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KIDS Collection TASC

Contents

Teacher and Student Course

The TASC extract is used to collect a teacher and student connection for use in creating rosters in other applications, i.e., K-FIT, KITE, etc.   The Kansas Collection TASC report will be used to submit data elements, based on the TASC collection cycle, to the Kansas Department of Education (KSDE) Kansas Individual Data on Students (KIDS) system. The TASC data collection focuses on providing links between the courses students take during the school year and the educators teaching the courses.

Selection Criteria

Exclude students from this report by setting the student's Exclude From State Reporting flag located on the State/Province - KS page. This extract replaces the STCO roster.

Required Data Setup
Review the Kansas State Reporting Guide and confirm that all required student and school information has been entered.

  • When running the TASC report the State Course Codes must be populated and it must be one of the following:

'01','02','51','52','80','81','82


(The report only pulls English and Math based on the requirements)

Roster Results

  1. Student roster results are based on the term that is selected at run time (note: selecting an entire school year will only return courses that are assigned to that term.

  2. Courses and Sections that are configured to be "Excluded From State Reporting" will not be listed.

Report Input

  1. Select School(s) to Include.

  2. Confirm that you are in the correct School Term (upper right corner of the screen).

  3. Select Students to Include.

  4. Select an As of Date to Include (current system date is the default).

  5. Click Submit.

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Report Output

This report is published if:

  • The student’s grade level is 0 through 12 

  • The student's grade level is less than 0 or greater than 12, and the grade level override has IT, PR, or UG. If not, the student's grade level is extracted. 


Each field in the report output is described below. See Understanding the Report Output Table for a definition of each column in the table.

Note: PowerSchool checks for [S_KS_STU_Demographic_X]Legal_First_Name, [S_KS_STU_Demographic_X]Legal_Last_Name, and [S_KS_STU_Demographic_X]Legal_Middle_Name to include in report output. If ALL three fields are blank then it checks for [STUDENTS]First_Name, [STUDENTS]Last_Name, and STUDENTS.Middle_Name to include in report output.

Field Ref

Data Element

Description

[Table]FieldName

Req

Max Length

H1 - H6

Header records

See KIDS Collection for more information.




C1

Record Type

The name of the file.

Always “TASC”

Y

4

C2

Student’s Accountability School Identifier

The unique number that has been assigned to the school building by the state and which is reporting the student and course.

[S_KS_STU_X]Accountability_School

[Schools]Alternate_School_Number

[Students]SchoolID

Y

4

C3

Students Legal Last Name

Students Last Name

[S_KS_STU_Demographic_X]Legal_Last_Name

or

[Students]Last_Name

Y

60

C4

Students Legal First Name

Students First Name

[S_KS_STU_Demographic_X]Legal_First_Name

or

[Students]First_Name

Y

60

C5

Students Legal Middle Name

Students Middle Name

[S_KS_STU_Demographic_X]Legal_Middle_Name

or

[Students]Middle_Name

N

60

C6

Students Generation Code

Students generation (i.e., Jr., Sr., III)

[S_KS_STU_Demographic_X]Generation_Code

N

10

C7

Students Gender

The gender of the student

[Students]Gender

Y

1

C8

Students Date of Birth

Birth date of the student

[Students]DOB

Y

10

C9

Current Grade Level

The grade level or primary instructional level at which a student enters and receives services in a school or an educational institution during a given academic session.  

  • Infant/Toddler (IT)

  • Preschool (PR)

  • Ungraded (UG)

Note: The "Ungraded” code applies to adults students.   

An “adult” student is defined as either a general education student who is over the age of 18 and whose 5-year cohort (beginning his/her freshman year) has graduated, or any student over the age of 21. Students, age 22 and older as of 10/01/2023, must be submitted as grade level ‘UG’. 

[S_KS_STU_X]Grade_Level

[S_KS_REN_X]Grade_Level

Y

2

C10

Students Local ID

ID assigned to the student by the school

[Students]Student_Number

N

20

C11

Students Hispanic Ethnicity

Indicates whether or not the student is Hispanic

[Students]FedEthnicity

Y

1

C12

SSID

Student's state-assigned unique identification number. This number is provided by the KIDS Assignment System.

[Students]State_StudentNumber

Y

10

C13

School Year

The ending year of the current school year. 

Calculated

Y

4

C14

Students Comprehensive Race

The student’s race is based on his or her own identification.

  • Position 1 – American Indian or Alaska Native

  • Position 2 – Asian

  • Position 3 – Black or African American

  • Position 4 – Native Hawaiian or Other Pacific Islander

  • Position 5 – White

Valid values:

  • 0 – No

  • 1 – Yes

[Students]RaceCD

Y

5

C15

State Subject Area Code

One of the defined Kansas Subject Area Codes.

[S_KS_CRS_X]State_Course_ID

Y

2

C16

State Course Identifier

One of the defined Kansas Course Identifiers

[S_KS_CRS_X]Local_Course_ID

Y

3

C17

Local Course ID

The unique identifier used by the school or district to identify an individual course

[Courses]Course_Number

Y

50

C18

Course Status

Indication of the student’s status in the course.

01 = Enrolled

99 = Record Submitted in Error

Note: This field is calculated but can be overwritten by selecting one of the above values.

Calculated

[S_KS_CC_X]Completion_Status

Y

2

C19

Educator Identifier

The unique number assigned to the teacher in the teacher licensure system.

[S_KS_CC_X]State_Teacher_Number_Override

[S_KS_USR_X]State_Teacher_Number

Y

10

Educator Identifier Override

Populate this field if the Educator Identifier needs to be overridden. If the field is blank, then the Educator Identifier will be reported.


N

10

C20

Educator’s Last Name

The last name of the Educator

[Users]Last_Name

Y

60

C21

Educator’s First Name

The first name of the Educator

[Users]First Name

Y

60

C22

Educator’s Middle Name

The middle name of the Educator

[Users]Middle_Name

N

60

C23

Educators District Email Address

The email address assigned to the educator by the school district. 

[Users]Email_Addr

Y

100

C24

User Field 1

Field available to the data extractor. This field may contain any data (except the “delimiter character” defined in the header record). The field must exist in the extract file.

[S_KS_STU_X]UserField_1

R

500

C25

User Field 2

Field available to the data extractor. This field may contain any data (except the “delimiter character” defined in the header record). The field must exist in the extract file.

[S_KS_STU_X]UserField_2

R

500

C26

User Field 3

Field available to the data extractor. This field may contain any data (except the “delimiter character” defined in the header record). The field must exist in the extract file.

[S_KS_STU_X]UserField_3

R

500

T1 - T3

Trailer Records

See KIDS Collection for more information.




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