Staff Setup

Contents

Introduction

The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:

Start Page > Staff > [Select Staff Member].

On the Start Page, click Staff.
Search for and select a staff member.
Click Information.

Note: For more information on codes see the Appendix section.

Data Element	Additional Information	[Table]Field Name	Length	Used in these Reports
Edit Staff Information Information > [staff member name]
Name (Last, First MI)	Enter the teacher’s name. Note: Use the format: LastName, FirstName MiddleName	[Users]LastFirst [Users]Last_Name [Users]First_Name [Users]Middle_Name	Max 40 Max 20 Max 20 Max 15	SRC Validation IL Teacher Course Assignment
ID	Enter the ID.	[Users]TeacherNumber	Max 20	IL Teacher Course Assignment
DOB	Enter the staff member’s date of birth. Format: [M]M/[D]D/[YY]YY	[UsersCoreFields]DOB	10	IL Teacher Course Assignment
Exclude this Staff from State Reporting	Select the checkbox to exclude this staff from state reports.	[S_IL_USR_X]State_ExcludeFromReporting	2	IL Teacher Course Assignment
Legal Last Name	Enter the teacher’s legal last name only if different above. Note: Special characters, other than spaces and hyphens, are not allowed.	[S_IL_USR_X]Legal_Last_Name	30	IL Teacher Course Assignment
Legal First Name	Enter the teacher’s legal first name only if different than above. Note: Special characters, other than spaces and hyphens, are not allowed.	[S_IL_USR_X]Legal_First_Name	30	IL Teacher Course Assignment
IL Education Identification Number (IEIN)	Enter the teacher’s IL Educator Identification Number.	[S_IL_USR_X]IEIN	Max 12	IL Teacher Course Assignment
Employer RCDTS	Enter the RCDTS of the teachers’ employer. A blank value in this field signifies that the district’s RCTDS is to be used. District RCDTS is derived from school RCDTS by replacing the rightmost 4 digits with 0000. In the event that the District RCDTS does not end with 0000, the District RCDTS is to be entered is this Employer RCDTS field.	[S_IL_USR_X]Employer_RCDTS	Max 15	IL Teacher Course Assignment
Role of Professional	Choose the role of the teacher of the section from the pop-up menu. Note: If this field is blank, the value 200 - Teacher extracts on reports. See Role of Professional for valid values.	[S_IL_USR_X]Role_Of_Professional	3	IL Teacher Course Assignment
Reason for Exit	Choose the reason the teacher exited the course from the pop-up menu. This field is queried when there is no Reason for Exit supplied at the Section level. See Reason for Exit for valid values.	[S_IL_USR_X]Reason_Fo_rExit	Max 2	IL Teacher Course Assignment

Introduction

Edit Staff Information