Health and Immunization

IL Health and Immunization Codes and Subcodes Setup

Select the IL Health and Immunization Codes and Subcodes Setup

• Click Load Codes/Subcodes checkbox.

• Click Submit when the following message appears. "This will insert the health and immunization codes. Do you want to proceed?"
  The health codes and subcodes are now loaded.

• If needed, click Reset to make changes to the IL Health and Immunization Code and Subcodes.

[Pref]SR_SetHealthCodesFlag

Load Health CodeSet

Click Load Health CodeSet to select the Health Codesets and click Submit.

[Pref]SR_SetHealthCodesFlag

Reset

Once you have successfully set up the health codesets, and when you go back to the same page, the Reset option is visible to reset the health codesets. 

[Pref]SR_SetHealthCodesFlag

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Vaccine Name (Code) (Dose)

Enter the name of the vaccine.

The following vaccines must be set up

• Polio (IPV, OPV)

• DTaP/DTP/TD

• MMR

• Hepatitis B 

• Haemophilus Influenza Type B 

• Invasive Pneumococcal Disease

• Varicella (Chickenpox) 

• Invasive Meningococcal Disease 

OPTIONAL - RECOMMENDED, BUT NOT REQUIRED Vaccine/Dose:

• The following vaccines should also be seeded but with the optional flag set ON:

  • • Hepatitis A 

    • Influenza 

    • HPV

    • PolioOPV

    • Tdap/Td

    • Td
      

    • DT
      

    • Measles

    • Rubella

    • Mumps
      

See Health Immunization: Vaccine Codes for a complete list of vaccine values.

[HealthVaccine]VaccineName

50

Immunization

Vaccine Code

Enter the vaccine code or abbreviation.

See Health Immunization: Vaccine Codesfor valid values.

[HealthVaccine]VaccineCode

30

Immunization

State Report Name

Enter the name of the report used to report this data to the CDE, if applicable.

See Health Immunization: Vaccine Codesfor valid values.

[HealthVaccine]StateReportName

50

Immunization

State Report Code

Enter the equivalent State Report Code for this vaccine, if applicable. 

See Health Immunization: Vaccine Codesfor valid values.

[HealthVaccine]StateReportCode

30

Immunization

Number of Doses

Enter the number of doses required for this vaccine. See Health Immunization: Vaccine Codesfor valid values.

[HealthVaccine]NumberOfDoses

10

Immunization

Description

Enter a description of the vaccine.

[HealthVaccine]VaccineDesc

512

Immunization

This vaccine is optional

Select if the vaccine is not required.

[HealthVaccine]IsOptional

1

Required Setup

Rules Engine

The rules engine is available to automatically determine whether a student is compliant with a vaccine.

Each vaccine can only be bound to one rule. Once a vaccine is bound to a rule, the Unbind rule checkbox is available in the Edit Vaccine dialog box.

N/A

N/A

Immunization

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Exemption Name

Enter the name of the exemption type.

The following exemption types must set up:

• Medical Schedule

• Medical Constrain Indicated

• Religious

• Compliance under the McKinney-Vento Act.

See Health Immunization: Exemption Type Codes for a complete list of immunization exemption type values.

[HealthImmExempt]ImmunizationExemptionName

50

Immunization

Exemption Code

Enter the exemption type code or abbreviation.

• MedSch

• Med

• Rel

• CMcAct

[HealthImmExempt]ImmunizationExemptionCode

30

Immunization

State Report Name

Enter the name of the report used to report this data to the state, if applicable.

[HealthImmExempt]StateReportName

50

Immunization

State Report Code

Enter the equivalent State Report Code for this exemption type, if applicable.

[HealthImmExempt]StateReportCode

30

Immunization

Data Element

Additional Information

[Table]FieldName

Used in these Reports

Lead

See the Appendix for valid values for the following elements:

• Screening Provider Type

• Screening Outcome

• Lead Waiver Reason

[HealthScreenLookup]CodeType (Screening element)

[HealthScreenLookup]HealthCategory (user-defined display value)

[HealthScreenLookup]LeadScreenOutcomeCode

Not Required

Hearing

Click Hearing to add or edit hearing screening elements.

See the Appendix for valid values for the following elements:

• Screening Provider Type

• Left Ear Test Result

• Right Ear Test Result

• Test Type

• Screening Outcome

• Hearing Waiver Reason

[HealthScreenLookup]CodeType (Screening element, such as LeftEarTestCode)

[HealthScreenLookup]HealthCategory (user-defined display value)

[HealthScreenLookup]StateReportCode

Not Required

Oral Health

Click Oral Health to add or edit oral health screening elements.

See the Appendix for valid values for the following elements:

• • Screening Provider Type

  • Treatment Urgency

  • Screening Outcome

  • Oral Health Waiver Reason

[HealthScreenLookup]CodeType (Screening element)

[HealthScreenLookup]HealthCategory (user-defined display value)

[HealthScreenLookup]StateReportCode

[HealthScreenLookup]OralScreeningOutcome

Oral Screen

Tuberculosis

Click Tuberculosis to add or edit tuberculosis screening elements.

See the Appendix for valid values for the following elements:

• Screening Provider Type

• Chest X-ray Impression

• Skin Test Result

• Skin Test Type

• Blood Test Result

• Blood Test Type

• Screening Outcome

• Tuberculosis Waiver Reason

[HealthScreenLookup]CodeType

(Screening Element)

[HealthScreenLookup]HealthCategory (user-defined display value)

[HealthScreenLookup]StateReportCode

[HealthScreenLookup]TBScreenOutcomeCode

Vision and Color

Click Vision and Color to add or edit vision and color screening elements.

See the Appendix for valid values for the following elements:

• Screening Provider Type

• Color Blind Test Result

• Left Eye Test Result

• Right Eye Test Result

• Screening Outcome

• Wavier Reason

• Left Eye Test Result - With Correction

• Right Eye Test Result - With Correction

• Both Eyes Test Result

• Both Eyes Test Result - With Correction

• Muscle Balance

[HealthScreenLookup]CodeType (Screening element, such as LeftEyeTestCode)

[HealthScreenLookup]HealthCategory (user-defined display value)

[HealthScreenLookup]StateReportCode

[HealthScreenLookup]VisionWaiverReasonCode

[HealthScreenLookup]VisionScreenOutcomeCode

Not Required

Vital Signs/Biometrics

Click Vital Signs/Biometrics to add or edit vital signs/biometrics screening elements.

See the Appendix for valid values for the following elements:

• Screening Provider Type

• Weight Status

• Screening Outcome

• Vital Signs/Biometrics Waiver Reason

[HealthScreenLookup]CodeType (Screening element)

[HealthScreenLookup]HealthCategory (user-defined display value)

[HealthScreenLookup]StateReportCode

[HealthScreenLookup]FitnessScreenOutcomeCode

Not Required

Grade Level

Click Add and choose a grade level from the menu. The grade level appears in a menu on the students’ Grade Level Entry Certification page as available for certification.

• Kindergarten: KG Grade - Certification

• 1st Grade: 1st Grade - Certification

• 6th Grade:  6th Grade - Certification

• 9th Grade: 9th Grade - Certification

See the Appendix for a complete list of certification status values.

Note: If your District requires additional grade certifications, you can add additional certifications beyond those that were seeded.

[HealthGradeLevel]GradeLevel

Description

Enter a description for the grade level entry certification.

[HealthGradeLevel]GradeLevelDesc

Display Value

Enter the display value for this data element. The value will display as a Certification Status on the students’ Grade Level Entry Certification page.

• All Requirements Met

• Currently up-to-date, but more doses due later

• Missing Certificate of Religious Objection   

• Missing Physical Examination

• Out of compliance  (Other reason)

• Compliance due to Religious Objection
  

• Compliance under the McKinney-Vento Act
  

See the Appendix for a complete list of certification status values.

[HealthScreenLookup]GradeLevelCertCode

State Report Name

Enter the name of the report

[HealthScreenLookup]StateReportName

State Report Code

Enter the equivalent State Report Code for this grade level certification status, if applicable.

[HealthScreenLookup]StateReportCode

Concern

Choose the Concern from the list:

• Allergies

• Dietary Restrictions

• Mental Health

[Codeset]Allergies

[Codeset]DietaryRestrictions

[Codeset]MentalHealth

Not Required

Medication

Choose the medication prescribed:

• Antibiotics

• Asthma Inhalers

  • Asthma Quick-relief medication

  • Asthma Controlled Medication

• Insulin

• Other

[Codeset]Antibiotics

[Codeset]AsthmaInhalers

[Codeset]AsthmaControlledMedication

[Codeset]AsthmaControlledMedication

[Codeset]Insulin

[Codeset]Other

Not Required

1

Clinical Diagnosis 

[Codeset]ClinicalDiagnosis

Not Required

2

Clinical Diagnosis and Laboratory Evidence

[Codeset]ClinicalDiagnosisLaboratory Evidence

Not Required

3

Laboratory Evidence of Immunity 

[Codeset]LaboratoryEvidenceImmunity

Not Required

4

History - Parent/Guardian

[Codeset]HistoryParentGuardian

Not Required

1

Hemoglobin or Hematocrit

[Codeset]HemoglobinOrHematocrit

Not Required

2

Urinalysis

[Codeset]Urinalysis

Not Required

3

Sickle Cell (when indicated)

[Codeset]SickleCellWhenIndicated

Not Required

4

Developmental Screening Tool

[Codeset]DevelopmentalScreeningTool

Not Required

Add Lab Test

Click Add and choose a Test from the dropdown list.

• Hemoglobin or Hematocrit

• Urinalysis

• Sickle Cell (when indicated)

• Developmental Screening Tool

[S_IL_STU_LABTEST_C]TestName

Test Date

Enter the lab test date.

[S_IL_STU_LABTEST_C]DateOfTest

Result

Enter the lab test result.

[S_IL_STU_LABTEST_C]TestResult

Diagnosis of Asthma? 

Select this option if the student is diagnosed with Asthma.

Add a comment if needed.

.[S_IL_STU_HealthHistory_X]Asthma

Numeric

1

Child wakes up during the night coughing?

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]Cough

Numeric

1

Birth defects?

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]BirthDefects

Numeric

1

Development delay?

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]DevelopDelay

Numeric

1

Diabetes?

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]Diabetes

Numeric

1

Blood disorders? Hemophilia, Sickle Cell, Other?  Explain

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]BloodDisorders

Numeric

1

Head injury/Concussion/Passed out?

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]HeadInjury

Numeric

1

Seizures?  What are they like?

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]Seizures

Numeric

1

Heart problem/Shortness of breath?

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]HeartProblem

Numeric

1

Heart murmur/High blood pressure?

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]HeartMurmurBP

Numeric

1

Dizziness or chest pain with exercise?

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]Dizziness

Numeric

1

Loss of function of one of the paired organs? (eye/ear/kidney/testicle)

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]LossOfFunction

Numeric

1

Hospitalizations?  When?  What for?

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]Hospitalizations

Numeric

1

Surgery?  (List all.)  When?  What for?

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]Surgery

Numeric

1

Serious injury or illness?

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]SeriousIllness

Numeric

1

TB skin test positive (past/present)?

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]TBSkin

Numeric

1

TB disease (past or present)?

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]TBDisease

Numeric

1

Tobacco use (type, frequency)?

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]Tobacco

Numeric

1

Alcohol/Drug use?

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]Alcohol

Numeric

1

Family history of sudden death before age 50?  (Cause?)

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]DeathHistory

Numeric

1

Ear/Hearing problems?

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]HearingProblems

Numeric

1

Bone/Joint problem/injury/scoliosis?

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]JointProblems

Numeric

1

Eye/Vision problems? 

Select the options that apply to the student.

• Glasses

• Contacts

• Eye Examination

• Eye Concerns Other (crossed eye, drooping lids, squinting, difficulty reading)  

[S_IL_STU_HealthHistory_X]Glasses

[S_IL_STU_HealthHistory_X]Contacts

[S_IL_STU_HealthHistory_X]EyeConcernsOther

Numeric

1

Dental

Select the options that apply to the student.

• Braces

• Bridge

• Plate

• Other

[S_IL_STU_HealthHistory_X]Braces

[S_IL_STU_HealthHistory_X]Bridge

[S_IL_STU_HealthHistory_X]Plate

[S_IL_STU_HealthHistory_X]DentalOther

Numeric

1

BMI/Age/Sex 

Click Add to add diabetic screening for the selected student.

Enter details for:

• BMI

• Age

• Sex 
  

[S_IL_HDM_X]BMI_GT_PCT_AGE_SEX_TF

Family History

Select if the student has a family history of Diabetics.

[S_IL_HDM_X]Family_History_TF

Ethnic Minority

 Select if the student belongs to an ethnic minority.

[S_IL_HDM_X]Ethnic_Minority

Signs of Insulin Resistance

Select if the student has insulin resistance

[S_IL_HDM_X]Insulin_Resistance_TF

At-Risk

Select if the student is at risk for diabetics.

[S_IL_HDM_X]At_Risk_TF

Modified Program

Click Add to add PE waiver for the selected student

• Select Modified Program

• Enter the Start Date and End Date for the waiver.

• Enter Modified By

• Add Comments if any.

 [S_IL_HPW_X]Modified_Program

Interscholastic Sports

• Select Interscholastic Sports

• Enter the Start Date and End Date for the waiver.

• Enter Modified By

• Add Comments if any.

 [S_IL_HPW_X]InterScholastic