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Staff Setup

Contents


Introduction

The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:

Start Page > Staff > [Select Staff Member].

  1. On the Start Page, click Staff.
  2. Search for and select a staff member.
  3. Click Information.

Note: For more information on codes see the Appendix section.

Data Element

Additional Information

[Table]Field Name

Length

Used in these Reports

Edit Staff Information

Information > [staff member name]





Name (Last, First MI)

Enter the teacher’s name.

Note: Use the format: LastName, FirstName MiddleName

[Users]LastFirst

[Users]Last_Name

[Users]First_Name

[Users]Middle_Name

Max 40

Max 20

Max 20

Max 15

SRC Validation

IL Teacher Course Assignment

ID

Enter the ID.

[Users]TeacherNumber

Max 20

IL Teacher Course Assignment

DOB

Enter the staff member’s date of birth.

Format: [M]M/[D]D/[YY]YY

[UsersCoreFields]DOB

10

IL Teacher Course Assignment

Exclude this Staff from State Reporting

Select the checkbox to exclude this staff from state reports.

[S_IL_USR_X]State_ExcludeFromReporting

2

IL Teacher Course Assignment

Legal Last Name

Enter the teacher’s legal last name only if different above.

Note: Special characters, other than spaces and hyphens, are not allowed.

[S_IL_USR_X]Legal_Last_Name

30

IL Teacher Course Assignment

Legal First Name

Enter the teacher’s legal first name only if different than above.

Note: Special characters, other than spaces and hyphens, are not allowed.

[S_IL_USR_X]Legal_First_Name

30

IL Teacher Course Assignment

IL Education Identification Number (IEIN)

Enter the teacher’s IL Educator Identification Number.

[S_IL_USR_X]IEIN

Max 12

IL Teacher Course Assignment

Employer RCDTS

Enter the RCDTS of the teachers’ employer. A blank value in this field signifies that the district’s RCTDS is to be used.  District RCDTS is derived from school RCDTS by replacing the rightmost 4 digits with 0000. 

In the event that the District RCDTS does not end with 0000, the District RCDTS is to be entered is this Employer RCDTS field.   

[S_IL_USR_X]Employer_RCDTS

Max 15

IL Teacher Course Assignment

Role of Professional

Choose the role of the teacher of the section from the pop-up menu.

Note: If this field is blank, the value 200 - Teacher extracts on reports.

See Role of Professional for valid values.

[S_IL_USR_X]Role_Of_Professional

3

IL Teacher Course Assignment

Reason for Exit

Choose the reason the teacher exited the course from the pop-up menu.

This field is queried when there is no Reason for Exit supplied at the Section level.

See Reason for Exit for valid values.

[S_IL_USR_X]Reason_Fo_rExit

Max 2

IL Teacher Course Assignment

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