Student Template

Note: For fields that cannot be edited on this page, click the link to access an editable field on the correct data entry page.

Field 1.

District Code

View only field. Data entry is located on the District Info Page

The unique, 9-digit Administrative Unit Number (AUN) assigned by the Pennsylvania Department of Education

[Prefs]PA_DistrictAUN

9

Student/Student Snapshot Template

Field 2.

Location Code

The PDE-defined, 4-digit code identifying the school.

If the PIMS Location Code is blank (located on the HSTWSchools/Schools Info Page) the PowerSchool school number is extracted

[S_PA_SCH_X]PIMS_Location_Code if not populated will extract

[Schools]School_Number

4

Student/Student Snapshot Template

Field 3.

School Year Date

A single date indicating the whole school year. The June 30 at the end of the standard school year is used to designate a school year.

Derived –Hard coded to always display 6/30 of the current school year the user is logged into at the top of the screen

10

Student/Student Snapshot Template

Field 4.

Student ID

The unique, 10-digit PAsecureID assigned to the student

View only field. PA secureID is assigned to the student on the PA Secure ID Tab

[Students]State_StudentNumber

10

Student/Student Snapshot Template

Social Security Number

View only field. Data entry is located on the General Demographics page

[Students]SSN

N/A

Field 10.

Current Grade Level

View only field. Data entry is located on the Transfer Info > Edit Current Enrollment page

[Students]Grade_Level

N/A

Student/Student Snapshot Template

Field 13.

Home Room

View only field. Data entry is located on the Modify Information page

Note: Optional for 2018-2019 submission.

[Students]Homeroom

20

Student/Student Snapshot Template

Field 14.

Date of Birth

View only field. Data entry is located on the General Demographics page

[Students]DOB

10

Student/Student Snapshot Template

Field 15.

Gender

View only field. Data entry is located on the General Demographics page

Provide the Code that represents the gender of the student

[Students]Gender

N/A

Student/Student Snapshot Template

Field 16.

Address 1

View only field. Data entry is located on the General Demographics page

[Students]mailing_street

40

Student/Student Snapshot Template

Field 17.

Address 2

Provide additional information concerning the street address of the student’s mailing address, such as apartment number.

[S_PA_STU_X]Address_2

40

Student/Student Snapshot Template

Field 18.

City

Provide the city of the student’s mailing address.

View only field. Data entry is located on the General Demographics page

[Students]mailing_city

30

Student/Student Snapshot Template

Field 19.

State

Provide the official 2-character US Postal Service abbreviation for the student’s mailing address.

View only field. Data entry is located on the General Demographics page

[Students]mailing_state

N/A

Student/Student Snapshot Template

Field 20.

Zip

Provide the official US Postal Code for the student’s home address.

[Students]mailing_zip

10

Student/Student Snapshot Template

Field 27.

PA Race or Ethnicity Code

A single code indicating the race and ethnicity of the student; see Valid Values.

View only field. Data entry is located on the General Demographics page

[StudentRace]RaceCD

N/A

Student/Student Snapshot Template

Field 33.

Economic Status

Use this field to indicate whether a student participates infreeor reduced lunch program.

View only field. Data entry is located on the Lunch Page

[S_PA_STU_X]Food_Participation_Code

N/A

Student/Student Snapshot Template

Field 34.

Challenge Type

Indicates the student's primary challenge.

Required only if Field 38 is Y or E

This field value is entered on the Transfer Info > Edit Current Enrollment page

[S_PA_STU_X]Challenge_Type_Code

N/A

Student/Student Snapshot Template

Special Education Student

Indicates whether the student is a Special Education student. Must be selected to be included in special ed reporting

This field value is entered on the Transfer Info > Edit Current Enrollment page

[S_PA_STU_X]IS_SPED_Student_YN

N/A

N/A

Field 38.

Special Education IEP Indicator

Indicates whether the student is a special education student. This field is used for tracking the presence of IEP for Precode.

Valid values:

• Y - Has IEP

• E - Exited IEP and transferred to Regular Ed this school year

• N - No IEP

This field value is entered on the Transfer Info > Edit Current Enrollment page

[S_PA_STU_X]Special_Education_IEP_Code

N/A

Student/Student Snapshot Template

Field 41.

EL Status

Choose the student’s EL program status.

[S_PA_STU_X]LEP_ELL_Status_Code

2

Student/Student Snapshot Template

Student Validation

Field 45.

LIEP Type

Choose the student's Language Instruction Education Program (LIEP) type.

This field is only required if EL Status is 01 or 06.

[S_PA_STU_X]LIEP_Type

2

Student/Student Snapshot Template

Field 46.

Repeating Last Year

Choose Yes or No to indicate whether the student is repeating the current grade level during the school year.

Note: Not collected for 2018-2019 submission.

[S_PA_STU_X]Repeating_Last_Year_TF

1

Student/Student Snapshot Template

Field 50.
BID School Number

Enter the School Number within the LEA that is responsible for the student based on Best Interest Determination.

[S_PA_STU_X]BID_SchoolNumber

[S_PA_REN_X]BID_SchoolNumber

4

Student/Student Snapshot Template

Field 51.
BID AUN

Enter the AUN of the LEA that is responsible for the student based on Best Interest Determination.

[S_PA_STU_X]BID_AUN

[S_PA_REN_X]BID_AUN

9

Student/Student Snapshot Template

Field 53.

Expected Graduation Timeframe

The expected timeframe for the student to graduate, in the form MMYY, where MM is a 2-digit number representing the expected month of graduation, and YY is the last 2 digits of the expected year of graduation.

Required for Students who entered grade 9

Example 0614 (MMYY)

Note: Not collected for 2018-2019 submission.

[S_PA_STU_X]Expected_Graduation_Timeframe

4

Student/Student Snapshot Template

Field 65.

Graduation Status Code

Indicates the student's graduation status.

Note: This field value is entered on the Transfer Info > Edit Current Enrollment page.

[S_PA_STU_X]Graduation_Status_Code

N/A

Student Template/ Snapshot

Student Validation

School Enrollment Template

Field 66.

Expected Post Graduate Activity

The student’s post-graduation or post-dropout plan. This field value is entered on the State/Province > PA State tab.

[S_PA_STU_X]Post_Secondary_Plans_Code

3

Student/Student Snapshot Template

Field 67.

Student Status

Indication of the current status of the student.

Required for students that fall into one of the situations described in the value list. If a student is court placed, use court placed for the code value.

[S_PA_STU_X]Student_Status_Code

Student/Student Snapshot Template

Student Validation Report

Field 68.

Date First Enrolled in an ED or Bilingual Education Program

Enter the date the student first enrolled in an EL or Bilingual education program.

Note: This field does not apply to Adult Affidavit Program (AAP) students whose EL Status is (01) Current EL.

[S_PA_STU_X]ESL_Bilingual_Education_Date

10

Student/Student Snapshot Template

Student Validation Report

Field 70.

Plan 504 Indicator (ADA Status Indicator)

Field identifies students who: (1) have a current Section 504 service agreement plane in place AND (2) are considered disabled and eligible for protection under the Americans with Disabilities Act (ADA) of 1990, as amended by the ADA Amendments Act of 2008.

ADA (as amended) defines “disability” as (1) a physical or mental impairment that substantially limits a major life activity; (2) a record of such an impairment; or (3) being regarded as having such an impairment.

View only field. Data entry is located on the Transfer Info > Edit Current enrollment

[S_PA_STU_X]IS_504_YN

1

Student/Student Snapshot Template

Field 73.

Foreign Exchange Student

Choose Yes or No to indicate whether the student entered the country on a student visa (usually 2 year) and does not intend to remain in the country permanently.

Note: LEAs with registered Adult Affidavit Programs (AAP) may enter N for AAP grade level students.

[S_PA_STU_X]Foreign_Exchange_Student_TF

1

Student/Student Snapshot Template

Field 80.

Gifted and IEP

Choose an option to indicate that the student is identified as gifted and has a GIEP, receives services through an IEP, or does not receive services.

Valid values:

• Blank

• GY – Gifted, has GIEP

• GS – Gifted, receives gifted services through IEP

• GX – Gifted, but does not receive services

• N – Not identified as Gifted

[S_PA_STU_X]Gifted_IEP_Field80_Code

[S_PA_REN_X]Gifted_IEP_Field80_Code

1

Student/Student Snapshot Template

Field 88.

Economic Disadvantaged Status Code

Indicates the economically disadvantaged status of a student, and is used to provide the economically disadvantaged disaggregation.

[Students]lunchstatus

N/A

Student/Student Snapshot Template

Field 90.

Student Mobility

Student education status for students not being educated at your LEA.

View only field. Date entry is located on the Transfer Info > Edit Current enrollment

[S_PA_STU_X]Student_Mobility

[S_PA_REN_X]Student_Mobility

1

Student Template Snapshot

Field 91.

Diploma Type Code

The type of diploma/credential that is awarded to a student in recognition of his/her completion of the curricular requirements

Choose the type of diploma/credential awarded to the student in recognition of the student’s completion of the curricular requirements.

Valid values:

• 806 – Regular Diploma

• 816 – GED Credential

• 826 - Keystone Diploma

[S_PA_STU_X]Diploma_Type_Code

3

Student/Student Snapshot Template

Student Validation Report

Field 93.

Alternate Student ID

A Student ID that is different than the primary identifier associated such as a local student identifier

View only field. Data entry is located on the General Demographics student page

[Students]Student_Number

25

Student/Student Snapshot Template

Field 95.

Title III EL Eligibility

A Title III indicator to identify which EL students are Title III served.

This field is conditionally required for ELs with a Valid Value of 01 in Field 41 (EL STATUS)

Valid Values:

• Y – Title III served

• N – Not Title III served

[S_PA_STU_X]LEP_Eligibility_YN

3

Student/Student Snapshot Template

Field 96.

Program Services Code (Title I Part A)

A Title I Part A indicator to identify which EL students are Title I Part A served.

Valid Values:

• Y – Title I Part A

• N – Not Title I Part A

[S_PA_STU_X]Title_1_TF

1

Student/Student Snapshot Template

Field 97.

Grade 09 Entry Date

The school year in which the student entered 9th grade for the first time

The school year is represented by a single date indicating the whole school year; the June 30 at the end of the standard school year is used to designate a school year. Thus, the 2014-2015 school year would be indicated by 2015-06-30.

This field is required for any student enrolled in grades 9 – 12

If a student enters 9th grade for the first time in the 2014-2015 school year, submit 2015-06-30 as the grade 09 entry date

[S_PA_STU_X]Grade9_Entry_Date

10

Student/Student Snapshot Template

Field 98

District Entry Date

The most recent date that the student entered the LEA

For new students in their first year at an LEA only, this should be the current school year.

View only field. Data entry located on the Modify Info student page

[Students]DistrictEntryDate

10

Student/Student Snapshot Template

Field 99.

School Entry Date

The most recent date that the student entered the school

[Students]SchoolEntryDate

10

Student/Student Snapshot Template

Student Validation

Field 109.

State Entry Date

The most recent date that the student entered Pennsylvania; if that is not known, the most recent date enrolled in a school in PA

[S_PA_STU_X]State_Entry_Date

10

Student/Student Snapshot Template

Field 110.

Date First Enrolled in US School

The date that the student first enrolled in a US school.

For this purpose, enrollment in a school in Puerto Rico does not count as enrollment in a US school.

Use the best information available on prior enrollments.

[S_PA_STU_X]First_Enroll_US_School_Date

This data is needed for EL students only.

All dates must be entered in ISO format: YYYY-MM-DD

This field does not apply to Adult Affidavit Program (AAP) students that are coded as “Current EL” in Field 41 (EL STATUS).

10

Student/Student Snapshot Template

Student Validation Report

Field 111. Homeless Student

The homeless status code indicates if a student is homeless.

[S_PA_STU_X]Homeless_TF

S_PA_REN_X] Homeless_TF

1

Student/Student Snapshot Template

Field 112. Migrant Student

Indicate whether a student is a migrant student.

Valid Values:

• Y - Yes

• N - No

[S_PA_STU_X]Migrant_TF

[S_PA_REN_X]Migrant_TF

1

Student/Student Snapshot Template

Field 117.

District Code of Residence

The school district code where the parent/legal guardian resides

View only field. Data entry is located on the Transfer Info > edit current enrollment

[Students]DistrictOfResidence

[Prefs]PA_DistrictAUN

9

Student/Student Snapshot Template

Field 120.

Student is a Single Parent

Choose Yes or No to indicate whether the student has a child and is unmarried.

Note: This value is required for CTE only.

[S_PA_STU_X]Single_Parent_TF

3

Student/Student Snapshot Template

Field 123.

Home Language Code

Select the language a child is/was exposed to that resulted in identification as an English language learner

Conditionally required if native language is other than US English.

To manage valid values, see District setup > NCES Language Code Setup.

[S_PA_STU_X]Home_Language_Code

N/A

Student/Student Snapshot Template

Field 125.

Years in US Schools

An integer value (1, 2 or 3) that indicates the years that a student meets the Title III immigrant definition for federal funding purposes, as follows:

• is age 3 – 21, and

• was not born in any state, and

• has not been attending one or more schools in any one or more states for more than three full academic years

If student has been in US schools:

• 0 – 12 months = 1 year

• 13 – 24 months = 2 years

• 25 – 36 months = 3 years

This field is for immigrant Title III ESL students only.

[S_PA_STU_X]Years_In_US_Schools_Code

4

Student/Student Snapshot Template

Student Validation Report

Field 126.

Name Suffix

An appendage, if any, used to denote an individual’s generation in his family (e.g., Jr., Sr., III); see Valid Values

[S_PA_STU_X]Legal_Name_Suffix

10

Student/Student Snapshot Template

Field 131.

Food Program Eligibility

The student’s eligibility to participate in the free/reduced lunch program; see Valid Values.

• F – Free

• R – Reduced price

• N – Neither

[Students]lunchstatus

N/A

Student/Student Snapshot Template

Field 133.

Last Name Long

User this field whenLastName exceeds 50 characters.

[S_PA_STU_X]Last_Name_Long

60

Student/Student Snapshot Template

Field 134.

First Name Long

Use this field with the first name exceeds 50 characters.

[S_PA_STU_X]First_Name_Long

60

Student/Student Snapshot Template

Field 142.

Middle Name Long

Use this field when the Middle Name exceeds 30 characters

Field 154.

Address 3

CTE Only

Additional information concerning the street address of the student’s mailing address, such as a building or site number.

[S_PA_STU_X]Address_3

40

Student/Student Snapshot Template

Field 165.

Location Code of Residence (LCR)

The school number of the public school that the student would attend, based on (1) his/her grade level and (2) home address of the parents/legal guardian

This must be a school number related to the reported DISTRICT CODE OF RESIDENCE (Field 117).

View only field. Data entry is located on the Transfer Info > Edit Current Enrollment

[S_PA_STU_X] PIMS_Location_Residence_Code if not populated data is extracted from

[S_PA_SCH_X]PIMS_Location_Code

For Charter District (CD) if [S_PA_STU_X]PIMS_Location_Residence_Code is not populated then a blank is reported.

4

Student/Student Snapshot Template

Field 166.

Out of Workforce Individual

Choose Yes or No to indicate whether the student is an out of workforce individual.

[S_PA_STU_X]Displaced_Homemaker_TF

1

Student/Student Snapshot Template

Field 167.

Special Education Referral

Special Education student that is referred to another LEA for education

View only field. Data entry is located on the Transfer Info >Edit Current Enrollment

[S_PA_STU_X]SpecialEdReferral

4

Student/Student Snapshot Template

Field 182.

Home Address State County Code

Enter the 2-digit county code of the student's mailing address. Counties in PA are numbered 01-67, in alphabetical order.

[S_PA_STU_X] Home_Address_State_County_Code

2

Student/Student Snapshot Template

Field 189.

Funding District Code

The district code that applies to the school district financially responsible for the student. In most cases, this will be the same district as reported under the district code of residence EXCEPT in the case of non-resident foster children.

This must be one of the 500 Pennsylvania School Districts

Default value is extracted from

[prefs]PA_DistrictAUN if the Funding District Code is populated on the Transfer Info Page >Edit Current Enrollment the value is extracted from >

[S_PA_STU_X]Funding_District_Code

9

Student/Student Snapshot Template

Field 190.

CTE Indicator

This field is only required for students educated by LEA schools classified as either “occupational” or “comprehensive” Career and Technical Centers (CTCs) on PDE’s EdNA website, www.edna.pa.gov.

[S_PA_STU_X]CTE_Indicator

3

Student/Student Snapshot Template

Field 217. District Code of Enrollment

All LEA codes can be found at www.edna.pa.gov.

Specify only if a student is receiving majority of their services from a PIMS reporting agency other than your LEA.

Identifies the district where the non-resident student is enrolled

A value is required for all students

[S_PA_STU_X]EnrollmentDistrictCode

20

Student/Student Snapshot Template

Field 221.

ACCESS for ELLs Assessment

Choose the applicable precode label, or leave blank if not applicable.

Valid values:

• blank

• E - ACCESS for ELLs precode label

• A - Alternate ACCESS for ELLs precode label

• O - Other LEA requesting precode label

[S_PA_STU_X ]Access_ELLS_Assessment

20

Field 222.

ELA Assessment Exemption Indicator

Choose Yes or No to indicate whether the student is exempt from ELA assessments.

• Y - Yes

• N - No

• blank

S_PA_STU_X ]ELAAssessment_Exempt_Ind

1

Field 225.

Gender Identity

Choose to indicate whether a student identifies as non-binary or not listed.

Valid values:

• Blank

• Non-binary/Not Listed

S_PA_STU_X ]Gender_Identity_YN

1

Field 202.

Assessment Participation Code

Now Deprecated. Value in Column 202 is blank

Use the Assessments tab to populate current values (Fields 212 through 216)

[S_PA_STU_X] Assessment_Participation_Code

1

Field 209. Foster Student

Indicate whether the student is in foster care.

Valid Values:

• Y - Yes

• N - No

[S_PA_STU_X]Foster_Care_Indicator

[S_PA_REN_X]Foster_Care_Indicator

1

Student/Student Snapshot Template

Viewing Legacy Student Template Fields

State/Province – PA > Student Template (No Longer Collected Fields)

Homeless

This field is no longer collected.

N/A

1

N/A

English Proficiency

This field is no longer collected.

Choose the student’s proficiency level in the English language.

[S_PA_STU_X]English_Proficiency_Code

8

N/A

Country of Birth Code

This field is no longer collected.

Enter the NCES code of the student’s country of birth.

See the Appendix in Volume 2 of the PIMS User Manual for a complete list of valid values.

[S_PA_STU_X]Birth_Country_Code

4

N/A

Birth Date Verification Code

This field is no longer collected.

Select the evidence by which the student’s date of birth was confirmed.

[S_PA_STU_X]Birth_Date_Verify_Code

4

N/A

Immigrant Indicator

This field is no longer collected.

Choose Yes or No to indicate whether the student has not attended school in the US for more than 3 full academic years and is between the ages of 3 and 21.

[S_PA_STU_X]Immigrant_TF

1

N/A

City of Birth

This field is no longer collected.

Enter the name of the city in which the student was born.

[S_PA_STU_X]Birth_City

30

N/A

State of Birth Code

This field is no longer collected.

Enter the code that identifies the state in which the student was born.

Click codes for valid values.

[S_PA_STU_X]Birth_State_Code

2

N/A

Field 23 Guardian Relationship

Choose the relationship between the student and their guardian.

Valid values:

• M — Minor

• A — Adult

• E — Emancipated Minor

Note: Not collected for 2018-2019 submission.

[S_PA_STU_X]Guardian_Relationship_Code

1

Student/Student Snapshot Template

Student Validation