TEST

1

D84

Kansas English Language Proficiency Assessment (KELPA)

Indicates the test options the student takes in this subject area. This field applies to students with grade-level codes 05-17 in field D10.

Value 1 below should only be reported for students with a value of 1, 2, 3, 4, or 6 for field D42 (ESOL/Bilingual Program Participation Code).

Value 2 below should only be reported for students with a "5" or blank value for field D42.

Refer to State Assessment Codes for valid values.

[S_KS_STU_X[State_ELPA_Assess

TEST

1

D85

KELPA Proctor ID

The state-assigned ID of the test proctor in the Educator Licensure System. The proctor should be a licensed educator who will score the writing section of the assessment in KITE.

[S_KS_STU_X]State_ELPA_ProctorID

TEST

10

D86

KELPA Proctor First Name

The first name of the educator that should have access to the student’s assessment data through KITE.

[S_KS_STU_X]State_ELPA_FirstName

TEST

100

D87

KELPA Proctor Last Name

The last name of the educator that should have access to the student’s assessment data through KITE

[S_KS_STU_X]State_ELPA_Last_Name

TEST

100

D88Individual Plan of Study (IPS)Indicates whether or not the student has an individual plan of study.[S_KS_STU_X]Individual_Plan_StudyEOYA1

D89

User Field 1

This field is optional.

[S_KS_STU_X]UserField_1

All

500

D90

User Field 2

This field is optional.

[S_KS_STU_X]UserField_2

All

500

D91

User Field 3

This field is optional.

[S_KS_STU_X]UserField_3

All

500

T1

Record Type

Always “TT”

N/A

All

2

T2

Transmission ID

An arbitrary number must match the Header record (Field Ref H4).

N/A

All

10

T3

Number of Records

The number of records included in this file, including the header and trailer records.

N/A

All

10


D10 Grade Level Field Rules

The Kansas Department of Education (KSDE) has introduced a breaking change in the 2023-2024 school year. They have standardized the Grade Level field.

The valid values are:

  • IT = Infant Toddler
  • PR = PreSchooler
  • KG = Kindergarten
  • 01 through 12
  • UG = Ungraded

The [S_KS_STU_X] Grade_Level field has been updated and is used as an override.

The override values:

  • IT = Infant Toddler
  • PR = PreSchooler
  • UG = Ungraded

The override values are used only when [Students] Grade_Level is not 0 through 12.


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