Enroll New Student - Pennsylvania State Information
To enroll a new Pennsylvania State student, first follow the "How to Enroll a Student" instructions in PowerSchool System Help. After completing the Student Information section of the Enroll New Student page, enter the following information:
| Data Element | Description | [Table]FieldName | Length | Used in these reports |
|---|---|---|---|---|
| Pennsylvania State Information | ||||
| Exclude this enrollment from State Reporting | Choose Yes or No to indicate whether this student enrollment should be excluded from state reporting. | [S_PA_STU_X]State_ExcludeEnrollment [S_PA_REN_X]State_ExcludeEnrollment | 1 | Student Calendar Student Validation PA State Auditors Report PA Secure ID |
| School Enrollment Template Entry Code Override | Choose the Entry Code used for School Enrollment Report. Note: Enter only if needed as an override in the School Enrollment Template. | [S_PA_STU_X]PIMS_EntryCode [S_PA_REN_X]PIMS_EntryCode | 6 | School Enrollment Template |
Membership Share | Enter the membership share for this school enrollment. This value determines the membership value for a student for any given day of membership. Note: Enter a value for part-time students; otherwise enter 1 for full-time students. | [Students]MembershipShare [ReEnrollments]MembershipShare | N/A | State Audit Reports |
Grade Code | Choose the grade code for kindergarten, unclassified elementary, and unclassified secondary students. Notes:
| [S_PA_STU_X]State_Grade_Code [S_PA_REN_X]State_Grade_Code | 3 | Student Validation Report Incident Offender Incident Victim Location Fact Detail PA State Auditors Report |
| PIMS Location Code of Residence (LCR) | Enter the PIMS location code of Residence. | [S_PA_STU_X]PIMS_Location_Residence_Code [S_PA_REN_X]PIMS_Location_Residence_Code | 4 | |
Graduation Status Code | Choose the student's graduation status code to indicate whether the student graduated, dropped out, or transferred. | [S_PA_STU_X]Graduation_Status_Code [S_PA_REN_X]Graduation_Status_Code | 1 | School Enrollment Template |
| Diploma Type Code | Choose the type of diploma/credential awarded to the student in recognition of the student’s completion of the curricular requirements. Valid values:
| [S_PA_STU_X]Diploma_Type_Code [S_PA_REN_X]Diploma_Type_Code | 3 | |
Economically Disadvantaged | Choose Yes or No to indicate the economically disadvantaged status of a student. | [Students]LunchStatus [ReEnrollments]LunchStatus | 1 | Student/Student Snapshot Template |
Migrant | Choose Yes or No to indicate if the student is a migrant. | [S_PA_STU_X]Migrant_TF [S_PA_REN_X]Migrant_TF | 1 | PA State Auditors Report Student Template/ Snapshot |
English Language Learner | Choose Yes or No to indicate if the student is an English Language Learner (ELL). | [S_PA_STU_X]ELL_TF [S_PA_REN_X]ELL_TF | 1 | PA State Auditors Report Student Template/ Snapshot |
| EL Status | Choose the student’s EL program status. | [S_PA_STU_X]LEP_ELL_Status_Code [S_PA_REN_X]LEP_ELL_Status_Code | 2 | |
Special Education Indicator | Choose Yes or No to indicate if the student requires Special Education services. | [S_PA_STU_X]IS_SPED_Student_YN [S_PA_REN_X]IS_SPED_Student_YN | 1 | PA State Auditors Report Student Template/ Snapshot Student Validation |
AVTS Program | Choose Yes or No to indicate if the student is enrolled in a AVTS Program | [S_PA_STU_X]AVTSProgram_TF [S_PA_REN_X]AVTSProgram_TF | 1 | PA State Auditors Report |
IU Inclusion | Choose Yes or No to indicate if the student is an IU inclusion. | [S_PA_STU_X]IUInclusion_TF [S_PA_REN_X]IUInclusion_TF | 1 | PA State Auditors Report |
Special Education IEP Indicator | Choose a value to indicate if the student has an IEP. This field is used for tracking presence of IEP for Precode. Valid values:
| [S_PA_STU_X]Special_Education_IEP_Code [S_PA_REN_X]Special_Education_IEP_Code | 3 | Student Template/Snapshot Special Education Snapshot |
Special Education Referral | Choose Yes or No to indicate if the Special Education student was referred to another LEA for education. | [S_PA_STU_X]SpecialEdReferral [S_PA_REN_X]SpecialEdReferral | 4 | Student/Student Snapshot Template |
Challenge Type | Choose the student’s primary Challenge Type. This often is referred to as Disability throughout PDE. | [S_PA_STU_X]Challenge_Type_Code [S_PA_REN_X]Challenge_Type_Code | 6 | Student template/Snapshot |
ADA Status Indicator (504 Plan) | Choose Yes or No to indicate if the student qualifies as an individual with any disability (as defined in section 3 of the Americans with Disabilities Act of 1990). Under section 3(2) of the ADA, the term “disability” means, with respect to an individual, (A) a physical or mental impairment that substantially limits one or more of the major life activities of such individual; (B) a record of such an impairment; or (C) being regarded as having such impairment. | [S_PA_STU_X]IS_504_YN [S_PA_REN_X]IS_504_YN | 1 | Student Template/ Snapshot |
Program Services Code (Title I Part A) | Choose one of the following to indicate if the EL student is served by Title I Part A:
| [S_PA_STU_X]Title_1_TF [S_PA_REN_X]Title_1_TF | 1 | Student/Student Snapshot Template |
HSTW | Choose Yes or No to indicate if the student is part of High School Students That Work. | [S_PA_STU_X]HSTW_TF [S_PA_REN_X]HSTW_TF | 1 | N/A |
PIMS Residence Status Code | Choose the student’s PIMS Residence Status code. | [S_PA_STU_X]PIMS_Residence_Status_Code [S_PA_REN_X]PIMS_Residence_Status_Code | 1 | Student Calendar School Enrollment PA State Audit Reports |
Funding District Code | Enter the AUN (Administrative Unit Number) for the school district that is financially responsible for the student. | [S_PA_STU_X]Funding_District_Code [S_PA_REN_X]Funding_District_Code | 9 | Student Template |
Calendar Identifier | Choose the calendar that applies to the student. | [S_PA_STU_X]Calendar_ID [S_PA_REN_X]Calendar_ID | 11 | Student Calendar Fact Template PA State Auditors Report |
Sending Charter School Code | If applicable, enter the school number of the charter school that contracted with the educating LEA to educate the charter school student. Note: If there is a value in this field, you must enter a value in the District Code of Sending Charter School field. | [S_PA_STU_X]Charter_School_Location_Code [S_PA_REN_X]Charter_School_Location_Code | 9 | Student Calendar |
District Code of Sending Charter School | If applicable, enter the district number of the charter school that contracted with the educating LEA to educate a charter school student. Note: If there is a value in this field, you must enter a value in the Sending Charter School Code field. | [S_PA_STU_X]Charter_School_Code [S_PA_REN_X]Charter_School_Code | 9 | Student Calendar |
Residence Status Code (EWS Data) | Choose a residence code for all non-resident students. Leave this field blank for resident students. Note: Specifying a residence code indicates that the student is a non-resident; otherwise, the student is considered a resident. | [S_PA_STU_X]Residence_Status_Code [S_PA_REN_X]Residence_Status_Code | N/A | PA State Auditors Report School Enrollment Template Student Calendar Fact Template |
School Choice Transfer Indicator | Choose Yes or No to indicate whether the student who transferred in or out of the school did so during the school year under the provisions for public school choice in accordance with Title I, Part A, Section 1116. | [S_PA_STU_X]School_Choice_Indicator [S_PA_REN_X]School_Choice_Indicator | 1 | School Enrollment Template |
District of Enrollment Code (Student Template Field 217) | Enter the district where the non-resident student is enrolled. If left blank, the default District AUN is extracted. Click PA UAN Codes for a list of Administrative Codes and their respective Unit Names. For the list of all LEA codes visit the Pennsylvania Department of Education's website. | [S_PA_STU_X]EnrollmentDistrictCode [S_PA_REN_X]EnrollmentDistrictCode | 20 | Student/Student Snapshot Template |
| Intermediate Unit Number | If the student's IU is different than the school's IU number, choose the student's IU number. | [S_PA_STU_X]IU_Number [S_PA_REN_X]IU_Number | 10 | |
Homebound Instructional Minutes | Enter the total homebound instructional minutes. Note: Homebound Instructional Minutes are no longer collected in the Student Calendar Fact Template for 2017-2018 state reporting. | [S_PA_STU_X]Homebound_Ints [S_PA_REN_X]Homebound_Ints | N/A | Student Calendar |
| Career Standards Benchmarks Indicator | Choose Yes or No to indicate whether the student meets career standards benchmarks. | [S_PA_STU_X]Benchmarks_Indicator [S_PA_REN_X]Benchmarks_Indicator | 3 | Student Fact Benchmarks |
Student Status | Choose the student's current status. | [S_PA_STU_X]Student_Status_Code [S_PA_REN_X]Student_Status_Code | 1 | Student/Student Snapshot Template Student Validation Report |
Legal Name Suffix | Enter the suffix, if any, used to denote a student’s generation (e.g., Jr., Sr., III). | [S_PA_STU_X]Legal_Name_Suffix | 10 | Student Template/ Snapshot |
Legacy IEP (not Gifted) | Choose Yes or No to indicate if the student is eligible for an Individualized Education Plan. | [S_PA_STU_X]IEP_Not_Gifted_YN [S_PA_REN_X]IEP_Not_Gifted_YN | N/A | N/A |
Legacy Gifted and GIEP | Choose Yes or No to indicate if this student qualifies as Gifted. | [S_PA_STU_X]Gifted_TF [S_PA_REN_X]Gifted_TF | 1 | Student Template/ Snapshot |