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Student Setup

On this page:

The following data elements are required for student setup.

  1. Click the School link at the top of the page.

  2. Choose the school that the student attends.

  3. Search for and select the student from the list.

  4. Update the applicable data elements as required for student setup.

  5. Tabs will be displayed based on the customized the Student Information tab settings at School/Distruct level

Enter General Demographics

Navigation: Student Selection > Demographics

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Name (last, first MI)

Enter the student’s name.

Format: LastName, FirstName MiddleName

[Students]LastFirst

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

IL Assessment Correction

IL Assessment Pre-ID

IL Attendance Audit

IL Exiting Students

EL – School Year 2017

SRC Validation

GSA Validation

IL End of Year

IL Discipline Behavior

IL Course Assignment

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

Address

Enter the student’s address.

[Students]Street

[Students]City

[Students]State

[Students]Zip

N/A

Home Phone

Enter the student’s home phone.

[Students]Home_Phone

N/A

DOB (Date of Birth)

Enter the student’s date of birth.

Format: [M]M/[D]D/[YY]YY

[Students]DOB

IL Assessment Correction

IL Assessment Pre-ID

IL Exiting Students

EL – School Year 2017

GSA Validation

IL Discipline Behavior

IL Course Assignment

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

Ethnicity: Is the student Hispanic or Latino?

Choose Yes or No to indicate if the student’s ethnicity is Hispanic or Latino.

The value selected is used to calculate the IL Race Ethnicity field.

See Powerschool Community for information on how to set up the Federal Ethnicity and Race Settings for Illinois.

[Students]FedEthnicity

Valid values:

-1 – Default, no value

0 – No, not Hispanic or Latino

1 – Yes, Hispanic or Latino

Refresh ISBE Race Ethnicity Value

Race: What is the student’s race?

Select the race that applies to this student.

The values selected are used to calculate the IL Race Ethnicity field.

See Powerschool Community for information on how to set up the Federal Ethnicity and Race Settings for Illinois.

[StudentRace]RaceCd

Refresh ISBE Race Ethnicity Value

Scheduling/Reporting Ethnicity

Choose the student’s ethnicity, to be used in scheduling and preconfigured system reports.

[Students]Ethnicity

N/A

Sex

Choose the gender of the student.

Valid values:

  • F – Female

  • M – Male

  • Intersex: A general term used for the many ways in which a person can be born with
    chromosomes, reproductive anatomy, and/or genitalia that do not fit the typical binary
    expectations of female or male.

[Students]Gender

IL Assessment Correction

IL End of Year

School Report Card

SRC ValidationIL Student Demographic/Enrollment File

IL Demographics and Early Childhood

CRDC Report

Gender Identity (Optional)

Choose the gender identity or sexual orientation of the student.

Valid Values

  • Male: Identifies as a man or a boy.

  • Female: Identifies as a woman or a girl.

  • Non-Binary: A term used to describe people whose gender identity is not exclusively
    male or female, including those who identify as a gender other than male or female, as
    more than one gender, or as no gender.

  • Gender Non-Conforming: Gender expression or identity that falls outside of traditional,
    societal, or stereotyped expectations based on the sex assigned at birth. Gender
    expansive individuals may identify as male, female, some combination of both, or
    neither.

  • Not Listed

  • Choose not to answer

[Students]GenderIdentity

Sexual Orientation (Optional)

Choose the Sexual Orientation of the student: The term for someone’s romantic, emotional, physical, and/or sexual attraction to the same or different gender(s). Sexual orientation is distinct from gender identity.

Valid Values

  • Straight (Heterosexual): A person who is emotionally, romantically, or sexually attracted
    to people of a different gender.

  • Lesbian: A woman who is emotionally, romantically, or sexually attracted to other
    women. Women and non-binary people may use this term to describe themselves.

  • Gay: A person who is emotionally, romantically, or sexually attracted to people of the same gender. Men, women and non-binary people may use this term to describe themselves.
    Asexual: An asexual person is someone who does not experience sexual attraction to
    other people.

  • Bisexual: A person who is emotionally, romantically and/or sexually attracted to people
    of more than one gender, though not necessarily simultaneously, in the same way, or to
    the same degree.

  • Pansexual: A person who is attracted to people of all genders or regardless of gender.
    Not Sure/Questioning: A term used to describe people who are in the process of
    exploring their sexual orientation or gender identity.

  • Not Listed

  • Choose not to answer

[Students]SexualOrientation

Grade Level

The student’s current grade level.

[Students]Grade_Level

[S_IL_STU_ELL_X]Grade_Level

IL Assessment Correction

IL Assessment Pre-ID

IL Attendance Audit

IL End of YearIL End of Year

IL Exiting Students

School Report Card

SRC Validation

GSA Validation

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

CRDC Report

Student Number

Enter the locally assigned student number.

[Students]Student_Number

IL Assessment Correction

IL Assessment Pre-ID

IL Exiting Students

EL – School Year 2017

SRC Validation

GSA Validation

IL End of Year

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

IL Race Ethnicity

The code for the student’s race and ethnicity.

The code is calculated from the Ethnicity and Race fields or after processing the Refresh ISBE Race Ethnicity Value report.

[S_IL_STU_Demographics_X]FER

Refresh ISBE Race Ethnicity Value

School Report Card

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

IL End of Year

SRC Validation

IL Assessment Correction

CRDC Report

Modify Student Information

Navigation: Modify Information

Data Element

Additional Information

[Table]Field Name

Used in these Reports

District Entry Date

Enter the date the student enrolled in this school district.

Date format is MM/DD/YYYY.

[Students]DistrictEntryDate

EL – School Year 2017

Enter Illinois State Information

Enter General State Information

Navigation: State/Province – IL > General Tab

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Civil Rights Data Collection (CRDC)

For information about entering data into CRDC fields, see the Civil Rights Data Collection (CRDC) 2020-2021 section.

Exclude this student from State Reporting

Select to exclude the student from state reporting.

[Students]State_ExcludeFromReporting

IL Assessment Correction

IL Assessment Pre-ID

IL End of Year

IL Exiting Students

General State Aid Claim

School Report Card

SRC Validation

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

Parent-Teacher Contact

Select if the student’s parents had personal contact with student’s teachers.

[S_IL_STU_X]Parent_Contact

School Report Card

SRC Validation

Single Pregnant Woman

Select if this student is an individual who is unmarried or legally separated from a spouse, and has a minor child or children for which the parent has either custody or joint custody or is pregnant.

[S_IL_STU_X]Single_Pregnant_Woman

IL Course Assignment

Displaced Homemaker

Select if this student is:

  • Unemployed or underemployed and experiencing difficulty in obtaining or upgrading employment; and

  • Has worked primarily without remuneration to care for a home and family, and for that reason has diminished marketable skills;

  • Has been dependent on the income of another family member but is no longer supported by that income; or

  • Is a parent whose youngest dependent child will become ineligible to receive assistance under part A of title IV of the Social Security Act (42 U.S.C. 601 et seq.) not later than 2 years after the date the parent applies for assistance under such title.

[S_IL_STU_X]Displaced_Homemaker

IL Course Assignment

Year Entered 9th Grade Override

  • If the student was first enrolled in the district in Grade 10 or higher, enter the year the student was first in 9th grade in another district.

  • If the student enrolled in the district in 9th grade, the calculated year is displayed. If you enter an override year, the calculated value is still displayed.

  • If a student enrolled in the district in 9th grade, and then repeated 9th grade, the year of the first entry into 9th grade is displayed.

[S_IL_STU_X]First_Year_Ninth_Grade

Detention Centre

This section available if flag set in District Info. Contains a list of detention the child has

RCDTS

RCDTS for detention centre

[S_IL_STU_Detention_C]RCDTS_Detention_Center

School Year

The school year during which the student was admitted to the detention center

[S_IL_STU_Detention_C]School_Year

Grade

Current grade of the student

[S_IL_STU_Detention_C]Grade

Services Start Date

Detention center services start date.

[S_IL_STU_Detention_C]Services_Start_Date

Services End Date

Detention center services end date.

[S_IL_STU_Detention_C]End_Date

Record Status

The Record status

[S_IL_STU_Detention_C]Record_Status

This stores data for deleted records as 99

PreK & Kindergarten Information

PreK Program

Select the pre-kindergarten program, if applicable.

To be included in the Fall Housing report as pre-kindergarten, students must have a grade level less than zero and a pre-kindergarten program specified.

[S_IL_STU_X]PreK

N/A

Kindergarten Program

Select the kindergarten program, if applicable.

[S_IL_STU_X]Kday

N/A

Graduate & Dropout Information

High School Graduate

Select to indicate the student graduated high school.

Valid values:

  • (1) selected - Y

  • (2) not selected - N

[S_IL_STU_X]Graduate_TF

N/A

Dropout

Select to indicate the student dropped out of school.

Valid values:

  • (1) selected – Y

  • (2) not selected – N

[S_IL_STU_X]Dropout_TF

N/A

Special Student Group Information

Non-English Background

Choose the non-English language background.

Refer to the ISBE SIS Data Elements Document for the list of valid codes.

[S_IL_STU_Demographics_X]NELB

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

Limited English Proficient (LEP)

Select to indicate the student is limited English proficient for the current school enrollment.

Valid values:

  • (1) selected – Y

  • (2) not selected – N

[S_IL_STU_X]LEP

[S_IL_REN_X]LEP

IL Assessment Correction

School Report Card

SRC Validation

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

CRDC Report

Migrant

Select to indicate the student is a migrant for the current school enrollment.

[S_IL_STU_X]Migrant

[S_IL_REN_X]Migrant

IL Assessment Correction

School Report Card

SRC Validation

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

Low Income Family (Economically Disadvantaged)

Select to indicate the student is from a low-income family and qualifies for free or reduced meal benefits for the current school enrollment.

[S_IL_STU_X]LII

[S_IL_REN_X]LII

IL Assessment Correction

School Report Card

SRC Validation

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

IDEA Services

Select to indicate the student is IDEA Eligible for the current school enrollment.

[S_IL_STU_X]IEP

[S_IL_REN_X]IEP

IL Assessment Correction

School Report Card

SRC Validation

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

Truancy Information

Truancy

Choose the truancy value, if applicable.

[S_IL_STU_X]Truancy

IL End of Year

School Report Card

Disability Information

Disability

If applicable, choose the student's disability

[S_IL_STU_X]Disability

N/A

Other Information

IEP Accommodation Indicator

Select to identify a student with an IEP who will receive accommodation on any part of the ISAT.

[S_IL_STU_X]IEP_Accommodate_TF

N/A

504 Accommodation Indicator

Select to identify a student with an IEP who will receive accommodation on any part of the ISAT because of a Section 504 Plan.

[S_IL_STU_PreID_X]Accommodate_504

CRDC Report

Enter Demographic Information

Navigation: State/Province – IL > Demo tab

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Student Demographic / Enrollment Information

  1. State Student Identifier (ISBE SIS Assigned Student ID#)

This field should be blank for all students upon the first submission of the Student Demographic/Enrollment file. ISBE will assign this number.

After state student IDs are assigned, the IDs can be imported into PowerSchool using Quick Import (school level).

Key fields in the import file: [Students]State_StudentNumber and [Students]Student_Number.

[Students]State_StudentNumber

IL Assessment Correction

IL Assessment Pre-ID

IL Exiting Students

IL Student Demographic/
Enrollment

EL – School Year 2017

IL Early Childhood

IL Discipline Behavior

IL Course Assignment

IL Demographics and Early Childhood

IL 504 Plan

IL Gifted and Accelerated

  1. PowerSchool Student Number / SAP ID

The default value is the PowerSchool Student Number.

This is a shortcut to the student’s Demographic page. Changes made here are system-wide.

[Students]Student_Number

IL_State_ID_Request

IL Assessment Pre-ID

IL Early Childhood

IL Exiting Students

IL Discipline Behavior

IL Student Demographic/
Enrollment

IL Course Assignment

IL Demographics and Early Childhood

IL End of Year

IL 504 Plan

IL Gifted and Accelerated

  1. Legal Last Name

Enter the student’s legal last name.

If blank, [Students]Last_Name is output in the report.

[S_IL_STU_Demographics_X] Legal_Last_Name

IL Assessment Correction

IL Assessment Pre-ID

IL Exiting Students

EL – School Year 2017

IL Student Demographic/
Enrollment

IL Course Assignment

IL Demographics and Early Childhood

IL 504 Plan

IL Gifted and Accelerated

  1. Legal First Name

Enter the student’s legal first name.

If blank, [Students]First_Name is output in the report.

[S_IL_STU_Demographics_X] Legal_First_Name

IL Assessment Correction

IL Assessment Pre-ID

IL Exiting Students

EL – School Year 2017

IL Student Demographic/
Enrollment

IL Course Assignment

IL Demographics and Early Childhood

IL 504 Plan

IL Gifted and Accelerated

  1. Legal Middle Name

Enter the student’s legal middle name.

If blank, [Students]Middle_Name is output in the report.

[S_IL_STU_Demographics_X] Legal_Middle_Name

IL Assessment Correction

IL Student Demographic/
Enrollment

IL Demographics and Early Childhood

  1. Lineage (Suffix)

If applicable, choose the lineage/suffix for the student’s family generation.

[S_IL_STU_Demographics_X] Lineage_Code

IL Student Demographic/
Enrollment

IL Demographics and Early Childhood

  1. Mother’s Maiden Name

Enter the maiden name of the student’s mother.

[S_IL_STU_Demographics_X] Mother_Maiden_Name

IL Student Demographic/
Enrollment

IL Demographics and Early Childhood

  1. IL Race Ethnicity

The values selected in the Federal Race and Ethnicity fields on the General Demographics page.

[S_IL_STU_Demographics_X]FER

IL Assessment Correction

IL Student Demographic/
Enrollment

IL Demographics and Early Childhood

  1. Gender Code

Choose either female or male.

This is a shortcut to the student’s Demographic page. Changes made here are system-wide.

[Students]Gender

IL Assessment Correction

IL Student Demographic/
Enrollment

IL Demographics and Early Childhood

IL End of Year

10. Birth Date

Enter the student’s date of birth.

Format: [M]M/[D]D/[YY]YY

This is a shortcut to the student’s Demographic page. Changes made here are system-wide.

[Students]DOB

IL Exiting Students

IL Assessment Pre-ID

IL Assessment Correction

IL Student Demographic/
Enrollment

IL Demographics and Early Childhood

IL 504 Plan

11. Birth Place Name (City, State or Region)

Enter the place/name of the geographic location where the student was born.

Format: City (space) State or City (space) Country.

Example: Chicago Illinois or Chicago USA

[S_IL_STU_Demographics_X]Birth_Place

IL Student Demographic/
Enrollment

IL Demographics and Early Childhood

12. Reading 1st Indicator

Choose Yes or No to indicate whether the student (grades K-3) is a participant in the reading 1st program.

No is the default.

[S_IL_STU_X]Reading_First

IL Student Demographic/
Enrollment

IL Demographics and Early Childhood

13. Reading Improvement Block Grant Program Indicator

Choose Yes or No to indicate whether the student (grades K-6) has been selected to receive services provided with Reading Improvement Block Grant funds.

No is the default.

[S_IL_STU_X]Reading_Improve

IL Student Demographic/
Enrollment

IL Demographics and Early Childhood

14. Title 1 Indicator

Choose the option that identifies the student’s participation in a school-wide Title I Program or a Targeted Assistance Title I Program for reading or mathematics instruction.

  • The report publishes the Title 1 student level value if it is different from Title 1 school level value, otherwise, it publishes school level value

  • If no value is entered for the Title I Indicator field on the School Info page and IL Demo page, the report outputs the default value 13.

[S_IL_STU_X]Title1

IL Student Demographic/
Enrollment

IL Demographics and Early Childhood

15. Eligible for Immigrant Education Program

Select to indicate the student is an eligible immigrant child.

A student is considered an eligible immigrant child if:

  • the student is between the ages of 3–21,

  • the student was not born in any of the 50 states, the District of Columbia, Puerto Rico, or the U.S. Virgin Islands, and the student has attended schools in the U.S. for less than three full academic years.

[S_IL_STU_X]Elig_Immig_Edu_Prog

IL Student Demographic/
Enrollment

IL Demographics and Early Childhood

16. Home Language Code

Choose the student’s home language (English or non-English) code.

If the student’s native language is English and a language other than English is spoken in the student’s home, you should select the home language that is the predominant non-English language spoken by:

  • the student in the student’s home; or

  • the student’s parents or legal guardians, with the student’s non-English language taking precedence.

Download the language codes from the Illinois State Board of Education Student Information System Web site at https://www.isbe.net/Documents/language-codes-alpha.pdf

[S_IL_STU_Demographics_X] Home_Language_Code

[S_IL_STU_Demographics_X] NELB

[S_IL_STU_Demographics_X] Language_Of_Instruction

IL Student Demographic/
Enrollment

IL Demographics and Early Childhood

17. Native Language Code (Non-English Background)

Choose the student’s native language.

[S_IL_STU_Demographics_X]NELB

IL Student Demographic/
Enrollment

IL Demographics and Early Childhood

18. Homeless Indicator

Select to identify a student as homeless.

Valid values:

  • (1) selected- 1

  • (2) not selected - 0

[S_IL_STU_HOMELESS_X]homeless

IL Assessment Correction

IL Student Demographic/
Enrollment

IL Demographics and Early Childhood

19. Migrant Indicator

Select to identify a student as migrant.

[S_IL_STU_X]Migrant

IL Assessment Correction

IL Student Demographic/
Enrollment

IL Demographics and Early Childhood

20. Private School Student (PSS) Indicator

Select to identify a student as a Private School Student.

[S_IL_STU_X]Private_School_Student

IL Student Demographic/Enrollment

IL Demographics and Early Childhood

21. Military Connected Student Indicator

Select to identify a student that is a military-connected student.

[S_IL_STU_X]Military_Connected

[S_IL_REN_X]Military_Connected

IL Student Demographic/ Enrollment

22. Supplemental Educational Services (SES) Indicator

Select to identify a student as a participant in Supplemental Education Services.

[S_IL_STU_X]SES

IL Student Demographic/ Enrollment

IL Demographics and Early Childhood

23. Limited-English-Proficient (LEP) Indicator

Select to identify a student as a participant in LEP.

[S_IL_STU_X]LEP

IL Assessment Correction

IL Student Demographic/ Enrollment

IL Demographics and Early Childhood

CRDC Report

24. IDEA Services

Select to identify a student as a participant in IEP.

[S_IL_STU_X]IEP

IL Assessment Correction

IL Student Demographic/
Enrollment

IL Demographics and Early Childhood

25. Dual Language

Choose the dual language program in which the student is enrolled.

Valid values:

  • 01 – Two Way Immersion

  • 02 – One Way Immersion

  • 03 – Not a Participant in Dual Language Program

[S_IL_STU_X]Dual_Language

IL Student Demographic/
Enrollment

26. Language of Instruction

Choose the language of instruction for the dual-language program.

Download the language codes from the Illinois State Board of Education Student Information System Web site at https://www.isbe.net/Documents/language-codes-alpha.pdf

[S_IL_STU_X]Language_Of_Instruction

IL Student Demographic/
Enrollment

27. Free or Reduced Meal Benefits (Low Income Family) Indicator

Select to identify a student as a participant in free or reduced meal benefits.

[S_IL_STU_X]LII

IL Assessment Correction

IL Student Demographic/
Enrollment

IL Demographics and Early Childhood

28. Century 21 Indicator

Select to identify a student who is participating in the 21st Century Community Learning Centers (After School Program).

[S_IL_STU_X]Century_21

IL Assessment Correction

IL Student Demographic/
Enrollment

IL Demographics and Early Childhood

36. Tuition-In Indicator

Select to indicate that a student chooses to attend a school in a district other than their residing district, and their parents pay tuition to that school district.

[S_IL_STU_X]Tuition_In_Indicator

IL Student Demographic/
Enrollment

Add Exiting Student Information

Navigation: State/Province – IL > Exiting tab

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Exit Student Enrollment Information

  1. State Student Identifier (ISBE SIS Assigned Student ID#)

The state student ID from the ISBE SIS Student Demographic/Enrollment Information page (Demo tab).

[Students]State_StudentNumber

IL Assessment Correction

IL Assessment Pre-ID

IL Exiting Students

IL Early Childhood

  1. PowerSchool Student Number / SAP ID

Enter the student number.

This is a shortcut to the student's demographics page. Changes made here are system-wide

[Students]Student_Number

IL Exiting Students

IL Early Childhood

  1. Legal Last Name

Enter the student’s legal last name.

If blank, [Students]Last_Name is output in the report.

[S_IL_STU_Demographics_X] Legal_Last_Name

[Students]Last_Name

IL Assessment Correction

IL Assessment Pre-ID

IL Exiting Students

  1. Legal First Name

Enter the student’s legal first name.

If blank, [Students]First_Name is output in the report.

[S_IL_STU_Demographics_X] Legal_First_Name

[Students]First_Name

IL Assessment Correction

IL Assessment Pre-ID

IL Exiting Students

  1. Birth Date

Enter the student’s date of birth.

Format: [M]M/[D]D/[YY]YY

This is a shortcut to the student’s Demographic page. Changes made here are system-wide.

[Students]DOB

IL Exiting Students

  1. RCDTS Home School Number (Student Level)

Enter the Region, County, District, Type, School (RCDTS) code which uniquely identifies the student’s home school.

If blank, [S_IL_SCH_X]RCDTS_Home_School is output in the report.

[S_IL_STU_X]RCDTS_Home_School

[S_IL_SCH_X]RCDTS_Home_School

IL Assessment Correction

IL Assessment Pre-ID

IL Exiting Students

IL 504 Plan

  1. RCDTS Serving School Number

Enter the Region, County, District, Type, School (RCDTS) code which uniquely identifies the student’s serving school.

If blank, [S_IL_SCH_X]RCDTS_Home_School or [S_IL_STU_X]RCDTS_Home_School is output in the report.

[S_IL_STU_X]RCDTS_Serving_School

[S_IL_SCH_X]RCDTS_Home_School

[S_IL_STU_X]RCDTS_Home_School

IL Assessment Correction

IL Assessment Pre-ID

IL Exiting Students

IL 504 Plan

  1. Enrollment Exit Date (Current)

The student’s current enrollment exit date.

[Students]ExitDate

IL Exiting Students

IL End of Year

  1. Enrollment Exit Status

Choose the student's enrollment exit status.

If blank, 01 outputs in the report.

[S_IL_STU_X]Enrollment_Exit_Status

IL Exiting Students

10. Enrollment Exit / Withdrawal Type Code

Choose the student's enrollment exit/withdrawal type code.

If blank, [Students]ExitCode is output in the report.

[S_IL_STU_X] Enrollment_Exit_Type_Code

[Students]ExitCode

IL Exiting Students

Enter Assessment Pre-ID Information

Navigation: State/Province – IL > Pre-ID tab

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Assessment Pre-ID Information

  1. State Student Identifier (ISBE SIS Assigned Student ID#)

The state student ID from the ISBE SIS Student Demographic/Enrollment Information page (Demo tab).

[Students]State_StudentNumber

IL Assessment Correction

IL Assessment Pre-ID

IL Exiting Students

  1. PowerSchool Student Number / SAP ID

Enter the student number.

This is a shortcut to the student’s Demographic page. Changes made here are system-wide.

[Students]Student_Number

IL Assessment Pre-ID

IL End of Year

  1. Legal Last Name

Enter the student’s legal last name. Special characters, other than spaces and hyphens, are not allowed.

If blank, [Students]Last_Name is output in the report.

[S_IL_STU_Demographics_X] Legal_Last_Name

[Students]Last_Name

IL Assessment Correction

IL Assessment Pre-ID

IL Exiting Students

  1. Legal First Name

Enter the student’s legal first name. Special characters, other than spaces and hyphens, are not allowed.

If blank, [Students]First_Name is output in the report.

[S_IL_STU_Demographics_X] Legal_First_Name

[Students]First_Name

IL Assessment Correction

IL Assessment Pre-ID

IL Exiting Students

  1. Birth Date

Enter the student’s date of birth.

Format: [M]M/[D]D/[YY]YY

This is a shortcut to the student’s Demographic page. Changes made here are system-wide.

[Students]DOB

IL Exiting Students

IL Assessment Pre-ID

  1. RCDTS Home School Number (Student Level)

Enter the Region, County, District, Type, School (RCDTS) code which uniquely identifies the student’s home school.

If blank, [S_IL_SCH_X]RCDTS_Home_School is output in the report.

[S_IL_STU_X]RCDTS_Home_School

[S_IL_SCH_X]RCDTS_Home_School

IL Assessment Correction

IL Assessment Pre-ID

IL Exiting Students

  1. RCDTS Serving School Number

Enter the Region, County, District, Type, School (RCDTS) code which uniquely identifies the student’s serving school.

If blank, [S_IL_SCH_X]RCDTS_Home_School or [S_IL_STU_X]RCDTS_Home_School is output in the report.

[S_IL_STU_X]RCDTS_Serving_School

[S_IL_SCH_X]RCDTS_Home_School

[S_IL_STU_X]RCDTS_Home_School

IL Assessment Correction

IL Assessment Pre-ID

IL Exiting Students

  1. RCDTS Testing School Number

Enter the Region, County, District, Type, School (RCDTS) code where a student who is in a tested grade will be taking a state assessment during the current school year.

If blank, [S_IL_SCH_X]RCDTS_Home_School or [S_IL_STU_X]RCDTS_Home_School is output in the report.

[S_IL_STU_X]RCDTS_Testing_School

[S_IL_SCH_X]RCDTS_Home_School

[S_IL_STU_X]RCDTS_Home_School

IL Assessment Correction

IL Assessment Pre-ID

  1. Grade Level at Time of Testing

Choose the student’s grade classification at the time of testing on a state assessment during the current school year.

[Students]Grade_Level is output in the report.

[S_IL_STU_X]Testing_Grade_Level

[Students]Grade_Level

IL Assessment Correction

IL Assessment Pre-ID

10. First Year in U.S. School

The amount of time a student has been in the United States.

Valid values:

  • 01 – Yes—Student in US less than a year

  • 02 – No—Student in the US for more than a year

[S_IL_STU_ELL_X]New_To_US

IL Assessment Correction

IL Assessment Pre-ID

11. Year in Any Illinois-Approved TBE/TPI Program (excluding Pre-K and K)

Choose the year a student has been enrolled in a state-approved Transitional Bilingual Education (TBE) program or Transitional Program of Instruction (TPI), counting this school year as the most recent year (excluding Pre-K and K).

If this field is blank, 07 is output in the report.

[S_IL_STU_PreID_X]TBE_TPI_Year

IL Assessment Correction

IL Assessment Pre-ID

12. Year Since Exited TBE/TPI Program

Choose the year a student has been exited from a state-approved TBE or TPI program.

If this field is blank, 03 is output in the report.

[S_IL_STU_PreID_X]TBE_TPI_Exit_Year

IL Assessment Correction

IL Assessment Pre-ID

13. Enrolled in Home School On or Before May 1st

This field is calculated automatically by PowerSchool state reports. If the Moved by Parent Within District field equals Yes, a value of 02 is extracted.

You can override the calculated value for this field by entering a pre-defined value in the Enrolled in Home School On or Before May 1st field.

Field for overriding PowerSchool calculations:

[S_IL_STU_PreID_X] Enrolled_Home_School

IL Assessment Correction

IL Assessment Pre-ID

14. Enrolled in Home District On or Before May 1st

This field is calculated automatically by PowerSchool state reports. If the Moved by Parent Within District field equals Yes on the ISBE SIS Assessment Pre-ID Information page, a value of 02 is extracted.

You can override the calculated value for this field by entering a pre-defined value in the Enrolled in Home District On or Before May 1st field.

Field for overriding PowerSchool calculations:

[S_IL_STU_PreID_X] Enrolled_Home_District

IL Assessment Correction

IL Assessment Pre-ID

15. Test To Be Taken

Choose the state assessment a student in a tested grade is scheduled to take.

  • ACCESS (05)

  • Alternative ACCESS (06)

  • ISAT (01) Obsolete

  • PSAE (02) Obsolete

  • IAA (04) Obsolete

[S_IL_STU_PreID_X]Test_Taken

IL Assessment Correction

IL Assessment Pre-ID

16. Moved by Parent Within District

Choose Yes or No to indicate if the student was moved to another school within the district at a parent’s or guardian’s request.

If Yes, the student is not counted in AYP.

[S_IL_STU_PreID_X]Moved_by_Parent

IL Assessment Correction

IL Assessment Pre-ID

DLM-AA

Select to include the student on the DLM-AA Pre-ID report.

[S_IL_STU_PreID_X]DLM_AA

ESOL Participation Code

If the student is taking the DLM-AA assessment, choose the ESOL participation code.

[S_IL_STU_PreID_X] ESOL_Participation_Code

Sort Group

This field is optional. For students taking the SAT assessment, enter the test session to be used for the Sort Group.

[S_IL_STU_PreID_X]SAT_Sort_Group

Enter Assessment Correction Information

Navigation: State/Province – IL > Correct tab

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Assessment Correction Information

  1. Assessment Action

Choose the assessment action.

If blank, this record is not output in the report.

[Students]IL_Assessment_Action

IL Assessment Correction

  1. Reason for Not Testing

Choose a Non-Participation Reason, if the student did not test.

Required if Assessment Action is 02-Not Tested.

[S_IL_STU_PreID_X] Non_Participation_Reason

IL Assessment Correction

  1. State Student Identifier (ISBE SIS Assigned Student ID#)

The state student ID from the ISBE SIS Student Demographic/Enrollment Information page (Demo tab).

[Students]State_StudentNumber

IL Assessment Correction

IL Assessment Pre-ID

IL Exiting Students

  1. PowerSchool Student Number / SAP ID

The student number.

Any change made here is system-wide and will change all instances of the student number.

[Students]Student_Number

IL Assessment Pre-ID

IL End of Year

  1. Legal Last Name

The student’s legal last name. Special characters, other than spaces and hyphens, are not allowed.

Any change made here is system-wide and will change all instances of the student's last name.

If blank, [Students]Last_Name is output in the report.

[S_IL_STU_Demographics_X] Legal_Last_Name

IL Assessment Correction

IL Assessment Pre-ID

IL Exiting Students

  1. Legal First Name

The student’s legal first name. Special characters, other than spaces and hyphens, are not allowed.

Any change made here is system-wide and will change all instances of the student's first name.

If blank, [Students]First_Name is output in the report.

[S_IL_STU_Demographics_X] Legal_First_Name

IL Assessment Correction

IL Assessment Pre-ID

IL Exiting Students

  1. Legal Middle Name

The student’s legal middle name. Special characters, other than spaces and hyphens, are not allowed.

Any change made here is system-wide and will change all instances of the student's middle name.

If blank, [Students]Middle_Name is output in the report.

[S_IL_STU_Demographics_X] Legal_Middle_Name

IL Assessment Correction

  1. Birth Date

Enter the student’s date of birth.

Format: [M]M/[D]D/[YY]YY

Any change made here is system-wide and will change all instances of the Birth Date

[Students]DOB

IL Exiting Students

IL Assessment Pre-ID

IL Assessment Correction

  1. IL Race/Ethnicity Code

The values selected in the Federal Race and Ethnicity fields on the General Demographics page.

[Students]Ethnicity

IL Assessment Correction

10. Gender Code

Indicates whether the student is female or male.

Any change made here is system-wide and will change all instances of the Gender Code.

[Students]Gender

IL Assessment Correction

IL End of Year

11. Homeless Indicator

Identifies a student as homeless.

Any change made here is system-wide and will change all instances of the Homeless Indicator

[S_IL_STU_Homeless_X]Homeless

IL Assessment Correction

12. Migrant Indicator

Identifies a student as migrant.

Any change made here is system-wide and will change all instances of the Migrant Indicator

[S_IL_STU_X]Migrant

IL Assessment Correction

13. Limited-English-Proficient (LEP) Indicator

Identifies a student as a participant in LEP.

Any change made here is system-wide and will change all instances of the LEP indicator.

[S_IL_STU_X]LEP

IL Assessment Correction

14. IDEA Eligible (Formerly IEP Indicator)

Identifies a student as a participant in IDEA.

Any change made here is system-wide and will change all instances of the IDEA Eligible status.

[S_IL_STU_X]IEP

IL Assessment Correction

GSA Validation

SRC Validation

15. Free or Reduced Meal Benefits (Low Income Family) Indicator

Identifies a student as a participant in free or reduced meal benefits.

Any change made here is system-wide and will change all instances of the student's meal status

[S_IL_STU_X]LII

IL Assessment Correction

16. Century 21 Indicator

Identifies a student as participating in the 21st Century Community Learning Centers (After School Program).

Any change made here is system-wide and will change all instances of the student's Century 21 status.

[S_IL_STU_X]Century_21

IL Assessment Correction

17. RCDTS Home School Number (Student Level)

The Region, County, District, Type, School (RCDTS) code that uniquely identifies the student’s home school.

Any change made here is system-wide and will change all instances of the student-level RCDTS Home School Number.

If blank, [S_IL_SCH_X]RCDTS_Home_School is output in report.

[S_IL_STU_X]RCDTS_Home_School

[S_IL_SCH_X]RCDTS_Home_School

IL Assessment Correction

IL Assessment Pre-ID

IL Exiting Students

18. RCDTS Serving School Number

The Region, County, District, Type, School (RCDTS) code that uniquely identifies the student’s serving school.

Any change made here is system-wide and will change all instances of the RCDTS Serving School Number.

If blank, [S_IL_SCH_X]RCDTS_Home_School or [S_IL_STU_X]RCDTS_Home_School is output in report.

[S_IL_STU_X]RCDTS_Serving_School

[S_IL_SCH_X]RCDTS_Home_School

[S_IL_STU_X]RCDTS_Home_School

IL Assessment Correction

IL Assessment Pre-ID

IL Exiting Students

19. RCDTS Testing School Number

The Region, County, District, Type, School (RCDTS) code where a student who is in a tested grade will be taking a state assessment during the current school year.

Any change made here is system-wide and will change all instances of the RCDTS Testing School Number.

If blank, [S_IL_SCH_X]RCDTS_Home_School or [S_IL_STU_X]RCDTS_Home_School is output in report.

[S_IL_STU_X]RCDTS_Testing_School

[S_IL_SCH_X]RCDTS_Home_School

[S_IL_STU_X]RCDTS_Home_School

IL Assessment Correction

IL Assessment Pre-ID

20. Grade Level at Time of Testing

The student’s grade classification at the time of testing on a state assessment during the current school year.

Any change made here is system-wide and will change all instances of the student's grade level at the time of testing

If blank, [Students]Grade_Level is output in the report.

[S_IL_STU_X]Testing_Grade_Level

[Students]Grade_Level

IL Assessment Correction

IL Assessment Pre-ID

21. First Year in U.S. School

Identifies the amount of time a student has been in the United States.

Valid values:

  • 01 – Yes—Student in US less than a year

  • 02 – No—Student in the US for more than a year

Any change made here is system-wide and will change all instances of the student's grade level at time of testing.

[S_IL_STU_ELL_X]New_To_US

IL Assessment Correction

IL Assessment Pre-ID

22. Year in Any Illinois-Approved TBE/TPI Program (excluding Pre-K and K)

The year a student has been enrolled in a state-approved Transitional Bilingual Education (TBE) program or Transitional Program of Instruction (TPI), counting this school year as the most recent year (excluding Pre-K and K).

Any change made here is system-wide.

If this field is blank, 07 is output in the report.

[S_IL_STU_PreID_X]TBE_TPI_Year

IL Assessment Correction

IL Assessment Pre-ID

23. Year Since Exited TBE/TPI Program

The year a student has been exited from a state-approved TBE or TPI program.

Any change made here is system-wide.

If this field is blank, 03 is output in the report.

[S_IL_STU_PreID_X]TBE_TPI_Exit_Year

IL Assessment Correction

IL Assessment Pre-ID

24. Enrolled in Home School On or Before May 1st

This field is calculated automatically by PowerSchool state reports. If the Moved by Parent Within District field equals Yes, a value of 02 is extracted.

You can override the calculated value for this field by selecting a value.

Field for overriding PowerSchool calculations:

[S_IL_STU_PreID_X] Enrolled_Home_School

IL Assessment Correction

IL Assessment Pre-ID

25. Enrolled in Home District On or Before May 1st

This field is calculated automatically by PowerSchool state reports. If the Moved by Parent Within District field equals Yes on the ISBE SIS Assessment Pre-ID Information page, a value of 02 is extracted.

You can override the calculated value for this field by selecting a value.

Field for overriding PowerSchool calculations:

[S_IL_STU_PreID_X] Enrolled_Home_District

IL Assessment Correction

IL Assessment Pre-ID

26. Test To Be Taken

Choose the state assessment a student in a tested grade is scheduled to take.

Any change made here is system-wide and will change all instances of the test to be taken.

[S_IL_STU_PreID_X]Test_Taken

IL Assessment Correction

IL Assessment Pre-ID

27. Moved by Parent Within District

Choose Yes or No to indicate if the student was moved to another school within the district at a parent’s or guardian’s request.

If Yes, the student is not counted in AYP.

Any change made here is system-wide.

[S_IL_STU_PreID_X]Moved_by_Parent

IL Assessment Correction

IL Assessment Pre-ID

Enter EL/Screener Information

Navigation: State/Province – IL > EL / Screener tab

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Limited English Proficiency (LEP) Indicator

Select to identify a student as a participant in LEP.

Valid values:

  • (1) selected – Y

  • (2) not selected – N

Students designated as LEP with a checkmark (field value of 1) will be extracted.

The following fields are required when this checkbox is selected:

  • Date of Birth

  • First Year in United States School

  • EL Placement-Entry Status

  • Enrolled or Re-enrolled Date for EL Services (mm/dd/yyyy)

[S_IL_STU_X]LEP

EL – School Year 2017

IL EL Screener

CRDC Report

  1. Student ID (State)

The state student ID from the ISBE SIS Student Demographic/Enrollment Information page (Demo tab).

[Students]State_StudentNumber

IL EL

  1. SAP ID (Local)

The student number.

This is a shortcut to the student’s Demographic page. Changes made here are system-wide.

[Students]Student_Number

EL – School Year 2017

  1. Legal Last Name

The student’s legal last name. Special characters, other than spaces and hyphens, are not allowed.

Any change made here is system-wide and will change all instances of the student's last name.

If blank, [Students]Last_Name is output in the report.

[S_IL_STU_Demographics_X] Legal_Last_Name

[Students]Last_Name

EL – School Year 2017

  1. Legal First Name

The student’s legal first name. Special characters, other than spaces and hyphens, are not allowed.

Any change made here is system-wide and will change all instances of the student's first name.

If blank, [Students]First_Name is output in the report.

[S_IL_STU_Demographics_X] Legal_First_Name

[Students]First_Name

EL – School Year 2017

  1. Birth Date

The student’s date of birth.

Format: [M]M/[D]D/[YY]YY

Any change made here is system-wide and will change all instances of the student's date of birth.

This field is required when the Limited-English-Proficient (LEP) Indicator checkbox is selected.

[Students]DOB

EL – School Year 2017

  1. RCDTS Home School Number (Student Level)

The Region, County, District, Type, School (RCDTS) code that uniquely identifies the student’s home school.

Any change made here is system-wide and will change all instances of the student-level RCDTS Home School Number.

If blank, [S_IL_SCH_X]RCDTS_Home_School is output in report.

[S_IL_STU_X]RCDTS_Home_School

[S_IL_SCH_X]RCDTS_Home_School

EL – School Year 2017

  1. Date First Enrolled in District /LEA

The date the student enrolled in the district/LEA (Local Educational Agency) for the first time.

The date displayed is entered on the Modify Information page, Start Page > Student Selection > Modify Information.

[Students]DistrictEntryDate

EL – School Year 2017

  1. First Year in U.S. States School

Choose the length of time the student has been in the United States.

Valid values:

  • 01 – Yes—Student in US less than a year

  • 02 – No—Student in the US for more than a year

This field is required when the Limited-English-Proficient (LEP) Indicator checkbox is selected.

[S_IL_STU_ELL_X]New_To_US

EL – School Year 2017

  1. EL Placement-Entry Status

Choose the student’s status for receiving EL Services.

This field is required when the Limited-English-Proficient (LEP) Indicator checkbox is selected.

[S_IL_STU_ELL_X]ELL_Entry_Status

EL – School Year 2017

10. Enrolled or Re-enrolled Date for EL Services (mm/dd/yyyy)

Enter the date the student is enrolled to receive EL Services in your district or if the student exited from the EL Services in the past and has re-entered EL Services for the current school year.

This field is required when the Limited-English-Proficient (LEP) Indicator checkbox is selected.

[S_IL_STU_ELL_X] Enrolled_Reenrolled_ELL_Date

EL – School Year 2017

11. Date EL Services Ended (mm/dd/yyyy)

Enter the date the student stopped receiving EL Services during the current school year.

If the student is still receiving EL Services and will continue next school year, leave blank.

[S_IL_STU_ELL_X]End_Date

EL – School Year 2017

12. Reason for Ending EL Services

If the student has a Date EL Services Ended, choose the reason the student no longer receives EL Services.

If the student is still receiving EL Services, leave blank.

This field is set to 07 only when EL flag is unchecked, and EL Ending date is not blank

Also, for Current School Year and Previous School Year, EL Record is Editable when Reason for Ending EL Services = ‘02 - Withdrawn by Parents’.

[S_IL_STU_ELL_X] Reason_for_ELL_Ending

EL – School Year 2017

13. Class Periods Provided Per Week

Choose the most current need of service for the student.

[S_IL_STU_ELL_X] Class_Period_Per_Week

EL – School Year 2017

14. EL Services Provided

Choose the EL services provided to the student.

This field is required.

[S_IL_STU_ELL_X] EL_Services Provided

EL - School Year 2017

EL Screener

  1. Grade Level at Time of Screener

Choose the student’s grade level at the time the student was screened for EL services.

[S_IL_STU_ELL_X]Grade_Level

IL EL Screener

  1. Semester

Choose the semester in which the student was screened for EL services.

Valid values:

  • N/A – Blank

  • 01 – First Semester

  • 02 – Second Semester

The second semester begins on January 1.

[S_IL_STU_ELL_X]Semester

IL EL Screener

  1. EL Screener Test Taken

Choose the EL Screener Test administered to this student.

  • 01 Pre-IPT (Pre-Idea Proficiency Test) (for PreK only)

  • 02 PRE-LAS 2000 (Pre-Language Assessment Scale) (for PreK only)

  • 03 ELTPS (Early Language Proficiency Test Series) (for PreK Only)

  • 04 Other English Language Proficiency Test (for PreK only)

  • 05 Checklist Process (for PreK only)

  • 06 Interview Process (for PreK only)

  • 07 Observation Process (for PreK only)

  • 08 Other Process (for PreK only)

  • 09 MODEL (Valid only for Kindergarten and 1st Semester Grade 1 students until end of School Year 2023) (Starting School Year 2019, only Kindergarten and 1st Semester 1st Grade students can be screened using the 09 – MODEL Screener.

  • 11 ACCESS for ELs test results from another State

  • 12 Other State Assessment Results

  • 13 Private Schooled Student

  • 14 WIDA Screener Online

  • 15 WIDA Screener Paper

  • 16 WIDA K Screener (Valid only for Kindergarten and 1st Semester Grade 1 students)Can be screened starting SY 2023

  • 98 Provisional Screener This screening tool is only to be used when standard screening is unavailable due to an unplanned school closure and when remote learning is in place. EL Screener Data Element Mandatory Data Type Code Value Description Validation Rules / Notes

  • 99 Not Tested Not tested due to potential EL student who exited district prior to being screened within the 30 day identification requirement.

[S_IL_STU_ELL_X]Screener_Test

IL EL Screener

  1. Date EL Screener Test Taken

Enter the date the student took the EL Screener Test.

[S_IL_STU_ELL_X]Date_Test_Taken

IL EL Screener

  1. Placeholder 1

This field is currently not used.

N/A

N/A

  1. Placeholder 2

This field is currently not used.

N/A

N/A

  1. Placeholder 3

This field is currently not used.

N/A

N/A

  1. Placeholder 4

This field is currently not used.

N/A

N/A

  1. Listening Raw Score

Enter the student’s Listening Raw Score (2nd Semester begins January 1st).

Test Score ranges:

  • 00–15 – Pre-K through 1st Semester Grade 1

  • 0–16 – 2nd Semester Grade 1 through 1st Semester Grade 3

  • 0–16 – 2nd Semester Grade 3 through 1st Semester Grade 6

  • 0–17 – 2nd Semester Grade 6 through 1st Semester Grade 9

  • 0–15 – 2nd Semester Grade 9 through 1st Semester Grade 12

[S_IL_STU_ELL_X] WAPT_Listening_Raw_Score

IL EL Screener

10. Listening Proficiency Level

Enter the student’s proficiency level for the Listening portion of the EL Screener test.

[S_IL_STU_ELL_X] Listening_Prof_Level

IL EL Screener

11. Speaking Raw Score

Enter the student’s Speaking Raw Score (2nd Semester begins January 1st).

Test Score ranges:

  • 00–15 – Pre-K through 1st Semester Grade 1

  • 0–8 – 2nd Semester Grade 1 through 1st Semester Grade 3

  • 0–8 – 2nd Semester Grade 3 through 1st Semester Grade 6

  • 0–8 – 2nd Semester Grade 6 through 1st Semester Grade 9

  • 0–8 – 2nd Semester Grade 9 through 1st Semester Grade 12

[S_IL_STU_ELL_X] WAPT_Speaking_Raw_Score

IL EL Screener

12. Speaking Proficiency Level

Enter the student’s proficiency level for the Speaking portion of the EL Screener test.

[S_IL_STU_ELL_X] Speaking_Raw_Prof_Level

IL EL Screener

13. Reading Raw Score

Enter the student’s Reading Raw Score (2nd Semester begins January 1st).

Test Score ranges:

  • 00–17 – Pre-K through 1st Semester Grade 1

  • 0–15 – 2nd Semester Grade 1 through 1st Semester Grade 3

  • 0–17 – 2nd Semester Grade 3 through 1st Semester Grade 6

  • 0–15 – 2nd Semester Grade 6 through 1st Semester Grade 9

  • 0–15 – 2nd Semester Grade 9 through 1st Semester Grade 12

[S_IL_STU_ELL_X] WAPT_Reading_Raw_Score

IL EL Screener

14. Reading Proficiency Level

Enter the student’s proficiency level for the Reading portion of the EL Screener test.

[S_IL_STU_ELL_X] Reading_Prof_Level

IL EL Screener

15. Writing Raw Score

Enter the student’s Writing Raw Score.

Test Score ranges:

  • 00–18 – Pre-K through 1st Semester Grade 1

  • 1–6 – 2nd Semester Grade 1 through 1st Semester Grade 3

  • 1–6 – 2nd Semester Grade 3 through 1st Semester Grade 6

  • 1–6 – 2nd Semester Grade 6 through 1st Semester Grade 9

  • 1–6 – 2nd Semester Grade 9 through 1st Semester Grade 12

[S_IL_STU_ELL_X] WAPT_Writing_Raw_Score

IL EL Screener

16. Writing Proficiency Level

Enter the student’s proficiency level for the Writing portion of the EL Screener test.

[S_IL_STU_ELL_X]Writing_Prof_Level

IL EL Screener

17. Literacy Proficiency Level

Enter the student’s proficiency level for the Literacy portion of the EL Screener test.

[S_IL_STU_ELL_X]Literacy_Prof_Level

IL EL Screener

18. Oral Proficiency Level

Enter the student’s proficiency level for the Oral portion of the EL Screener test.

[S_IL_STU_ELL_X]Oral_Prof_Level

IL EL Screener

19. Overall or Composite Proficiency Level

Enter the student’s overall or composite proficiency level for the EL Screener test.

[S_IL_STU_ELL_X]Overall_Prof_Level

IL EL Screener

20. Final Determination of LEP Status

Enter the student’s LEP status.

[S_IL_STU_ELL_X]LEP_Final

IL EL Screener

Obsolete EL Fields

Date W-APT Test Taken

This field is no longer collected.

[S_IL_STU_X]Date_WAPT_Taken

N/A

W-APT Composite Level

This field is no longer collected.

[S_IL_STU_X]WAPT_Composite_Level

N/A

Immigrant Education Program

This field is no longer collected on the EL Extract; see Demographics.

[S_IL_STU_X] Immigrant_Education_Program

N/A

Content Area Tutoring

This field is no longer collected.

[S_IL_STU_X]Content_Area_Tutoring

N/A

Heritage Language Instruction

This field is no longer collected.

[S_IL_STU_X]Heritage_Language_Instruct

N/A

Pull-Out ESL

This field is no longer collected.

[S_IL_STU_X]Pull_Out_ESL

N/A

Inclusionary Support

This field is no longer collected.

[S_IL_STU_X]Inclusionary_Support

N/A

Title III Status (Obsolete as of SY2017)

This field is no longer collected.

[S_IL_STU_ELL_X]Title_III_Status

N/A

504 Accommodation Indicator (Obsolete as of SY2017)

This field is no longer collected.

[S_IL_STU_PreID_X] Accommodate_504

N/A

Developmental Bilingual Education (Obsolete as of SY2017)

This field is no longer collected.

[S_IL_STU_ELL_X] Development_Bilingual_Edu

N/A

Dual Language & Two-Way Immersion (Obsolete as of SY2017)

This field is no longer collected.

[S_IL_STU_ELL_X] Dual_Language_2_Way_Imm

N/A

Sheltered Language Instruction (Obsolete as of SY2017)

This field is no longer collected.

[S_IL_STU_ELL_X] Sheltered_Language_Instruct

N/A

Transitional Bilingual Instruction (Obsolete as of SY2017)

This field is no longer collected.

[S_IL_STU_ELL_X] Transitional_Bilingual_Inst

N/A

Content-Based ESL (Obsolete as of SY2017)

This field is no longer collected.

[S_IL_STU_ELL_X] Content_Based_ESL

N/A

Push-In Services (Obsolete as of SY2017)

This field is no longer collected.

[S_IL_STU_ELL_X] Structured_English_Immersion

N/A

Pull-Out Services (Obsolete as of SY2017)

This field is no longer collected.

[S_IL_STU_ELL_X] Pull_Out_Individualized_Sup

EL – School Year 2017

Self-Contained (Obsolete as of SY2017)

This field is no longer collected.

[S_IL_STU_ELL_X]Self_Contained

EL – School Year 2017

Enter Early Childhood Information

Navigation: State/Province – IL > Early Child tab

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Early Childhood Information

State Student Identifier (ISBE SIS Assigned Student ID#)

The state student ID from the ISBE SIS Student Demographic/Enrollment Information page (Demo tab).

[Students]State_StudentNumber

IL Early Childhood

IL Demographics and Early Childhood

PowerSchool Student Number / SAP ID

Enter the student number.

This is a shortcut to the student’s Demographic page. Changes made here are system-wide.

[Students]Student_Number

IL Early Childhood IL Demographics and Early Childhood

Legal Last Name

Enter the student’s legal last name.

If left blank, [Students]Last_Name is output in the report.

[S_IL_STU_Demographics_X] Legal_Last_Name

[Students]Last_Name

IL Early Childhood

IL Demographics and Early Childhood

Legal First Name

Enter the student’s legal first name.

If left blank, [Students]First_Name is output in the report.

[S_IL_STU_Demographics_X] Legal_First_Name

IL Early Childhood

IL Demographics and Early Childhood

Birth Date

Enter the student’s date of birth.

Format: [M]M/[D]D/[YY]YY

This is a shortcut to the student’s Demographic page. Changes made here are system-wide.

[Students]DOB

IL Early Childhood

IL Demographics and Early Childhood

RCDTS Home School Number (Student Level)

Enter the Region, County, District, Type, School (RCDTS) code which uniquely identifies the student’s home school.

  • If blank, [S_IL_SCH_X]RCDTS_Home_School is output in the report.

  • Shortcut to ISBE SIS State page. Changes will be system-wide.

[S_IL_STU_X]RCDTS_Home_School

IL Early Childhood

IL Demographics and Early Childhood

Private Schooled Student (PSS) Indicator

Select if the student is enrolled in a private school.

[S_IL_STU_X]Private_School_Student

IL Demographics and Early Childhood

IDEA Services

Choose whether the student is eligible for IDEA services.

[S_IL_STU_X]IEP

IL Demographics and Early Childhood (v 3)

Classroom Location

Choose the student's classroom location.

[S_IL_STU_EarlyChildhood_X] Classroom_Location

IL Demographics and Early Childhood (v 3)

Preschool for All Classroom

Choose the code that indicates the student status for attending a preschool classroom for three- to five-year-old children.

Funding for this classroom either began in the fiscal year 2007 or comes from the Preschool for All Initiative of the Early Childhood Block Grant.

[S_IL_STU_EarlyChildhood_X] Preschool_For_All

IL Early Childhood

IL Demographics and Early Childhood (v 3)

IDEA Services Received

Choose the IDEA services being used by the student.

[S_IL_STU_EarlyChildhood_X] IDEA_Services

IL Demographics and Early Childhood (v 3)

In Classroom IDEA

Select Yes if a student is using an In Classroom IDEA program.

[S_IL_STU_EarlyChildhood_X] Inclusive_IEP_Services

IL Demographics and Early Childhood (v 3)

Preschool for All Expansion

Choose the level of Preschool for all Expansion used by the student if applicable.

[S_IL_STU_EarlyChildhood_X] Preschool_For_All_Expansion

IL Demographics and Early Childhood (v 3)

Head Start Funding

Choose Yes or No to indicate if the student is attending a Head Start classroom for three- to five-year-old children funded only by federal Head Start funds.

[S_IL_STU_EarlyChildhood_X] Head_Start

IL Early Childhood

IL Demographics and Early Childhood

CPS Value Preschool

Choose Yes or No to indicate whether the student is enrolled in a CPS Value Preschool.

Valid values:

  • 01 = Student is in a CPS Value Preschool.

  • 02 = Student is not in a CPS Value Preschool.

[S_IL_STU_EarlyChildhood_X] CPS_Value_Preschool

IL Demographics and Early Childhood (v 3)

Pre-K Title I

Choose Yes or No to indicate if the student is attending a preschool program for three- to five-year-old children, funded only from NCLB, Title I, Part A funds.

[S_IL_STU_EarlyChildhood_X] PreK_Title1

IL Early Childhood

IL Demographics and Early Childhood

IDEA Funding

Identifies how much funding the student receives from Individuals with Disabilities Education Act (IDEA) provisions.

[S_IL_STU_EarlyChildhood_X] IDEA_Funding

IL Demographics and Early Childhood (v 3)

Local District Funding

Identifies how much funding the student receives from Local District funding.

[S_IL_STU_EarlyChildhood_X] Local_District_Funding

IL Early Childhood

IL Demographics and Early Childhood

Tuition Based Funding

Identifies how much funding the student receives from Tuition based funding.

[S_IL_STU_EarlyChildhood_X] Tuition_Based_Funding

IL Early Childhood

IL Demographics and Early Childhood

Previous Enrollment in Early Childhood Program

Choose Yes or No to indicate if the student has been previously enrolled in an Early Childhood program.

[S_IL_STU_EarlyChildhood_X] Previous_Enr_Early_Childhood

IL Early Childhood

IL Demographics and Early Childhood

Early Head Start (Birth to 3)

Choose Yes or No to indicate if the student received Early Head Start services (Birth to 3), including home-based services, center-based services, or both prior to attending a preschool program.

[S_IL_STU_EarlyChildhood_X] Early_Head_Start

IL Early Childhood

IL Demographics and Early Childhood

Prevention Initiative (Birth to 3)

Choose Yes or No to indicate if the student participated in a birth-to-three-year Prevention Initiative program for at-risk children and their families prior to entering a public school district. This program is funded by the Early Childhood Block Grant.

[S_IL_STU_EarlyChildhood_X] Prevention_Initiative

IL Early Childhood

IL Demographics and Early Childhood

Child Care

Choose Yes if the student is part of a child care program.

[S_IL_STU_EarlyChildhood_X] Child_Care

IL Early Childhood

IL Demographics and Early Childhood

Meets at Risk Criteria

Choose Yes or No to indicate if the student meets the at-risk criteria. A child is identified as at-risk if that child, because of their home and community environment, is subject to such language, cultural, economic, and like disadvantages that the child is determined, as a result of screening procedures, to be at risk of academic failure.

[S_IL_STU_EarlyChildhood_X] Meets_Risk_Criteria

IL Early Childhood

IL Demographics and Early Childhood

Family Structure

Choose the code that best describes the child’s family structure at the time the child entered the program.

[S_IL_STU_EarlyChildhood_X] Family_Structure

IL Early Childhood

IL Demographics and Early Childhood

Household Income Criteria

Choose an option to indicate if the student’s family income is less than four times the poverty guidelines updated periodically in the Federal Register by the U.S. Department of Health and Human Services (HHS) under the authority of 42 U.S.C. 9902(2).

[S_IL_STU_EarlyChildhood_X] Meets_PFA_Criteria

IL Early Childhood

IL Demographics and Early Childhood

Child Welfare Involvement Within the Past Year

Select if the child or their family has received services from the Department of Children and Family Services (including foster care), intact family services, or the parent has been a youth in care in the past year.

[S_IL_STU_EarlyChildhood_X] Child_Welfare_Involvement

IL Early Childhood

IL Demographics and Early Childhood

Child has been a Youth in Care

Select if the child has been a youth in care in the past year.

[S_IL_STU_EarlyChildhood_X] Child_Youth_Care

IL Early Childhood

IL Demographics and Early Childhood

Family has an Open Intact Family Services Case

Select if the student's family has been assigned a caseworker by DCFS and is currently receiving, or has received in the past year, family services.

[S_IL_STU_EarlyChildhood_X] Open_Intact_Case

IL Early Childhood

IL Demographics and Early Childhood

Child's Parent is a Youth in Care

Select if either of the child's parents is currently, or has been at any point in the past year, a youth in care.

[S_IL_STU_EarlyChildhood_X] Child_Parent_Youth_Care

IL Early Childhood

IL Demographics and Early Childhood

Student's Family is Receiving TANF

Select if the student's family is receiving Temporary Assistance for Needy Families (TANF).

[S_IL_STU_EarlyChildhood_X] Receiving_TANF

IL Early Childhood

IL Demographics and Early Childhood

Student's Family is Receiving WIC

Select if the student's family is receiving WIC assistance.

[S_IL_STU_EarlyChildhood_X] Receiving_WIC

IL Early Childhood

IL Demographics and Early Childhood

Student's Family is Receiving SNAP

Select if the student's family is receiving Supplemental Nutrition Assistance Program (SNAP).

[S_IL_STU_EarlyChildhood_X] Receiving_SNAP

IL Early Childhood

IL Demographics and Early Childhood

Student's Family is Receiving Housing Subsidy

Select if the student's family is receiving subsidized housing assistance.

[S_IL_STU_EarlyChildhood_X] Receiving_Housing_Subsidy

IL Early Childhood

IL Demographics and Early Childhood

Licensed Child Care

Choose an option to indicate that prior to attending this preschool program, the child was enrolled in a child care center licensed by the Illinois Department of Children and Family Services.

[S_IL_STU_EarlyChildhood_X] Licensed_Child_Care

IL Demographics and Early Childhood (v 3)

Student Receiving CCAP Subsidy

Choose Yes or No to indicate if the student is receiving assistance with paying for child care services for low-income working families from the Child Care Assistance Program through the Illinois Department of Human Services.

[S_IL_STU_EarlyChildhood_X] Stu_Rec_CCAP_Subsidy

IL Demographics and Early Childhood (v 3)

Enter Early Childhood Programs

Program

Choose the early childhood program.

[S_IL_STU_EarlyChildPrg_C] Program

Early Childhood Programs

Service Location

Choose a service location.

[S_IL_STU_EarlyChildPrg_C] Service_Location

Early Childhood Programs

Service Type

Choose the service type.

[S_IL_STU_EarlyChildPrg_C] Service_Type

Early Childhood Programs

Program Start Date

Enter the date the student started the program.

[S_IL_STU_EarlyChildPrg_C] Program_Start_Date

Early Childhood Programs

Program End Date

Enter the date the student ended the program.

[S_IL_STU_EarlyChildPrg_C] Program_End_Date

Early Childhood Programs

Reason for Ending Program

Choose the reason that the student ended the program.

[S_IL_STU_EarlyChildPrg_C] Reason_Ending_Program

Early Childhood Programs

Provider Type

Choose the type of provider.

[S_IL_STU_EarlyChildPrg_C] Provider_Type

Early Childhood Programs

IEIN

Enter the Illinois Educator Identifying Number (IEIN).

[S_IL_STU_EarlyChildPrg_C] IEIN

Early Childhood Programs

Provider Start Date

Enter the date the provider started working with the student in the program.

[S_IL_STU_EarlyChildPrg_C] Provider_Start_Date

Early Childhood Programs

Provider End Date

Enter the date the provider stopped working with the student in the program.

[S_IL_STU_EarlyChildPrg_C] Provider_End_Date

Early Childhood Programs

Reason for Ending Provider

Choose the reason the student is no longer using the provider.

[S_IL_STU_EarlyChildPrg_C] Reason_Ending_Provider

Early Childhood Programs

Enter Early Childhood Outcome Information

Navigation: State/Province – IL > EC Outcome tab

Define Early Childhood Outcomes to track students from Kindergarten through second grade that entered school as an early childhood student (before kindergarten).

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Entry Rating Fields

  1. Entry Rating – Home RCDTS (Student Level)

Enter the RCDTS Home School number for this student.

[S_IL_STU_X]RCDTS_Home_School

IL Early Childhood Outcome

RCDTS Home School Number (School Level)

The RCTS Home School number defined on the Edit School page, District Setup > School Info > Edit School.

This data is extracted if the Entry Rating – Home RCDTS field is blank.

[S_IL_SCH_X]RCDTS_Home_School

IL Early Childhood Outcome

  1. Entry Rating Date

Enter the date the home school conducted the entry rating.

When reassessing a child at the beginning of the school year, update the following:

  • Entry Rating for the beginning of the year

  • Entry Rating Date

Historical Entry Rating information is available on ISBE SIS.

[S_IL_STU_EarlyChildhood_X] ER_Date

IL Early Childhood Outcome

  1. Entry Rating – Positive Social Relationships

Choose the rating for the student’s Positive Social Relationships outcome.

[S_IL_STU_EarlyChildhood_X] ER_Positive_Relationships

IL Early Childhood Outcome

  1. Entry Rating – Acquire Use and Knowledge Skills

Choose the rating for the student’s Acquire Use and Knowledge Skills outcome.

[S_IL_STU_EarlyChildhood_X] ER_Use_Skills

IL Early Childhood Outcome

  1. Entry Rating – Take Appropriate Action to Meet Own Needs

Choose the rating for the student’s Take Appropriate Action to Meet Own Needs outcome.

[S_IL_STU_EarlyChildhood_X] ER_Action

IL Early Childhood Outcome

  1. Entry Rating – How was Parent Involved in the Ratings?

Choose the code that identifies how the student’s parent was involved in the entry outcome rating process.

[S_IL_STU_EarlyChildhood_X] ER_Parent

IL Early Childhood Outcome

  1. Entry Rating – Did a Coordinator, LEA Representative or Administrator Participate in the Ratings?

Choose the status that indicates if the coordinator, LEA representative, or administrator participated in the outcome rating process.

[S_IL_STU_EarlyChildhood_X] ER_Coordinator

IL Early Childhood Outcome

  1. Entry Rating – Did an Early Childhood Teacher Participate in the Ratings?

Choose the status that indicates if an early childhood teacher participated in the outcome rating process.

[S_IL_STU_EarlyChildhood_X] ER_Teacher

IL Early Childhood Outcome

  1. Entry Rating – Did a Psychologist or Social Worker Participate in the Ratings?

Choose the status that indicates if a psychologist or social worker participated in the outcome rating process.

[S_IL_STU_EarlyChildhood_X] ER_Psychologist

IL Early Childhood Outcome

10. Entry Rating – Did a Speech/Language Pathologist Participate in the Ratings?

Choose the status that indicates if a speech/language pathologist participated in the outcome rating process.

[S_IL_STU_EarlyChildhood_X]ER_Speech

IL Early Childhood Outcome

11. Entry Rating – Did Another Related Service Provider Participate in the Ratings?

Choose the status that indicates if another related service provider participated in the outcome rating process.

[S_IL_STU_EarlyChildhood_X] ER_Related_Provider

IL Early Childhood Outcome

Progress Rating Fields

12. Progress Rating – Home RCDTS (Student Level)

Enter the RCDTS Home School number for this student.

[S_IL_STU_EarlyChildhood_X] ExR_Home_RCDTS

IL Early Childhood Outcome

RCDTS Home School Number (School Level)

The RCTS Home School number defined on the Edit School page, District Setup > School Info > Edit School.

This data is extracted if the Progress Rating – Home RCDTS field is blank.

[S_IL_SCH_X]RCDTS_Home_School

IL Early Childhood Outcome

13. Progress Rating Date

Enter the date the exit outcome rating occurred.

[S_IL_STU_EarlyChildhood_X] ExR_Date

IL Early Childhood Outcome

14. Progress Rating – Positive Social Relationships

Choose the progress rating for the student’s Positive Social Relationships outcome.

For valid values, see Progress Rating Codes

[S_IL_STU_EarlyChildhood_X] ExR_Positive_Relationships

IL Early Childhood Outcome

15. Progress Rating – Made Progress Positive Social Relationships

Choose Yes (01) or No (02) to indicate if this student made progress in the Positive Social Relationships outcome.

[S_IL_STU_EarlyChildhood_X] ExR_Social_Prog

IL Early Childhood Outcome

16. Progress Rating – Acquire Use and Knowledge Skills

Choose the progress rating for the student’s Acquire Use and Knowledge Skills outcome.

For valid values, see Progress Rating Codes

[S_IL_STU_EarlyChildhood_X] ExR_Use_Skills

IL Early Childhood Outcome

17. Progress Rating – Made Progress Acquire Use and Knowledge Skills

Choose Yes (01) or No (02) to indicate if this student made progress in the Progress Use and Knowledge Skills outcome.

[S_IL_STU_EarlyChildhood_X] ExR_Use_Skills_Prog

IL Early Childhood Outcome

18. Progress Rating – Take Appropriate Action to Meet Own Needs

Choose the progress rating for the student’s Take Appropriate Action to Meet Own Needs outcome.

For valid values, see Progress Rating Codes.

[S_IL_STU_EarlyChildhood_X] ExR_App_Action

IL Early Childhood Outcome

19. Progress Rating – Made Progress Take Appropriate Action to Meet Own Needs

Choose Yes (01) or No (02) to indicate if this student made progress in the Take Appropriate Action to Meet Own Needs outcome.

[S_IL_STU_EarlyChildhood_X] ExR_App_Action_Prog

IL Early Childhood Outcome

20. Progress Rating – Primary Assessment

Choose the code identifying the primary assessment used to determine the summary rating.

For valid values, see Progress Rating Primary Assessment.

[S_IL_STU_EarlyChildhood_X] ExR_Primary_Assessment

IL Early Childhood Outcome

21. Progress Rating – How was Parent Involved in Ratings?

Choose the code that identifies how the student’s parent was involved in the exit outcome rating process.

[S_IL_STU_EarlyChildhood_X] ExR_How_Parent

IL Early Childhood Outcome

22. Progress Rating – Did a Coordinator, LEA Representative or Administrator Participate in the Ratings?

Choose the status that indicates if the coordinator, LEA representative, or administrator participated in the exit outcome rating process.

[S_IL_STU_EarlyChildhood_X] ExR_Coordinator

IL Early Childhood Outcome

23. Progress Rating – Did the Child’s Teacher Participate in the Ratings?

Choose the status that indicates if the student’s teacher participated in the exit outcome rating process.

[S_IL_STU_EarlyChildhood_X] ExR_Teacher

IL Early Childhood Outcome

24. Progress Rating – Did a Psychologist or Social Worker Participate in the Ratings?

Choose the status that indicates if a psychologist or social worker participated in the exit outcome rating process.

[S_IL_STU_EarlyChildhood_X] ExR_Psychologist

IL Early Childhood Outcome

25. Progress Rating – Did a Speech/Language Pathologist Participate in the Ratings?

Choose the status that indicates if a speech/language pathologist participated in the exit outcome rating process.

[S_IL_STU_EarlyChildhood_X] ExR_Speech

IL Early Childhood Outcome

26. Progress Rating – Did Another Related Provider Participate in the Ratings?

Choose the status that indicates if another related service provider participated in the exit outcome rating process.

[S_IL_STU_EarlyChildhood_X] ExR_Related_Provider

IL Early Childhood Outcome

Enter Multiple SID Information

Navigation: State/Province – IL > Multiple SID tab

For a student who has been assigned multiple state student IDs, enter the bad data in the fields below marked (Delete). Specify a Good ID (Keep) and a Bad ID (Delete); the Bad ID enrollment must be exited prior to sending the file to SIS.

Data Element

Additional Information

[Table]Field Name

Used in these Reports

  1. State Student ID (Keep)

The student ID number that identifies the record to be kept.

[Students]State_StudentNumber

IL Multiple SID

  1. Local SAS ID (Keep)

The local SAS ID of the student to whom the student ID belongs.

[Students]Student_Number

IL Multiple SID

  1. Legal Last Name (Keep)

The legal last name of the student to whom the student ID belongs. If the legal last name is blank, the last name is reported.

[Students]Last_Name

or

[S_IL_STU_Demographics_X] Legal_Last_Name

IL Multiple SID

  1. Legal First Name (Keep)

The legal first name of the student to whom the student ID belongs. If the legal first name is blank, the first name is reported.

[Students]First_Name

or

[S_IL_STU_Demographics_X] Legal_First_Name

IL Multiple SID

  1. Birth Date (Keep)

The birth date of the student to whom the student ID belongs.

[Students]DOB

IL Multiple SID

  1. RCDTS Home School

Enter the Region, County, District, Type, School (RCDTS) code that uniquely identifies the student’s home school.

This field defaults to the Region, County, District, Type, School (RCDTS) code entered on the Demo tab of the Illinois Student Information page.

If left blank [S_IL_SCH_X]RCDTS_Home_School is output in the report.

[S_IL_STU_X]RCDTS_Home_School

[S_IL_SCH_X]RCDTS_Home_School

IL Multiple SID

  1. RCDTS Serving School

Enter the Region, County, District, Type, School (RCDTS) code that uniquely identifies the student’s serving school.

This field defaults to the Region, County, District, Type, School (RCDTS) code entered on the Demo tab of the Illinois Student Information page.

If left blank, [S_IL_SCH_X]RCDTS_Home_School is output in the report.

[S_IL_STU_X]RCDTS_Serving_School

[S_IL_SCH_X]RCDTS_Home_School

IL Multiple SID

  1. State Student ID to Delete

Enter the student ID number that identifies the record to be deleted.

[S_IL_STU_Demographics_X] SID_To_Delete

IL Multiple SID

  1. Legal Last Name to Delete

Enter the legal last name of the student to whom the student ID to be deleted belongs.

Leave this field blank to use the student's last name defined on the Demographics page, Start Page > Student Selection > General Demographics.

[S_IL_STU_Demographics_X] LN_To_Delete

IL Multiple SID

10. Legal First Name to Delete

Enter the legal first name of the student to whom the student ID to be deleted belongs.

Leave this field blank to use the student first name defined on the Demographics page, Start Page > Student Selection > General Demographics.

[S_IL_STU_Demographics_X] FN_To_Delete

IL Multiple SID

11. Birth Date to Delete

Enter the birth date of the student to whom the student ID to be deleted belongs.

Leave this field blank to use the student’s birth date defined on the Demographics page, Start Page > Student Selection > General Demographics.

[S_IL_STU_Demographics_X] DOB_To_Delete

IL Multiple SID

Add Pre-K Follow-Up Information

Navigation: State/Province – IL > FollowUp tab

Define the Illinois state information data required to follow up on the progress of previous Pre-K students from Kindergarten through grade 2 for the ISBE SIS project. This extract includes only students with Yes entered in the Pre-K Follow-Up Flag.

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Pre-K Follow Up Information

Pre-K Follow Up Flag

Choose Yes or No to indicate if the student should be included in the Pre-K Follow-up Locations and Values extract.

Valid values:

  • 01 – Yes

  • 02 – No

[S_IL_STU_X]PreK_Followup

IL Pre-K Follow-Up

  1. State Student Identifier (ISBE SIS Assigned Student ID#)

The state student ID from the ISBE SIS Student Demographic/Enrollment Information page (Demo tab). The field can be modified on this page if needed; however, the change impacts the State Student Identifier system-wide.

[Students]State_StudentNumber

IL Pre-K Follow-Up

  1. PowerSchool Student Number / SAP ID

Enter the student number.

This is a shortcut to the student's Demographics page. Changes made here are system-wide

[Students]Student_Number

IL Pre-K Follow-Up

  1. Legal Last Name

Enter the student’s legal last name.

If blank, [Students]Last_Name is output in the report.

[S_IL_STU_Demographics_X] Legal_Last_Name

[Students]Last_Name

IL Pre-K Follow-Up

  1. Legal First Name

Enter the student’s legal first name.

If blank, [Students]First_Name is output in the report.

[S_IL_STU_Demographics_X] Legal_First_Name

[Students]First_Name

IL Pre-K Follow-Up

  1. Birth Date

Enter the student’s date of birth.

Format: [M]M/[D]D/[YY]YY

This is a shortcut to the student's Demographics page. Changes made here are system-wide

[Students]DOB

IL Pre-K Follow-Up

  1. RCDTS for Home School

Enter the Region, County, District, Type, School (RCDTS) code which uniquely identifies the student’s home school.

This field defaults to the RCDTS code entered on the Demo tab of the Illinois State Information page.

This is a shortcut to the ISBE SIS State page. Changes made here are system-wide.

If blank, [S_IL_SCH_X]RCDTS_Home_School is output in the extract.

[S_IL_STU_X]RCDTS_Home_School

IL Pre-K Follow-Up

  1. RCDTS Serving School Number

Enter the Region, County, District, Type, School (RCDTS) code which uniquely identifies the student’s serving school.

This field defaults to the RCDTS Home School number entered on the Demo tab of the Illinois State Information page.

If blank, [S_IL_STU_X]RCDTS_Home_School is output. If blank, [S_IL_SCH_X]RCDTS_Home_School is output.

[S_IL_SCH_X]RCDTS_Serving_School

[S_IL_STU_X]RCDTS_Home_School

[S_IL_SCH_X]RCDTS_Home_School

IL Pre-K Follow-Up

  1. Grade Level

The student’s grade level.

This is a shortcut to the student's transfer info page. Changes made here are system-wide.

[Students]Grade_Level

[S_IL_STU_ELL_X]Grade_Level

IL Pre-K Follow-Up

  1. Current School Year (last active enrollment)

The student’s current school year. Derived from [Students]ExitDate.

Also available on the Start Page > Student Selection > Transfer Info > Edit Current Enrollment page

Derived from [Students]ExitDate

IL Pre-K Follow-Up

10. Reading Activities

Choose the student’s academic performance in reading activities based on the final grade reported to the student’s parents/guardians.

[S_IL_STU_X]Reading_Activities

IL Pre-K Follow-Up

11. Mathematics Activities

Choose the student’s academic performance in mathematic activities based on the final grade reported to the student’s parents/guardians.

[S_IL_STU_X]Math_Activities

IL Pre-K Follow-Up

12. Language Activities

Choose the student’s academic performance in language activities based on the final grade reported to the student’s parents/guardians.

[S_IL_STU_X]Language_Activities

IL Pre-K Follow-Up

Add Homeless Information

Navigation: State/Province – IL > Homeless tab

Define the Illinois state information data required to identify a homeless student for the ISBE SIS project. This extract includes only students with the Homeless checkbox selected.

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Student Information

  1. State Student ID

The state student ID from the ISBE SIS Student Demographic/Enrollment Information page (Demo tab).

[Students]State_StudentNumber

IL Homeless

  1. Local SAS ID

The student number.

[Students]Student_Number

IL Homeless

  1. Last Name

The legal last name of the student to whom the student ID belongs. If the legal last name is blank, the last name is reported.

[Students]Last_Name

or

[S_IL_STU_Demographics_X] Legal_Last_Name

IL Homeless

  1. First Name

The legal first name of the student to whom the student ID belongs. If the legal first name is blank, the first name is reported.

[Students]First_Name

or

[S_IL_STU_Demographics_X] Legal_First_Name

IL Homeless

  1. Birth Date

The birth date of the student.

[Students]DOB

IL Homeless

  1. RCDTS Home School

Enter the Region, County, District, Type, School (RCDTS) code that uniquely identifies the student’s home school, if that school is different than the RCDTS home school number displayed.

If blank, [S_IL_SCH_X]RCDTS_Home_School is output in the extract.

[S_IL_STU_X]RCDTS_Home_School

[S_IL_SCH_X]RCDTS_Home_School

IL Homeless

  1. RCDTS Serving School Number

Enter the Region, County, District, Type, School (RCDTS) code that uniquely identifies the student’s serving school, if that school is different than the RCDTS serving school number displayed.

If blank, [S_IL_SCH_X]RCDTS_Home_School is output in the extract.

[S_IL_SCH_X]RCDTS_Serving_School

[S_IL_SCH_X]RCDTS_Home_School

IL Homeless

Homeless Information

  1. Homeless Indicator

Select if this student fits the McKinney-Vento definition of homeless.

Valid values:

  • (1) selected – Y

  • (2) not selected – N

[S_IL_STU_Homeless_X]Homeless

IL Homeless

Subpopulation

  1. Unaccompanied Youth Status

Choose Yes or No to indicate if the homeless student is an unaccompanied youth (not in the physical custody of a parent or guardian).

Valid values:

  • 01 – Yes

  • 02 – No

A blank will be output if no value is specified.

[S_IL_STU_Homeless_X] Unaccompanied_Youth

IL Homeless

10. Primary Nighttime Residence

Choose the homeless student’s nighttime residence status if that student does not have a fixed, regular, and adequate nighttime residence.

[S_IL_STU_Homeless_X] Nighttime_Residence

IL Homeless

Services and Activities Provided by the McKinney-Venro Subgrant Program

11. Tutoring and Other Instructional Support

Choose Yes or No to indicate if this homeless student received tutoring, supplemental instruction, and other educational services that help homeless children and youth reach the same challenging State content and state student performance standards to which all children are held.

Valid values:

  • 01 – Yes

  • 02 – No

A blank will be output if no value is specified.

[S_IL_STU_Homeless_X]Tutoring

IL Homeless

12. Expedited Evaluations

Choose Yes or No to indicate if this homeless student was administered expedited evaluations to measure their strengths and needs.

Valid values:

  • 01 – Yes

  • 02 – No

A blank will be output if no value is specified.

[S_IL_STU_Homeless_X] ExpeditedEvaluations

IL Homeless

13. Staff Professionals Development and Awareness

Choose Yes or No to indicate if programs and other activities designed to raise awareness among educators and pupil services personnel of the rights homeless children and youth have as a result of their homelessness are available.

Valid values:

  • 01 – Yes

  • 02 – No

A blank will be output if no value is specified.

[S_IL_STU_Homeless_X] Professional_Development

IL Homeless

14. Referrals for Medical, Dental, and other Health Services

Choose Yes or No to indicate if this homeless student received referrals to medical, dental, mental, and other health services.

Valid values:

  • 01 – Yes

  • 02 – No

A blank will be output if no value is specified.

[S_IL_STU_Homeless_X] Medical_Referrals

IL Homeless

15. Early Childhood Programs

Choose Yes or No to indicate if this homeless student participated in developmentally appropriate early childhood education programs for homeless children of preschool age that are not provided through other Federal, State, or local funds.

Valid values:

  • 01 – Yes

  • 02 – No

A blank will be output if no value is specified.

[S_IL_STU_Homeless_X] Early_Child

IL Homeless

16. Assistance with Participation in School Programs

Choose Yes or No to indicate if this homeless student received services and assistance that attract, engage, and retain homeless children and youth and unaccompanied youth in public school programs and services provided to non-homeless children and youth.

Valid values:

  • 01 – Yes

  • 02 – No

A blank will be output if no value is specified.

[S_IL_STU_Homeless_X] Participation_Assistance

IL Homeless

17. Before-School, After-School, Mentoring, Summer programs

Choose Yes or No to indicate if this homeless student participated in before-and after-school programs, mentoring, and summer programs. Qualified personnel may provide homework assistance, tutoring, and supervision of their educational instruction in carrying out these activities.

Valid values:

  • 01 – Yes

  • 02 – No

A blank will be output if no value is specified.

[S_IL_STU_Homeless_X] Before_After_School

IL Homeless

18. Obtaining or Transferring Records Necessary for Enrollment

Choose Yes or No to indicate if this homeless student received financial assistance to pay the fees and costs associated with tracking, obtaining, and transferring records necessary for the enrollment of students in school. The records may include birth certificates, guardianship records, immunization records, academic records, and evaluations of students needed to determine eligibility for other programs and services.

Valid values:

  • 01 – Yes

  • 02 – No

A blank will be output if no value is specified.

[S_IL_STU_Homeless_X] Record_Fees

IL Homeless

19. Parent Education Related to Rights and Resources for Children

Choose Yes or No to indicate if the parents of this homeless student participated in education and training programs regarding rights children have as homeless individuals and regarding the educational and other resources available to homeless children.

Valid values:

  • 01 – Yes

  • 02 – No

A blank will be output if no value is specified.

[S_IL_STU_Homeless_X] Parent_Education

IL Homeless

20. Coordination between Schools and Agencies

Choose Yes or No to indicate if the homeless student has access to programs coordinating services provided by schools and other agencies to eligible students in order to expand and enhance such services. Coordination with programs funded under the Runaway and Homeless Youth Act should be included in this effort.

Valid values:

  • 01 – Yes

  • 02 – No

A blank will be output if no value is specified.

[S_IL_STU_Homeless_X]Coordination

IL Homeless

21. Counseling

Choose Yes or No to indicate if the homeless student had access to pupil services programs that provide violence prevention counseling and was referred to such counseling.

Valid values:

  • 01 – Yes

  • 02 – No

A blank will be output if no value is specified.

[S_IL_STU_Homeless_X]Counseling

IL Homeless

22. Addressing Needs Related to Domestic Violence

Choose Yes or No to indicate if the homeless student had access to programs that address the particular needs of eligible students that may arise from domestic violence.

Valid values:

  • 01 – Yes

  • 02 – No

A blank will be output if no value is specified.

[S_IL_STU_Homeless_X] Domestic_Violence

IL Homeless

23. Clothing to Meet a School Requirement

Choose Yes or No to indicate if this homeless student had access to school uniforms, school supplies, and health-related needs.

Valid values:

  • 01 – Yes

  • 02 – No

A blank will be output if no value is specified.

[S_IL_STU_Homeless_X]Clothing

IL Homeless

24. School Supplies

Choose Yes or No to indicate if this homeless student received necessary school supplies from a shelter, mandatory temporary housing facility, or other location as appropriate.

Valid values:

  • 01 – Yes

  • 02 – No

A blank will be output if no value is specified.

[S_IL_STU_Homeless_X]Supplies

IL Homeless

25. Referral to Other Programs and Services

Choose Yes or No to indicate if this homeless student received referrals for health, mental health, dental, and other appropriate services in the community from a liaison outside of the school.

Valid values:

  • 01 – Yes

  • 02 – No

A blank will be output if no value is specified.

[S_IL_STU_Homeless_X]Referral

IL Homeless

26. Emergency Assistance Related to School Attendance

Choose Yes or No to indicate if extraordinary or emergency services were required to enroll and retain the student in school.

Valid values:

  • 01 – Yes

  • 02 – No

A blank will be output if no value is specified.

[S_IL_STU_Homeless_X] Attendance_Assistance

IL Homeless

27. Other (Services and Activities Provided by the McKinney-Ventro Subgrant Program)

Choose Yes or No to indicate if this homeless student received subgrant services through programs on school grounds or at other facilities.

Valid values:

  • 01 – Yes

  • 02 – No

A blank will be output if no value is specified.

[S_IL_STU_Homeless_X] Other_Services

IL Homeless

Barriers to the Education of Homeless Children and Youths

28. Eligibility for Homeless Services

Choose Yes or No to indicate if this homeless student was eligible to participate in enrichment programs and other supplemental services, and are provided a liaison that will ensure that the student in the homeless situation has a full and fair opportunity to succeed in school.

Valid values:

  • 01 – Yes

  • 02 – No

A blank will be output if no value is specified.

[S_IL_STU_Homeless_X] Service_Eligibility

IL Homeless

29. School Selection

Choose Yes or No to indicate if this homeless student was enrolled in school, attended classes, and participated fully in school activities.

Valid values:

  • 01 – Yes

  • 02 – No

A blank will be output if no value is specified.

[S_IL_STU_Homeless_X] School_Selection

IL Homeless

30. Transportation

Choose Yes or No to indicate if the student received financial assistance to pay the excess cost of transportation not otherwise provided through Federal, State, or local funds, to enable the homeless student to attend the school selected under section 722(g)(3) of the McKinney-Vento Act.

Valid values:

  • 01 – Yes

  • 02 – No

A blank will be output if no value is specified.

[S_IL_STU_Homeless_X] Transportation

IL Homeless

31. School Records

Choose Yes or No to indicate if the enrolling school that the homeless student contacted the student’s previous school for records.

Valid values:

  • 01 – Yes

  • 02 – No

A blank will be output if no value is specified.

[S_IL_STU_Homeless_X] School_Records

IL Homeless

32. Immunization or Other Medical Records

Choose Yes or No to indicate if the homeless student provided immunization and other medical records to the school, either before or after enrollment.

Valid values:

  • 01 – Yes

  • 02 – No

A blank will be output if no value is specified.

[S_IL_STU_Homeless_X] Medical_Records

IL Homeless

33. Other (Barriers to the Education of Homeless Children and Youths)

Choose Yes or No to indicate if the fees associated with extra-curricular activities such as club dues and sports uniforms were waived for the homeless student.

Student discipline and expulsion rules apply to students in homeless situations in the same way they apply to housed students. Schools must be careful not to discipline or penalize students for behavior related to homelessness. Any child identified as homeless by a liaison or shelter director is automatically eligible for free school meals.

Valid values:

  • 01 – Yes

  • 02 – No

A blank will be output if no value is specified.

[S_IL_STU_Homeless_X] Other_Barriers

IL Homeless

View Immigrant Information

Navigation: State/Province – IL > Immigrant tab

Data Element

Additional Information

[Table]Field Name

Used in these Reports

  1. State Student ID

The state student ID from the ISBE SIS Student Demographic/Enrollment Information page (Demo tab).

[Students]State_StudentNumber

IL Immigrant

  1. Local SAS ID

The student number.

[Students]Student_Number

IL Immigrant

  1. Last Name

The legal last name of the student to whom the student ID belongs. If the legal last name is blank, the last name is reported.

[Students]Last_Name

or

[S_IL_STU_Demographics_X] Legal_Last_Name

IL Immigrant

  1. First Name

The legal first name of the student to whom the student ID belongs. If the legal first name is blank, the first name is reported.

[Students]First_Name

or

[S_IL_STU_Demographics_X] Legal_First_Name

IL Immigrant

  1. Birth Date

The birth date of the student.

[Students]DOB

IL Immigrant

  1. RCDTS Home School

The Region, County, District, Type, School (RCDTS) code that uniquely identifies the student’s home school.

If blank, [S_IL_SCH_X]RCDTS_Home_School is output in the extract.

[S_IL_STU_X]RCDTS_Home_School

[S_IL_SCH_X]RCDTS_Home_School

IL Immigrant

  1. RCDTS Serving School Number

The Region, County, District, Type, School (RCDTS) code that uniquely identifies the student’s serving school.

If blank, [S_IL_SCH_X]RCDTS_Home_School is output in the extract.

[S_IL_SCH_X]RCDTS_Serving_School

[S_IL_SCH_X]RCDTS_Home_School

IL Immigrant

  1. Country of Birth

The code for the country in which the student was born. Click the (codes) link to view the codes and their corresponding countries.

[S_IL_STU_Demographics_X] Birth_Place

IL Immigrant

  1. First Date of Entry into a U.S. School

The student's first date of entry into a U.S. school.

[S_IL_STU_X] First_Date_Into_US_School

IL Immigrant

Enter IAR Pre-ID Information

Navigation: State/Province – IL > IAR Pre-ID (formerly PARCC) tab

Data Element

Additional Information

[Table]Field Name

Used in these Reports

State Student ID

The state student ID from the ISBE SIS Student Demographic/Enrollment Information page (Demo tab).

[Students]State_StudentNumber

IL IAR Pre-ID

Local SAS ID

The student number.

[Students]Student_Number

IL IAR Pre-ID

Last Name

The legal last name of the student to whom the student ID belongs. If the legal last name is blank, the last name is reported.

[Students]Last_Name

or

[S_IL_STU_Demographics_X] Legal_Last_Name

IL IAR Pre-ID

First Name

The legal first name of the student to whom the student ID belongs. If the legal first name is blank, the first name is reported.

[Students]First_Name

or

[S_IL_STU_Demographics_X] Legal_First_Name

IL IAR Pre-ID

Birth Date

The birth date of the student.

[Students]DOB

IL IAR Pre-ID

RCDTS Home School

The Region, County, District, Type, School (RCDTS) code that uniquely identifies the student’s home school.

If blank, [S_IL_SCH_X]RCDTS_Home_School is output in the extract.

[S_IL_STU_X]RCDTS_Home_School

[S_IL_SCH_X]RCDTS_Home_School

IL IAR Pre-ID

RCDTS Serving School Number

The Region, County, District, Type, School (RCDTS) code that uniquely identifies the student’s serving school.

If blank, [S_IL_SCH_X]RCDTS_Home_School is output in the extract.

[S_IL_SCH_X]RCDTS_Serving_School

[S_IL_SCH_X]RCDTS_Home_School

IL IAR Pre-ID

RCDTS Testing School

Enter the Region, County, District, Type, School (RCDTS) code that uniquely identifies the student's testing school; this is the school where the student is taking the state assessment during the current school year.

[S_IL_STU_X]RCDTS_Testing_School

IL IAR Pre-ID

School Year (Last Active Enrollment)

The school year for the student's latest active enrollment.

Derived from:

[Students]ExitDate

IL IAR Pre-ID

First Year in U.S. School

If this is a new arrival English Learner student who has attended schools in the United States for 12 months or less, choose 01; otherwise, choose 02 or leave blank.

Valid values:

  • Blank (02 is reported)

  • (01) Yes-Student in US for less than a year

  • (02) No-Student in US for more than a year

[S_IL_STU_ELL_X]New_To_US

IL IAR Pre-ID

Enrolled in Home School On or Before May 1

This field is calculated based on the student's continuous enrollment in his/her home school on or before May 1 of the previous school year.

You can override the calculated value for this field by selecting a pre-defined value in the "13. Enrolled in Home School On or Before May 1st " field on the State/Province - IL > Pre-ID tab.

If there is a value in the "13. Enrolled in Home School On or Before May 1st " field on the State/Province - IL > Pre-ID tab, this override value is reported; otherwise, the following logic applies:

01 (Yes) is reported if the student meets all of the following criteria:

  • The student’s RCDTS Home School Number (at student or school Level) matches any school in the district.

  • The student was enrolled at a school in the district between the start of school last year and May 1 of Last Year.

  • The value for IL_Moved_by_Parent = No.

02 (No) is reported if the student meets all the following criteria:

  • The student’s RCDTS Home School Number (at student or school Level) matches any school in the district.

  • The student was enrolled at a school in the district between the start of school last year and May 1 of Last Year.

  • The value for IL_Moved_by_Parent = Yes.

Override:

[S_IL_STU_PreID_X]Enrolled_Home_School

Calculated:

[S_IL_STU_X]RCDTS_Home_School

[S_IL_SCH_X]RCDTS_Home_School

[S_IL_REN_X]RCDTS_Home_School

[S_IL_STU_PreID_X]Moved_by_Parent

IL IAR Pre-ID

Enrolled in Home District On or Before May 1

This field is calculated based on the student's continuous enrollment in his/her home district on or before May 1 of the previous school year.

You can override the calculated value for this field by selecting a pre-defined value in the "14.Enrolled in Home District On or Before May 1st" field (the override field) on the State/Province - IL > Pre-ID tab.

If there is a value in the "14. Enrolled in Home District On or Before May 1st" field on the State/Province - IL > Pre-ID tab, this override value is reported; otherwise, the following logic applies:

  • 01 (Yes) is reported if the student meets both of the following criteria:

    • The student’s RCDTS Home District Number (at the student or school Level) matches any school in the district.

    • The student was enrolled at a school in the district between the start of school last year and May 1 of Last Year.

  • 02 (No) is reported if only one or none of the above criteria are met.

Override:

[S_IL_STU_PreID_X]Enrolled_Home_School

Calculated:

[S_IL_STU_X]RCDTS_Home_School

[S_IL_SCH_X]RCDTS_Home_School

[S_IL_REN_X]RCDTS_Home_School

IL IAR Pre-ID

Moved by Parent Within District

Indicates whether the student was moved to another school in the district.

If this field is set to Yes on the Pre-ID tab, the student is not counted in AYP.

[S_IL_REN_X]RCDTS_Home_School

[S_IL_STU_PreID_X]Moved_by_Parent

IL IAR Pre-ID

ELA, Math, Science IAR Fields

  • To display the fields for ELA, Math, or Science IAR, click (Show).

  • To see a field's internal database name, hover your mouse over the field name.

  • To see the value that will be reported for a Yes/No option, move the cursor over the Yes or the No.

Test Code

ELA/L Math Science

Choose the test code for the ELA/Math/Science test

A blank test code will exclude the student from the report.

[S_Il_STU_X] PARCC_ELA_Test_Code

[S_IL_STU_X] PARCC_Math_Test_Code

[S_IL_STU_X] IAR_Sci_Test_Code

IL IAR Pre-ID

Test Format

ELA/L Math Science

Choose a test format of online (O) or paper (P).

If no option is selected, a default value of O is reported.

[S_IL_STU_X] PARCC_ELA_Test_Format

[S_IL_STU_X] PARCC_Math_Test_Format

[S_IL_STU_X] IAR_Sci_Test_Format

IL IAR Pre-ID

Session name

ELA/L Math Science

If Test Format = Online (O), enter the value to be used for the Test Session Name. If populated, the Test Session is auto-created, and the student's test is placed into the named Test Session. Students automatically grouped together into a Test Session in PearsonAccessnext using the value entered here.

If Test Format = Paper (P), enter the room number or classroom name where paper tests will be administered. If populated, the value entered here is used to group student Pre-ID labels together after they are initially sorted by school, grade, and subject.

If no value is entered, a blank is reported.

[S_IL_STU_X] PARCC_ELA_Session_Location

[S_IL_STU_X] PARCC_Math_Session_Location

[S_IL_STU_X] IAR_Sci_Session_Name

IL IAR Pre-ID

Class Name

ELA/L Math Science

Enter the name of the ELA or Math class.

Class Name can be used to sort online test results, and to add students to Test Sessions by Class Name through PearsonAccessnext.

If no name is entered, a blank is reported.

[S_IL_STU_X] PARCC_ELA_Class_Name

[S_IL_STU_X] PARCC_Math_Class_Name

[S_IL_STU_X] IAR_Sci_Class_Name

IL IAR Pre-ID

Frequent Breaks

ELA/L Math Science

Indicates student is allowed to take breaks, at their request, during the testing session.

Y/N

[S_IL_STU_X] PARCC_ELA_Frequent_Break

[S_IL_STU_X] PARCC_Math_Frequent_Break

[S_IL_STU_X] IAR_Sci_Frequent_Break

IL IAR Pre-ID

Separate/Alternate Location

ELA/L Math Science

Indicates student tested in specially assigned location.

Y/N

[S_IL_STU_X] PARCC_ELA_Alt_Location

[S_IL_STU_X] PARCC_Math_Alt_Location

[S_IL_STU_X] IAR_Sci_Alt_Location

IL IAR Pre-ID

Small Group Testing

ELA/L Math Science

Indicates student is tested in a separate location as an individual or with a small group of students with matching accessibility features, accommodations, or testing needs as appropriate. Check individual state policies on the maximum number of students that are allowed in a small testing group.

Y/N

[S_IL_STU_X] PARCC_ELA_Alt_Location

[S_IL_STU_X] PARCC_Math_Alt_Location

[S_IL_STU_X] IAR_Sci_Alt_Location

IL IAR Pre-ID

Specialized Equipment or Furniture

ELA/L Math Science

Indicates student is provided specialized equipment or furniture needed for a successful testing environment (e.g., low lighting; adaptive seat).

Y/N

[S_IL_STU_X] PARCC_ELA_Alt_Special_Furniture

[S_IL_STU_X] PARCC_Math_Special_Furniture

[S_IL_STU_X] IAR_Sci_Special_Furniture

IL IAR Pre-ID

Specified Area or Setting

ELA/L Math Science

Indicates student is tested in a specialized area or setting (e.g., front of the classroom; seat near the door; library, etc.).

Y/N

[S_IL_STU_X] PARCC_ELA_Specified_Area

[S_IL_STU_X] PARCC_Math_Specified_Area

[S_IL_STU_X] IAR_Sci_Specified_Area

IL IAR Pre-ID

Time of Day

ELA/L Math Science

Student is tested during a specific

time of day based on their individual needs (e.g., ELA/Literacy in the morning; no testing after lunch).

[S_IL_STU_X] PARCC_ELA_TimeOf_Day

[S_IL_STU_X] PARCC_Math_TimeOf_Day

[S_IL_STU_X] IAR_Sci_TimeOf_Day

IL IAR Pre-ID

Student Reads Assessment Aloud to Self

ELA/L Math Science

The student reads the assessment aloud to themselves and may use an external device such as a whisper phone. The student must be tested in a separate setting.

[S_IL_STU_X] PARCC_ELA_Assessment_Reads

[S_IL_STU_X] PARCC_Math_Assessment_Reads

[S_IL_STU_X] IAR_Sci_Assessment_Reads

IL IAR Pre-ID

Accommodation EL (Obsolete as of 2016-2017)

Select Yes or No to indicate whether the student requires English Learner accommodations for this assessment.

Reported as:

  • Yes = 01

  • No = 00

  • No selection = blank

If Yes, the student must be LEP.

[S_IL_STU_X] PARCC_ELA_Accom_ELL

[S_IL_STU_X] PARCC_Math_Accom_ELL

IL IAR Pre-ID

Accommodation 504

Select Yes or No to indicate whether the student requires 504 accommodations for this assessment.

Reported as:

  • Yes = 01

  • No = 00

  • No selection = blank

[S_IL_STU_X] PARCC_ELA_Accom_504

[S_IL_STU_X] PARCC_Math_Accom_504

IL IAR Pre-ID

Accommodation IEP (Obsolete as of 2016-2017)

Select Yes or No to indicate whether the student requires IEP accommodations for this assessment.

Reported as:

  • Yes = 01

  • No = 00

  • No selection = blank

[S_IL_STU_X] PARCC_ELA_Accom_IEP

[S_IL_STU_X] PARCC_Math_Accom_IEP

IL IAR Pre-ID

Alternative Representation Paper Test

ELA/L Math Science

Select Yes or No to indicate whether the student requires a paper-based test format as an accommodation.

Reported as:

  • Yes = 01

  • No = 00

  • No selection = blank

If Yes, Test Format must = Paper (P).

[S_IL_STU_X] PARCC_ELA_Alt_Rep_Paper_Test

[S_IL_STU_X] PARCC_Math_Alt_Rep_Paper_Test

[S_IL_STU_X]IAR_Sci_Paper_Test

IL IAR Pre-ID

Spanish Transadaptation of the Mathematics Assessment

ELA/L Math Science

This accommodation applies only to Math.

Select Yes or No to indicate whether the student requires a Spanish version of the Mathematics/Science Assessment.

Reported as:

  • Yes = 01

  • No = 00

  • No selection = blank

If blank, a default value of 00 is populated by ISBE when the file is submitted to Pearson.

[S_IL_STU_X] PARCC_Math_Translate_Spanish

[S_IL_STU_X] IAR_Sci_Spanish_Transadap

IL IAR Pre-ID

Large Print

ELA/L Math Science

Select Yes or No to indicate whether the student requires a large print test booklet with text increased to 150% (18-point font).

Reported as:

  • Yes = 01

  • No = 00

  • No selection = blank

If Yes, Test Format must = Paper (P).

[S_IL_STU_X] PARCC_ELA_Large_Print

[S_IL_STU_X] PARCC_Math_Large_Print

[S_IL_STU_X]IAR_Sci_Large_Print

IL IAR Pre-ID

Answer Masking

ELA/L Math Science

Select Yes or No to indicate whether the student requires Answer Masking. This accessibility feature is available to all students for both computer and paper-based testing.

Reported as:

  • Yes = 01

  • No = 00

  • No selection = blank

[S_IL_STU_X] PARCC_Math_Answer_Masking

[S_IL_STU_X] PARCC_Math_Answer_Masking

[S_IL_STU_X] IAR_Sci_Ans_Masking

IL IAR Pre-ID

Color Contrast

ELA/L Math Science

If the student requires a color contrast accommodation, choose a value. This accessibility feature is available to all students for both computer and paper-based testing.

For paper tests, this is a Proctor/School-provided Accommodation, and code 07 is the only applicable value.

Reported as:

  • None = 00

  • Black font on cream background = 01

  • Black font on light blue background = 02

  • Black font on light magenta background = 03

  • White font on black background = 04

  • Yellow font on blue background = 05

  • Low contrast color, dark gray font on pale green background = 06

  • Locally provided color overlay for the student to place over their paper test = 07

  • No selection = blank

[S_IL_STU_X] PARCC_ELA_Color_Contrast

[S_IL_STU_X] PARCC_Math_Color_Contrast

[S_IL_STU_X] IAR_Sci_Color_Contrast

IL IAR Pre-ID

Text-to-Speech

ELA/L Math Science

If the student requires a text-to-speech device for computer-based testing, choose a value.

For this accommodation, Test Format must = Online (O)

Valid values:

For ELA:

  • (Blank)

  • (11) Text-to-Speech English for ELA/L Text and Graphics

  • (00) None

For Math:

  • (Blank)

  • (12) Text-to-Speech English for Math Text and Graphics

  • (13) Text-to-Speech English for Math Text Only

  • (14) Text-to-Speech Spanish for Math Text and Graphics

  • (15) Text-to-Speech Spanish for Math Text Only

  • (00) None

[S_IL_STU_X] PARCC_ELA_Text_To_Speech

[S_IL_STU_X] PARCC_Math_Text_To_Speech

[S_IL_STU_X]IAR_Sci_TexTo_Speech

IL IAR Pre-ID

Human Signer or Human Reader

ELA/L Math Science

If the student requires a human signer or human reader, select Human Read Aloud or Human Signer.

Reported as:

  • Human Reader = 03

  • Human Signer = 04
    None = 00

  • No selection = blank

[S_IL_STU_X] PARCC_ELA_Human_Reader

[S_IL_STU_X] PARCC_Math_Human_Reader

[S_IL_STU_X]IAR_Sci_Human_Signer

IL IAR Pre-ID

ASL Video

ELA/L Math Science

Select Yes or No to indicate whether the student requires a video of a human signing the assessment content in American Sign Language.

Reported as:

  • Yes = 01

  • No = 00

  • No selection = blank

If Yes, Test Format must = Online (O)

[S_IL_STU_X]PARCC_ELA_ASL_Video

[S_IL_STU_X]PARCC_Math_ASL_Video

[S_IL_STU_X]IAR_Sci_ASL_Video

IL IAR Pre-ID

Assistive Technology - Screen Reader Non Screen Reader

ELA/L Math Science

Select an option to indicate whether the student requires a screen reader.

Reported as:

  • Screen Reader = 05

  • Non Screen Reader = 06

  • None = 00

  • No selection = blank

[S_IL_STU_X] PARCC_ELA_Screen_Reader_App

[S_IL_STU_X] PARCC_Math_Screen_Reader_App

[S_IL_STU_X] IAR_Sci_Assistive_Tech

IL IAR Pre-ID

ELA IAR field only

Closed Captioning for ELA/L

This accommodation applies only to ELA.

Select Yes or No to indicate whether the student requires closed captioning. Closed captioning and subtitling are both processes of displaying text on a television, video screen, or other visual display to provide additional or interpretive information.

Reported as:

  • Yes = 01

  • No = 00

  • No selection = blank

If Yes, Test Format must = Online (O)

[S_IL_STU_X] PARCC_ELA_Closed_Caption

IL IAR Pre-ID

ELA IAR field only

Refreshable Braille Display for ELA/L

This accommodation applies only to ELA.

Select Yes or No to indicate whether the student requires both a computer-based form for Braille and a Screen Reader.

Reported as:

  • Yes = 01

  • No = 00

  • No selection = blank

If Yes, Test Format must = Online (O)

[S_IL_STU_X] PARCC_ELA_Braille_Display

IL IAR Pre-ID

Braille Response

ELA/L Math Science

Indicates whether the student is blind or visually impaired and requires a Braille Writer or Braille Notetaker for the assessment.

Reported as:

01 = Speech‐ to‐

Text

02 = Human Scribe

03 = Human Signer

04 = External AT Device

Blank

[S_IL_STU_X] PARCC_ELA_Braille_Response

[S_IL_STU_X] PARCC_Math_Braille_Response

[S_IL_STU_X] IAR_Sci_Braille_Response

IL IAR Pre-ID

Mathematics or Science Response

Indicates whether student's response is captured by an external Speech to Text device, external AT device, Human Scribe or Signer.

Reported as:

01 = Speech‐ to‐

Text

02 = Human Scribe

03 = Human Signer

04 = External AT Device

Blank

[S_IL_STU_X] PARCC_Math_Science_Response

[S_IL_STU_X] IAR_Sci_Science_Response

IL IAR Pre-ID

Administration Directions Read Aloud in Student’s Native Language

The test administrator reads aloud, and repeats as needed, test directions in the student’s native language.

[S_IL_STU_X] IAR_Sci_StuNative_Lang

IL IAR Pre-ID

Braille with Tactile Graphics

Choose a value to indicate whether the student requires a hard copy test booklet with embedded tactile graphics.

If 11 or 12 are chosen, Test Format must = Paper (P)

Valid values:

  • (Blank)

  • (11) UEB/Unified English Braille

  • (12) EBAE/English Braille American Edition

  • (00) None

[S_IL_STU_X] PARCC_ELA_Braille_w_Graphics

[S_IL_STU_X] PARCC_Math_Braille_w_Graphics

[S_IL_STU_X] PARCC_ELA_Braille_Graphics_2

[S_IL_STU_X] PARCC_Math_Braille_Graphics_2

IL IAR Pre-ID

Answers Recorded in Test Book

Select Yes or No to indicate whether the student records answers directly into the test booklet.

Reported as

  • Yes = 01

  • No = 00

  • No selection = blank

[S_IL_STU_X] PARCC_ELA_Answer_Recorded

[S_IL_STU_X] PARCC_Math_Answer_Recorded

IL IAR Pre-ID

Math IAR field only

Calculation Device and Mathematics Tools

This accommodation applies only to Math.

Choose a value to indicate whether the student is allowed to use a calculator on non-calculator sections.

Valid values:

  • (Blank)

  • (00) None

  • (03) Uses calculator on non-calculator section

  • (04) Uses mathematics tools on non-calculator section

  • (05) Uses both calculator and mathematics tools on non-calculator section

[S_IL_STU_X] PARCC_Math_Calculation_Device

[S_IL_STU_X] PARCC_Math_Calc_Device_2

IL IAR Pre-ID

ELA IAR field only

Constructed Response

This accommodation applies only to ELA.

Select an option to indicate whether the student requires an external speech-to-text device, external AT device, human scribe, or human signer for constructed-response item types.

This is a Proctor/School Provided Accommodation

Reported as:

  • Speech to Text = 01

  • Human Scribe = 02

  • Human Signer = 03

  • External AT Device = 04

  • None = 00

  • No selection = blank

[S_IL_STU_X] PARCC_ELA_Constructed_Response

IL IAR Pre-ID

ELA IAR field only

Selected Response or Technology Enhanced Items

This accommodation applies only to ELA.

Select an option to indicate whether the student requires an external speech-to-text device, external AT device, human scribe, or human signer for selected-response or technology-enhanced item types.

This is a Proctor/School Provided Accommodation.

Reported as:

  • Speech to Text = 01

  • Human Scribe = 02

  • Human Signer = 03

  • External AT Device = 04

  • None = 00

  • No selection = blank

[S_IL_STU_X] PARCC_ELA_Selected_Response

IL IAR Pre-ID

Math IAR field only

Mathematics Response

This accommodation applies only to Math.

Select an option to indicate whether the student requires an external speech-to-text device, human scribe, human signer, or external AT device.

This is a Proctor/School Provided Accommodation.

Reported as:

  • Speech to Text = 01

  • Human Scribe = 02

  • Human Signer = 03

  • External AT Device = 04

  • None = 00

  • No selection = blank

[S_IL_STU_X] PARCC_Math_Response

IL IAR Pre-ID

Monitor Test Response

ELA/L Math Science

Select Yes or No to indicate whether the student's responses are monitored for proper placement in a test booklet or on an answer document.

Reported as:

  • Yes = 01

  • No = 00

  • No selection = blank

If Yes, Test Format must = Paper (P)

[S_IL_STU_X] PARCC_ELA_Monitor_Response

[S_IL_STU_X] PARCC_Math_Monitor_Response

[S_IL_STU_X] IAR_Sci_Monitor_Response

IL IAR Pre-ID

Obsolete for Math as of 2016-2017

Word Prediction for ELA/L

Select Yes or No to indicate whether the student requires a word prediction external device that provides a bank of frequently or recently used words as a result of the student entering the first few letters of a word.

This is a Proctor/School Provided Accommodation.

Reported as:

  • Yes = 01

  • No = 00

  • No selection = blank

[S_IL_STU_X] PARCC_ELA_Word_Prediction

[S_IL_STU_X] PARCC_Math_Word_Prediction

IL IAR Pre-ID

Math IAR field only

Mathematics Response - EL

Select an option to indicate whether the student requires an external speech-to-text device or a human scribe.

This is a Proctor/School Provided Accommodation.

Reported as:

  • Speech-to-Text = 01

  • Human Scribe = 02

  • None = 03

  • No selection = blank

[S_IL_STU_X]PARCC_Math_Response

IL IAR Pre-ID

Word to Word Dictionary (English/Native Language)

ELA/L Math Science

Select Yes or No to indicate whether the student requires a published word-to-word hand-held dictionary.

This is a Proctor/School Provided Accommodation.

Reported as:

  • Yes = 01

  • No = 00

  • No selection = blank

[S_IL_STU_X]PARCC_ELA_Dictionary

[S_IL_STU_X]PARCC_Math_Dictionary

[S_IL_STU_X] IAR_Sci_Word_Dictionary

IL IAR Pre-ID

Unique Accommodation

ELA/L Math Science

Indicates an accommodation required for a

student with a disability or an English Learner that is not listed in the Accessibility Features and Accommodations Manual but is identified in the student’s IEP, 504 plan or EL plan (if approved by the

state).

[S_IL_STU_X]PARCC_ELA_Unique_Accommodation

[S_IL_STU_X]PARCC_Math_Unique_Accommodation

[S_IL_STU_X] IAR_Sci_Unique_Accommodation

IL IAR Pre-ID

Emergency Accommodation

ELA/L Math Science

An emergency accommodation for a student who incurs a temporary disabling condition that interferes with test performance shortly before or during the assessmentwindow

[S_IL_STU_X]PARCC_ELA_Emergency_Accomm

[S_IL_STU_X]PARCC_Math_Emergency_Accomm

[S_IL_STU_X] IAR_Sci_Emergency_Accomm

IL IAR Pre-ID

Extended Time

ELA/L Math Science

Select an option to indicate the reason the student requires extended time.

Reported as:

  • EL = 01

  • IEP/504 = 02

  • Both = 03

  • No Extended Time = 00

  • No selection = blank

[S_IL_STU_X] PARCC_ELA_Extended_Time

[S_IL_STU_X] PARCC_Math_Extended_Time

[S_IL_STU_X] IAR_Sci_Extended_Time

IL IAR Pre-ID

Enter Birth to 3 Information

Navigation: State/Province – IL > Birth to 3 tab

Data Element

Additional Information

[Table]Field Name

Used in these Reports

State Student ID

The state student ID from the ISBE SIS Student Demographic/Enrollment Information page (Demo tab).

[Students]State_StudentNumber

Birth to 3

Local SAS ID

The student number.

[Students]Student_Number

Birth to 3

Last Name

The legal last name of the student to whom the student ID belongs. If the legal last name is blank, the last name is reported.

[Students]Last_Name

or

[S_IL_STU_Demographics_X] Legal_Last_Name

Birth to 3

First Name

The legal first name of the student to whom the student ID belongs. If the legal first name is blank, the first name is reported.

[Students]First_Name

or

[S_IL_STU_Demographics_X] Legal_First_Name

Birth to 3

Birth Date

The birth date of the student.

[Students]DOB

Birth to 3

RCDTS Home School

The Region, County, District, Type, School (RCDTS) code that uniquely identifies the student’s home school.

If blank, [S_IL_SCH_X]RCDTS_Home_School is output in the extract.

[S_IL_STU_X]RCDTS_Home_School

[S_IL_SCH_X]RCDTS_Home_School

Birth to 3

RCDTS Serving School Number

The Region, County, District, Type, School (RCDTS) code that uniquely identifies the student’s serving school.

If blank, [S_IL_SCH_X]RCDTS_Home_School is output in the extract.

[S_IL_SCH_X]RCDTS_Serving_School

[S_IL_SCH_X]RCDTS_Home_School

Birth to 3

EI Number

Enter the student's early intervention identification number.

[S_IL_STU_BirthTo3_X]EI_Number

Birth to 3

Program Model

Select the applicable program.

[S_IL_STU_BirthTo3_X]Program_Model

Birth to 3

Service Location (Modality) for Prevention Initiative Programs

Select the applicable service location.

[S_IL_STU_BirthTo3_X]ServLoc_PreventionInit

Birth to 3

Screening for Eligibility tool

Select the screening for eligibility tool.

[S_IL_STU_BirthTo3_X]Eligibility_Tool

Birth to 3

Total Number of Home Visits During the year

Enter the total number of visits for the year.

[S_IL_STU_BirthTo3_X]TotalVisits_PerYear

Birth to 3

Total Number of Parent Groups/Sessions Attended During the Year

Enter the total number of parent groups/sessions the student's parent(s) attended during the year.

[S_IL_STU_BirthTo3_X]ParentGrps_Attend_PerYear

Birth to 3

Total Number of Hours Student Spent in DCFS Licensed Child Care Center

If applicable, enter the total number of hours the student spent in a DCFS licensed child care center.

[S_IL_STU_BirthTo3_X]Hours_DCFS_ChildCare

Birth to 3

Student Born with Low Birth Weight

Select if the student was born with low birth weight.

[S_IL_STU_BirthTo3_X]LowBirthWeight

Birth to 3

Was Parent Married at the time of Student's Birth

Select if the parent was married when the student was born.

[S_IL_STU_BirthTo3_X]ParentMarriedWhenStuBorn

Birth to 3

Biological Mother's Birth Date

Enter the birth date of the student's biological mother.

[S_IL_STU_BirthTo3_X]Biological_Mom_BirthDate

Birth to 3

Student's Family is Receiving Child Support

If the student's family is receiving child support, select this checkbox.

[S_IL_STU_BirthTo3_X]Receiving_ChildSupport

Birth to 3

Screening for Social and Emotional Development

Select the screening that was used to determine the student's social and emotional development.

list

[S_IL_STU_BirthTo3_X]Social_Emo_Development

Birth to 3

Child of Teen Parents

Select Yes or No.

Mandatory when Family Structure is NOT “Youth in Care”.

[S_IL_STU_BirthTo3_X]TeenParents_Child

Birth to 3

Number of Months Child was Breastfed during Enrollment

Enter the number of months child was breastfed during Enrollment

Note:

This field accepts whole numbers only. The number of months provided cannot exceed the number of months the child has been enrolled. If the child has been enrolled for a partial month, round up to a full month (Ex: if the child was enrolled on 1/1/2022 and was exited on 1/14/2022, enter 1 for the number of months). This field is mandatory when Family Structure is NOT “Youth in Care”.

[S_IL_STU_BirthTo3_X]Months_Breastfed

Birth to 3

Preterm Birth (before 37 weeks)

Select Yes if the birth was Preterm or No if the birth of the child was after 37 weeks.

[S_IL_STU_BirthTo3_X]Preterm_Birth

Birth to 3

Total Number of Hours Student spent in DCFS Licensed Family Child Care Home During the Fiscal Year (PI hours only)

Enter the Total Number of Hours Student Spent in DCFS Licensed Child Care Center

[S_IL_STU_BirthTo3_X]PIhours_DCFS_ChildCare

Birth to 3

Birth to 3 Programs

Program

Choose the early childhood program where children provided education services

01-Early Head Start - provide family -centered services for low income families with very young
children.

02-Prevention Initiative -provides intensive, research-based, and comprehensive child development and family support services for expectant parents and families

[S_IL_STU_BirthTo3_C] Program

Early Childhood Programs

Service Location

Choose the service location the child receives the program

09-DCFS Licensed Day Care/Center Based

10-DCFS Licensed Family Child Care Home

11-HomeVisiting

[S_IL_STU_BirthTo3_C] Service_location

Early Childhood Programs

Program Model

Choose a program model as defined list

[S_IL_STU_BirthTo3_C] program_model

Early Childhood Programs

Program Start Date

Enter the date the student started the program.

[S_IL_STU_BirthTo3_C] Program_Start_Date

Early Childhood Programs

Program End Date

Enter the date the student ended the program.

[S_IL_STU_BirthTo3_C] Program_End_Date

Early Childhood Programs

Reason for Ending Program

Choose the reason that the student ended the program.

01-Service Ended

02-Program Transition Plan

99-Erroneous

[S_IL_STU_BirthTo3_C] Reason_Ending_Program

Early Childhood Programs

Provider Type

Choose the sepcific role of provider.

HMV - Home Visitor

TCH - Teacher

TCA - Teacher Assistant

FSS-Family Support Specialist

[S_IL_STU_BirthTo3_C] Provider_Type

Early Childhood Programs

IEIN

Enter the Illinois Educator Identifying Number (IEIN).

[S_IL_STU_BirthTo3_C] IEIN

Early Childhood Programs

Gateways Registry
Member ID

Membership tracks education, credentials, and all Registry
trainings attended in the Registry database.

[S_IL_STU_BirthTo3_C]GatewaysRegistryMemberId

Provider has a
Gateways Credential

Symbols of an individual's professional
achievement that show their knowledge, skills, and experience in caring
for and educating children.

Reports as

01-Yes

02-No

[S_IL_STU_BirthTo3_C]HasGatewaysCredential

Provider Start Date

Enter the date the provider started working with the student in the program.

[S_IL_STU_BirthTo3_C] Provider_Start_Date

Early Childhood Programs

Provider End Date

Enter the date the provider stopped working with the student in the program.

[S_IL_STU_BirthTo3_C] Provider_End_Date

Early Childhood Programs

Reason for Ending Provider

Choose the reason the student is no longer using the provider.

01 - Career Change

02 - Classroom Management

03- Community based Organization to local Education Agency

04- Dismissed

05-Leavig the field

06-Program Ended

07-Relocation

08-Salary Increase

09-School Ended

10-Transferred

99-Erroneous

[S_IL_STU_BirthTo3_C] Reason_Ending_Provider

Early Childhood Programs

Select Caregiver

Navigation: Select Student > Contacts > Select Contact

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Is Caregiver

Select if this contact is a caregiver for the student.

[StudentContactDetailCoreFields]IsCaregiver

Caregiver Demographics

Enter Caregiver Demographic

Navigation: Select Contact or Select Student > Contacts > Select Contact

Data Element

Additional Information

[Table]Field Name

Used in these Reports

DOB

Enter the caregiver's date of birth.

[PersonCoreFields]DOB

Caregiver Demographics

Education Level

Choose the caregiver's educational background.

[PersonCoreFields]EducationLevel

Caregiver Demographics

Employment Status

Choose the caregiver's employment status.

[PersonCoreFields]EmploymentStatus

Caregiver Demographics

Race

Select the general racial category that most clearly reflects the caregiver's recognition of his or her community or with which the individual most identifies.

  • (11) Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.

  • (12) American Indian or Alaska Native: A person having origins in any of the original peoples of North and South America, including Central America, and who maintains tribal affiliation or community attachment.

  • (13) Asian: A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

  • (14) Black or African American: A person having origins in any of the black racial groups of Africa.

  • (15) Native Hawaiian or Other Pacific Islander: A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

  • (16) White: A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

  • (17) Two or More Races: A person having origins in more than one race.

[PersonCoreFields]Race

Caregiver Demographics

Enter 504 Plan information

Navigation: State/Province – IL > 504 Plan

End of Year (EOY) Processing - 504 Plan Management

  • For students active as of the last day of school who have an active 504 Plan in a prior year at any school and who are projected to the next school year, an active 504 Plan is created that defaults to the current year enrollment start and end dates.

  • For students active on the last day of school who do not have an active 504 Plan in the prior year at any school, no 504 Plan is created for the current enrollment.

  • For students active on the last day of school who have 504 Plans that ended prior to the last day of school, no 504 Plan is created for the current enrollment

Data Element

Additional Information

[Table]Field Name

Used in these Reports

State Student ID

The state student ID from the ISBE SIS Student Demographic/Enrollment Information page (Demo tab).

[Students]State_StudentNumber

IL 504 Plan

Local SAS ID

The local SAS ID of the student to whom the student ID belongs.

[Students]Student_Number

IL 504 Plan

Last Name

The legal last name of the student to whom the student ID belongs. If the legal last name is blank, the last name is reported.

[Students]Last_Name

or

[S_IL_STU_Demographics_X] Legal_Last_Name

IL 504 Plan

First Name

The legal first name of the student to whom the student ID belongs. If the legal first name is blank, the first name is reported.

[Students]First_Name

or

[S_IL_STU_Demographics_X] Legal_First_Name

IL 504 Plan

Birth Date

The birth date of the student.

[Students]DOB

IL 504 Plan

RCDTS Home School Number (Student Level)

Enter the Region, County, District, Type, School (RCDTS) code which uniquely identifies the student’s home school.

If blank, [S_IL_SCH_X]RCDTS_Home_School is output in the report.

[S_IL_STU_X]RCDTS_Home_School

[S_IL_SCH_X]RCDTS_Home_School

IL Assessment Correction

IL Assessment Pre-ID

IL Exiting Students

IL 504 Plan

RCDTS Serving School Number

Enter the Region, County, District, Type, School (RCDTS) code which uniquely identifies the student’s serving school for the school enrollment.

Only enter if the serving school is different from the home school. If blank, [S_IL_SCH_X]RCDTS_Home_School is output.

[S_IL_STU_X]RCDTS_Serving_School

IL Exiting Students

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

IL 504 Plan

504 Plan Participant

Select if the student should be included on the 504 Plan report.

Data in [S_IL_STU_Plan504_X]Participant is automatically copied to [S_IL_REN_Plan504_X]Participant when a new enrollment is created.

[S_IL_STU_Plan504_X]Participant

[S_IL_REN_Plan504_X]Participant

IL 504 Plan

504 Plan Start Date Override (Student's current enrollment entry date = MM/DD/YYYY)

If the student's 504 plan start date is different from the student's enrollment entry date, enter the 504 plan start date as an override.

  • The 504 Plan Start Date defaults to the current enrollment date when the Participant checkbox is selected but the 504 Plan Start Date is empty.

  • Data in [S_IL_STU_Plan504_X]StartDate is automatically copied to [S_IL_REN_Plan504_X]StartDate when a new enrollment is created.

Transferring Students:

  • If a student's 504 Plan was active at the time the student transferred, 504 Plan dates are updated to match the current enrollment dates.

  • If the 504 Plan was not active when the student transferred, the Participant checkbox is deselected and 504 Plan dates are removed.

[S_IL_STU_Plan504_X]StartDate

[S_IL_REN_Plan504_X]StartDate

IL 504 Plan

504 Plan Exit Date Override (Student's current enrollment exit date = MM/DD/YYYY)

If the student's 504 plan exit date is different from the student's enrollment exit date, enter the 504 plan exit date as an override.

  • The 504 Plan Exit Date defaults to the current enrollment date when the Participant checkbox is selected but the 504 Plan Start Date is empty.

  • Data in [S_IL_STU_Plan504_X]StartDate is automatically copied to [S_IL_REN_Plan504_X]StartDate when a new enrollment is created.

Transferring Students:

  • When a student is transferred, the 504 Plan Exit Date is set to the transfer out date unless the default 504 Exit Date was overridden.

  • If a student's 504 Plan was active at the time the student transferred, 504 Plan dates are updated to match the current enrollment dates.

  • If the 504 Plan was not active when the student transferred, the Participant checkbox is deselected and 504 Plan dates are removed.

[S_IL_STU_Plan504_X]ExitDate

[S_IL_REN_Plan504_X]ExitDate

IL 504 Plan

Indicate College and Career Readiness

Navigation: State/Province – IL > College/Career

Data Element

Additional Information

[Table]Field Name

Used in these Reports

State Student ID

The state student ID from the ISBE SIS Student Demographic/Enrollment Information page (Demo tab).

[Students]State_StudentNumber

Local SAS ID

The student number.

[Students]Student_Number

Last Name

The legal last name of the student to whom the student ID belongs. If the legal last name is blank, the last name is reported.

[S_IL_STU_Demographics_X] Legal_Last_Name

[Students]Last_Name

IL Assessment Correction

IL Assessment Pre-ID

IL Exiting Students

EL – School Year 2017

IL Student Demographic/
Enrollment

IL Course Assignment

IL Demographics and Early Childhood

IL 504 Plan

IL College and Career

First Name

The legal first name of the student to whom the student ID belongs. If the legal first name is blank, the first name is reported.

[S_IL_STU_Demographics_X] Legal_First_Name

[Students]First_Name

IL Assessment Correction

IL Assessment Pre-ID

IL Exiting Students

EL – School Year 2017

IL Student Demographic/
Enrollment

IL Course Assignment

IL Demographics and Early Childhood

IL 504 Plan

IL College and Career

Birth Date

The student's date of birth

[Students]DOB

RCDTS Home School Number (Student Level)

Enter the Region, County, District, Type, School (RCDTS) code which uniquely identifies the student’s home school.

If blank, [S_IL_SCH_X]RCDTS_Home_School is output in the report.

[S_IL_STU_X]RCDTS_Home_School

[S_IL_SCH_X]RCDTS_Home_School

IL Assessment Correction

IL Assessment Pre-ID

IL Exiting Students

RCDTS Serving School Number

Enter the Region, County, District, Type, School (RCDTS) code which uniquely identifies the student’s serving school for the school enrollment.

Only enter this number if the serving school is different from the home school.

If blank, [S_IL_SCH_X]RCDTS_Home_School is output.

[S_IL_STU_X]RCDTS_Serving_School

IL Exiting Students

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

GPA

The student's calculated GPA(s). Applies to Grades 11 and 12 only.

For a GPA to appear here, it must be selected on the GPA Calculation Methods > GPA Calculation Method page.

GPA mapping for College and Career Report output:

  • 00 = No GPA for the student

  • 01 = Student's GPA is 3.75 and above

  • 02 = Student's GPA is 2.8 – 3.74

  • 03 = Student's GPA is below 2.8

Student's calculated GPA(s).

IL College and Career

Identify a Career Interest by the end of Sophomore Year

Choose Yes if the student is:

  • Participating in pathways as defined by a local board of education, or

  • Creating an individualized plan as part of the College and Career Pathway Endorsement program, or

  • Engaging in activities as part of Illinois Career Pathways

Valid values:

  • Blank

  • 01 - Yes

  • 02 - No

[S_IL_STU_CollegeCareer_X]Career_Interest

IL College and Career

One Academic Indicator in ELA

Choose Yes if the student has either an ELA Advanced (AP) Exam score of 3 or higher, or an International Baccalaureate (IB) Exam score of 4 or higher.

Valid values:

  • Blank

  • 01 - Yes

  • 02 - No

[S_IL_STU_CollegeCareer_X]Academic_Indicator_ELA

IL College and Career

One Academic Indicator in Math

Choose Yes if the student has either a Math AP Exam score of 3 or higher or an IB Exam score of 4 or higher.

Valid values:

  • Blank

  • 01 - Yes

  • 02 - No

[S_IL_STU_CollegeCareer_X]Academic_Indicator_Math

IL College and Career

Minimum ACT or SAT Subject Scores-English, Reading, and Writing

Choose Yes if the student has either a minimum ACT subject score of English 18 and Reading 22, or a minimum SAT subject score of 540 fo evidence-based Reading and Writing

Valid values:

  • Blank

  • 01 - Yes

  • 02 - No

[S_IL_STU_CollegeCareer_X]Min_ACTSAT_English

IL College and Career

Minimum ACT or SAT Subject Scores-Math

Choose Yes if the student has either a minimum ACT Math subject score of 22 or a minimum SAT Math subject score of 540.

Valid values:

  • Blank

  • 01 - Yes

  • 02 - No

[S_IL_STU_CollegeCareer_X]Min_ACTSAT_Math

IL College and Career

Career Development Experience

Choose Yes if the student is involved in a supervised work experience relating to their career area of interest that meets all of the following criteria:

  • Occurs in a workplace or under other authentic working conditions;

  • Is co-developed by an education provider and at least one employer in the relevant field;

  • Provides compensation or educational credit to the participant;

  • Reinforces foundational professional skills including, at a minimum, those outlined in the Illinois Essential Employability Skills frameworkhttps://icsps.illinoisstate.edu/wp-content/uploads/2017/07/Essential-Handout-2.pdf

  • Includes a Professional Skills Assessment that assesses skill development and is used as a participant feedback tool

  • Takes place for a minimum of 60 total hours.

Career Development Experience may not consist solely of technical training by an education provider

Valid values:

  • Blank

  • 01 - Yes

  • 02 - No

[S_IL_STU_CollegeCareer_X]Career_Dev_Experience

IL College and Career

Industry Credential

Choose a work-related credential that meets all of the following criteria:

  • Verifies an individual’s qualifications or competence in a specific skill set related to a particular industry or occupation;

  • Is issued by an industry-related organization or state licensing body with the relevant authority to issue such credentials

  • Is broadly sought or accepted by employers as a recognized, preferred, or required credential for recruitment, screening, hiring, retention, or advancement purpose.

The student must, depending on the requirements of the industry credential, either receive the license or be

eligible to receive a license pending the receipt of a high school diploma. A credential issued by a postsecondary education provider is not an “Industry Credential,” however; the coursework for the credential may qualify as a Dual Credit Career Pathway Course and will often prepare students for an Industry Credential examination

[S_IL_STU_CollegeCareer_X]Industry_Credential

IL College and Career

Military Service or an ASVAB Score of 31 or Higher

Choose Yes if the student made a commitment to serve in the armed services and met one of the following criteria:

  • Received an Armed Services Vocational Aptitude Battery (ASVAB) score of 31 or higher, or

  • Is 17 years old, has enlisted with permission from a parent or guardian, attended Basic Combat Training before Senior year, trained one weekend per month through Senior year with a local unit, and has planned attendance for Advanced Individual Training after Senior year, or

  • Participated in Junior Reserve Officer Training Corps

Valid values:

  • Blank

  • 01 - Yes

  • 02 - No

[S_IL_STU_CollegeCareer_X]Military_Service_ASVAB

IL College and Career

Attaining and Maintaining Consistent Employment for a Minimum of 12 Months

Choose Yes if the student has been employed continuously for at least 12 months and the employment can be verified through pay stubs, timesheets, or a signed letter from an adult supervisor that includes the number of hours worked. Suggested consistent employment is an average of 10 hours per week for 12 of the 24 months.

Valid values:

  • Blank

  • 01 - Yes

  • 02 - No

[S_IL_STU_CollegeCareer_X]Consistent_Employment

IL College and Career

Consecutive Summer Employment

Choose Yes if the student has been employed for two consecutive summers and the employment can be verified through pay stubs, timesheets, or a signed letter from an adult supervisor that includes the number of hours worked. Suggested consistent employment is a cumulative 120 hours per summer.

Valid values:

  • Blank

  • 01 - Yes

  • 02 - No

[S_IL_STU_CollegeCareer_X]Summer_Employment

IL College and Career

25 Hours of Community Service

Choose Yes if the student performed volunteer service or activity that addressed a social issue in the community, such as poverty, disaster relief, education, the environment, homelessness, community wellness, or other social issues.

The student must have written verification, from a non-relative, adult supervisor of the community, that describes the services performed and the number of hours worked.

Valid values:

  • Blank

  • 01 - Yes

  • 02 - No

[S_IL_STU_CollegeCareer_X]Community_Service_25

IL College and Career

Two or More Organized Co-curricular Activities

Choose Yes if the student participated in an activity, program, or learning experience that:

  • Is connected to or mirrors an academic curriculum for which the student did not receive credit, and

  • Takes place outside of school or after regular school hours and may be operated by outside organizations, and

  • Instills adaptive competencies and/or Illinois Essential Employability Skills, including personal and work ethics, teamwork, and communication.

Acceptable co-curricular activities include the student newspaper, student council, musical performance, art show, debate competition, robotics, honors societies, and so on.

Valid values:

  • Blank

  • 01 - Yes

  • 02 - No

[S_IL_STU_CollegeCareer_X]Org_Cocurricular_Activity

IL College and Career

Enter Biliteracy Information

Navigation: State/Province – IL > Biliteracy > [New/Edit]

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Seal or Commendation

Choose if the student earned/is working towards a biliteracy seal or commendation.

[S_STU_SEAL_BILITERACY_C]Seal

Seal of Biliteracy Report

Status

Choose the status of the student's Seal of Biliteracy.

If the student is a prior-year graduate, the Status of the student's Seal or Commendation must be Awarded. If the student is in grade 12, the Status must be Applied.

[S_STU_SEAL_BILITERACY_C]Status

Seal of Biliteracy Report

Language of Award

Choose the language other than English the student is working towards to earn the Seal of Biliteracy.

[S_STU_SEAL_BILITERACY_C]LanguageOfAward

Seal of Biliteracy Report

Method of Demonstrating English Proficiency

Choose the method by which the student demonstrates proficiency in English.

[S_STU_SEAL_BILITERACY_C]MethodDemoEngProf

Seal of Biliteracy Report

Method of Demonstrating Proficiency in Language Other than English

Choose the method by which the student demonstrates proficiency in a language other than English.

[S_STU_SEAL_BILITERACY_C]MethodDemoProfLangOther

Seal of Biliteracy Report

Gifted and Accelerated

Navigation: State/Province – IL > Gifted

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Student ID

The student's ID number. Populated from the Demo tab.

[Students]State_StudentNumber

IL Gifted and Accelerated

SAP ID

The student's SAP number. Populated from the Demo tab.

[Students]Student_Number

IL Gifted and Accelerated

Legal Last Name

The student's last name. Populated from the Demo tab.

[S_IL_STU_Demographics_X]Legal_Last_Name or,

[Students]Last_Name

IL Gifted and Accelerated

Legal First Name

The student's first name from the Demo tab.

[S_IL_STU_Demographics_X]Legal_Last_Name or,

[Students]First_Name

IL Gifted and Accelerated

Birth Date

The student's date of birth. Populated from the Demo tab.

[Students]DOB

IL Gifted and Accelerated

Home RCDTS

The student's home school RCDTS number. Populated from the Demo tab.

[S_IL_STU_X]RCDTS_Home_School. or

[S_IL_SCH_X]RCDTS_Home_School

IL Gifted and Accelerated

Gifted Test

The status of the student's gifted test. Defaults to the district's or school's selection. If the student's gifted test option is different than the district's or school's default selection, choose the applicable gifted test option.

Valid values

  • 01 - Student tested as gifted

  • 02 - Student tested as not-gifted

  • 03 - Student was not tested (District does have an assessment for gifted)

  • 04 - Student was not tested (District does not have an assessment for gifted)

  • blank

[S_IL_STU_X]Gifted_Test, or

[S_IL_SCH_X]Gifted_Test, or

[Pref]IL_Gifted_Test

IL Gifted and Accelerated

Accelerated Placement

Select an option to indicate the student's accelerated placement type.

Valid values:

  • 00 - Student not identified for acceleration and not enrolled in accelerated Coursework/program

  • 01 - Student is accelerated for ELA Only

  • 02 - Student is accelerated for Math Only

  • 03 -Student is accelerated for single subject other than ELA, math or science.

  • 04 - Student is accelerated for Multiple Subjects, but not Whole Grade

  • 05 - Whole Grade Acceleration

  • 06 - Student is Accelerated for Science Only

  • 07 - Parent opt Out - Student is identified for Acceleration in one or more subjects and is not enrolled in accelerated Coursework/ Program

[S_IL_STU_X]Accelerated_Placement

IL Gifted and Accelerated

Add Prenatal Information

Navigation: State/Province – IL > Prenatal

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Mother's Demographics Info

Prenatal ID

Enter the mother's prenatal ID.

[S_IL_STU_Prenatal_C]ID

Mother's Legal First Name

The mother's legal first name. If the legal first name is blank, the first name is reported.

[S_IL_STU_Demographics_X]Legal_First_Name

[Students]First_Name

Mother's Legal Middle Name

The mother's legal middle name. If the legal middle name is blank, the middle name is reported.

[S_IL_STU_Demographics_X]Legal_Middle_Name

[Students]Middle_Name

Mother's Legal Last Name

The mother's legal last name. If the legal last name is blank, the last name is reported.

[S_IL_STU_Demographics_X]Legal_Last_Name

[Student]Last_Name

Mother's Maiden Name

The mother's maiden name.

[S_IL_STU_Demographics_X]Mother_Maiden_Name

Mother's Address

The mother's street address.

[Students]Street

City in which mother resides

The name of the city in which the mother lives.

[Students]City

State name in which mother resides

The abbreviation of the state in which the mother lives.

[Students]State

Zip code of city in which mother resides

The zip code of the city in which the mother lives.

[Students]Zip

Contact telephone number for mother

The mother's contact phone number.

[Students]Home_Phone

Mother's date of birth

The mother's date of birth

[Students]DOB

Marital Status of Mother

Choose the mother's marital status

[S_STU_X]MaritalStatus

General racial category which most clearly reflects the mother’s recognition of her community or with which the individual most identifies

The mother's race code.

[S_IL_STU_Demographics_X]FER

RCDTS Home School Number (Student Level)

Enter the Region, County, District, Type, School (RCDTS) code that uniquely identifies the mother’s default active current enrollment home school.

If blank, [S_IL_SCH_X]RCDTS_Home_School is output in the report.

[S_IL_STU_X]RCDTS_Home_School

[S_IL_SCH_X]RCDTS_Home_School

RCDTS Serving School Number

Enter the Region, County, District, Type, School (RCDTS) code that uniquely identifies the mother’s default active current enrollment serving school.

If blank, [S_IL_SCH_X]RCDTS_Home_School or [S_IL_STU_X]RCDTS_Home_School is output in the report.

[S_IL_STU_X]RCDTS_Home_School

[S_IL_SCH_X]RCDTS_Home_School

Prenatal (click New to open the Prenatal page)

Date Prenatal Services Started

Enter the date the mother's prenatal services began.

The Prenatal Services Started date cannot be a future date but can be a past date of up to two years.

[S_IL_STU_Prenatal_C]Services_Start_Date

Due Date

Enter the date the mother is expected to deliver the child.

[S_IL_STU_Prenatal_C]Due_Date

Prenatal Exit Reason

If the mother no longer receives prenatal services, choose the reason.

If the exit reason is not "Erroneous", the following fields cannot be blank:

  • Total Number of Home Visits During the Year

  • Total Number of Parent Groups or Sessions Attended During the Year

If the exit reason is "Live Birth", the following fields cannot be blank:

  • Total Number of Birthed Children

  • Place of Delivery

  • City of Delivery

  • State of Delivery

  • County of Delivery

  • Delivery Date

[S_IL_STU_Prenatal_C]Exit Reason

Exit Date

If the mother no longer receives prenatal services, enter the date services ended.

The Exit Date cannot be a future date but can be a past date of up to two years.

[S_IL_STU_Prenatal_C]Exit Date

Total Number of Home Visits During the Year

Enter the total number of home visits the mother received for the year.

If the Prenatal Exit Reason is not "Erroneous", the number of home visits is required.

[S_IL_STU_Prenatal_C] Total_No_HomeVisits

Total Number of Parent Groups or Sessions Attended During the Year

Enter the total number of parent groups or sessions the mother attended during the year.

If the Prenatal Exit Reason is not "Erroneous", the number of parent groups/sessions attended is required.

[S_IL_STU_Prenatal_C]TotNo_ParentGrpsOrSess_Att

Number of Birthed Children

Enter the number of children to which the mother has given birth.

If the Prenatal Exit Reason is "Live Birth", the number of birthed children is required.

[S_IL_STU_Prenatal_C]Number_Of_Birthed_Children

Where mother delivered child

Enter the location (for example, home, hospital) where the mother delivered the child.

If the Prenatal Exit Reason is "Live Birth", the location of delivery is required.

[S_IL_STU_Prenatal_C]MotherDelivered_Child

Town or city where mother delivered child

Enter the name of the town or city where the mother delivered the child.

If the Prenatal Exit Reason is "Live Birth", the name of the town or city of delivery is required.

[S_IL_STU_Prenatal_C]MotherDelivered_ChildCity

State where mother delivered child

Enter the abbreviation for the state where the mother delivered the child.

If the Prenatal Exit Reason is "Live Birth", the state where the child was delivered is required.

[S_IL_STU_Prenatal_C]MotherDelivered_ChildState

County where mother delivered child

Enter the name of the city where the mother delivered the child.

If the Prenatal Exit Reason is "Live Birth", the country of delivery is required.

[S_IL_STU_Prenatal_C]MotherDelivered_Child County

Prenatal care start Trimester

Choose the trimester in which the prenatal care began.

[S_IL_STU_Prenatal_C]Care_Start_Trimester

Delivery Date

Enter the date the mother delivered the child.

  • The Delivery Date cannot be a future date but can be a past date of up to two years.

  • If the Prenatal Exit Reason is "Live Birth", the delivery date is required.

[S_IL_STU_Prenatal_C]Delivery_Date

Mother's SID

The mother's state student ID.

[Students]State_StudentNumber

Enter Regional Safe School Program (RSSP) Information

Navigation: State/Province – IL > RSSP

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Student Information

State Student ID

The state student ID from the ISBE SIS Student Demographic/Enrollment Information page (Demo tab).

[Students]State_StudentNumber

Local SAS ID

The local SAS ID of the student to whom the student ID belongs.

[Students]Student_Number

Last Name

The student's legal last name. If the legal first name is blank, the first name is reported.

[S_IL_STU_Demographics_X]Legal_First_Name

[Students]First_Name

First name

The student's legal last name. If the legal first name is blank, the first name is reported.

[S_IL_STU_Demographics_X]Legal_Last_Name

[Students]Last_Name

Birth Date

The student's birth date.

[Students]DOB

RCDTS Home School Number (School Level)

The school-level home school RCDTS number.

If applicable, a home school override number can be entered for individual RSSP records.

[S_IL_SCH_X]RCDTS_Home_School

RCDTS Serving School Number

The school-level serving school RCDTS number.

If applicable, a serving school override number can be entered for individual RSSP records.

[S_IL_SCH_X]RCDTS_Serving_School

Regional Safe School Program

RSSP Start Date

Enter the date the student began the Regional Safe School Program

[S_IL_STU_RSSP_C]Start_Date

RCDTS Home School Override

If applicable, enter the student-level RCDTS home school override.

[S_IL_STU_RSSP_C]RCDTS_Home_School

RCDTS Serving School Override

If applicable, enter the student-level RCDTS serving school override.

[S_IL_STU_RSSP_C]RCDTS_Serving_School

Reason for Referral

Choose the reason the student was referred to the Regional Safe Schools Program.

[S_IL_STU_RSSP_C]Reason_For_Referral

Eligibility Status

Choose the student's RSSP eligibility status.

[S_IL_STU_RSSP_C]Eligiblity_Status

GED Tutoring

Choose Yes or No to indicate whether the student is enrolled in an instructional program to obtain a GED certificate.

[S_IL_STU_RSSP_C]GED_Tutoring

Tutoring

Choose Yes or No to indicate whether the student receives additional instructional services to supplement regular instruction.

[S_IL_STU_RSSP_C]Tutoring

GED Test Successfully Completed

Choose Yes or No to indicate whether the student successfully completed a GED test.

[S_IL_STU_RSSP_C]GEDTest_SuccessfullyComp

Curriculum Related Employment

Choose Yes or No to indicate whether the student is employed or working in a position that is related to the curriculum.

[S_IL_STU_RSSP_C]Curriculum_Rel_Employment

Date of Alternate Education Plan

Enter the start date of the student's alternate education plan.

[S_IL_STU_RSSP_C]Date_AlternateEducationPlan

Behavior Modification

Choose Yes or No to indicate whether the student is involved in behavior management/conflict resolution training that helps students improve their behavior, manage stress, control anger, and make better choices.

[S_IL_STU_RSSP_C]Behavior_Modification

Community Service

Choose Yes or No to indicate whether the student participates in community service.

[S_IL_STU_RSSP_C]Community_Service

Individual/Group Counseling

Choose Yes or No to indicate whether the student receives individual or group counseling that relates to social, emotional, or health problems.

[S_IL_STU_RSSP_C]IndividualOrGrp_Counseling

Life Skills Training

Choose Yes or No to indicate whether the student receives life skills training, which may include decision-making, social skills, cultural awareness, financial management, or other skills.

[S_IL_STU_RSSP_C]Life_Skills_Training

Mentoring

Choose Yes or No to indicate whether the student receives coaching and guidance to help achieve career or education goals. A mentor can be a peer, an older student, a staff member, or a community member employed in the career field in which the student is interested.

[S_IL_STU_RSSP_C]Mentoring

Parenting Classes for Parents

Choose Yes or No to indicate whether the student's parents/guardians take parenting classes provided by the RSSP or by referral to another agency.

[S_IL_STU_RSSP_C]ParentingClasses_ForParents

Referral to Social Services

Choose Yes or No to indicate whether the student has been referred to social services provided by government agencies, public or private social service agencies, or community-based organizations.

[S_IL_STU_RSSP_C]Referral_To_Social_Services

School to Work

Choose Yes or No to indicate whether the student is involved in career development training, skills training, or activities offered by the school to prepare students for employment.

[S_IL_STU_RSSP_C]School_To_Work

RSSP End Date

Enter the date the student exited the Regional Safe School Program.

[S_IL_STU_RSSP_C]End_Date

Define Historical Grades

Navigation: Historical Grades > Edit Stored Grades Historical Grades > Single New Entry or Historical Grades > New/Edit Multiple New Entries

Data Element

Additional Information

[Table]Field Name

Used in these Reports

School Year

Enter the year the student earned the grade for this course.

[StoredGrades]TermID

IL Course Assignment

Hist. grade level

Enter the grade level in which the student was enrolled when the student earned this grade.

[StoredGrades]grade_level

IL Course Assignment

Grade

Enter the grade earned by the student for the course.

[StoredGrades]grade

IL Course Assignment

CRDC Report

Percent

Enter the numeric grade earned by the student for the course.

A blank is extracted for the IL Course Assignment reports.

[StoredGrades]percent

IL Course Assignment

Illinois State Information

Select the Show link to view or enter the Illinois State Information for the student.

Exclude this Historical Grade from State Reporting

Select to exclude this historical grade record from state reporting.

[S_IL_SGR_X] State_ExcludeFromReporting

IL Course Assignment

RCDTS Serving School Number

Enter the RCDTS number that identifies the school that provides services to this student, if that school is different than the RCDTS serving school number displayed.

If left blank, [S_IL_SCH_X]RCDTS_Home_School is output in the extract.

[S_IL_SGR_X]RCDTS_Serving_School

IL Course Assignment

OC Facility Type

Choose the type of facility from which the student is being transferred.

Illinois Public School District data should be reported as Student Course Assignment V2 (SCA) and not Outside Course Assignments (OCA).

For valid values, see Outside Course Facility Type.

[S_IL_SGR_X]OC_Facility_Type

IL Course Assignment

State Course Code

Enter the unique code assigned by the ISBE to identify a state course. This unique code consists of three parts:

  • Subject Area

  • Course Identifier within that Subject Area

  • State-generated alphanumeric identifier

For example, the course State General Math I is coded as 02002A000, where 02 represents Subject Area Mathematics, 002 represents the Course Identifier, and A000 represents the State Identifier.

If this field is blank, the State Course Code from the School Setup > Courses > Edit Course District Information page is extracted.

[S_IL_SGR_X]State_Course_Code

IL Course Assignment

State Course Level

Choose the code that identifies the course’s level of rigor.

If this field is blank, and the Associated Section and Course Number are displayed at the top of the page, the State Course Level entered on the School Setup > Sections > Edit Section page is extracted.

If this field is left blank, and only the Course Number is displayed at the top of the page (the Associated Section field is blank), the State Course Level entered on the School Setup > Course > Edit Course District Information page for the school is extracted.

[S_IL_CRS_X]Course_Level

IL Course Assignment

State Course Setting

Choose the code that indicates the location of setting of course instruction.

If this field is blank, and the Associated Section and Course Number are displayed at the top of the page, the State Course Setting entered on the School Setup > Sections > Edit Section page is extracted.

If this field is left blank, and only the Course Number is displayed at the top of the page (the Associated Section field is blank), the State Course Setting entered on the School Setup > Course > Edit Course District Information page is extracted.

[S_IL_SGR_X]Course_Setting

IL Course Assignment

Term

Choose the term for this course.

If this field is blank, the Term is extracted from the Term Grade Mappings table (District > Term Grade Mapping).

[S_IL_SGR_X]Term

IL Course Assignment

Student Course Start Date

Enter the first date of attendance for this student.

Format: MM/DD/YYYY

If this field is blank, the date the student enrolled in the course as ([CC]DateEnrolled) is extracted, as entered on the Sections page for the course.

[S_IL_SGR_X]Course_Start_Date

IL Course Assignment

Student Course End Date

Enter the last scheduled day for attendance for this course in the reporting term.

Format: MM/DD/YYYY

If this field is blank, the last in session day prior to the date the student left the course ([CC]DateLeft) is extracted.

[S_IL_SGR_X]Course_End_Date

IL Course Assignment

Max Numeric Grade

Enter the highest number value that may be achieved in the term.

Example: If the value is between zero and 100, then 100 is the maximum numeric grade.

Currently, a blank is extracted for this field on the IL Course Assignment reports.

[S_IL_SGR_X]Max_Numeric_Grade

IL Course Assignment

Articulated Credit

Choose Yes or No to indicate if articulated college credit is awarded at the college to students who successfully complete a course/program while in high school and meet all college requirements outlined in the Articulation Agreement. College credit is available through a written agreement between the high school and the college.

If this field is blank, the Articulated Credit value entered on the Edit Sections page is extracted. If that value is also blank, the Articulated Credit value entered on the Edit Course District Information page is extracted.

[S_IL_SGR_X]Articulated_Credit

IL Course Assignment

Dual Credit

Choose Yes or No to indicate if the student receives both high school and college credit for completion of the course.

If this field is blank, the Dual Credit value entered on the Edit Sections page is extracted. If that value is also blank, the Dual Credit value entered on the Edit Course District Information page is extracted.

[S_IL_SGR_X]Dual_Credit

IL Course Assignment

Override Section Number

Enter a section number that will override the PowerSchool section number for a course.

A section number entered here will be extracted as the Section in the Course Assignment Report (SCA or OCA).

For example, grades being entered from other schools may need this field populated so that the Section number on the SCA/OCA report matches the Section number reported by the serving school’s Teacher Course Assignment submission.

The field is available on either the New Stored Grades or the Edit Stored Grades page.

[S_IL_SGR_X] Override_Section_Number

IL Course Assignment

IPEDS Number

Choose the IPEDS number of the community college from the list provided. The list can be found at https://www.isbe.net/Documents/IPEDS.pdf

[S_IL_SGR_X]IPEDS_Number

IL Course Assignment

Language Course Was Taught In

Indicates the language in which the course was taught.

If this field is blank, the Competency Based Education value indicated is extracted.

[S_IL_SGR_X]Language_Course_Taught

IL Course Assignment

Competency Based Education

Indicates whether the course was competency-based.

If this field is blank, the Competency Based Education value indicated is extracted.

Valid values:

  • 01 - Yes

  • 02 - No

[S_IL_SGR_X]Competency_Based_Ed

IL Course Assignment

Define Discipline Log Entries

Navigation: Log Entries

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Log Type

Choose the log entry type. For suspensions and expulsions, choose Discipline.

[Log]LogTypeID

IL End of Year

IL Discipline Behavior

CRDC Report

Incident Type

Choose the log entry incident type.

For valid values, see Incident Type Codes

[Log]Discipline_IncidentType

IL End of Year

Consequence

Choose the consequence of the student’s disciplinary action.

[Log]Consequence

IL Discipline Behavior

Incident Date

Enter the date the incident occurred.

Format: MM/DD/YYYY

[Log]Discipline_IncidentDate

IL End of Year

IL Discipline Behavior

CRDC Report

Action Date

Enter the action taken date.

Format: MM/DD/YYYY

[Log]Discipline_ActionDate

IL End of YearN/A

Duration (Actual)

Enter the actual number of days for the disciplinary action taken against the student.

[Log]Discipline_DurationActual

IL End of Year

Action Taken

Choose the log entry action taken.

[Log]Discipline_ActionTaken

IL End of Year

EOY Validation

Action Taken Detail

Choose the log entry action taken detail.

[Log]Discipline_ActionTakenDetail

IL End of Year

EOY Validation

Incident Number

Choose the number which represents the incident number for that student for the incident date.

The number should be 01 unless the student has multiple incidents in one day or if the student has multiple Disciplinary Action codes for the same incident.

[S_IL_LOG_Discipline_X] Disciplinary_Action

IL Discipline Behavior

Reporting Campus of Incident

Contains the code for the campus on which the incident occurs if it occurs on a campus other than the Home School.

[S_IL_LOG_Discipline_X] RCDTS_Serving_School

IL Discipline Behavior

Disability Type

Choose the disability type.

The default to the student’s disability code at Start Page > Student Selection > Illinois State Information > General tab. You can change this field; however, the field on the General page is not updated.

[S_IL_STU_X]Disability

[S_IL_LOG_Discipline_X]Disability_Type

IL Discipline Behavior

Incident Type code

Choose the code that identifies the incident involving the student’s violation of the established codes of the school or school district board of education (or civic authorities).

[S_IL_LOG_Discipline_X] IncidentTypeCode

IL Discipline Behavior

Disciplinary Action

Choose the method of punitive or corrective action taken by the school or court authority to reprimand or rehabilitate a student after an offense is committed.

For valid values, see Disciplinary Action codes.

[S_IL_LOG_Discipline_X] Disciplinary_Action

IL Discipline Behavior

CRDC Report

Disciplinary Duration

Choose the number of days that the disciplinary action lasted.

[S_IL_LOG_Discipline_X] Disciplinary_Duration

IL Discipline Behavior

IL End of Year

Enter Restraint/Time Out

If an incident occurs that warrants restraint and/or time out, you can add, edit, or delete an entry detailing the occurrence.

Teachers can also add entries in the PowerSchool Teacher portal if Restraint & Time Out is enabled. Teacher-submitted entries appear on the Restraint & Time Out page in the Powerschool Admin portal. Once a teacher submits an entry, they cannot edit or delete the entry and will need to contact an administrator for assistance.

Navigation: Physical Restraint/Time Out > New > Enter Information > Submit or Physical Restraint/Time Out > Edit > Update Information > Submit or Physical Restraint/Time Out > Edit > Delete > Confirm Delete

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Occurrence Date

Enter the date of the occurrence. Defaults to today's date. Date cannot be a future date.

[S_STU_RESTRAINT_SECL_C]OccurrenceDate

Occurrence Start Time

Enter the time the occurrence started.

[S_STU_RESTRAINT_SECL_C]OccurrenceStartTime

Occurrence End Time

Enter the time the occurrence ended. End time cannot be before start time.

[S_STU_RESTRAINT_SECL_C]OccurrenceEndTime

Event Type

Indicate the type of event:

  • Time Out

  • Isolated Time Out

  • Physical Restraint

  • Mechanical restraint

  • Seclusion

  • Prone Physical Restraint (PP)

  • Supine Physical Restraint (SP)

[S_STU_RESTRAINT_SECL_C]EventType

Imminent Danger Self

Indicate if the student is a danger to self.

[S_STU_RESTRAINT_SECL_C]ImminentDangerSelf

Imminent Danger Staff

Indicate if the student is a danger to staff.

[S_STU_RESTRAINT_SECL_C]ImminentDangerStaff

Imminent Danger Other Student

Indicate if the student is a danger to another student.

[S_STU_RESTRAINT_SECL_C]ImminentDangerOtherStu

Notes

Enter additional information, if needed.

[S_STU_RESTRAINT_SECL_C]Notes

Student Enrollments

Override the Course Final Letter Grade Completion Status (Pre-K only)

Navigation: All Enrollments > Edit

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Course Final Letter Grade/Completion Status Override

If the student is in Pre-K and has dropped a class but completed the course, choose Student has completed the course (Pre-K only).

[S_IL_CC_X]Completion _Status_Code

IL Course Assignment

Edit Enrollment Information

Navigation: Transfer Info > [Current/Previous] Enrollment > Click Entry Date/Code date link

Enrollments are created during IL End of Year processing, or can be created from either of the following locations:

  • Start Page > Special Functions > Enroll New Student

  • Select student > Functions > Create New School Enrollment.

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Entry Date

The entry date for the school enrollment. This is the date is the first day of school enrollment.

[Students]EntryDate

[ReEnrollments]EntryDate

IL Attendance Audit

EndOfYear

General State Aid Claim

School Report Card

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

SRC Validation

Entry Code

The entry code for the school enrollment.

You must choose an entry code for all school enrollments.

[Students]EntryCode

[ReEnrollments]EntryCode

School Report Card

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

Exit Date

The exit date for the school enrollment. This date is the day after the last day of school enrollment.

[Students]ExitDate

[ReEnrollments]ExitDate

IL Attendance Audit

EndOfYear

IL Exiting Students

General State Aid Claim

School Report Card

SRC Validation

Exit Code

The exit code for the school enrollment.

You must choose an exit code for all school enrollments.

[Students]ExitCode

[ReEnrollments]ExitCode

IL Attendance Audit

EndOfYear

IL Exiting Students

School Report Card

SRC Validation

Full-Time Equivalency

The full-time equivalency for the school enrollment.

[Students]FTEID

[ReEnrollments]FTEID

IL Attendance Audit

General State Aid Claim

Grade Level

The grade level for the school enrollment.

[Students]Grade_Level

[S_IL_STU_ELL_X]Grade_Level

[Reenrollments]Grade_Level

IL Assessment Correction

IL Assessment Pre-ID

IL Attendance Audit

EndOfYear

General State Aid Claim

School Report Card

SRC Validation

GSA Validation

CRDC Report

District of Residence

The district of residence for the school enrollment.

Required for students who do not reside in your district.

[Students]DistrictOfResidence

[ReEnrollments]DistrictOfResidence

N/A

Illinois State Information

Exclude this enrollment from State Reporting

If selected, excludes this school enrollment from state reporting.

[Students]State_ExcludeEnrollment

[S_IL_STU_X]State_ExcludeEnrollment

[ReEnrollments]State_ExcludeEnrollment

[S_IL_REN_X]State_ExcludeEnrollment

IL End of Year

IL Exiting Students

General State Aid Claim

School Report Card

SRC Validation

Membership Share

The amount of a student’s membership for this school enrollment.

The value for membership share will likely be a number greater than 0 and less than or equal to 1. Fractional amounts must be expressed as a decimal value; for example, .25, .5.

[Students]MembershipShare

[ReEnrollments]MembershipShare

IL Attendance Audit

IL End of Year

General State Aid Claim

School Report Card

SRC Validation

GSA Validation

Enrollment Type

The enrollment type for the school enrollment

[Students]EnrollmentType

[ReEnrollments]EnrollmentType

IL Attendance Audit

General State Aid Claim

GSA Validation

Limited English Proficient (LEP)

If selected, indicates that the student is limited English proficient for the school enrollment.

If not selected, 02 is output in the Student Demographic/Enrollment report.

Valid values:

  • (1) selected – Y

  • (2) not selected – N

[S_IL_STU_X]LEP

[S_IL_REN_X]LEP

IL Assessment Correction

IL End of Year

School Report Card

SRC Validation

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

CRDC Report

Migrant

If selected, indicates that the student is a migrant for the school enrollment.

If not selected, 02 is output in the Student Demographic/Enrollment report.

Valid values:

  • (1) selected – Y

  • (2) not selected – N

[S_IL_STU_X]Migrant

[S_IL_REN_X]Migrant

IL Assessment Correction

IL End of Year

School Report Card

SRC Validation

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

Low Income Family (Economically Disadvantaged) / Qualifies for Free or Reduced Meal Benefits

If selected, indicates that the student is from a low-income family for the school enrollment.

If not selected, 02 is output in the Student Demographic/Enrollment report.

Valid values:

  • (1) selected – Y

  • (2) not selected – N

[S_IL_STU_X]LII

[S_IL_REN_X]LII

IL Assessment Correction

IL End of Year

School Report Card

SRC Validation

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

Individualized Education Plan (IEP)

If selected, indicates that the student is in an individualized education plan for the school enrollment.

If not selected, 02 is output in the Student Demographic/Enrollment report.

Valid values:

  • (1) selected – Y

  • (2) not selected – N

[S_IL_SGR_X]IEP

[S_IL_REN_X]IEP

IL Assessment Correction

IL End of Year

School Report Card

SRC Validation

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

RCDTS Home School Number

The Region, County, District, Type, School (RCDTS) code which uniquely identifies the home school for the school enrollment.

This field must be populated if the school level RCDTS Home School number is not used.

[S_IL_STU_X]RCDTS_Home_School

[S_IL_REN_X]RCDTS_Home_School

IL Exiting Students

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

RCDTS Serving School Number

The Region, County, District, Type, School (RCDTS) code that uniquely identifies the student’s serving school for the school enrollment.

If blank, [S_IL_SCH_X]RCDTS_Home_School or [S_IL_STU_X]/[S_IL_REN_X]RCDTS_Home_School is output in report.

[S_IL_STU_X]RCDTS_Serving_School

[S_IL_REN_X]RCDTS_Serving_School

[S_IL_SCH_X]RCDTS_Home_Schoo

[S_IL_STU_X]/[S_IL_REN_X]RCDTS_Home_School

IL Exiting Students

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

RCDTS Testing School Number

The Region, County, District, Type, School (RCDTS) code that uniquely identifies the student’s testing school for the school enrollment.

[S_IL_STU_X]RCDTS_Testing_School

IL Assessment Correction

Grade Level at Time of Testing

The grade level at the time of testing.

[S_IL_STU_X]Testing_Grade_Level

IL Assessment Correction

Enrollment Type Code

The reason the student enrolled in this school.

[S_IL_STU_X] Enrollment_Entry_Type_Code

[S_IL_REN_X] Enrollment_Entry_Type_Code

SRC Validation

Enrollment Exit Status

The Enrollment Exit Status for the school enrollment.

If blank, 01 (Pre-IPT) is output in the report.

[S_IL_STU_X]Enrollment_Exit_Status

[S_IL_REN_X]Enrollment_Exit_Status

IL Exiting Students

SRC Validation

Enrollment Exit / Withdrawal Type Code

The Enrollment Exit / Withdrawal Type Code for the school enrollment.

If blank, [Students]/[ReEnrollments]ExitCode is output in the report

[S_IL_STU_X] Enrollment_Exit_Type_Code

[S_IL_REN_X] Enrollment_Exit_Type_Code

IL Exiting Students

SRC Validation

Add a Concurrent Enrollment Record

Navigation: Transfer Info > Concurrent Enrollments > Click Entry Date/Code date link or Functions > Create New Concurrent Enrollment

A concurrent enrollment is where a student is enrolled in a school in addition to being enrolled in a home school.

To create a concurrent enrollment, open the student's record at the current school, and navigate to select student > Functions > Create New Concurrent Enrollment.

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Concurrent School

Select the name of the concurrent school.

[S_IL_STU_CONENR_C]SchoolID

Concurrent Enrollment Export

Entry Date

Enter the student's entry date for this concurrent enrollment.

[S_IL_STU_CONENR_C]EntryDate

Concurrent Enrollment Export

Entry Code

Enter the student's entry code for this concurrent enrollment.

[S_IL_STU_CONENR_C]EntryCode

Concurrent Enrollment Export

Entry Comment

Add any additional comments regarding the student's entry into this concurrent school.

[S_IL_STU_CONENR_C]EntryComment

Concurrent Enrollment Export

Exit Date

If applicable, enter the date the student will exit this concurrent school.

[S_IL_STU_CONENR_C]ExitDate

Concurrent Enrollment Export

Exit Code

If applicable, enter the student's exit code for this concurrent school.

[S_IL_STU_CONENR_C]ExitCode

Concurrent Enrollment Export

Exit Comment

Additional comments regarding the student's exit from this concurrent enrollment.

[S_IL_STU_CONENR_C]ExitComment

Concurrent Enrollment Export

Full-Time Equivalency

The full-time equivalency for this concurrent enrollment.

[S_IL_STU_CONENR_C]FTEID

Grade Level

The student's grade level for this concurrent enrollment.

[S_IL_STU_CONENR_C]Grade_Level

Concurrent Enrollment Export

Illinois State Information

Exclude this enrollment from State Reporting

If selected, this concurrent enrollment is excluded from state reporting.

[S_IL_STU_CONENR_C] State_ExcludeEnrollment

Concurrent Enrollment Export

Membership Share

Enter the amount of a student’s membership for this concurrent enrollment.

[S_IL_STU_CONENR_C] MembershipShare

Concurrent Enrollment Export

Enrollment Type

Choose the enrollment type to indicate whether the attendance for this concurrent enrollment is claimable for General State Aid.

For valid values, see Enrollment Type.

[S_IL_STU_CONENR_C]EnrollmentType

Concurrent Enrollment Export

RCDTS Home School Number (School Level)

The RCDTS number that identifies the student’s home school.

If RCDTS Home School Number (Student Level) below is blank, the number in this field will output in concurrent enrollment reports.

[S_IL_SCH_X]RCDTS_Home_School

Concurrent Enrollment Export

RCDTS Home School Number (Student Level)

If the Home school is an in-district school, from the dropdown list choose the RCDTS number that identifies the school.

If the Home school is an out-of-district school, enter the school number in the text field.

If blank, RCDTS Home School number (School Level) listed above is output in concurrent enrollment reports.

[S_IL_STU_CONENR_C] RCDTS_Home_School

Concurrent Enrollment Export

RCDTS Serving School Number (School Level)

The RCDTS number that identifies the school that provides service to the student.

If RCDTS Serving School Number (Student Level) below is blank, this number will output in concurrent enrollment reports.

[S_IL_SCH_X]RCDTS_Serving_School

Concurrent Enrollment Export

RCDTS Serving School Number (Student Level)

If the Serving school is an in-district school, from the dropdown list choose the RCDTS number that identifies the school.

If the Serving school is an out-of-district school, enter the school number in the text field.

If blank, RCDTS Serving School number (School Level) listed above is output in concurrent enrollment reports.

[S_IL_STU_CONENR_C] RCDTS_Serving_School

Concurrent Enrollment Export

RCDTS Service Provider

Enter the RCDTS number that identifies the service provider that provides service to the student for this concurrent enrollment.

[S_IL_STU_CONENR_C] RCDTS_Service_Provider

Concurrent Enrollment Export

Enrollment Type Code

Choose the student’s enrollment type code for this concurrent enrollment.

For valid values, see Enrollment Type Code.

[S_IL_STU_CONENR_C] Enrollment_Entry_Type_Code

Concurrent Enrollment Export

Enrollment Exit Status

Choose whether the student is temporarily or permanently enrolled in the serving school for the concurrent enrollment.

Valid values:

  • Permanent (01)

  • Temporary (02)

[S_IL_STU_CONENR_C] Enrollment_Exit_Status

Concurrent Enrollment Export

Enrollment Exit / Withdrawal Type Code

Choose the student's exit or withdrawal type code for this concurrent enrollment.

For valid values, see Enrollment Exit /Withdrawal Type Code

[S_IL_STU_CONENR_C] Enrollment_Exit_Type_Code

Concurrent Enrollment Export

Percent Day Attended (PDA) (formerly FTE)

Enter the percentage of each school day for which the student is in attendance for this concurrent enrollment.

[S_IL_STU_CONENR_C]FTE

Concurrent Enrollment Export

Exclude from IL Attendance

Select to exclude this student's Concurrent Enrollment from IL attendance reporting.

[S_IL_ENR_ADDFTE_S]Exclude_Attendance

N/A

Work with Concurrent PDA Student Information

Navigation: Transfer Info > [Current] / [Previous] Enrollment > click Entry Date/Code date link > New/Edit Concurrent Enrollment > New/Edit Additional Concurrent PDA
or Functions > Re-Enroll New Student

Use Concurrent PDA (formerly FTE) enrollments for students who attend classes at their home school, where one or more of those classes are offered by a different serving school (still taught at the home school). For example, you would create a Concurrent PDA record to track a student who is enrolled in a special program, such as a CTE course offered by another serving school within their RCDTS Home School.

Concurrent PDA enrollment is different than concurrent enrollment; with a concurrent enrollment, the student is enrolled in more than one school, while a Concurrent PDA enrollment is like a "sub-enrollment" where students who attend classes at their home school are also enrolled in classes offered by a different serving school but still taught at their home school.

If there is a change in the PDA (formerly FTE) allocation or a change to the RCDTS Serving School, update the Concurrent PDA enrollment records accordingly. Since ISBE requires an Exiting Student and accompanying Demographics and Enrollment (re-entry) record to be submitted whether or not there has been a change to the PDA or Serving school, for accurate reporting results ensure the Concurrent PDA enrollment start and end dates are the same as the entry and exit dates of the main enrollment. This date alignment ensures the PDA value is always correct, regardless of whether a Concurrent PDA enrollment is active.

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Start Date

Enter the date the student started this concurrent PDA enrollment.

For accurate reporting, ensure the start date here is the same as the student's main enrollment entry date.

[S_IL_ENR_ADDFTE_S]Begin_Date

IL Exiting Students

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

End Date

Enter the student's exit date from this concurrent PDA enrollment, if applicable.

For accurate reporting, ensure the end date here is the same as the student's main enrollment exit date.

[S_IL_ENR_ADDFTE_S]End_Date

IL Exiting Students

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

Percent Day Attended (PDA) (formerly FTE)

Enter the percentage of each full school day for which the student is in attendance for this concurrent PDA enrollment.

The sum of the PDA of all existing active Serving School Enrollments and of the new Serving School Enrollment must be less than or equal to 1.00

[S_IL_ENR_ADDFTE_S]FTE

IL Exiting Students

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

Grade Level

Defaults to the student's home school grade level.

[S_IL_ENR_ADDFTE_S]Grade_Level

IL Exiting Students

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

RCDTS Serving School Number

Choose the RCDTS number that identifies the school that is serving the student for this concurrent PDA enrollment.

[S_IL_ENR_ADDFTE_S]RCDTS_Serving_School

IL Exiting Students

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

Enrollment Exit Status

Choose whether the student is temporarily or permanently enrolled in the serving school for the concurrent PDA enrollment.

Valid values:

  • Permanent (01)

  • Temporary (02)

[S_IL_ENR_ADDFTE_S]Enrollment_Exit_Status

IL Exiting Students

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

Enrollment Exit / Withdrawal Type Code

If the student's Enrollment Exit Status is "Temporary (02)", choose the student's exit or withdrawal type code for this concurrent PDA enrollment.

[S_IL_ENR_ADDFTE_S]Enrollment_Exit_Type_Code

IL Exiting Students

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

Exclude from IL Attendance

Select to exclude this student's Concurrent PDA from IL attendance reporting.

[S_IL_ENR_ADDFTE_S]Exclude_Attendance

N/A

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