Verify Incident Management Setup
Contents
Incident types, codes, and subcodes are set up at the district level. Use the following to load, verify, and edit incident management types, codes, and subcodes.
Note: To create incidents, security groups must be granted access to IL State Reporting. Refer to System Help in PowerSchool for more information on how to set up group-level permissions.
Codes and Subcodes
Code types are used as an organizational tool to categorize incidents. PowerSchool includes 11 system-defined, non-editable code types that provide the basis from which all user-defined incident codes, subcodes, and secondary subcodes are created.
Auto Setup
You can load the code and subcode values automatically using a one-time Illinois configuration file.
Navigation: Start Page > District Setup > District Info > Load Codes/Subcodes > Codes and Subcodes Load Information
Click Load Codes and Subcodes.
The new Incident Management codes will be added to the database after either a) the hourly process runs, or b) PowerSchool is restarted.
Manual Setup and Verification
Navigation: Start Page > District Setup > Incident Management > Code & Subcode Setup
Use the expand/collapse icon to display the code type list. After selecting a code type, the code and subcodes for that type are displayed at the bottom of the page with another expand/collapse icon. For a list of codes and subcodes, see Incident Management Codes and Subcodes.
To verify that a code exists:
- Click a Code Type. A section for the Code Type appears at the bottom of the page.
- Review the list of codes. Add new codes if applicable.
- Repeat steps 1 and 2 for all Code Types.
To add a new code:
- Click a Code Type. A section for the Code Type appears at the bottom of the page.
- Click the Add icon (plus sign).
- Complete the fields, and click Submit.
- Repeat this process to create subcodes, selecting the appropriate code in step 1 instead of the code type.
Data Element | Additional Information | [Table]FieldName |
|---|---|---|
Action Codes | Action codes are used to assign disciplinary action to a behavior. | [Incident_LU_Code]Code_Type=actioncode [Incident_LU_Code]Incident_Category |
Action Subcodes | Action subcodes are used to further define action codes. | [Incident_LU_Sub_Code]Sub_Category [Incident_LU_Sub_Code]State_Detail_Report_Code |
Attribute Codes | Attribute codes are used to describe further details about an incident. | [Incident_LU_Code]Code_Type=attributecode [Incident_LU_Code]Incident_Category |
Behavior Codes | Behavior codes are used to associate a behavior (alcohol, fights, vandalism, etc.) to an offender in an incident. | [Incident_LU_Code]Code_Type=behaviorcode [Incident_LU_Code]Incident_Category |
Behavior Subcodes | Behavior subcodes are used to further define behavior codes. | [Incident_LU_Sub_Code]Sub_Category [Incident_LU_Sub_Code]State_Detail_Report_Code |
Participant Attribute Codes | Participant attribute codes are used to describe detail about a participant. | [Incident_LU_Code]Code_Type=participantattributecode [Incident_LU_Code]Incident_Category |
Location Codes | Location codes are used to identify the location of an incident. | [Incident_LU_Code]Code_Type=locationcode [Incident_LU_Code]Incident_Category |
Location Subcodes | Location subcodes are used to further define location codes. For a list of codes, see Incident Management: Location Subcodes. | [Incident_LU_Sub_Code]Sub_Catetory [Incident_LU_Sub_Code]State_Detail_Report_Code |
Object Codes | Object codes are used to describe an item used in the incident. | [Incident_LU_Code]Code_Type=objectcode [Incident_LU_Code]Incident_Category |
Participant Role Codes | The following participant role codes are set up by default and should not be edited:
| N/A |
Time Codes | Time codes are used to assign a time of day (during school hours, outside school hours, etc.) to an incident. | [Incident_LU_Code]Code_Type=timecode [Incident_LU_Code]Incident_Category |
Duration Codes | Duration (hours, days, weeks, etc.) is assigned to a disciplinary action as the result of violent behavior in an incident. | [Incident_LU_Code]Code_Type=durationcode [Incident_LU_Code]Incident_Category |
| Action Change Codes | Action change codes are used to describe the reasons an action was changed. | [Incident_LU_Code]Code_Type=actionchangecode [Incident_LU_Code]Incident_Category |
| Action Attributes | Action attributes are used to describe further details about an action taken in response to an incident. | [Incident_LU_Code]Code_Type=actionattribute [Incident_LU_Code]Incident_Category |
Map Codes
If the district has user-created codes and PowerSchool supplied codes are subsequently loaded, it may result in duplicate incident management codes. This code mapping functionality allows user-created codes to be merged with system codes, eliminating duplicates.
Navigation: Start Page > District Setup > District Info > Map Duplicated codes to the equivalent current state reporting defined codes > [Select Code Category]
Data Element | Additional Information | [Table]FieldName |
|---|---|---|
| Current Incident Codes (Subcodes) | This lists all codes/subcodes used in the district, both user-created and system codes. | [Incident_LU_Code]Code_Type [Incident_LU_Code]Incident_Category |
| State Reporting Incident Codes (Subcodes) | For each duplicate subcode, choose a code to merge it with from the corresponding pop-up menu. | [Incident_LU_Code]Code_Type [Incident_LU_Code]Incident_Category |
Incident Types
Use this page to manually create or edit the Illinois incident management type.
Note: To create incidents, security groups must be granted access to the IL State Reporting incident type. Refer to System Help in PowerSchool for more information on how to set up group-level permissions.
Navigation: Start Page > District Setup > Incident Management > Incident Types
Data Element | Additional Information | [Table]FieldName |
|---|---|---|
Name | Using incident types, you can control which users can view and enter specific types of incidents. See the PowerSchool System Help for more information. The following incident types must not be removed or edited.
| [Incident_LU_Code]Incident_Category [Incident_LU_Code]Code_Type=incidenttype |