Student Programs Role-Based Security Setup

Student Programs Role-Based Security Setup

Student Programs use role-based security to control access to individual programs, including Homeless and Section 504. Security User Roles determine which programs appear in the Student Programs Dashboard and which program records the dashboard returns.

Step 1: Open Security User Roles

1. Sign in to PowerSchool SIS with district-level administrative access.

2. Navigate to Security User Roles.

3. Select the security role that requires Connecticut Student Program access.

PowerSchool SIS applies Student Program permissions through Security User Roles, allowing common permissions across users assigned to the same role.

Step 2: Locate Student Program Access

1. Locate the Student Program Access section for the selected role.

2. Review the available Connecticut Student Programs.

The available program security settings include programs such as Homeless and Section 504.

Step 3: Configure Program Access

1. Enable access for each Student Program appropriate for the selected role.

2. Leave programs disabled when the role should not have access.

Program access operates independently. For example, a role can provide access to Homeless, Section 504, both programs, or neither program.

Role responsibilities and program access

Step 4: Save the Security Role

1. Click Submit to save the configuration.

2. Repeat the configuration for each Security User Role that requires Student Program access.

Step 5: Assign the Security Role

Assign the configured Security User Role to the applicable user accounts and schools.

Security roles can apply within a school-specific context, allowing different access based on responsibilities at individual schools.

Step 6: Verify Dashboard Access

1. Navigate to Data and Reporting > Student Programs Dashboard.

2. Review the available programs in the Student Program selection.

3. Confirm that only programs permitted by the assigned Security User Role appear.

4. Select an authorized program and run the dashboard.

5. Confirm that the dashboard returns only authorized Student Program records.

Expected Security Behavior

Role-based security controls both program visibility and dashboard results:

• Authorized programs appear in the Student Program selection.

• Records for authorized programs appear in dashboard results.

• Unauthorized programs do not appear in the program selection.

• Dashboard results exclude records for unauthorized programs.

• School-level access limits dashboard data to the applicable school, while district-level access supports multiple schools within the permitted program access.

Recommended Validation

After configuration, validate access with representative Security User Roles: