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KIDS Collection EOYA

End of Year Accountability

The KIDS Collection EOYA report will be used to submit end of year accountability data, based on the EOYA collection cycle, to the Kansas Individual Data on Students (KIDS) system.

Selection Criteria

The report selects records from the [Students] and [ReEnrollments] tables based on the following criteria:

  • The student must not be excluded from state reporting.

  • The student’s school entry date must occur on or before the report end date.

  • The student’s school exit date must occur after the report start date.

  • The student’s school exit date must occur after their school entry date.

Note: Students selected based on a previous enrollment now have their Attendance_Days values reported to tenths, to match students selected based on current enrollment.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Note: PowerSchool checks for [S_KS_STU_Demographic_X]Legal_First_Name, [S_KS_STU_Demographic_X]Legal_Last_Name, and [S_KS_STU_Demographic_X]Legal_Middle_Name to include in report output. If ALL three fields are blank then it checks for [STUDENTS]First_Name, [STUDENTS]Last_Name, and STUDENTS.Middle_Name to include in report output.

Field

Description

Schools to Include

Select the school from the popup menu. This report can only be run for one school at a time.

Current Selection Students

Indicate which students to include in the report by selecting one of the following options:

  • The selected [number] students only – Run the report for students in the current selection.

  • All students – Run the report for all students in the current school or district who meet the selection criteria.

Note:

  • To include data for inactive students, run the report for All Students.

  • To run the report for a single student, or group of students, select the students prior to running the report.

Start Date

Enter a date (in mm/dd/yyyy format) for the first day of the report date range.

Note: The default value is the start date for the selected term.

End Date

Enter a date (in mm/dd/yyyy format) for the last day of the report date range.

Note: The default value is the end date for the selected term.

Include Header Row?

Select Yes or No to indicate whether to include the header row in the report output.

Note: Set to No for file submissions.

Report Output

Each field in the report output is described below. See Understanding the Report Output Table for a definition of each column in the table.

For more information on each data element, see the Report Output Detail in KIDS Collection.

This report pulls the recent enrollment record in case there are multiple enrollments in the same year at the same school.

Field Ref

Data Element

[Table]FieldName

H1 - H6

Header records

See KIDS Collection for more information.

D1

Record Type

"EOYA"

D2

Accountability School Identifier

[S_KS_STU_X]Accountability_School

[S_KS_REN_X]Accountability_School

[Students]SchoolID

D3

Resident District Identifier

[Students]DistrictOfResidence

[ReEnrollments]DistrictOfResidence

D4

Legal Last Name

[S_KS_STU_Demographic_X]Legal_Last_Name

or

[Students]Last_Name

D5

Legal First Name

[S_KS_STU_Demographic_X]Legal_First_Name

or

[Students]First_Name

D6

Legal Middle Name

[S_KS_STU_Demographic_X]Legal_MiddleName

or

[Students]Middle_Name

D7

Generation Code

[S_KS_STU_Demographic_X]Generation_Code

D8

Gender

[Students]Gender

D9

Date of Birth

[Students]DOB

D10

Current Grade Level

[S_KS_STU_X]Grade_Level

[Students]Grade_Level

D11

Local Student Identifier

[Students]Student_Number

D12

Hispanic Ethnicity

[Students]FedEthnicity

D13

State Student Identifier

[Students]State_StudentNumber

D14

Current School Year

[Terms]LastDay

D15

Funding School

[S_KS_STU_X]Funding_School

[S_KS_REN_X]Funding_School

[Schools]School_Number

[Schools]Alternate_School_Number

D16

Attendance School/Program Identifier

[S_KS_STU_X]Attendance_School

[Schools]School_Number

[Schools]Alternate_School_Number

D17

Virtual Education Student

[S_KS_STU_X]Virtual_Education

D18

School Entry Date

[S_KS_STU_X]School_Entry_Date

[S_KS_REN_X]School_Entry_Date

D19

District Entry Date

[S_KS_STU_X]District_Entry_Date

[S_KS_REN_X]District_Entry_Date

D20

State Entry Date

[S_KS_STU_X]State_Entry_Date

D21

Cumulative Number of Days in Membership

[Students]EntryDate

[Students]ExitDate

D22

Cumulative Number of Days Attended

[Attendance]Date

D23

Truant Student

Reported.


Truant Student Override

[S_KS_STU_X]Truant_Override

D24

Minutes Enrolled

Not Reported

D25

Concurrent High School Enrollment

Not Reported

D26

Exit/Withdrawal Date

Not Reported

D27

Exit/Withdrawal Type

Not Reported

D28

Unweighted Grade Point Average (GPA) 

Not Reported

D29

High School Credits Earned

Not Reported

D30

High School Credits Earned Required to Graduate

Not Reported

D31

Dropout Diploma Completion Virtual Student

[S_KS_STU_X]Dropout_Diploma_Virtual

D32

Special Circumstances Transfer Choice 

[S_KS_STU_X]Special_Circumstances _Transfer_Choice 

D33

Comprehensive Race

[StudentRace]RaceCd

D34

Eligibility for National School Lunch Program

[S_KS_STU_X]National_School_Lunch

[S_KS_REN_X]National_School_Lunch

[Students]LunchStatus

[ReEnrollments]LunchStatus

D35

Primary Disability Indicator

[S_KS_STU_X]Primary_Disability

D36

Gifted Student Indicator 

[S_KS_STU_X]Gifted_Student

D37

Qualified for 504

[S_KS_STU_X]Qualified_504

D38

Residence of Homeless Student while Homeless 

[S_KS_STU_Demographic_X]Homeless_Residence

D39

Kansas At Risk Program Participation

[S_KS_STU_X]K12_Program_Participation.

Kansas At-Risk Program Participation field extracts for preschool students (grade level less than 0=KG)

D40

ESOL/Bilingual Program Entry Date 

[S_KS_STU_ELL_X] ESOL_Entry_Date 

D41

First Entry Date into a School in the United States 

[S_KS_STU_X] School_Entry Date or [S_KS_STU_X] USA_Entry_Date 

D42

First Language

[S_KS_STU_ELL_X]First_Language

D43

ESOL/Bilingual Program Participation Code

[S_KS_STU_ELL_X]ESOL_Program_Code

D44

Language Instruction Education Program Type

[S_KS_STU_X]LANG_INST_EDU_PRGM_TYPE

D45

ESOL/Bilingual Student Contact Minutes

Not Reported

D46

Career and Technical Education Contact Minutes

Not Reported

D47

Title I Participation

[S_KS_STU_ X]Title_I_Participation

D48

Miles Transported

Not Reported

D49

Transportation FTE

Not Reported

D50

Student’s Street Address

Not Reported

D51

Student’s City

Not Reported

D52

Student’s Zip Code

Not Reported

D53

Non-Resident Transportation

Not Reported

D54

Military Connected Student Indicator

[S_KS_STU_Demographic_X]Military_Family

D55

Immigrant Student

[S_KS_STU_Demographic_X]Immigrant_Status

D56

Country of Birth

[S_KS_STU_Demographic_X]Country_Of_Birth

D57

Neglected/Delinquent
Student

Note:

If the D57 field is blank then 0 will extracted in the EOYA report.

Valid values:

  • Blank – None

  • 0 = Not a Neglected/Delinquent Student

  • 5 – Neglected student served under Title I Part A any time during
    this school year.

  • 6 – Delinquent student served under Title I Part D any time
    during this school year.

[S_KS_STU_X]Neglected_Student

D58

Preschool-Aged At-Risk Program Participation

[S_KS_STU_X]PREKG_Program_Participation

D59

Kansas Pre-K Pilot Program (KPP)

Note:

  • When D10 Grade Level Override is set to any grade other than PR:

    • The report exports the field "KANSAS_PRE_K_PILOT_PROGRAM(D59)/ S_KS_STU_X.EL_Participant" as blank when unchecked and as 1 when checked. For PR grades, the allowed values are 0 when unchecked and 1 when checked.

[S_KS_STU_X]EL_Participant

D60

Kansas Parents as Teachers Program (KPAT) 

Note:

  • When D10 Grade Level Override is set to any grade other than PR/IT:

    • The report exports the field "Kansas_Parents_as_Teachers(D60)/S_KS_STU_X.PAT_Participant" as blank when unchecked and as 1 when checked. For PR/IT grades, the allowed values are 0 when unchecked and 1 when checked.

[S_KS_STU_X]PAT_Participant

D61

Dyslexia Screener

[S_KS_STU_X]Dyslexia_Screener

D62

Dyslexia Subtest

[S_KS_STU_X]Dyslexia_Subtest

D63

Dyslexia Spring Benchmark Performance Level

[S_KS_STU_X]Dyslexia_sprgbmrkperflvl

D64

Math Grouping Indicator 1

Not Reported

D65

Math Grouping Indicator 2

Not Reported

D66

English Language Arts – ELA Grouping Indicator 1

Not Reported

D67

English Language Arts – ELA Grouping Indicator 2

Not Reported

D68

Science Grouping Indicator 1

Not Reported

D69

Science Grouping Indicator 2

Not Reported

D70

Comprehensive Agriculture Grouping Indicator

Not Reported

D71

Animal Systems Grouping Indicator

Not Reported

D72

Plant Systems Grouping Indicator

Not Reported

D73

KELPA Grouping Indicator 1

Not Reported

D74

KELPA Grouping Indicator 2

Not Reported

D75

State Mathematics Assessment

Not Reported

D76

State English Language Arts – ELA Assessment

Not Reported

D77

State Science Assessment

Not Reported

D78

History/Gov Claim/Thesis Score

[S_KS_STU_X]HIST_ASSESSMENT_TASK1

D79

History/Gov Evidence Score

[S_KS_STU_X]HIST_ASSESSMENT_TASK2

D80

History/Gov Reasoning Score

[S_KS_STU_X]HIST_ASSESSMENT_TASK3

D81

Comprehensive Agriculture Assessment

Not Reported

D82

Animal Systems Assessment

Not Reported

D83

Plant Systems Assessment

Not Reported

D84

Kansas English Language Proficiency Assessment (KELPA)

Not Reported

D85

KELPA Proctor ID

Not Reported

D86

KELPA Proctor First Name

Not Reported

D87

KELPA Proctor Last Name

Not Reported

D88

Individual Plan of Study (IPS)

[S_KS_STU_X]Individual_Plan_Study

D89

First Instructional Date

[S_KS_STU_X]FIRST_INSTR_DATE
[S_KS_REN_X]FIRST_INSTR_DATE

D90

Community Service Postsecondary Asset

[S_KS_STU_X]COMM_SERV_POSTSEC_ASSET
[S_KS_REN_X]COMM_SERV_POSTSEC_ASSET

D91

Two or More High School Athletics/Activities Postsecondary Asset

[S_KS_STU_X]ATHL_ACT_POSTSEC_ASSET
[S_KS_REN_X]ATHL_ACT_POSTSEC_ASSET

D92

Junior ROTC Postsecondary Asset

[S_KS_STU_X] JNR_ROTC_POSTSEC_ASSET
[S_KS_REN_X] JNR_ROTC_POSTSEC_ASSET

D93

Open enrollment student

Not Reported

D94

User Field 1

[S_KS_STU_X]UserField_1

D95

User Field 2

[S_KS_STU_X]UserField_2

D96

User Field 3

[S_KS_STU_X]UserField_3

Truant Student Calculation

Truant students are calculated using the Attendance Tracking and Notification (ATN) functionality.

  • If the Truant Student Override checkbox is selected, 1 is extracted.

  • If the Truant Student Override checkbox is not selected, the field value is set to 1 when the student satisfies any one of the following conditions:

    • The student is absent 5 or more days in semester 1 or

    • The student is absent 5 or more days in semester 2 or

    • The student is absent 7 or more days during the full year or

    • The student is absent 3 days in a row

  • Else the value is set to 0

Note: The Truant_Student value for students who are selected based on a previous enrollment is determined by attendance records or by the override field, rather than being hardcoded to 0.




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