District Setup

Code

Enter the calendar membership type code.

[Gen]Value

[Gen]Cat=dailymembtypes

IL Attendance Audit

General State Aid Claim

IL End of Year

Meaning

Enter the calendar membership type meaning.

[Gen]Value

[Gen]Cat=dailymembtypes

IL Attendance Audit

General State Aid Claim

IL End of Year

Course Name

Enter the course name.

[Courses]Course_Name

IL Attendance Audit

General State Aid Claim

IL End of Year

IL Course Assignment

IL Teacher Course Assignment

Course Number

Enter the course number.

[Courses]Course_Number

IL Attendance Audit

General State Aid Claim

IL End of Year

IL Course Assignment

IL Teacher Course Assignment

Alternate Course Number

Enter the alternate course number.

[Courses]Alt_Course_Number

IL Attendance Audit

General State Aid Claim

IL End of Year

Exclude from SCA/OCA/TCA

Select to exclude the course from SCA/OCA/TCA reports.

Reports look first at [S_IL_SEC_X]State_ExcludeFromReporting. If blank, this field is honored for exclusion.

[S_IL_CRS_X]State_ExcludeFromReporting

IL Course Assignment

IL Teacher Course Assignment

State Course Code

Enter the unique code assigned by the ISBE to identify a state course. This unique code consists of three parts:

• Subject Area

• Course Identifier within that Subject Area

• State-generated alphanumeric identifier

For example the course State General Math I is coded as 02002A000, where 02 represents Subject Area Mathematics, 002 represents the Course Identifier, and A000 represents the State Identifier.

[S_IL_CRS_X]State_Course_Code

IL Course Assignment

IL Teacher Course Assignment

Course Classification

• Prior to Secondary

• Secondary 

[S_IL_CRX_X]Course_Classification

TCA Report

Course Level

Select the code that identifies the course’s level of rigor.

For more information, see the Appendix.

[S_IL_CRS_X]Course_Level

IL Course Assignment

Course Setting

Select the code that indicates the location of setting of course instruction.

For more information, see the Appendix.

[S_IL_CRS_X]Course_Setting

IL Course Assignment

Articulated Credit

Select Yes if articulated college credit is awarded at the college to students who successfully complete a course/program while in high school and meet all college requirements outlined in the Articulation Agreement. College credit is available through a written agreement between the high school and the college.

Select No if students receive high school credit only.

[S_IL_CRS_X]Articulated_Credit

IL Course Assignment

Dual Credit

Select Yes if the student receives both high school and college credit for completion of the course.

Select No if the student receives only high school credit for completion of the course.

[S_IL_CRS_X]Dual Credit

IL Course Assignment

IPEDS Number

Choose the IPEDS number of the community college from the list provided. The list can be found at https://www.isbe.net/Documents/IPEDS.pdf

Note: The IPEDS code for Dominican University (148496) is available in the IPEDS dropdown menu when creating or updating sections and Historical Grades for students.

[S_IL_SGR_X]IPEDS_Number

IL Course Assignment

Language Course Was Taught In

Choose the language in which the course was taught.

[S_IL_CRS_X]Language_Course_Taught

IL Course Assignment

Competency-Based Education

Choose Yes if the course is considered competency-based education.

Valid values:

• 01 - Yes

• 02 - No

[S_IL_CRS_X]Competency_Based_Ed

IL Course Assignment

Add/Edit Standard Mapping

Select the option to include standards for state reporting

[S_IL_STD_MAP_X]IncludeStandard

IL Course Assignment Report

Data for Popup or Radio Buttons

Enter the data for popup or radio buttons.

For more information, see the Appendix.

[Gen]Valuet2

[Gen]Cat=logentrycodes

IL End of Year

Edit Log Type

Log Type

Enter the log type.

[Gen]Name

[Gen]Cat=logtype

IL End of Year

Edit Subtype

Log Code

Enter the subtype code.

[Gen]Value

[Gen]Cat=subtype

[Gen]Name=logtype

IL End of Year

Description

Enter the subtype description.

[Gen]Valuet

[Gen]Cat=subtype

[Gen]Name=logtype

N/A

Name of District

Enter the district name.

[Prefs]Value

[Prefs]Name=districtname

IL Attendance Audit

General State Aid Claim

CRDC Report

District Number

Enter the district number.

[Prefs]Value

[Prefs]Name=districtnumber

IL Attendance Audit

General State Aid Claim

Configure Alert Icons for IEP, LEP and 504 Participants

Checkbox, if checked

Alert icons will appear next to the Student whose IEP, LEP and 504 particiapants flag if set to 1

[Prefs]Value

[Prefs]Name=Alerticon

-

District ID

Enter the district ID.

[Gen]Value

[Gen]Cat=districts

N/A

District Name

Enter the district name.

[Gen]Name

[Gen]Cat=districts

N/A

School Name

Enter the school name.

[Schools]Name

IL Attendance Audit

IL End of Year

General State Aid Claim

School Report Card

CRDC Report

School Abbreviation

Enter the school abbreviation.

[Schools]Abbreviation

N/A

School Number

Enter the school number.

[Schools]School_Number

IL Attendance Audit

General State Aid Claim

IL End of Year

School Report Card

SRC Validation

GSA Validation

Alternate School Number

Enter the alternate school number.

[Schools]Alternate_School_Number

N/A

Exclude From State Reporting?

Select the checkbox to exclude the school from state reporting.

[Schools]State_ExcludeFromReporting

IL Assessment Correction

IL Assessment Pre-ID

IL Attendance Audit

IL Exiting Students

IL End of Year

General State Aid Claim

School Report Card

CRDC Report

Title 1 Indicator

Select the checkbox if the school is receiving federal funds for Title 1 students.

Default value: Not a participant (13)

[Schools]Title_1_Indicator

N/A

Grades

Enter the school grade levels (lowest – highest).

Note: Grade levels must be in the range -10 to 20.

For more information, see the Appendix.

[Schools]Low_Grade

[Schools]High_Grade

IL Assessment Correction

IL Assessment Pre-ID

IL Attendance Audit

IL End of Year

General State Aid Claim

CRDC Report

School Administration Information

Name

Enter the principal’s name.

[Schools]Principal

IL End of Year

School Report Card

Phone

Enter the principal’s phone number.

[Schools]PrincipalPhone

IL End of Year

School Report Card

Other Information

Customize Student Information Tab Link

Defines the Student Information tab customization at School level.

Pref table updated

Magnet School

Choose No or Yes from the pop-up menu to indicate if this is a magnet school.

[S_IL_SCH_X]Magnet

N/A

Program for pregnant students

Choose No or Yes to indicate whether this school operates a special program for pregnant students.

[S_IL_SCH_X]Pregnant_Program

N/A

4/4 Block Schedule

Choose No or Yes to indicate whether this school operates a 4/4 block schedule special program.

[S_IL_SCH_X]Block_Schedule_44

[S_IL_SCH_X]Block_Schedule

N/A

Block Schedule

Choose No or Yes to indicate whether this school operates a block schedule special program.

[S_IL_SCH_X]Block_Schedule

N/A

PreK Grades Served

Select the checkbox for the PreK grades served by this school.

[S_IL_SCH_X]PreK_Regular

[S_IL_SCH_X]PreK_Bilingual

[S_IL_SCH_X]PreK_SpecEd

N/A

Kindergarten Schedule

Select the checkbox for the kindergarten schedule options that apply to this school.

[S_IL_SCH_X]Kday_ADED

[S_IL_SCH_X]Kday_ADAD

[S_IL_SCH_X]Kday_HDED

N/A

School Code

Enter the school code.

[S_IL_SCH_X]School_Code

IL End of Year

School Report Card

Educational Program for Dropouts

Select the checkbox to indicate the school offers an educational program for dropouts.

[S_IL_SCH_X]DropoutProgram

IL End of Year

RCDTS Home School Number

Enter the Region, County, District, Type, School (RCDTS) code which uniquely identifies the home school.

Note: This field must be populated if the school level RCDTS Home School number is not used.

[S_IL_SCH_X]RCDTS_Home_School

IL Assessment Correction

IL Assessment Pre-ID

IL Exiting Students

IL Discipline Behavior

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

General State Aid Claim

IL Early Childhood

IL Homeless

IL Multiple SID

EL – School Year 2017

IL Pre-K Follow-Up

IL EL Screener

IL Course Assignment

IL Teacher Course Assignment

Exclude from IL Attendance

Select to exclude this school from IL attendance reporting.

[S_SCH_X]Exclude_Attendance

N/A

Percent Day Attended (PDA) School Default

Enter the default percent of each day that students in this school are expected to be in attendance.

Gifted Test

Defaults to the district-level gifted test option. If this school is an exception to the option selected here, select the applicable gifted test option for the school. If there is a student exception, that exception can be set on the IL Gifted tab.

Valid values:

• 01 - Student tested as gifted

• 02 - Student tested as not-gifted

• 03 - Student was not tested (District does have an assessment for gifted)

• 04 - Student was not tested (District does not have an assessment for gifted)

• 05 - Student identified as gifted via reciprocity

• blank

If the school level override is populated, [S_IL_SCH_X]Gifted_Test

Otherwise, [pref]IL_Gifted_Test

IL Gifted and Accelerated Report

Hide/Show Detention Centre

Check or uncheck this option to enable or disable student Detention Centre

[S_IL_STU_Detention_C]RCDTS_Detention_Center

Data Element

Description

[Table]FieldName

Length

Code set

Select the Code set type.

[CODESET]CODETYPE=EntryCode

Code

Enter the entry code.

[CODESET]Code

2

Display Value

Enter the code display value.

[CODESET]DisplayValue

Description

Enter the entry code description.

[CODESET]Description

N/A

Sort Order

Enter a sort order to determine where the code displays on the page.

[CODESET] UIDisplayOrder

N/A

Start Date

Enter a start date to activate this code.

[CODESET]EffectiveStartDate

8

End Date

Enter an end date to inactivate this code.

[CODESET]EffectiveEndDate

8

Data Element

Description

[Table]FieldName

Length

Code set

Select the Code set type.

[CODESET]CODETYPE=ExitCode

Code

Enter the exit code.

[CODESET]Code

2

Display Value

Enter the code display value.

[CODESET]DisplayValue

Description

Enter the exit code meaning.

[CODESET]Description

N/A

Sort Order

Enter a sort order to determine where the code displays on the page.

[CODESET] UIDisplayOrder

N/A

Start Date

Enter a start date to activate this code.

[CODESET]EffectiveStartDate

8

End Date

Enter an end date to inactivate this code.

[CODESET]EffectiveEndDate8

8

Display this GPA on the Career and College Readiness tab?

Select to have the GPA display on students' State/Province Information - IL > Career and College Readiness tabs.

Note: One GPA calculation must always be designated for use with Career and College Readiness. A different GPA calculation can be used for each year.

[S_IL_GEN_X]Include_Career_College

Ethnicity Decline to Specify > Allow/Label

Do not select the checkbox; this option is not allowed for Illinois.

N/A

N/A

Race Decline to Specify > Allow/Label

Do not select the checkbox; this option is not allowed for Illinois.

N/A

N/A

Code

Enter the federal race category code.

See PowerSchool Community for information on how to set up the Federal Ethnicity and Race Settings for Illinois.

[Gen]Name

[Gen]Cat=federalrace

N/A

Description

Enter the federal race category description.

[Gen]Value

[Gen]Cat=federalrace

N/A

Sort Order (Federal Ethnicity and Race Settings page)

When you click Submit, the Federal Ethnicity and Race Settings page appears. Enter a sort order number to display the federal race codes on the students’ Demographics page.

[Gen]SortOrder

[Gen]Cat=federalrace

N/A

Code

Enter the district race code.

See PowerSchool Community for information on how to set up the Federal Ethnicity and Race Settings for Illinois.

[Gen]Name

[Gen]Cat=race

Refresh ISBE Race Ethnicity Value

Description

Enter the district race description.

[Gen]ValueT

[Gen]Cat=race

N/A

Federal Category

Choose the associated federal race category from the pop-up menu.

[Gen]Value

[Gen]Cat=race

N/A

Alt Race Code

Enter an alternate, equivalent race code.

Note: This field can be used for SIF.

[Gen]Value2

[Gen]Cat=race

N/A

Sort Order (Federal Ethnicity and Race Settings page)

When you click Submit, the Federal Ethnicity and Race Settings page appears. Enter a sort order number to display the district race codes on the students’ Demographics page.

N/A

CRDC Report

Code 01 (A+)

Hold down the Ctrl key and click each letter grade that corresponds to the Code 01 (A+) grade value.

[S_IL_Letter_Grade_Mapping_S]Code01

IL Course Assignment

Code 02 (A)

Hold down the Ctrl key and click each letter grade that corresponds to the Code 02 (A) grade value.

[S_IL_Letter_Grade_Mapping_S]Code02

IL Course Assignment

Code 03 (A-)

Hold down the Ctrl key and click each letter grade that corresponds to the Code 03 (A-) grade value.

[S_IL_Letter_Grade_Mapping_S]Code03

IL Course Assignment

Code 04 (B+)

Hold down the Ctrl key and click each letter grade that corresponds to the Code 04 (B+) grade value.

[S_IL_Letter_Grade_Mapping_S]Code04

IL Course Assignment

Code 05 (B)

Hold down the Ctrl key and click each letter grade that corresponds to the Code 05 (B) grade value.

[S_IL_Letter_Grade_Mapping_S]Code05

IL Course Assignment

Code 06 (B-)

Hold down the Ctrl key and click each letter grade that corresponds to the Code 06 (B-) grade value.

[S_IL_Letter_Grade_Mapping_S]Code06

IL Course Assignment

Code 07 (C+)

Hold down the Ctrl key and click each letter grade that corresponds to the Code 07 (C+) grade value.

[S_IL_Letter_Grade_Mapping_S]Code07

IL Course Assignment

Code 08 I

Hold down the Ctrl key and click each letter grade that corresponds to the Code 08 I grade value.

[S_IL_Letter_Grade_Mapping_S]Code08

IL Course Assignment

Code 09 (C-)

Hold down the Ctrl key and click each letter grade that corresponds to the Code 09 (C-) grade value.

[S_IL_Letter_Grade_Mapping_S]Code09

IL Course Assignment

Code 10 (D+)

Hold down the Ctrl key and click each letter grade that corresponds to the Code 10 (D+) grade value.

[S_IL_Letter_Grade_Mapping_S]Code10

IL Course Assignment

Code 11 (D)

Hold down the Ctrl key and click each letter grade that corresponds to the Code 11 (D) grade value.

[S_IL_Letter_Grade_Mapping_S]Code11

IL Course Assignment

Code 12 (D-)

Hold down the Ctrl key and click each letter grade that corresponds to the Code 12 (D-) grade value.

[S_IL_Letter_Grade_Mapping_S]Code12

IL Course Assignment

Code 13 (F)

Hold down the Ctrl key and click each letter grade that corresponds to the Code 13 (F) grade value.

[S_IL_Letter_Grade_Mapping_S]Code13

IL Course Assignment

Code 14 (S)

Hold down the Ctrl key and click each letter grade that corresponds to the Code 14 (S) grade value.

[S_IL_Letter_Grade_Mapping_S]Code14

IL Course Assignment

Code 15 (U)

Hold down the Ctrl key and click each letter grade that corresponds to the Code 15 (U) grade value.

[S_IL_Letter_Grade_Mapping_S]Code15

IL Course Assignment

Code 16 (I)

Hold down the Ctrl key and click each letter grade that corresponds to the Code 16 (I) grade value.

[S_IL_Letter_Grade_Mapping_S]Code16

IL Course Assignment

Code 17 (W)

Hold down the Ctrl key and click each letter grade that corresponds to the Code 17 (W) grade value.

[S_IL_Letter_Grade_Mapping_S]Code17

IL Course Assignment

Code 18 (WP)

Hold down the Ctrl key and click each letter grade that corresponds to the Code 18 (WP) grade value.

[S_IL_Letter_Grade_Mapping_S]Code18

IL Course Assignment

Code 19 (Audit)

Hold down the Ctrl key and click each letter grade that corresponds to the Code 19 (Audit) grade value.

[S_IL_Letter_Grade_Mapping_S]Code19

IL Course Assignment

Code 20 (X)

Hold down the Ctrl key and click each letter grade that corresponds to the Code 20 (X) grade value.

[S_IL_Letter_Grade_Mapping_S]Code20

IL Course Assignment

School Number

Enter the school number.

[S_IL_Term_Grade_Mapping_S]SchoolID

IL Course Assignment

IL Teacher Course Assignment

PowerSchool Term

Choose the term in which this course was taken.

[S_IL_Term_Grade_Mapping_S]TermID

IL Course Assignment

IL Teacher Course Assignment

Store Code

Enter the code identifying the set of grades to be extracted for any student that took the course in this term. For example, you might use “S1” to store Semester 1 grades.

Note: For the OCA/SCA report, enter a Store Code for terms containing final grades that should be reported. Blank values are not mapped for the OCA/SCA report. Blank values are mapped for the TCA extract.

[S_IL_Term_Grade_Mapping_S]StoreCode

IL Course Assignment

IL Teacher Course Assignment

State Term

Choose the state-assigned term period that correlates to the store code and term ID from the pop-up menu.

For more information, see the Appendix.

[S_IL_Term_Grade_Mapping_S]TermPeriod

IL Course Assignment

IL Teacher Course Assignment

Start Date

Enter the first date of attendance for this teacher.

Format: MM/DD/YYYY

Note: Required only for year terms.

[S_IL_Term_Grade_Mapping_S]StartDate

IL Teacher Course Assignment

End Date

Enter the last date of attendance for this teacher.

Format: MM/DD/YYYY

Note: Required only for year terms.

[S_IL_Term_Grade_Mapping_S]EndDate

IL Teacher Course Assignment

Gifted Test

Select a district-level gifted test option. The option selected will be the default for all schools in the district. If there is a school that has an exception to the option selected here, you can select an override option on the Schools/School Info > Edit School page. If there is a student exception, that exception can be set on the IL Gifted tab.

Valid values:

• 01 - Student tested as gifted

• 02 - Student tested as not-gifted

• 03 - Student was not tested (District does have an assessment for gifted)

• 04 - Student was not tested (District does not have an assessment for gifted)

• blank

[Pref]IL_Gifted_Test

IL Gifted and Accelerated

Grade Level

Grade level of the student

[S_IL_SCH_GradeLevelPDA_C]Grade_Level

Percent Day attended

Percentage of days a student has attended out of the total number of days they were expected to attend.

[S_IL_SCH_GradeLevelPDA_C]Percent_Day_Attended

District Number

Enter the number assigned to this district by the state.

[CST_Subdistricts]SubDistrict_Number

Name

Enter the name of the district.

[CST_Subdistricts]SubDistrict_Name

Abbreviation

Enter an abbreviation to identify this district.

[CST_Subdistricts]SubDistrict_Abbr

Address

Enter the mailing street address for the district.

[CST_Subdistricts]SubDistrict_Address

City

Enter the city for the districts’s mailing address.

[CST_Subdistricts]SubDistrict_City

State

Enter the two-digit state abbreviation for the district’s mailing address.

[CST_Subdistricts]SubDistrict_State

Zip Code

Enter the zip code for the district’s mailing address.

[CST_Subdistricts]SubDistrict_ZipCode

Phone Number

Enter the district’s phone number with area code.

[CST_SubDistrict]SubDistrict_Phone

Fax Number

Enter the district’s fax number with area code.

[CST_Subdistricts]SubDistrict_Fax

Superintendent

Enter the name of the district’s superintendent.

[CST_Subdistricts]SubDistrict_Superintendent

Superintendent Phone Number

Enter the district superintendent’s fax number with area code.

[CST_Subdistricts]SubDistrict_Superintendent_Phn

Superintendent Fax Number

Enter the district superintendent’s fax number with area code.

[CST_Subdistricts]SubDistrict_Superintendent_Fax

Superintendent Email

Enter the district superintendent’s email address.

[CST_Subdistricts]SubDistrict_Superintendent_Eml

Schools

In the Available Schools list, click to select each school in the list that belongs to this district.

Click the Right Arrow button to move the schools to the Assigned Schools list.

[CST_SchoolSubDistricts]SchoolID

[CST_SchoolSubDistricts]SubdistrictID

Enable Restraint/Time Out in Teacher Portal

Select the checkbox to enable the Restraint/Time Out page in the PowerSchool Teacher portal. If an incident occurs that warrants restraint and/or time out, teachers can then add an entry detailing the occurrence. Once an entry is submitted, teachers will need to contact an administrator to edit or delete the entry.

[pref]PSSR_TeachCommonFields_ReclusionSeclEnabled