School Setup
Contents
Introduction
The following data elements are required for school setup.
Start Page > School Setup.
- On the Start Page, click School. The school list appears.
- Select a school. The school Start Page appears.
- Click School. The School Setup page appears.
Data Element | Additional Information | [Table]Field Name | Length | Used in these Reports | |||
Enter Attendance Codes | |||||||
Code | Enter the attendance code abbreviation. | [Attendance_Code]Att_Code | Max 6 | IL Attendance Audit IL End of Year General State Aid Claim School Report Card | |||
Description | Enter the attendance code description. | [Attendance_Code]Description | Max 20 | IL Attendance Audit IL IL End of Year General State Aid Claim School Report Card | |||
Presence Status | Select Present or Absent as the presence status. | [Attendance_Code]Presence_Status_CD | 1 | IL Attendance Audit IL IL End of Year General State Aid Claim School Report Card | |||
Points | Enter the number of points associated with the attendance code – can be used to withhold credit when awarding grades. | [Attendance_Code]Course_Credit_Points | Max 4 | IL Attendance Audit IL End of YearIL IL End of Year General State Aid Claim School Report Card | |||
Teacher can assign | Choose Yes or No to indicate whether the teacher can assign the attendance code. | [Attendance_Code]Assignment_Filter_YN | 1 | IL Attendance Audit IL End of YearIL IL End of Year General State Aid Claim School Report Card | |||
This attendance code is considered in ADA calculations | Select if the attendance code affects attendance calculation. | [Attendance_Code]Calculate_ADA_YN | 1 | IL Attendance Audit IL End of Year General State Aid Claim School Report Card | |||
This attendance code counts toward membership | Select if the attendance code affects membership calculation. | [Attendance_Code]Calculate_ADM_YN | 1 | IL Attendance Audit IL End of Year General State Aid Claim School Report Card | |||
Sort order for display | Choose the sort order to determine where the code displays on the page. | [Attendance_Code]SortOrder | 2 | IL Attendance Audit IL End of Year General State Aid Claim School Report Card | |||
IL Attendance Code Mapping | Select an option:
Notes:
| [Attendance_Code]State_ATT_Code | 2 | IL Exiting Students IL Student Attendance | |||
Enter Attendance Code CategoriesNote: Attendance code categories are associated with a specific school, but not a specific school year; i.e. they are copied from year to year. | |||||||
Code | Enter the attendance code category abbreviation. | [Code_Entity]CE_Code | N/A | ||||
Name | Enter the name of the attendance code category. | [Code_Entity]External_Name | N/A | ||||
Description | Enter a description for the attendance code category. | [Code_Entity]Description | N/A | ||||
Sort Order | Choose the sort order to determine where the attendance code category displays on the page. | [Code_Entity]SortOrder | N/A | ||||
Set up Attendance Conversions | |||||||
Enter Attendance ConversionsNote: The Default attendance conversion and subsequent full-time equivalencies and attendance conversion items are a suggested implementation of the ISBE 300 minute rule for school days of at least 5 hours. Use them as a guideline for setting up attendance for your district. | |||||||
Name | Enter the attendance conversion name. See Time Attendance Conversion Items for valid values. | [Attendance_Conversion]Name | N/A | IL Attendance Audit IL End of Year General State Aid Claim School Report Card | |||
Add Period-To-Day Attendance Conversions | |||||||
Day Attendance Value | Enter the day attendance value for the period-to-day attendance conversion for the FTE. | [Attendance_Conversion_Items] Conversion_Mode_Code=periodday [Attendance_Conversion_Items]Attendance_Value | N/A | Required for schools using period/meeting attendance | |||
Enter Code-To-Day Attendance Conversions | |||||||
Code | The code for the code-to-day attendance conversion for the FTE. | [Attendance_Conversion_Items] Conversion_Mode_Code=codeday [Attendance_Conversion_Items]Input_Value Note: The value in the Input_Value field is the ID of an attendance code in the [Attendance_Code] table. | N/A | Required for schools using daily attendance | |||
Day Attendance Value | Enter the day attendance value for the code-to-day attendance conversion for the FTE. | [Attendance_Conversion_Items] Conversion_Mode_Code=codeday [Attendance_Conversion_Items]Attendance_Value | N/A | Required for schools using daily attendance | |||
Enter Time-To-Day Attendance Conversions | |||||||
Minutes Present | Enter the minutes for the time attendance conversion item. See Time Attendance Conversion Items for valid values. | [Attendance_Conversion_Items] Conversion_Mode_Code=timeDay [Attendance_Conversion_Items]Input_Value | N/A | IL Attendance Audit IL End of Year General State Aid Claim School Report Card | |||
Day Attendance Value | Enter the attendance value for the time attendance conversion item. See Time Attendance Conversion Items for valid values. | [Attendance_Conversion_Items] Conversion_Mode_Code=timeDay [Attendance_Conversion_Items]Attendance_Value | N/A | IL Attendance Audit IL End of Year General State Aid Claim School Report Card | |||
Enter Full-Time EquivalenciesFull-Time Equivalencies (FTE) > [New/Edit] Full-Time Equivalency (FTE) | |||||||
Name | Enter the FTE name. See Full-Time Equivalencies (FTE) for valid values. | [FTE]Name | Max 80 | IL Attendance Audit IL End of Year General State Aid Claim School Report Card | |||
Default Attendance Mode | Choose the default attendance mode for the FTE. See Full-Time Equivalencies (FTE) for valid values. | [FTE]Dflt_Att_Mode_Code | N/A | IL Attendance Audit IL End of Year General State Aid Claim School Report Card | |||
Default Attendance Conversion | Choose the default attendance conversion for the FTE. See Full-Time Equivalencies (FTE) for valid values. | [FTE]Dflt_Conversion_Mode_Code | N/A | IL Attendance Audit IL End of Year General State Aid Claim School Report Card | |||
Set up Attendance Preferences | |||||||
Attendance Recording Methods | Select Meeting to enable meeting attendance. Select Daily to enable daily attendance. | [Prefs]Value [Prefs]Name=ATT_RecordModeMeeting [Prefs]Value [Prefs]Name=ATT_RecordModeDaily | N/A | IL Attendance Audit IL End of Year General State Aid Claim School Report Card | |||
Count these codes for period conversion | Choose the absence or present codes that should count for period-to-day attendance conversions. Note: This option determines whether to count present or absent codes for period-to-day attendance conversions. | [Prefs]Value [Prefs]Name=ATT_CalcCntPresentsAbsences | N/A | IL Attendance Audit IL End of Year General State Aid Claim School Report Card | |||
Define Bell Schedules | |||||||
Edit Bell Schedules | |||||||
Name | Enter the bell schedule name. | [Bell_Schedule]Name | N/A | Required Setup | |||
Attendance Conversion Method | Choose the attendance conversion method for the bell schedule. | [Bell_Schedule]Attendance_Conversion_ID | N/A | Required Setup | |||
Enter Bell Schedule Items | |||||||
Period | Choose the period associated with the bell schedule item. | [Bell_Schedule_Items]Period_ID | N/A | IL Attendance Audit IL End of Year General State Aid Claim School Report Card | |||
Start Time | Enter the start time of the bell schedule item. | [Bell_Schedule_Items]Start_Time | N/A | IL Attendance Audit IL End of Year General State Aid Claim School Report Card | |||
End Time | Enter the end time of the bell schedule item. Note: Bell schedule items/period times must not overlap in the bell schedule. | [Bell_Schedule_Items]End_Time | N/A | IL Attendance Audit IL End of Year General State Aid Claim School Report Card | |||
Counts for ADA | Select to include attendance recorded for the bell schedule item in attendance calculations. | [Bell_Schedule_Items]ADA_Code | N/A | IL Attendance Audit IL End of Year General State Aid Claim School Report Card | |||
Configure Calendar Setup | |||||||
Date | The date is view-only on this page. The days included in the calendar are determined by the start date and end date of the current school year. | [Calendar_Day]Date | N/A | Not Applicable | |||
Cycle Day | Choose the appropriate cycle day. | [Calendar_Day]Cycle_Day_ID | N/A | Required Setup | |||
Bell Schedule | Choose the appropriate bell schedule. | [Calendar_Day]Bell_Schedule_ID | N/A | Required Setup | |||
School In Session | Select to count the calendar day in attendance calculation. | [Calendar_Day]InSession | N/A | Required Setup | |||
Membership Value | Enter the membership value for the calendar day to use when calculating membership. Note: The value is normally 1 for each day. | [Calendar_Day]MembershipValue | N/A | Required Setup | |||
Tracks In-Session | Select the appropriate tracks. | [Calendar_Day]A, B, C, D, E, F | N/A | Required Setup | |||
Type | Choose the appropriate calendar membership type. | [Calendar_Day]Type | N/A | Required Setup | |||
Note | Enter a note to describe the calendar day. | [Calendar_Day]Note | N/A | Required Setup | |||
Edit District Course Information | |||||||
Exclude from SCA/OCA/TCA | Select to exclude the course from the SCA/OCA/TCA reports. The report looks first at [S_IL_SEC_X]State_ExcludeFromReporting. If blank, this field is honored for the exclusion. | [S_IL_CRS_X]State_ExcludeFromReporting | 1 | IL Course Assignment IL Teacher Course Assignment | |||
State Course Code | Enter the unique code assigned by the ISBE to identify a state course. This unique code consists of three parts:
For example the course State General Math I is coded as 02002A000, where 02 represents Subject Area Mathematics, 002 represents the Course Identifier, and A000 represents the State Identifier. | [S_IL_CRS_X]State_Course_Code | 9 | IL Course Assignment IL Teacher Course Assignment | |||
Course Level | Choose the code that identifies the course’s level of rigor. See Course Level for valid values. | [S_IL_CRS_X]Course_Level | 2 | IL Course Assignment | |||
Course Set | Choose the code that indicates the location of the course instruction. See Course Setting for valid values. | [S_IL_CRS_X]Course_Set | 2 | IL Course Assignment | |||
Articulated Credit | Select Yes if articulated college credit is awarded at the college to students who successfully complete a course/program while in high school and meet all college requirements outlined in the Articulation Agreement. College credit is available through a written agreement between the high school and the college. Select No if students receive high school credit only. | [S_IL_CRS_X]Articulated_Credit | 2 | IL Course Assignment | |||
Dual Credit | Select Yes if the student receives both high school and college credit for completion of the course. Select No if the student receives only high school credit for completion of the course. | [S_IL_CRS_X]Dual Credit | 2 | IL Course Assignment | |||
Language Course Was Taught In | Indicates the language in which the course was taught. | [S_IL_SGR_X]Language_Course_Taught | 3 | IL Course Assignment | |||
Competency-Based Education | Indicates whether the course is considered competency-based education. Valid values:
| [S_IL_SGR_X]Competency_Based_Ed | 2 | IL Course Assignment | |||
Define Course Sections | |||||||
Course Number | Enter the course number for the section. | [Sections]Course_Number | Max 11 | SRC Validation | |||
Schedule | Select the period and cycle for this class section. | [Sections]Expressions [Section_Meeting]SectionID = [Sections]ID | 3 | SRC Validation | |||
Add Lead Teacher/Additional StaffSections > [select course] > [select section/New] > Edit Section > Teacher - Section Lead and/or Teachers Staff - Additional
Note: Information entered here overrides teacher and co-teacher information entered on the Teacher Course Assignment Tracking Records pages. | |||||||
Staff | Select the teacher's name | [S_IL_USR_X]Legal_First_Name [S_IL_USR_X]Legal_LAST_Name | IL Teacher Course Assignment | ||||
% Allocation | Enter the teacher's allocation for the section as a percentage. Note: The only time % Allocation is not 100% for a lead teacher or co-teacher in a section is when that teacher is partially scheduled to teach that section (for example, 3 of 5 days a week) or when the teacher only comes in half-way through the section for pull-out student intervention on a regular basis. | [Teachers]Allocation | IL Teacher Course Assignment | ||||
Define Staff ActionsSections > [select course] > [select section/New] > Edit Section > Teacher - Section Lead and/or Teachers Staff - Additional > Actions Under Actions, click the notes icon to enter further information about the teacher. Note: Information entered here overrides teacher and co-teacher information entered on the Teacher Course Assignment Tracking Records pages. | |||||||
Notes | Enter any comments about the teacher. | ||||||
Role of Professional | Choose the role of the teacher of the section. Note: Use the current value on the Staff page. If the field on the Staff page is blank, the value 200 - Teacher extracts on reports. See Role of Professional for valid values. | [S_IL_STC_X]Role_of_Professional | 3 | IL Teacher Course Assignment | |||
Teacher Course Start Date | Enter the first date of attendance for this teacher. | [S_IL_STC_X]Override_STC_Start_Date | 10 | IL Teacher Course Assignment | |||
Teacher Course End Date | If applicable, enter the last date of attendance for this teacher. | [S_IL_STC_X]Override_STC_Start_Date | 10 | IL Teacher Course Assignment | |||
Exit Reason | If applicable, choose the reason the teacher stopped teaching the course. See Reason for Exit for valid values. | [S_IL_STC_X]Reason_For_Exit | 2 | IL Teacher Course Assignment | |||
Section Number | Enter the section number. | [Sections]Section_Number | Max 10 | SRC Validation IL Teacher Course Assignment | |||
Grade Level | Enter the grade level for the section. | [Sections]Grade_Level | N/A | School Report Card SRC Validation | |||
Current Enrollment | The number of students currently enrolled in this course section. | [Sections]No_of_Students | Max 10 | SRC Validation | |||
Exclude from Attendance | Select to exclude the section from counting towards ADM/ADA for students. | [Sections]Exclude_ADA | N/A | School Report Card | |||
Illinois State Information | |||||||
Exclude from Reports | Select to exclude the section from the section or enrollment totals. | [S_IL_SEC_X]State_ExcludeFromReporting | 1 | School Report Card SRC Validation Teacher Course Assignment | |||
Core | Select to identify the section as a core academic subject. Note: Core academic subjects consist of English/language arts, mathematics, science, civics, government, economics, history, geography, foreign language and fine arts. | [S_IL_SEC_X]Core | 1 | School Report Card SRC Validation | |||
Core Subject (if Core) | Choose the core subject for the section. | [S_IL_SEC_X]Core Subject | 3 | School Report Card SRC Validation | |||
Highly Qualified Teacher | Select to identify the section as being taught by a Highly Qualified Teacher. | [S_IL_SEC_X]HQT | 1 | School Report Card SRC Validation | |||
Average Minutes Per Week | Enter the average minutes per week. Note: For grades 3, 6 and 8, the average minutes per week of instruction are calculated for English, Science, Mathematics, and Social Science. | [S_IL_SEC_X]Avg_Min_Per_Week | 3 | School Report Card SRC Validation | |||
Course Classification |
| [S_IL_SEC_X]Course_Classification | 2 | TCA Report | |||
Course Level | Choose the code that identifies the course’s level of rigor. See Course Level for valid values. | [S_IL_SEC_X]Course_Level | 2 | IL Course Assignment | |||
Course Set | Choose the code that indicates the location of the course instruction. See Course Setting for valid values. | [S_IL_SEC_X]Course_Set | 2 | IL Course Assignment | |||
Articulated Credit | Select Yes if articulated college credit is awarded at the college to students who successfully complete a course/program while in high school and meet all college requirements outlined in the Articulation Agreement. College credit is available through a written agreement between the high school and the college. Select No if students receive high school credit only. | [S_IL_SEC_X]Articulated_Credit | 1 | IL Course Assignment | |||
Dual Credit | Select Yes if the student receives both high school and college credit for completion of the course. Select No if the student receives only high school credit for completion of the course. | [S_IL_SEC_X]Dual_Credit | 1 | IL Course Assignment | |||
Serving Location RCDTS | Enter the Region, County, District, Type, School (RCDTS) code which uniquely identifies the school at which the teacher is teaching. | [S_IL_SEC_X]RCDTS_Serving_School | 15 | IL Teacher Course Assignment | |||
IPEDS Number | Select the IPEDS number from the list provided. IPEDS is the acronym for Integrated Postsecondary Education System. The IPEDS list can be found at https://www.isbe.net/Documents/IPEDS.pdf | [S_IL_SEC_X]IPEDS | 6 | IL Course Assignment | |||
Language Course Was Taught In | Indicates the language in which the course was taught. | [S_IL_SGR_X]Language_Course_Taught | 3 | IL Course Assignment | |||
Competency Based Education | Indicates whether the course is considered competency-based education. Valid values:
| [S_IL_SGR_X]Competency_Based_Ed | 2 | IL Course Assignment | |||
Edit Teacher Course Assignment Tracking Records | |||||||
Start Date | Enter the first date of attendance for this teacher. Format: MM/DD/YYYY Note: Required only for year terms. | [S_IL_SEC_Teacher_Tracking_C]Start_Date | 10 | IL Teacher Course Assignment | |||
End Date | Enter the first date of attendance for this teacher. Format: MM/DD/YYYY Note: Required only for year terms. | [S_IL_SEC_Teacher_Tracking_C]End_Date | 10 | IL Teacher Course Assignment | |||
Select a Teacher | Choose the teacher for the section. | [S_IL_SEC_Teacher_Tracking_C]Teacher_ID | N/A | IL Teacher Course Assignment | |||
Teacher to Course Commitment | Enter the teacher’s course commitment during the duration of the course. Valid values: 0.00 to 1.00 | [S_IL_SEC_Teacher_Tracking_C] Teacher_Commitment | 4 | IL Teacher Course Assignment | |||
Role of Professional | Choose the role of the teacher of the section. Note: Use the current value on the Staff page. If the field on the Staff page is blank, the value 200 - Teacher extracts on reports. See Role of Professional for valid values. | [S_IL_SEC_Teacher_Tracking_C] Role_of_Professional | 3 | IL Teacher Course Assignment | |||
Reason for Exit | Choose the reason the teacher exited the course. See Reason for Exit for valid values. | [S_IL_SEC_Teacher_Tracking_C] Reason_for_Exit | 3 | IL Teacher Course Assignment | |||
Define Years & Terms | |||||||
Name of Term | Enter the name of the term. | [Terms]Name | N/A | IL Attendance Audit IL End of Year General State Aid Claim School Report Card | |||
Abbreviation | Enter an abbreviation for the term. | [Terms]Abbreviation | N/A | N/A | |||
First Day of Term | Enter the first day of the term. | [Terms]FirstDay | N/A | Required Setup | |||
Last Day of Term | Enter the last day of the term. | [Terms]LastDay | N/A | Required Setup |