Student Setup

The following data elements are required for student setup.

Click the School link at the top of the page.
Choose the school that the student attends.
Search for and select the student from the list.
Update the applicable data elements as required for student setup.
Tabs will be displayed based on the customized the Student Information tab settings at School/Distruct level

Enter General Demographics

Navigation: Student Selection > Demographics

Data Element	Additional Information	[Table]Field Name	Used in these Reports
Name (last, first MI)	Enter the student’s name. Format: LastName, FirstName MiddleName	[Students]LastFirst [Students]Last_Name [Students]First_Name [Students]Middle_Name	IL Assessment Correction IL Assessment Pre-ID IL Attendance Audit IL Exiting Students EL – School Year 2017 SRC Validation GSA Validation IL End of Year IL Discipline Behavior IL Course Assignment IL Student Demographic/Enrollment File IL Demographics and Early Childhood
Address	Enter the student’s address.	[Students]Street [Students]City [Students]State [Students]Zip	N/A
Home Phone	Enter the student’s home phone.	[Students]Home_Phone	N/A
DOB (Date of Birth)	Enter the student’s date of birth. Format: [M]M/[D]D/[YY]YY	[Students]DOB	IL Assessment Correction IL Assessment Pre-ID IL Exiting Students EL – School Year 2017 GSA Validation IL Discipline Behavior IL Course Assignment IL Student Demographic/Enrollment File IL Demographics and Early Childhood
Ethnicity: Is the student Hispanic or Latino?	Choose Yes or No to indicate if the student’s ethnicity is Hispanic or Latino. The value selected is used to calculate the IL Race Ethnicity field. See Powerschool Community for information on how to set up the Federal Ethnicity and Race Settings for Illinois.	[Students]FedEthnicity Valid values: -1 – Default, no value 0 – No, not Hispanic or Latino 1 – Yes, Hispanic or Latino	Refresh ISBE Race Ethnicity Value
Race: What is the student’s race?	Select the race that applies to this student. The values selected are used to calculate the IL Race Ethnicity field. See Powerschool Community for information on how to set up the Federal Ethnicity and Race Settings for Illinois.	[StudentRace]RaceCd	Refresh ISBE Race Ethnicity Value
Scheduling/Reporting Ethnicity	Choose the student’s ethnicity, to be used in scheduling and preconfigured system reports.	[Students]Ethnicity	N/A
Sex	Choose the gender of the student. Valid values: F – Female M – Male Intersex: A general term used for the many ways in which a person can be born with chromosomes, reproductive anatomy, and/or genitalia that do not fit the typical binary expectations of female or male.	[Students]Gender	IL Assessment Correction IL End of Year School Report Card SRC ValidationIL Student Demographic/Enrollment File IL Demographics and Early Childhood CRDC Report
Gender Identity (Optional)	Choose the gender identity or sexual orientation of the student. Valid Values Male: Identifies as a man or a boy. Female: Identifies as a woman or a girl. Non-Binary: A term used to describe people whose gender identity is not exclusively male or female, including those who identify as a gender other than male or female, as more than one gender, or as no gender. Gender Non-Conforming: Gender expression or identity that falls outside of traditional, societal, or stereotyped expectations based on the sex assigned at birth. Gender expansive individuals may identify as male, female, some combination of both, or neither. Not Listed Choose not to answer	[Students]GenderIdentity
Sexual Orientation (Optional)	Choose the Sexual Orientation of the student: The term for someone’s romantic, emotional, physical, and/or sexual attraction to the same or different gender(s). Sexual orientation is distinct from gender identity. Valid Values Straight (Heterosexual): A person who is emotionally, romantically, or sexually attracted to people of a different gender. Lesbian: A woman who is emotionally, romantically, or sexually attracted to other women. Women and non-binary people may use this term to describe themselves. Gay: A person who is emotionally, romantically, or sexually attracted to people of the same gender. Men, women and non-binary people may use this term to describe themselves. Asexual: An asexual person is someone who does not experience sexual attraction to other people. Bisexual: A person who is emotionally, romantically and/or sexually attracted to people of more than one gender, though not necessarily simultaneously, in the same way, or to the same degree. Pansexual: A person who is attracted to people of all genders or regardless of gender. Not Sure/Questioning: A term used to describe people who are in the process of exploring their sexual orientation or gender identity. Not Listed Choose not to answer	[Students]SexualOrientation
Grade Level	The student’s current grade level.	[Students]Grade_Level [S_IL_STU_ELL_X]Grade_Level	IL Assessment Correction IL Assessment Pre-ID IL Attendance Audit IL End of YearIL End of Year IL Exiting Students School Report Card SRC Validation GSA Validation IL Student Demographic/Enrollment File IL Demographics and Early Childhood CRDC Report
Student Number	Enter the locally assigned student number.	[Students]Student_Number	IL Assessment Correction IL Assessment Pre-ID IL Exiting Students EL – School Year 2017 SRC Validation GSA Validation IL End of Year IL Student Demographic/Enrollment File IL Demographics and Early Childhood
IL Race Ethnicity	The code for the student’s race and ethnicity. The code is calculated from the Ethnicity and Race fields or after processing the Refresh ISBE Race Ethnicity Value report.	[S_IL_STU_Demographics_X]FER	Refresh ISBE Race Ethnicity Value School Report Card IL Student Demographic/Enrollment File IL Demographics and Early Childhood IL End of Year SRC Validation IL Assessment Correction CRDC Report

Modify Student Information

Navigation: Modify Information

Data Element

Additional Information

[Table]Field Name

Used in these Reports

District Entry Date

Enter the date the student enrolled in this school district.

Date format is MM/DD/YYYY.

[Students]DistrictEntryDate

EL – School Year 2017

Enter Demographic Information

Navigation: State/Province – IL > Demo tab

Add Exiting Student Information

Navigation: State/Province – IL > Exiting tab

Enter Assessment Pre-ID Information

Navigation: State/Province – IL > Pre-ID tab

Enter Assessment Correction Information

Navigation: State/Province – IL > Correct tab

Enter EL/Screener Information

Navigation: State/Province – IL > EL / Screener tab

Enter Early Childhood Information

Navigation: State/Province – IL > Early Child tab

Enter Early Childhood Outcome Information

Navigation: State/Province – IL > EC Outcome tab

Define Early Childhood Outcomes to track students from Kindergarten through second grade that entered school as an early childhood student (before kindergarten).

Data Element	Additional Information	[Table]Field Name	Used in these Reports
Entry Rating Fields
Entry Rating – Home RCDTS (Student Level)	Enter the RCDTS Home School number for this student.	[S_IL_STU_X]RCDTS_Home_School	IL Early Childhood Outcome
RCDTS Home School Number (School Level)	The RCTS Home School number defined on the Edit School page, District Setup > School Info > Edit School. This data is extracted if the Entry Rating – Home RCDTS field is blank.	[S_IL_SCH_X]RCDTS_Home_School	IL Early Childhood Outcome
Entry Rating Date	Enter the date the home school conducted the entry rating. When reassessing a child at the beginning of the school year, update the following: Entry Rating for the beginning of the year Entry Rating Date Historical Entry Rating information is available on ISBE SIS.	[S_IL_STU_EarlyChildhood_X] ER_Date	IL Early Childhood Outcome
Entry Rating – Positive Social Relationships	Choose the rating for the student’s Positive Social Relationships outcome.	[S_IL_STU_EarlyChildhood_X] ER_Positive_Relationships	IL Early Childhood Outcome
Entry Rating – Acquire Use and Knowledge Skills	Choose the rating for the student’s Acquire Use and Knowledge Skills outcome.	[S_IL_STU_EarlyChildhood_X] ER_Use_Skills	IL Early Childhood Outcome
Entry Rating – Take Appropriate Action to Meet Own Needs	Choose the rating for the student’s Take Appropriate Action to Meet Own Needs outcome.	[S_IL_STU_EarlyChildhood_X] ER_Action	IL Early Childhood Outcome
Entry Rating – How was Parent Involved in the Ratings?	Choose the code that identifies how the student’s parent was involved in the entry outcome rating process.	[S_IL_STU_EarlyChildhood_X] ER_Parent	IL Early Childhood Outcome
Entry Rating – Did a Coordinator, LEA Representative or Administrator Participate in the Ratings?	Choose the status that indicates if the coordinator, LEA representative, or administrator participated in the outcome rating process.	[S_IL_STU_EarlyChildhood_X] ER_Coordinator	IL Early Childhood Outcome
Entry Rating – Did an Early Childhood Teacher Participate in the Ratings?	Choose the status that indicates if an early childhood teacher participated in the outcome rating process.	[S_IL_STU_EarlyChildhood_X] ER_Teacher	IL Early Childhood Outcome
Entry Rating – Did a Psychologist or Social Worker Participate in the Ratings?	Choose the status that indicates if a psychologist or social worker participated in the outcome rating process.	[S_IL_STU_EarlyChildhood_X] ER_Psychologist	IL Early Childhood Outcome
10. Entry Rating – Did a Speech/Language Pathologist Participate in the Ratings?	Choose the status that indicates if a speech/language pathologist participated in the outcome rating process.	[S_IL_STU_EarlyChildhood_X]ER_Speech	IL Early Childhood Outcome
11. Entry Rating – Did Another Related Service Provider Participate in the Ratings?	Choose the status that indicates if another related service provider participated in the outcome rating process.	[S_IL_STU_EarlyChildhood_X] ER_Related_Provider	IL Early Childhood Outcome
Progress Rating Fields
12. Progress Rating – Home RCDTS (Student Level)	Enter the RCDTS Home School number for this student.	[S_IL_STU_EarlyChildhood_X] ExR_Home_RCDTS	IL Early Childhood Outcome
RCDTS Home School Number (School Level)	The RCTS Home School number defined on the Edit School page, District Setup > School Info > Edit School. This data is extracted if the Progress Rating – Home RCDTS field is blank.	[S_IL_SCH_X]RCDTS_Home_School	IL Early Childhood Outcome
13. Progress Rating Date	Enter the date the exit outcome rating occurred.	[S_IL_STU_EarlyChildhood_X] ExR_Date	IL Early Childhood Outcome
14. Progress Rating – Positive Social Relationships	Choose the progress rating for the student’s Positive Social Relationships outcome. For valid values, see Progress Rating Codes	[S_IL_STU_EarlyChildhood_X] ExR_Positive_Relationships	IL Early Childhood Outcome
15. Progress Rating – Made Progress Positive Social Relationships	Choose Yes (01) or No (02) to indicate if this student made progress in the Positive Social Relationships outcome.	[S_IL_STU_EarlyChildhood_X] ExR_Social_Prog	IL Early Childhood Outcome
16. Progress Rating – Acquire Use and Knowledge Skills	Choose the progress rating for the student’s Acquire Use and Knowledge Skills outcome. For valid values, see Progress Rating Codes	[S_IL_STU_EarlyChildhood_X] ExR_Use_Skills	IL Early Childhood Outcome
17. Progress Rating – Made Progress Acquire Use and Knowledge Skills	Choose Yes (01) or No (02) to indicate if this student made progress in the Progress Use and Knowledge Skills outcome.	[S_IL_STU_EarlyChildhood_X] ExR_Use_Skills_Prog	IL Early Childhood Outcome
18. Progress Rating – Take Appropriate Action to Meet Own Needs	Choose the progress rating for the student’s Take Appropriate Action to Meet Own Needs outcome. For valid values, see Progress Rating Codes.	[S_IL_STU_EarlyChildhood_X] ExR_App_Action	IL Early Childhood Outcome
19. Progress Rating – Made Progress Take Appropriate Action to Meet Own Needs	Choose Yes (01) or No (02) to indicate if this student made progress in the Take Appropriate Action to Meet Own Needs outcome.	[S_IL_STU_EarlyChildhood_X] ExR_App_Action_Prog	IL Early Childhood Outcome
20. Progress Rating – Primary Assessment	Choose the code identifying the primary assessment used to determine the summary rating. For valid values, see Progress Rating Primary Assessment.	[S_IL_STU_EarlyChildhood_X] ExR_Primary_Assessment	IL Early Childhood Outcome
21. Progress Rating – How was Parent Involved in Ratings?	Choose the code that identifies how the student’s parent was involved in the exit outcome rating process.	[S_IL_STU_EarlyChildhood_X] ExR_How_Parent	IL Early Childhood Outcome
22. Progress Rating – Did a Coordinator, LEA Representative or Administrator Participate in the Ratings?	Choose the status that indicates if the coordinator, LEA representative, or administrator participated in the exit outcome rating process.	[S_IL_STU_EarlyChildhood_X] ExR_Coordinator	IL Early Childhood Outcome
23. Progress Rating – Did the Child’s Teacher Participate in the Ratings?	Choose the status that indicates if the student’s teacher participated in the exit outcome rating process.	[S_IL_STU_EarlyChildhood_X] ExR_Teacher	IL Early Childhood Outcome
24. Progress Rating – Did a Psychologist or Social Worker Participate in the Ratings?	Choose the status that indicates if a psychologist or social worker participated in the exit outcome rating process.	[S_IL_STU_EarlyChildhood_X] ExR_Psychologist	IL Early Childhood Outcome
25. Progress Rating – Did a Speech/Language Pathologist Participate in the Ratings?	Choose the status that indicates if a speech/language pathologist participated in the exit outcome rating process.	[S_IL_STU_EarlyChildhood_X] ExR_Speech	IL Early Childhood Outcome
26. Progress Rating – Did Another Related Provider Participate in the Ratings?	Choose the status that indicates if another related service provider participated in the exit outcome rating process.	[S_IL_STU_EarlyChildhood_X] ExR_Related_Provider	IL Early Childhood Outcome

Enter Multiple SID Information

Navigation: State/Province – IL > Multiple SID tab

For a student who has been assigned multiple state student IDs, enter the bad data in the fields below marked (Delete). Specify a Good ID (Keep) and a Bad ID (Delete); the Bad ID enrollment must be exited prior to sending the file to SIS.

Add Pre-K Follow-Up Information

Navigation: State/Province – IL > FollowUp tab

Define the Illinois state information data required to follow up on the progress of previous Pre-K students from Kindergarten through grade 2 for the ISBE SIS project. This extract includes only students with Yes entered in the Pre-K Follow-Up Flag.

Add Homeless Information

Navigation: State/Province – IL > Homeless tab

Define the Illinois state information data required to identify a homeless student for the ISBE SIS project. This extract includes only students with the Homeless checkbox selected.

View Immigrant Information

Navigation: State/Province – IL > Immigrant tab

Enter IAR Pre-ID Information

Navigation: State/Province – IL > IAR Pre-ID (formerly PARCC) tab

Enter Birth to 3 Information

Navigation: State/Province – IL > Birth to 3 tab

Select Caregiver

Navigation: Select Student > Contacts > Select Contact

Data Element	Additional Information	[Table]Field Name	Used in these Reports
Is Caregiver	Select if this contact is a caregiver for the student.	[StudentContactDetailCoreFields]IsCaregiver	Caregiver Demographics

Enter Caregiver Demographic

Navigation: Select Contact or Select Student > Contacts > Select Contact

Data Element	Additional Information	[Table]Field Name	Used in these Reports
DOB	Enter the caregiver's date of birth.	[PersonCoreFields]DOB	Caregiver Demographics
Education Level	Choose the caregiver's educational background.	[PersonCoreFields]EducationLevel	Caregiver Demographics
Employment Status	Choose the caregiver's employment status.	[PersonCoreFields]EmploymentStatus	Caregiver Demographics
Race	Select the general racial category that most clearly reflects the caregiver's recognition of his or her community or with which the individual most identifies. (11) Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. (12) American Indian or Alaska Native: A person having origins in any of the original peoples of North and South America, including Central America, and who maintains tribal affiliation or community attachment. (13) Asian: A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam. (14) Black or African American: A person having origins in any of the black racial groups of Africa. (15) Native Hawaiian or Other Pacific Islander: A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands. (16) White: A person having origins in any of the original peoples of Europe, the Middle East, or North Africa. (17) Two or More Races: A person having origins in more than one race.	[PersonCoreFields]Race	Caregiver Demographics

Enter 504 Plan information

Navigation: State/Province – IL > 504 Plan

End of Year (EOY) Processing - 504 Plan Management

For students active as of the last day of school who have an active 504 Plan in a prior year at any school and who are projected to the next school year, an active 504 Plan is created that defaults to the current year enrollment start and end dates.
For students active on the last day of school who do not have an active 504 Plan in the prior year at any school, no 504 Plan is created for the current enrollment.
For students active on the last day of school who have 504 Plans that ended prior to the last day of school, no 504 Plan is created for the current enrollment

Indicate College and Career Readiness

Navigation: State/Province – IL > College/Career

Enter Biliteracy Information

Navigation: State/Province – IL > Biliteracy > [New/Edit]

Gifted and Accelerated

Navigation: State/Province – IL > Gifted

Add Prenatal Information

Navigation: State/Province – IL > Prenatal

Enter Regional Safe School Program (RSSP) Information

Navigation: State/Province – IL > RSSP

Define Historical Grades

Navigation: Historical Grades > Edit Stored Grades Historical Grades > Single New Entry or Historical Grades > New/Edit Multiple New Entries

Data Element	Additional Information	[Table]Field Name	Used in these Reports
School Year	Enter the year the student earned the grade for this course.	[StoredGrades]TermID	IL Course Assignment
Hist. grade level	Enter the grade level in which the student was enrolled when the student earned this grade.	[StoredGrades]grade_level	IL Course Assignment
Grade	Enter the grade earned by the student for the course.	[StoredGrades]grade	IL Course Assignment CRDC Report
Percent	Enter the numeric grade earned by the student for the course. A blank is extracted for the IL Course Assignment reports.	[StoredGrades]percent	IL Course Assignment
Illinois State Information	Select the Show link to view or enter the Illinois State Information for the student.
Exclude this Historical Grade from State Reporting	Select to exclude this historical grade record from state reporting.	[S_IL_SGR_X] State_ExcludeFromReporting	IL Course Assignment
RCDTS Serving School Number	Enter the RCDTS number that identifies the school that provides services to this student, if that school is different than the RCDTS serving school number displayed. If left blank, [S_IL_SCH_X]RCDTS_Home_School is output in the extract.	[S_IL_SGR_X]RCDTS_Serving_School	IL Course Assignment
OC Facility Type	Choose the type of facility from which the student is being transferred. Illinois Public School District data should be reported as Student Course Assignment V2 (SCA) and not Outside Course Assignments (OCA). For valid values, see Outside Course Facility Type.	[S_IL_SGR_X]OC_Facility_Type	IL Course Assignment
State Course Code	Enter the unique code assigned by the ISBE to identify a state course. This unique code consists of three parts: Subject Area Course Identifier within that Subject Area State-generated alphanumeric identifier For example, the course State General Math I is coded as 02002A000, where 02 represents Subject Area Mathematics, 002 represents the Course Identifier, and A000 represents the State Identifier. If this field is blank, the State Course Code from the School Setup > Courses > Edit Course District Information page is extracted.	[S_IL_SGR_X]State_Course_Code	IL Course Assignment
State Course Level	Choose the code that identifies the course’s level of rigor. If this field is blank, and the Associated Section and Course Number are displayed at the top of the page, the State Course Level entered on the School Setup > Sections > Edit Section page is extracted. If this field is left blank, and only the Course Number is displayed at the top of the page (the Associated Section field is blank), the State Course Level entered on the School Setup > Course > Edit Course District Information page for the school is extracted.	[S_IL_CRS_X]Course_Level	IL Course Assignment
State Course Setting	Choose the code that indicates the location of setting of course instruction. If this field is blank, and the Associated Section and Course Number are displayed at the top of the page, the State Course Setting entered on the School Setup > Sections > Edit Section page is extracted. If this field is left blank, and only the Course Number is displayed at the top of the page (the Associated Section field is blank), the State Course Setting entered on the School Setup > Course > Edit Course District Information page is extracted.	[S_IL_SGR_X]Course_Setting	IL Course Assignment
Term	Choose the term for this course. If this field is blank, the Term is extracted from the Term Grade Mappings table (District > Term Grade Mapping).	[S_IL_SGR_X]Term	IL Course Assignment
Student Course Start Date	Enter the first date of attendance for this student. Format: MM/DD/YYYY If this field is blank, the date the student enrolled in the course as ([CC]DateEnrolled) is extracted, as entered on the Sections page for the course.	[S_IL_SGR_X]Course_Start_Date	IL Course Assignment
Student Course End Date	Enter the last scheduled day for attendance for this course in the reporting term. Format: MM/DD/YYYY If this field is blank, the last in session day prior to the date the student left the course ([CC]DateLeft) is extracted.	[S_IL_SGR_X]Course_End_Date	IL Course Assignment
Max Numeric Grade	Enter the highest number value that may be achieved in the term. Example: If the value is between zero and 100, then 100 is the maximum numeric grade. Currently, a blank is extracted for this field on the IL Course Assignment reports.	[S_IL_SGR_X]Max_Numeric_Grade	IL Course Assignment
Articulated Credit	Choose Yes or No to indicate if articulated college credit is awarded at the college to students who successfully complete a course/program while in high school and meet all college requirements outlined in the Articulation Agreement. College credit is available through a written agreement between the high school and the college. If this field is blank, the Articulated Credit value entered on the Edit Sections page is extracted. If that value is also blank, the Articulated Credit value entered on the Edit Course District Information page is extracted.	[S_IL_SGR_X]Articulated_Credit	IL Course Assignment
Dual Credit	Choose Yes or No to indicate if the student receives both high school and college credit for completion of the course. If this field is blank, the Dual Credit value entered on the Edit Sections page is extracted. If that value is also blank, the Dual Credit value entered on the Edit Course District Information page is extracted.	[S_IL_SGR_X]Dual_Credit	IL Course Assignment
Override Section Number	Enter a section number that will override the PowerSchool section number for a course. A section number entered here will be extracted as the Section in the Course Assignment Report (SCA or OCA). For example, grades being entered from other schools may need this field populated so that the Section number on the SCA/OCA report matches the Section number reported by the serving school’s Teacher Course Assignment submission. The field is available on either the New Stored Grades or the Edit Stored Grades page.	[S_IL_SGR_X] Override_Section_Number	IL Course Assignment
IPEDS Number	Choose the IPEDS number of the community college from the list provided. The list can be found at https://www.isbe.net/Documents/IPEDS.pdf	[S_IL_SGR_X]IPEDS_Number	IL Course Assignment
Language Course Was Taught In	Indicates the language in which the course was taught. If this field is blank, the Competency Based Education value indicated is extracted.	[S_IL_SGR_X]Language_Course_Taught	IL Course Assignment
Competency Based Education	Indicates whether the course was competency-based. If this field is blank, the Competency Based Education value indicated is extracted. Valid values: 01 - Yes 02 - No	[S_IL_SGR_X]Competency_Based_Ed	IL Course Assignment

Define Discipline Log Entries

Navigation: Log Entries

Data Element	Additional Information	[Table]Field Name	Used in these Reports
Log Type	Choose the log entry type. For suspensions and expulsions, choose Discipline.	[Log]LogTypeID	IL End of Year IL Discipline Behavior CRDC Report
Incident Type	Choose the log entry incident type. For valid values, see Incident Type Codes	[Log]Discipline_IncidentType	IL End of Year
Consequence	Choose the consequence of the student’s disciplinary action.	[Log]Consequence	IL Discipline Behavior
Incident Date	Enter the date the incident occurred. Format: MM/DD/YYYY	[Log]Discipline_IncidentDate	IL End of Year IL Discipline Behavior CRDC Report
Action Date	Enter the action taken date. Format: MM/DD/YYYY	[Log]Discipline_ActionDate	IL End of YearN/A
Duration (Actual)	Enter the actual number of days for the disciplinary action taken against the student.	[Log]Discipline_DurationActual	IL End of Year
Action Taken	Choose the log entry action taken.	[Log]Discipline_ActionTaken	IL End of Year EOY Validation
Action Taken Detail	Choose the log entry action taken detail.	[Log]Discipline_ActionTakenDetail	IL End of Year EOY Validation
Incident Number	Choose the number which represents the incident number for that student for the incident date. The number should be 01 unless the student has multiple incidents in one day or if the student has multiple Disciplinary Action codes for the same incident.	[S_IL_LOG_Discipline_X] Disciplinary_Action	IL Discipline Behavior
Reporting Campus of Incident	Contains the code for the campus on which the incident occurs if it occurs on a campus other than the Home School.	[S_IL_LOG_Discipline_X] RCDTS_Serving_School	IL Discipline Behavior
Disability Type	Choose the disability type. The default to the student’s disability code at Start Page > Student Selection > Illinois State Information > General tab. You can change this field; however, the field on the General page is not updated.	[S_IL_STU_X]Disability [S_IL_LOG_Discipline_X]Disability_Type	IL Discipline Behavior
Incident Type code	Choose the code that identifies the incident involving the student’s violation of the established codes of the school or school district board of education (or civic authorities).	[S_IL_LOG_Discipline_X] IncidentTypeCode	IL Discipline Behavior
Disciplinary Action	Choose the method of punitive or corrective action taken by the school or court authority to reprimand or rehabilitate a student after an offense is committed. For valid values, see Disciplinary Action codes.	[S_IL_LOG_Discipline_X] Disciplinary_Action	IL Discipline Behavior CRDC Report
Disciplinary Duration	Choose the number of days that the disciplinary action lasted.	[S_IL_LOG_Discipline_X] Disciplinary_Duration	IL Discipline Behavior IL End of Year

Enter Restraint/Time Out

If an incident occurs that warrants restraint and/or time out, you can add, edit, or delete an entry detailing the occurrence.

Teachers can also add entries in the PowerSchool Teacher portal if Restraint & Time Out is enabled. Teacher-submitted entries appear on the Restraint & Time Out page in the Powerschool Admin portal. Once a teacher submits an entry, they cannot edit or delete the entry and will need to contact an administrator for assistance.

Navigation: Physical Restraint/Time Out > New > Enter Information > Submit or Physical Restraint/Time Out > Edit > Update Information > Submit or Physical Restraint/Time Out > Edit > Delete > Confirm Delete

Data Element	Additional Information	[Table]Field Name
Occurrence Date	Enter the date of the occurrence. Defaults to today's date. Date cannot be a future date.	[S_STU_RESTRAINT_SECL_C]OccurrenceDate
Occurrence Start Time	Enter the time the occurrence started.	[S_STU_RESTRAINT_SECL_C]OccurrenceStartTime
Occurrence End Time	Enter the time the occurrence ended. End time cannot be before start time.	[S_STU_RESTRAINT_SECL_C]OccurrenceEndTime
Event Type	Indicate the type of event: Time Out Isolated Time Out Physical Restraint Mechanical restraint Seclusion Prone Physical Restraint (PP) Supine Physical Restraint (SP)	[S_STU_RESTRAINT_SECL_C]EventType
Imminent Danger Self	Indicate if the student is a danger to self.	[S_STU_RESTRAINT_SECL_C]ImminentDangerSelf
Imminent Danger Staff	Indicate if the student is a danger to staff.	[S_STU_RESTRAINT_SECL_C]ImminentDangerStaff
Imminent Danger Other Student	Indicate if the student is a danger to another student.	[S_STU_RESTRAINT_SECL_C]ImminentDangerOtherStu
Notes	Enter additional information, if needed.	[S_STU_RESTRAINT_SECL_C]Notes

Student Enrollments

Override the Course Final Letter Grade Completion Status (Pre-K only)

Navigation: All Enrollments > Edit

Data Element	Additional Information	[Table]Field Name	Used in these Reports
Course Final Letter Grade/Completion Status Override	If the student is in Pre-K and has dropped a class but completed the course, choose Student has completed the course (Pre-K only).	[S_IL_CC_X]Completion _Status_Code	IL Course Assignment

Edit Enrollment Information

Navigation: Transfer Info > [Current/Previous] Enrollment > Click Entry Date/Code date link

Enrollments are created during IL End of Year processing, or can be created from either of the following locations:

Start Page > Special Functions > Enroll New Student
Select student > Functions > Create New School Enrollment.

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Entry Date

The entry date for the school enrollment. This is the date is the first day of school enrollment.

[Students]EntryDate

[ReEnrollments]EntryDate

IL Attendance Audit

EndOfYear

General State Aid Claim

School Report Card

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

SRC Validation

Entry Code

The entry code for the school enrollment.

You must choose an entry code for all school enrollments.

[Students]EntryCode

[ReEnrollments]EntryCode

School Report Card

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

Exit Date

The exit date for the school enrollment. This date is the day after the last day of school enrollment.

[Students]ExitDate

[ReEnrollments]ExitDate

IL Attendance Audit

EndOfYear

IL Exiting Students

General State Aid Claim

School Report Card

SRC Validation

Exit Code

The exit code for the school enrollment.

You must choose an exit code for all school enrollments.

[Students]ExitCode

[ReEnrollments]ExitCode

IL Attendance Audit

EndOfYear

IL Exiting Students

School Report Card

SRC Validation

Full-Time Equivalency

The full-time equivalency for the school enrollment.

[Students]FTEID

[ReEnrollments]FTEID

IL Attendance Audit

General State Aid Claim

Grade Level

The grade level for the school enrollment.

[Students]Grade_Level

[S_IL_STU_ELL_X]Grade_Level

[Reenrollments]Grade_Level

IL Assessment Correction

IL Assessment Pre-ID

IL Attendance Audit

EndOfYear

General State Aid Claim

School Report Card

SRC Validation

GSA Validation

CRDC Report

District of Residence

The district of residence for the school enrollment.

Required for students who do not reside in your district.

[Students]DistrictOfResidence

[ReEnrollments]DistrictOfResidence

N/A

Illinois State Information

Exclude this enrollment from State Reporting

If selected, excludes this school enrollment from state reporting.

[Students]State_ExcludeEnrollment

[S_IL_STU_X]State_ExcludeEnrollment

[ReEnrollments]State_ExcludeEnrollment

[S_IL_REN_X]State_ExcludeEnrollment

IL End of Year

IL Exiting Students

General State Aid Claim

School Report Card

SRC Validation

Membership Share

The amount of a student’s membership for this school enrollment.

The value for membership share will likely be a number greater than 0 and less than or equal to 1. Fractional amounts must be expressed as a decimal value; for example, .25, .5.

[Students]MembershipShare

[ReEnrollments]MembershipShare

IL Attendance Audit

IL End of Year

General State Aid Claim

School Report Card

SRC Validation

GSA Validation

Enrollment Type

The enrollment type for the school enrollment

[Students]EnrollmentType

[ReEnrollments]EnrollmentType

IL Attendance Audit

General State Aid Claim

GSA Validation

Limited English Proficient (LEP)

If selected, indicates that the student is limited English proficient for the school enrollment.

If not selected, 02 is output in the Student Demographic/Enrollment report.

Valid values:

(1) selected – Y
(2) not selected – N

[S_IL_STU_X]LEP

[S_IL_REN_X]LEP

IL Assessment Correction

IL End of Year

School Report Card

SRC Validation

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

CRDC Report

Migrant

If selected, indicates that the student is a migrant for the school enrollment.

If not selected, 02 is output in the Student Demographic/Enrollment report.

Valid values:

(1) selected – Y
(2) not selected – N

[S_IL_STU_X]Migrant

[S_IL_REN_X]Migrant

IL Assessment Correction

IL End of Year

School Report Card

SRC Validation

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

Low Income Family (Economically Disadvantaged) / Qualifies for Free or Reduced Meal Benefits

If selected, indicates that the student is from a low-income family for the school enrollment.

If not selected, 02 is output in the Student Demographic/Enrollment report.

Valid values:

(1) selected – Y
(2) not selected – N

[S_IL_STU_X]LII

[S_IL_REN_X]LII

IL Assessment Correction

IL End of Year

School Report Card

SRC Validation

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

Individualized Education Plan (IEP)

If selected, indicates that the student is in an individualized education plan for the school enrollment.

If not selected, 02 is output in the Student Demographic/Enrollment report.

Valid values:

(1) selected – Y
(2) not selected – N

[S_IL_SGR_X]IEP

[S_IL_REN_X]IEP

IL Assessment Correction

IL End of Year

School Report Card

SRC Validation

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

RCDTS Home School Number

The Region, County, District, Type, School (RCDTS) code which uniquely identifies the home school for the school enrollment.

This field must be populated if the school level RCDTS Home School number is not used.

[S_IL_STU_X]RCDTS_Home_School

[S_IL_REN_X]RCDTS_Home_School

IL Exiting Students

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

RCDTS Serving School Number

The Region, County, District, Type, School (RCDTS) code that uniquely identifies the student’s serving school for the school enrollment.

If blank, [S_IL_SCH_X]RCDTS_Home_School or [S_IL_STU_X]/[S_IL_REN_X]RCDTS_Home_School is output in report.

[S_IL_STU_X]RCDTS_Serving_School

[S_IL_REN_X]RCDTS_Serving_School

[S_IL_SCH_X]RCDTS_Home_Schoo

[S_IL_STU_X]/[S_IL_REN_X]RCDTS_Home_School

IL Exiting Students

IL Student Demographic/Enrollment File

IL Demographics and Early Childhood

RCDTS Testing School Number

The Region, County, District, Type, School (RCDTS) code that uniquely identifies the student’s testing school for the school enrollment.

[S_IL_STU_X]RCDTS_Testing_School

IL Assessment Correction

Grade Level at Time of Testing

The grade level at the time of testing.

[S_IL_STU_X]Testing_Grade_Level

IL Assessment Correction

Enrollment Type Code

The reason the student enrolled in this school.

[S_IL_STU_X] Enrollment_Entry_Type_Code

[S_IL_REN_X] Enrollment_Entry_Type_Code

SRC Validation

Enrollment Exit Status

The Enrollment Exit Status for the school enrollment.

If blank, 01 (Pre-IPT) is output in the report.

[S_IL_STU_X]Enrollment_Exit_Status

[S_IL_REN_X]Enrollment_Exit_Status

IL Exiting Students

SRC Validation

Enrollment Exit / Withdrawal Type Code

The Enrollment Exit / Withdrawal Type Code for the school enrollment.

If blank, [Students]/[ReEnrollments]ExitCode is output in the report

[S_IL_STU_X] Enrollment_Exit_Type_Code

[S_IL_REN_X] Enrollment_Exit_Type_Code

IL Exiting Students

SRC Validation

Add a Concurrent Enrollment Record

Navigation: Transfer Info > Concurrent Enrollments > Click Entry Date/Code date link or Functions > Create New Concurrent Enrollment

A concurrent enrollment is where a student is enrolled in a school in addition to being enrolled in a home school.

To create a concurrent enrollment, open the student's record at the current school, and navigate to select student > Functions > Create New Concurrent Enrollment.

Data Element	Additional Information	[Table]Field Name	Used in these Reports
Concurrent School	Select the name of the concurrent school.	[S_IL_STU_CONENR_C]SchoolID	Concurrent Enrollment Export
Entry Date	Enter the student's entry date for this concurrent enrollment.	[S_IL_STU_CONENR_C]EntryDate	Concurrent Enrollment Export
Entry Code	Enter the student's entry code for this concurrent enrollment.	[S_IL_STU_CONENR_C]EntryCode	Concurrent Enrollment Export
Entry Comment	Add any additional comments regarding the student's entry into this concurrent school.	[S_IL_STU_CONENR_C]EntryComment	Concurrent Enrollment Export
Exit Date	If applicable, enter the date the student will exit this concurrent school.	[S_IL_STU_CONENR_C]ExitDate	Concurrent Enrollment Export
Exit Code	If applicable, enter the student's exit code for this concurrent school.	[S_IL_STU_CONENR_C]ExitCode	Concurrent Enrollment Export
Exit Comment	Additional comments regarding the student's exit from this concurrent enrollment.	[S_IL_STU_CONENR_C]ExitComment	Concurrent Enrollment Export
Full-Time Equivalency	The full-time equivalency for this concurrent enrollment.	[S_IL_STU_CONENR_C]FTEID
Grade Level	The student's grade level for this concurrent enrollment.	[S_IL_STU_CONENR_C]Grade_Level	Concurrent Enrollment Export
Illinois State Information
Exclude this enrollment from State Reporting	If selected, this concurrent enrollment is excluded from state reporting.	[S_IL_STU_CONENR_C] State_ExcludeEnrollment	Concurrent Enrollment Export
Membership Share	Enter the amount of a student’s membership for this concurrent enrollment.	[S_IL_STU_CONENR_C] MembershipShare	Concurrent Enrollment Export
Enrollment Type	Choose the enrollment type to indicate whether the attendance for this concurrent enrollment is claimable for General State Aid. For valid values, see Enrollment Type.	[S_IL_STU_CONENR_C]EnrollmentType	Concurrent Enrollment Export
RCDTS Home School Number (School Level)	The RCDTS number that identifies the student’s home school. If RCDTS Home School Number (Student Level) below is blank, the number in this field will output in concurrent enrollment reports.	[S_IL_SCH_X]RCDTS_Home_School	Concurrent Enrollment Export
RCDTS Home School Number (Student Level)	If the Home school is an in-district school, from the dropdown list choose the RCDTS number that identifies the school. If the Home school is an out-of-district school, enter the school number in the text field. If blank, RCDTS Home School number (School Level) listed above is output in concurrent enrollment reports.	[S_IL_STU_CONENR_C] RCDTS_Home_School	Concurrent Enrollment Export
RCDTS Serving School Number (School Level)	The RCDTS number that identifies the school that provides service to the student. If RCDTS Serving School Number (Student Level) below is blank, this number will output in concurrent enrollment reports.	[S_IL_SCH_X]RCDTS_Serving_School	Concurrent Enrollment Export
RCDTS Serving School Number (Student Level)	If the Serving school is an in-district school, from the dropdown list choose the RCDTS number that identifies the school. If the Serving school is an out-of-district school, enter the school number in the text field. If blank, RCDTS Serving School number (School Level) listed above is output in concurrent enrollment reports.	[S_IL_STU_CONENR_C] RCDTS_Serving_School	Concurrent Enrollment Export
RCDTS Service Provider	Enter the RCDTS number that identifies the service provider that provides service to the student for this concurrent enrollment.	[S_IL_STU_CONENR_C] RCDTS_Service_Provider	Concurrent Enrollment Export
Enrollment Type Code	Choose the student’s enrollment type code for this concurrent enrollment. For valid values, see Enrollment Type Code.	[S_IL_STU_CONENR_C] Enrollment_Entry_Type_Code	Concurrent Enrollment Export
Enrollment Exit Status	Choose whether the student is temporarily or permanently enrolled in the serving school for the concurrent enrollment. Valid values: Permanent (01) Temporary (02)	[S_IL_STU_CONENR_C] Enrollment_Exit_Status	Concurrent Enrollment Export
Enrollment Exit / Withdrawal Type Code	Choose the student's exit or withdrawal type code for this concurrent enrollment. For valid values, see Enrollment Exit /Withdrawal Type Code	[S_IL_STU_CONENR_C] Enrollment_Exit_Type_Code	Concurrent Enrollment Export
Percent Day Attended (PDA) (formerly FTE)	Enter the percentage of each school day for which the student is in attendance for this concurrent enrollment.	[S_IL_STU_CONENR_C]FTE	Concurrent Enrollment Export
Exclude from IL Attendance	Select to exclude this student's Concurrent Enrollment from IL attendance reporting.	[S_IL_ENR_ADDFTE_S]Exclude_Attendance	N/A

Work with Concurrent PDA Student Information

Navigation: Transfer Info > [Current] / [Previous] Enrollment > click Entry Date/Code date link > New/Edit Concurrent Enrollment > New/Edit Additional Concurrent PDA
or Functions > Re-Enroll New Student

Use Concurrent PDA (formerly FTE) enrollments for students who attend classes at their home school, where one or more of those classes are offered by a different serving school (still taught at the home school). For example, you would create a Concurrent PDA record to track a student who is enrolled in a special program, such as a CTE course offered by another serving school within their RCDTS Home School.

Concurrent PDA enrollment is different than concurrent enrollment; with a concurrent enrollment, the student is enrolled in more than one school, while a Concurrent PDA enrollment is like a "sub-enrollment" where students who attend classes at their home school are also enrolled in classes offered by a different serving school but still taught at their home school.

If there is a change in the PDA (formerly FTE) allocation or a change to the RCDTS Serving School, update the Concurrent PDA enrollment records accordingly. Since ISBE requires an Exiting Student and accompanying Demographics and Enrollment (re-entry) record to be submitted whether or not there has been a change to the PDA or Serving school, for accurate reporting results ensure the Concurrent PDA enrollment start and end dates are the same as the entry and exit dates of the main enrollment. This date alignment ensures the PDA value is always correct, regardless of whether a Concurrent PDA enrollment is active.

Data Element	Additional Information	[Table]Field Name	Used in these Reports
Start Date	Enter the date the student started this concurrent PDA enrollment. For accurate reporting, ensure the start date here is the same as the student's main enrollment entry date.	[S_IL_ENR_ADDFTE_S]Begin_Date	IL Exiting Students IL Student Demographic/Enrollment File IL Demographics and Early Childhood
End Date	Enter the student's exit date from this concurrent PDA enrollment, if applicable. For accurate reporting, ensure the end date here is the same as the student's main enrollment exit date.	[S_IL_ENR_ADDFTE_S]End_Date	IL Exiting Students IL Student Demographic/Enrollment File IL Demographics and Early Childhood
Percent Day Attended (PDA) (formerly FTE)	Enter the percentage of each full school day for which the student is in attendance for this concurrent PDA enrollment. The sum of the PDA of all existing active Serving School Enrollments and of the new Serving School Enrollment must be less than or equal to 1.00	[S_IL_ENR_ADDFTE_S]FTE	IL Exiting Students IL Student Demographic/Enrollment File IL Demographics and Early Childhood
Grade Level	Defaults to the student's home school grade level.	[S_IL_ENR_ADDFTE_S]Grade_Level	IL Exiting Students IL Student Demographic/Enrollment File IL Demographics and Early Childhood
RCDTS Serving School Number	Choose the RCDTS number that identifies the school that is serving the student for this concurrent PDA enrollment.	[S_IL_ENR_ADDFTE_S]RCDTS_Serving_School	IL Exiting Students IL Student Demographic/Enrollment File IL Demographics and Early Childhood
Enrollment Exit Status	Choose whether the student is temporarily or permanently enrolled in the serving school for the concurrent PDA enrollment. Valid values: Permanent (01) Temporary (02)	[S_IL_ENR_ADDFTE_S]Enrollment_Exit_Status	IL Exiting Students IL Student Demographic/Enrollment File IL Demographics and Early Childhood
Enrollment Exit / Withdrawal Type Code	If the student's Enrollment Exit Status is "Temporary (02)", choose the student's exit or withdrawal type code for this concurrent PDA enrollment.	[S_IL_ENR_ADDFTE_S]Enrollment_Exit_Type_Code	IL Exiting Students IL Student Demographic/Enrollment File IL Demographics and Early Childhood
Exclude from IL Attendance	Select to exclude this student's Concurrent PDA from IL attendance reporting.	[S_IL_ENR_ADDFTE_S]Exclude_Attendance	N/A