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Understanding the Report Output Table

The report output tables in this section may include all or some of the following elements:

  • Field Ref – The state assigned identifier for the data element.
  • Data Element – The name of the data element.
  • Description – Additional information about the data element, including state reporting rules.
  • [Table] – The name of the table where the data is stored.
  • Field Name – The name of the field where the data is stored.
    Note: The Table name appears in brackets with the Field Name directly following. Example: [Table]FieldName.
  • Req – Indicates whether the data element is required. Valid values are Y (Yes), N (No), and C (Conditional). For the Kansas Collection, this column indicates the collection for which the data element is required.
  • Max Length – The length of the data element when extracted.
  • Item # – The numerical order of the data element (first element is 1, second element is 2).
  • Breadcrumbs – Navigation to the data entry page as listed on the page in PowerSchool. Example: Courses > Edit Course District Information. Each > indicates a new page or link.
  • Navigation – Navigation to the data entry page based on the path to the page. Example: Select Courses > Select [Course]. Each > indicates the link to select.
    Note: The first page in the navigation is Start Page. This page name is removed for brevity.
  • Additional Information – Guidance for correct data entry.
  • Length – The length of the data to be entered, as defined by the state.
  • Used in these Reports – The name of each report that uses the data element. This field may be populated with "Required Setup" or "Not Required" to indicate whether the data element should be configured for Kansas state reporting not specific to a report.

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