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Health and Immunization

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Health and Immunization Codes and Subcodes Setup

Navigation: Start Page > District Setup > District Information > IL Health and Immunization Codes and Subcodes Setup

Data ElementAdditional Information[Table]Field NameUsed in these Reports
IL Health and Immunization Codes and Subcodes Setup

Select the IL Health and Immunization Codes and Subcodes Setup

  • Click Load Codes/Subcodes checkbox.
  • Click Submit when the following message appears. "This will insert the health and immunization codes. Do you want to proceed?"
    The health codes and subcodes are now loaded.
  • If needed, click Reset to make changes to the IL Health and Immunization Code and Subcodes.
[Pref]SR_SetHealthCodesFlag

Load Health CodeSet

Navigation: Start Page > District Setup > District Information > Load Health CodeSet

Data ElementAdditional Information[Table]Field NameUsed in these Reports
Load Health CodeSetClick Load Health CodeSet to select the Health Codesets and click Submit.[Pref]SR_SetHealthCodesFlag
ResetOnce you have successfully set up the health codesets, and when you go back to the same page, the Reset option is visible to reset the health codesets. [Pref]SR_SetHealthCodesFlag

Immunization

Enter Vaccine Information

The Immunizations and Exemptions setup in the  PowerSchool Health module helps you to capture student's immunization data.

You may need to specify the vaccine dosage given to each student.

Navigation: Start Page  > District Setup >Health Setup > Immunization > Vaccines

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Vaccine Name (Code) (Dose)

Enter the name of the vaccine.

The following vaccines must be set up

  • Polio (IPV, OPV)
  • DTaP/DTP/TD
  • MMR
  • Hepatitis B 

  • Haemophilus Influenza Type B 

  • Invasive Pneumococcal Disease

  • Varicella (Chickenpox) 

  • Invasive Meningococcal Disease 

OPTIONAL - RECOMMENDED, BUT NOT REQUIRED Vaccine/Dose:

  • The following vaccines should also be seeded but with the optional flag set ON:

      • Hepatitis A 
      • Influenza 
      • HPV
      • PolioOPV
      • Tdap/Td
      • Td
      • DT
      • Measles
      • Rubella
      • Mumps

See Health Immunization: Vaccine CodesHealth Immunization: Vaccine Codesfor a complete list of vaccine values.

[HealthVaccine]VaccineName

50

Immunization

Vaccine Code

Enter the vaccine code or abbreviation.

See Health Immunization: Vaccine Codesfor valid values.

[HealthVaccine]VaccineCode

30

Immunization

State Report Name

Enter the name of the report used to report this data to the CDE, if applicable.

See Health Immunization: Vaccine Codesfor valid values.

[HealthVaccine]StateReportName

50

Immunization

State Report Code

Enter the equivalent State Report Code for this vaccine, if applicable. 

See Health Immunization: Vaccine Codesfor valid values.

Note:  Do not populate this field with a value other than what is specified in Health Immunization: Vaccine Codes. If you add a vaccine that is not listed there, leave the State Report Code blank.

[HealthVaccine]StateReportCode

30

Immunization

Number of Doses

Enter the number of doses required for this vaccine. See Health Immunization: Vaccine Codesfor valid values.

Note:   If your district requires more doses than what was set up by PowerSchool, you can increase the number of doses manually.


[HealthVaccine]NumberOfDoses

10

Immunization

Description

Enter a description of the vaccine.

[HealthVaccine]VaccineDesc

512

Immunization

This vaccine is optional

Select if the vaccine is not required.

[HealthVaccine]IsOptional

1

Required Setup

Rules Engine

The rules engine is available to automatically determine whether a student is compliant with a vaccine.

Each vaccine can only be bound to one rule. Once a vaccine is bound to a rule, the Unbind rule checkbox is available in the Edit Vaccine dialog box.

N/A

N/A

Immunization

Note: Health code values are loaded automatically with the PowerSchool installer. Currently, deleting these codes also deletes the immunization rules attached to the code. Until further notice, it is recommended that you do not delete seeded data elements; instead, enter any additional values manually. 

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Exemption Name

Enter the name of the exemption type.

The following exemption types must set up:

  • Medical Schedule
  • Medical Constrain Indicated
  • Religious
  • Compliance under the McKinney-Vento Act.

See Health Immunization: Exemption Type Codes for a complete list of immunization exemption type values.

[HealthImmExempt]ImmunizationExemptionName

50

Immunization

Exemption Code

Enter the exemption type code or abbreviation.

  • MedSch
  • Med
  • Rel
  • CMcAct

[HealthImmExempt]ImmunizationExemptionCode

30

Immunization

State Report Name

Enter the name of the report used to report this data to the state, if applicable.

[HealthImmExempt]StateReportName

50

Immunization

State Report Code

Enter the equivalent State Report Code for this exemption type, if applicable.

[HealthImmExempt]StateReportCode

30

Immunization

Screening

Navigation: District Setup > Health: Health Setup > Screenings

Note: Health code values are loaded automatically with the installer. Enter any additional values manually. See the Appendixfor documentation of valid values.


Data Element

Additional Information


[Table]FieldName

Used in these Reports

Lead

See the Appendix for valid values for the following elements:

  • Screening Provider Type
  • Screening Outcome
  • Lead Waiver Reason


[HealthScreenLookup]CodeType (Screening element)

[HealthScreenLookup]HealthCategory (user-defined display value)

[HealthScreenLookup]LeadScreenOutcomeCode

Not Required

Hearing

Click Hearing to add or edit hearing screening elements.

See the Appendix for valid values for the following elements:

  • Screening Provider Type
  • Left Ear Test Result
  • Right Ear Test Result
  • Test Type
  • Screening Outcome
  • Hearing Waiver Reason

[HealthScreenLookup]CodeType (Screening element, such as LeftEarTestCode)

[HealthScreenLookup]HealthCategory (user-defined display value)

[HealthScreenLookup]StateReportCode

Not Required

Oral Health

Click Oral Health to add or edit oral health screening elements.

See the Appendix for valid values for the following elements:

    • Screening Provider Type
    • Treatment Urgency
    • Screening Outcome
    • Oral Health Waiver Reason

[HealthScreenLookup]CodeType (Screening element)

[HealthScreenLookup]HealthCategory (user-defined display value)

[HealthScreenLookup]StateReportCode

[HealthScreenLookup]OralScreeningOutcome

Oral Screen

Tuberculosis

Click Tuberculosis to add or edit tuberculosis screening elements.

See the Appendix for valid values for the following elements:

  • Screening Provider Type
  • Chest X-ray Impression
  • Skin Test Result
  • Skin Test Type
  • Blood Test Result
  • Blood Test Type
  • Screening Outcome
  • Tuberculosis Waiver Reason

[HealthScreenLookup]CodeType

(Screening Element)

[HealthScreenLookup]HealthCategory (user-defined display value)

[HealthScreenLookup]StateReportCode

[HealthScreenLookup]TBScreenOutcomeCode


Vision and Color

Click Vision and Color to add or edit vision and color screening elements.

See the Appendix for valid values for the following elements:

  • Screening Provider Type
  • Color Blind Test Result
  • Left Eye Test Result
  • Right Eye Test Result
  • Screening Outcome
  • Wavier Reason
  • Left Eye Test Result - With Correction
  • Right Eye Test Result - With Correction
  • Both Eyes Test Result

  • Both Eyes Test Result - With Correction

  • Muscle Balance

[HealthScreenLookup]CodeType (Screening element, such as LeftEyeTestCode)

[HealthScreenLookup]HealthCategory (user-defined display value)

[HealthScreenLookup]StateReportCode

[HealthScreenLookup]VisionWaiverReasonCode

[HealthScreenLookup]VisionScreenOutcomeCode

Not Required

Vital Signs/Biometrics

Click Vital Signs/Biometrics to add or edit vital signs/biometrics screening elements.

See the Appendix for valid values for the following elements:

  • Screening Provider Type
  • Weight Status
  • Screening Outcome
  • Vital Signs/Biometrics Waiver Reason

[HealthScreenLookup]CodeType (Screening element)

[HealthScreenLookup]HealthCategory (user-defined display value)

[HealthScreenLookup]StateReportCode

[HealthScreenLookup]FitnessScreenOutcomeCode


Not Required

Grade Level Entry Certification

The student must meet all the requirements for entry-level (first time Kindergarten or 1st grade, prior to entering grade 6 or grade 9)- Physical examination and Certificate of Religious Objection (if applicable) must be provided. You need to create a record for every student entering these levels and set the certification status to be used by the reports to indicate if the student is compliant or not compliant.

Grade Level Entry Certification

Navigation: Start Page  > District Setup > Health Setup > Grade Level Entry Certification

Data Element

Description[Table]FieldNameUsed in these Reports

Grade Level

Click Add and choose a grade level from the menu. The grade level appears in a menu on the students’ Grade Level Entry Certification page as available for certification.

  • Kindergarten: KG Grade - Certification
  • 1st Grade: 1st Grade - Certification
  • 6th Grade:  6th Grade - Certification
  • 9th Grade: 9th Grade - Certification

See the Appendix for a complete list of certification status values.

Note: If your District requires additional grade certifications, you can add additional certifications beyond those that were seeded.

[HealthGradeLevel]GradeLevel


Description

Enter a description for the grade level entry certification.

[HealthGradeLevel]GradeLevelDesc


Certification Status Values

Data Element

Description[Table]FieldNameUsed in these Reports

Display Value

Enter the display value for this data element. The value will display as a Certification Status on the students’ Grade Level Entry Certification page.

  • All Requirements Met
  • Currently up-to-date, but more doses due later
  • Missing Certificate of Religious Objection   
  • Missing Physical Examination
  • Out of compliance  (Other reason)
  • Compliance due to Religious Objection
  • Compliance under the McKinney-Vento Act

See the Appendix for a complete list of certification status values.

[HealthScreenLookup]GradeLevelCertCode


State Report Name

Enter the name of the report

[HealthScreenLookup]StateReportName


State Report Code

Enter the equivalent State Report Code for this grade level certification status, if applicable.

[HealthScreenLookup]StateReportCode


Code Sets

The IL Code Sets setup seeded into the PowerSchool Health module provides the standardized setup for the implementation of the IL Health Examination

Navigation: Start Page  > District Setup > Health Setup > Code Sets

Data ElementAdditional Information[Table]Field NameUsed in these Reports
Concern

Choose the Concern from the list:

  • Allergies
  • Dietary Restrictions
  • Mental Health

[Codeset]Allergies

[Codeset]DietaryRestrictions

[Codeset]MentalHealth

Not Required
Medication

Choose the medication prescribed:

  • Antibiotics
  • Asthma Inhalers
    • Asthma Quick-relief medication
    • Asthma Controlled Medication
  • Insulin
  • Other

[Codeset]Antibiotics

[Codeset]AsthmaInhalers

[Codeset]AsthmaControlledMedication

[Codeset]AsthmaControlledMedication

[Codeset]Insulin

[Codeset]Other

Not Required

Alternative Proof of Immunity

The IL Alternate Proof of Immunity setup seeded into the PowerSchool Health module provides the standardized setup for the implementation of the IL Health Examination

Navigation: Start Page  > District Setup > Health Setup > CodeSets > Immunity Proof

See the Appendix for valid values for the following elements:

CodeName[Table]Field NameUsed in these Reports
1Clinical Diagnosis 

[Codeset]ClinicalDiagnosis

Not Required
2

Clinical Diagnosis and Laboratory Evidence

[Codeset]ClinicalDiagnosisLaboratory EvidenceNot Required
3Laboratory Evidence of Immunity [Codeset]LaboratoryEvidenceImmunity



Not Required
4History - Parent/Guardian[Codeset]HistoryParentGuardianNot Required

Lab Tests

The IL Lab Tests setup seeded into the PowerSchool Health module provides the standardized setup for the implementation of the IL Health Examination

Navigation: Start Page  > District Setup > Health Setup > CodeSets > Lab Tests

See the Appendix for valid values for the following elements:

CodeName[Table]Field NameUsed in these Reports
1Hemoglobin or Hematocrit

[Codeset]HemoglobinOrHematocrit

Not Required
2

Urinalysis

[Codeset]UrinalysisNot Required
3Sickle Cell (when indicated)[Codeset]SickleCellWhenIndicated



Not Required
4Developmental Screening Tool[Codeset]DevelopmentalScreeningToolNot Required

Lab Tests

Add Lab Test

As part of the child health examination, you can record the lab tests for students in your school.

Navigation: Start Page > Student Selection > Health > Lab Tests

Field NameDescription[Table]Field NameUsed in these Reports
Add Lab Test

Click Add and choose a Test from the dropdown list.

  • Hemoglobin or Hematocrit
  • Urinalysis
  • Sickle Cell (when indicated)
  • Developmental Screening Tool

[S_IL_STU_LABTEST_C]TestName



Test DateEnter the lab test date.[S_IL_STU_LABTEST_C]DateOfTest
ResultEnter the lab test result.[S_IL_STU_LABTEST_C]TestResult

Health History

The Health History page helps you collect data about the student's health history.  You can capture one record per student.

Navigation:  Start Page > Student Selection > Health > Health History.

FieldAdditional Information[Table]Field NameField TypeField Length

Diagnosis of Asthma? 


Select this option if the student is diagnosed with Asthma.

Add a comment if needed.

.[S_IL_STU_HealthHistory_X]Asthma


Numeric1
Child wakes up during the night coughing?

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]Cough


Numeric1
Birth defects?

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]BirthDefects


Numeric1
Development delay?

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]DevelopDelay


Numeric1
Diabetes?

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]Diabetes


Numeric1
Blood disorders? Hemophilia, Sickle Cell, Other?  Explain

Select this option if this applies to the student.

Add a comment if needed.
[S_IL_STU_HealthHistory_X]BloodDisordersNumeric1
Head injury/Concussion/Passed out?

Select this option if this applies to the student.

Add a comment if needed.
[S_IL_STU_HealthHistory_X]HeadInjuryNumeric1
Seizures?  What are they like?

Select this option if this applies to the student.

Add a comment if needed.
[S_IL_STU_HealthHistory_X]SeizuresNumeric1
Heart problem/Shortness of breath?

Select this option if this applies to the student.

Add a comment if needed.
[S_IL_STU_HealthHistory_X]HeartProblemNumeric1
Heart murmur/High blood pressure?

Select this option if this applies to the student.

Add a comment if needed.
[S_IL_STU_HealthHistory_X]HeartMurmurBPNumeric1
Dizziness or chest pain with exercise?

Select this option if this applies to the student.

Add a comment if needed.
[S_IL_STU_HealthHistory_X]DizzinessNumeric1
Loss of function of one of the paired organs? (eye/ear/kidney/testicle)

Select this option if this applies to the student.

Add a comment if needed.
[S_IL_STU_HealthHistory_X]LossOfFunctionNumeric1
Hospitalizations?  When?  What for?

Select this option if this applies to the student.

Add a comment if needed.
[S_IL_STU_HealthHistory_X]HospitalizationsNumeric1
Surgery?  (List all.)  When?  What for?

Select this option if this applies to the student.

Add a comment if needed.
[S_IL_STU_HealthHistory_X]SurgeryNumeric1
Serious injury or illness?

Select this option if this applies to the student.

Add a comment if needed.
[S_IL_STU_HealthHistory_X]SeriousIllnessNumeric1
TB skin test positive (past/present)?

Select this option if this applies to the student.

Add a comment if needed.
[S_IL_STU_HealthHistory_X]TBSkinNumeric1
TB disease (past or present)?

Select this option if this applies to the student.

Add a comment if needed.
[S_IL_STU_HealthHistory_X]TBDiseaseNumeric1
Tobacco use (type, frequency)?

Select this option if this applies to the student.

Add a comment if needed.
[S_IL_STU_HealthHistory_X]TobaccoNumeric1

Alcohol/Drug use?

Select this option if this applies to the student.

Add a comment if needed.
[S_IL_STU_HealthHistory_X]AlcoholNumeric1
Family history of sudden death before age 50?  (Cause?)

Select this option if this applies to the student.

Add a comment if needed.
[S_IL_STU_HealthHistory_X]DeathHistoryNumeric1

Ear/Hearing problems?

Select this option if this applies to the student.

Add a comment if needed.
[S_IL_STU_HealthHistory_X]HearingProblemsNumeric1
Bone/Joint problem/injury/scoliosis?

Select this option if this applies to the student.

Add a comment if needed.

[S_IL_STU_HealthHistory_X]JointProblemsNumeric1

Eye/Vision problems? 

Select the options that apply to the student.

  • Glasses
  • Contacts
  • Eye Examination
  • Eye Concerns Other (crossed eye, drooping lids, squinting, difficulty reading)  


[S_IL_STU_HealthHistory_X]Glasses

[S_IL_STU_HealthHistory_X]Contacts

[S_IL_STU_HealthHistory_X]EyeConcernsOther

Numeric1
Dental

Select the options that apply to the student.

  • Braces
  • Bridge
  • Plate
  • Other


[S_IL_STU_HealthHistory_X]Braces

[S_IL_STU_HealthHistory_X]Bridge

[S_IL_STU_HealthHistory_X]Plate

[S_IL_STU_HealthHistory_X]DentalOther

Numeric1

Monitoring

Add Diabetic Screening

As part of the child health examination, you can perform diabetes screening for students in your school.

Navigation: Start Page > Student Selection > Health  > Monitoring > Diabetic Screening.

Data Element

Description[Table]FieldNameUsed in these Reports

BMI/Age/Sex 

Click Add to add diabetic screening for the selected student.

Enter details for:

  • BMI
  • Age
  • Sex 

[S_IL_HDM_X]BMI_GT_PCT_AGE_SEX_TF


Family History

Select if the student has a family history of Diabetics.

[S_IL_HDM_X]Family_History_TF


Ethnic Minority

 Select if the student belongs to an ethnic minority.

[S_IL_HDM_X]Ethnic_Minority


Signs of Insulin ResistanceSelect if the student has insulin resistance[S_IL_HDM_X]Insulin_Resistance_TF
At-Risk

Select if the student is at risk for diabetics.


[S_IL_HDM_X]At_Risk_TF

PE Waiver

Add Program Waiver

As part of the child health examination, you can capture data if a student is excused/waived from participation in Physical Education or Interscholastic Sports or may have a modified program.

Navigation: Navigation: Start > Student > Student Selection > Health > PE Waiver

Data Element

Description[Table]FieldNameUsed in these Reports

Modified Program

Click Add to add PE waiver for the selected student

  • Select Modified Program
  • Enter the Start Date and End Date for the waiver.
  • Enter Modified By
  • Add Comments if any.


 [S_IL_HPW_X]Modified_Program


Interscholastic Sports

  • Select Interscholastic Sports
  • Enter the Start Date and End Date for the waiver.
  • Enter Modified By
  • Add Comments if any.

 [S_IL_HPW_X]InterScholastic


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