Student Setup

Data Element

Additional Information

[Table]Field Name

Length

Used in these Reports

CT State Required Student Demographics

Student Selection > Demographics > General Demographics

Name (last, first MI)

Enter the student’s name, in the format: LastName, FirstName MiddleName

[Students]LastFirst

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

20

PSIS

SASID

ED166

Legal Name

Enter the student’s legal name, in the format: LastName, FirstName MiddleName

• PSCore_Legal_Last_Name

• PSCore_Legal_First_Name

• PSCore_Legal_Middle_Name

• PSCore_Legal_Suffix

Mailing Address

DOB

Enter the student’s date of birth, in the format MM/DD/YYYY.

[Students]DOB

8

PSIS

SASID

ED166

ELL

Teacher Course Student (TCS)

Federal Ethnicity and Race

Ethnicity: Is the student Hispanic or Latino?

Select Yes if the student’s ethnicity is Hispanic or Latino. Select No if the student’s ethnicity is not Hispanic or Latino.

[Students]FedEthnicity

1

SASID

Race: What is the student’s race?

Select the checkbox for each race that applies to this student. Race is reported as a one-character code, with one code reported for each checkbox.

[StudentRace]RaceCd

2

SASID

ED166

ED205

Scheduling/Reporting Ethnicity

Choose the race code previously assigned to this student.

[Students]Ethnicity

1

N/A

Gender

Choose female, male, or non-binary from the pop-up menu.

Notes:

• Female is stored as F, Male is stored as M, and Non-binary is store as N.

• The Non-Binary gender value is only available for PowerSchool 12.0 or higher.

[Students]Gender

1

SASID

ED166

ED205

Legal Gender

Choose the student's legal gender from the menu.

PSCore_Legal_Gender

Student Number

Enter the student’s district or locally assigned ID number. This is not the State Student ID.

[Students]Student_Number

20

PSIS

SASID

ED166

ELL

Teacher Course Student (TCS)

Connecticut State Information

Generation Suffix

Enter the student’s generational suffix.

[S_CT_STU_Demographics_X]GenerationSuffix

4

PSIS

SASID

Adding a Primary Language Code

Student Selection > Other Information

Primary Language Code

Enter the primary language code for the student.

Note: Primary Language Code is populated automatically according to a value is selected in the Native Language drop-down on State/Province - CT -> General Information section.

[Students]PrimaryLanguage

3

PSIS

ELL

Entering Connecticut State-Specific Information

Student Selection > State/Province – CT > Connecticut State Information > General

Some state-specific fields are tracked historically. By clicking the black box next to the field, you can view previously entered values for that particular field and update records.

Below, fields that are historically tracked are indicated by an asterisk (*) next to the data element name. For more detailed information on historically tracked fields and how to add/view historical records, see Field History Tracking.

Note: Click here for instructions on entering data for the links under State Report information.

State Assigned Student ID

Enter the student’s state-assigned student ID number.

This field must contain ten characters or less.

[Students]State_StudentNumber

10

PSIS

SASID

ED166

ELL

Teacher Course Student (TCS)

Legacy State Student Number

Enter the student’s state-assigned student ID number.

Field is disabled.

[S_CT_STU_X]State_Student_ID

10

N/A

Resident Town *

Select the resident town that is fiscally responsible for this student. Leave this field blank unless the resident town is different from the reporting district.

This data element is applicable to students that attend your school at the expense of another town.

[S_CT_STU_Demographics_X]ResidentTown

3

PSIS

SASID

ED166

Facility Code 1 *

Enter the facility code for this student. The Facility Code field is comprised of the following codes:

• District of residence

• School

• Institution

Click codes link to view a list of facility codes.

[S_CT_STU_X]FacilityCode1

7

PSIS

SASID

ED166 ELL

Teacher Course Student (TCS)

CRDC

Facility Code 2 *

For a student who attends two facilities, enter the second school attended by that student. You must enter this field if one of the following is true.

• The special program code assigned to this student requires that the student attend another school on a part-time basis.

• The student attends a part-time magnet school or vocational agriculture classes through a shared-time arrangement.

Click codes link to view a list of school codes.

[S_CT_STU_X]FacilityCode2

7

PSIS

SASID

CRDC

Native Language

This field defaults to the primary language code entered on the Other Information page, but can be edited. The change will be reflected in the Primary Language field on the Other Information page.

[Students]PrimaryLanguage

3

PSIS ELL

Enrolled at No Expense Code *

If the student is enrolled in the school at no local expense, select the appropriate code from the pop-up menu.

Click codes to view a list of Enrolled at No Expense codes.

[S_CT_STU_X]EnrollNoLocalExpense

2

PSIS

Special Program Status Code *

Choose the Special Program Status Codes from the drop-down list.

The Special Program Status Code field value 20 is disabled for selection and appears as greyed out.

Click codes to view a list of Special Program Status codes.

[S_CT_STU_X]SpecialProgramStatusCode

2

PSIS

Group Name

This optional field is typically used to submit to Harcourt for sorting of CMT labels.

[S_CT_STU_X]GroupName

20

PSIS

Group Code

This optional field is typically used to submit to Harcourt for sorting of CMT labels.

[S_CT_STU_X]GroupCode

10

PSIS

Migrant *

Select Yes or No to indicate whether this student qualifies as a migrant.

A student qualifies as a migrant student if the student is from a family that moved within the past 36 months across state or district boundaries to obtain temporary or seasonal employment in agriculture, fishing, or related food processing activities.

[S_CT_STU_Demographics_X]Migrant

1

PSIS

ED205

Homeless *

Choose the student’s homeless code from the pop-up menu.

[S_CT_STU_Demographics_X]Homeless

2

PSIS

ED205

Gifted and Talented Code *

Choose the student’s Gifted and Talented code from the pop-up menu.

If a student has a blank value for this field, the system automatically applies the "Not Gifted, not Talented" code for the student.

[S_CT_STU_Demographics_X] GiftedTalented

2

PSIS

Immigrant Status

Choose Yes or No from the pop-up menu to indicate the student's status as an immigrant.

[S_CT_STU_X]ImmigrantStatus

1

Military Family

Choose Yes or No from the pop-up menu to indicate if the student comes from a military family.

Note: This field is historically tracked.

[S_CT_STU_X]MilitaryFamily

1

Outcome Status Override for TCS Report

Choose the student’s outcome status override from the pop-up menu.

Valid values:

• R - Retained (for use in ONLY grades PK-3)

• W - WITHDREW from school

• NG - Non-Graded - Working towards IEP Goals and Objectives

• SE - Working towards IEP Goals and Objectives (Not valid for 2016/17 and later)

[S_CT_STU_X]TCSOutcomeStatusOverride

2

TCS

Prekindergarten Educational Experience

Choose the student's PreK educational experience from the list:

• Head Start program

• Nursery school

• Licensed daycare center or public

[S_CT_STU_X]PreKProgramStatusCode

2

Exclude from State Reporting

Choose Yes from the pop-up menu to exclude this student’s record from state reporting. The default is No.

[Students] State_ExcludeFromReporting

1

All Extracts

SASID Register/Unregister/Change

Register/Unregister/Change

Choose a value to determine if the student should be included on the SASID Register, Unregister, or Change report.

Valid values:

• Blank – N/A

• R – Register

• U – Unregister

• C – Change

[S_CT_STU_X]SASIDChangeRegUnReg

1

SASID

Town of Birth

Enter the town where the student was born.

[S_CT_STU_Demographics_X]TownOfBirth

50

SASID

Mother’s Maiden Name

Enter the maiden name of student’s mother (optional field).

[S_CT_STU_Demographics_X] MothersMaidenName

35

SASID

Polio Vaccination Date

Enter the date of the student’s last polio vaccination in the format MM/DD/YYYY. This field can also be populated on the Emergency/Medical page. Changing the value on either page updates the value in both locations.

[Students]immunizaton_polio

35

SASID

Entering Nexus Information

Student Selection > State Province - CT > Nexus

Nexus District *

Select the district for the district that has the legal responsibility to pay for a special education student.

[S_CT_STU_SPED_X] NexusDistrict

3

PSIS

SASID

ED166

Special Education *

Select Yes if the student has an active Individual Education Program (IEP) and receives special education instruction in the reporting period.

[S_CT_STU_SPED_X] SpecialEducation

1

PSIS

ED166

Student Designation *

Choose the special education designation for the student, if applicable. The default is 00 – Regular Education.

[S_CT_STU_SPED_X] StudentDisabilityDesignation

2

ED205

Nexus District Entry Date *

Enter the date the special education student enrolled in the Nexus district.

Format = MM/DD/YYYY

[S_CT_STU_SPED_X] NexusEntryDate

10

SASID

Nexus District Exit Date *

Enter the date the special education student withdrew from the Nexus district.

Format = MM/DD/YYYY

[S_CT_STU_SPED_X] NexusExitDate

10

PSASID

Entering Pre-Kindergarten Information

Student Selection > State Province - CT > PreK/Kdg

Pre-K Program Status Code *

Choose the student’s pre-K program or combination of programs from the pop-up menu.

Note: This field is required for students in grade levels P3 and PK.

[S_CT_STU_PreKKG_X] PreKProgramCode

2

PSIS

Length of PreK Program Day in Hours *

If the student is enrolled in a pre-kindergarten program, enter the number of hours per day spent in that program. Use this field only when the number of hours is different from the default value defined for the school (Start Page > District Setup > Schools/School Info > Edit School). Values must be rounded to the nearest 15-minute increment.

For example, round 15 minutes to .25 (in increments of .25)

Note: This field is required for students in grade levels P3 and PK. If not set here there must be a default value defined at the school level.

[S_CT_STU_PreKKG_X] PreKHoursPerDay

5

PSIS

Number of PreK Days per Year *

If the student is enrolled in a pre-kindergarten program, enter the number of days per school year that the student spends in the program. Use this field only when the number of days is different from the default value defined for the school.

Note: This field is required for students in grade levels P3 and PK. If not set here there must be a default value defined at the school level.

[S_CT_STU_PreKKG_X] PreKDaysPerYear

3

PSIS

Pre-Kindergarten/ Kindergarten-Grade Code

Choose the student’s pre-kindergarten or kindergarten grade level from the pop-up menu.

[S_CT_STU_PreKKG_X] PreKKGGradeCode

2

SASID

PSIS

ELL

ED205

Entering Outplacement Information

Student Selection > State Province - CT > Outplacement

Number of Days of Membership

Enter the number of days this student was in membership

[S_CT_STU_X]DaysInMembership

25

PSIS

Number of Days in Attendance

Enter the number of days the student actually attended

[S_CT_STU_X]DaysInAttendance

25

PSIS

Entering Title I Information

Student Selection > State Province - CT > Title I

Title I Student *

Choose Yes from the pop-up menu to indicate if this student participates in a Title I program in this school.

[S_CT_STU_Demographics_X]TitleIStudent

1

ED205

Instructional and Support Services *

Select the Title I instructional and support services that this student receives from the following:

• Reading/Language Arts

• Mathematics

• Science

• Social Studies

• Vocational/Career

• Other Areas of Instruction

• Guidance/Counseling/Social Work/Advocacy

• Health/Dental/Eye Care

• Other Support Services

[S_CT_STU_X]InstuctionalSuppServices

1

ED205

Entering National Transcript Clearinghouse (NTC) Information

Student Selection > State Province - CT > NTC

Graduation Date

Enter the student’s actual Graduation Date for use in National Transcript Center (NTC).

[S_CT_STU_X]GraduationDate

10

N/A

Exclude from NTC

Choose Yes or No to indicate whether you want to exclude the student from the National Transcript Center (NTC).

Note: Set to ‘Yes’ by default.

[S_CT_STU_X]ExcludeFromNTC

1

N/A

Entering ELL Information

Student Selection > State Province - CT > ELL

ELL Data Fields

English Learner/Multilingual Learner (EL/ML)*

Select Yes or No to indicate whether this student qualifies as an English Learner or Multilingual Learner.

[S_CT_STU_Language_X]ELLIndicator

1

PSIS

ED166

ELL ED205

CRDC

English Learners/Multilingual Learners (ELs/MLs) Program Code *

Choose the ELL Program from the pop-up menu. This code identifies the type of program for which student qualifies.

Click codes to view a list of ELL program codes.

[S_CT_STU_Language_X]ELLCode

2

PSIS

ELL

CRDC

First Date of ELL Service-In District to First Date of ELL/MLL Service-In District

Enter the first date the ELL student received any English/Multilingual language services, regardless of type, from this district, during their current enrollment.

If the student withdraws from the district and later re-enrolls, then enter the date that services started on the student’s return.

Note: This field is mandatory for students receiving services. If the student’s parents refused services, leave this date blank.

Format = MM/DD/YYYY

[S_CT_STU_Language_X] ELLDistrictServiceDate

10

ELL

Date of Mastery

Enter the date the student achieved the English mastery standard. Leave this field blank for students who have not achieved the English mastery standard.

Format = MM/DD/YYYY

See English Mastery Standards in the Appendix for more information.

[S_CT_STU_Language_X]ELLDateOfMastery

10

ELL

Listening Scale Test

Listening Scale Score Missing Code

Choose the reason why no Listening Score is reported.

See Missing LAS Link Codes in the Appendix for more information.

[S_CT_STU_Language_X] ListeningScaleMissingCode

2

ELL

Listening Scale Score Missing Other

Enter a text explanation of why the Listening score is not reported. This field is required if no score is reported for Listening and the Missing code is Other (5).

[S_CT_STU_Language_X] ListeningScaleMissingOther

100

ELL

Speaking Scale Test

Speaking Scale Score Missing Code

Choose the reason why no Speaking Score is reported.

Valid values:

• 1 – Not Enrolled/Left District

• 4 – Long Term Absence

• 5 – Other

• 7 – Refused

[S_CT_STU_Language_X] SpeakingScaleMissingCode

2

ELL

Speaking Scale Score Missing Other

Enter a text explanation of why the Speaking score is not reported. This field is required if no score is reported for Speaking and the Missing code is Other (5).

[S_CT_STU_Language_X] SpeakingScaleMissingOther

100

ELL

Reading Scale Test

Reading Scale Score Missing Code

Choose the reason why no Reading Score is reported.

See Missing LAS Link Codes in the Appendix for valid values.

[S_CT_STU_Language_X] ReadingScaleMissingCode

2

ELL

Reading Scale Score Missing Other

Enter a text explanation of why the Reading score is not reported. This field is required only if no score is reported for Reading and the Missing code is Other (Missing code = 5).

[S_CT_STU_Language_X] ReadingScaleMissingOther

100

ELL

Writing Scale Test

Writing Scale Score Missing Code

Choose the reason why no Writing Score is reported.

See Missing LAS Link Codes in the Appendix for valid values.

[S_CT_STU_Language_X] WritingScaleMissingCode

2

ELL

Writing Scale Score Missing Other

Enter a text explanation of why the Writing score is not reported. This field is required only if no score is reported for Writing and the Missing code is Other (Missing code = 5).

[S_CT_STU_Language_X] WritingScaleMissingOther

100

ELL

Comprehension Scale Test

Comprehension Scale Score Missing Code

Choose the reason why no Comprehension Score is reported.

See Missing LAS Link Codes in the Appendix for valid values.

[S_CT_STU_Language_X] CompScaleMissingCode

2

ELL

Comprehension Scale Score Missing Other

Enter a text explanation of why the Comprehension score is not reported. This field is required if no score is reported for Comprehension and the Missing code is Other (5).

[S_CT_STU_Language_X] CompScaleMissingOther

100

ELL

Entering Special Education Information

Student Selection > State Province - CT > Special Education

Most Recent Evaluation Date

Enter the date of the students most recent evaluation.

Format = MM/DD/YYYY

Note: Date cannot be after October first of the collection year and no more than three (3) years before collection.

[S_CT_STU_SPED_X]MostRecentEvaluationDate

10

Annual Review/ PPT to develop the first IEP

Enter the date of the students annual review or the date of the first IEP PPT.

[S_CT_STU_SPED_X]AnnualReviewPPTIEP

10

IEP Start Date

Enter the date the student's IEP became effective.

[S_CT_STU_SPED_X]IEPStartDate

10

Secondary Transition Goals and Objectives in Place

Select this checkbox to indicate that the student has post graduation goals or objectives in place.

[S_CT_STU_SPED_X]SecTransitionGoalsObject_TF

1

Total School Hours per Week

Enter the total number of hours, per week, the student is at school.

Value Values:

00.01-99.99

[S_CT_STU_SPED_X]TotalSchoolHoursperWeek

25

Special Education Hours per Week

Enter the number of hours, per week, the student receives special education services.

Value Values:

00.01-99.99

[S_CT_STU_SPED_X]SpedHoursperWeek

25

Non-disabled Hours per Week

Enter the number of hours, per week, the student is considered non-disabled.

Value Values:

00.01-99.99

[S_CT_STU_SPED_X]NondisabledHoursperWeek

25

Extracurricular Activities

Select this checkbox to indicate that the student participates in extracurricular activities.

[S_CT_STU_SPED_X]ExtracurricularActivities_TF

1

Extended School Year Services Required

Select this checkbox to indicate that the student requires services that extend the current school year.

[S_CT_STU_SPED_X]ExtSchYearServicesReq_TF

1

Age 3-5 Placement / Setting

Choose the student's placement from age 3-5.

Valid Values:

• 00 - Age 6 or older

• 01- Reg EC w/o Disabilities

• 02 - EC Separate Class

• 03 - EC Separate School

• 04 - EC Residential

• 05 - Home

• 06 - Service Provider Location

[S_CT_STU_SPED_X]Age3_5PlacementSetting

2

Where does the Student Live

Choose the value from the pop-up menu which indicates the student's housing situation.

Valid Values:

• 00 - Home

• 02 - Foster

• 03 - Hospital

• 09 - Private Residential

[S_CT_STU_SPED_X]WhereDoesStudentLive

2

Student invited to attend the PPT

Select this checkbox to indicate that the student was invited to attend the PPT meeting.

[S_CT_STU_SPED_X]StudentInvitedtoAttPPT_TF

1

Student attended the PPT

Select this checkbox to indicate that the student attended the PPT meeting.

[S_CT_STU_SPED_X]StudentAttPPT_TF

1

Outside agencies invited to attend the PPT

Select this checkbox to indicate that outside agencies such as third party providers were invited to attend the PPT meeting.

[S_CT_STU_SPED_X]OutsideAgenciesInvAttPPT_TF

1

Academic Program

Select this checkbox to indicate that the student participates in an academic program.

[S_CT_STU_SPED_X]AcademicProgram_TF

1

EC Program Hour (not part of the IEP)

Enter the number of EC program hours

Value Values:

00.01-99.99

[S_CT_STU_SPED_X]ECProgramHour

25

Case Manager

Enter the ID of the students case manager.

Value Values:

0-9999

[S_CT_STU_SPED_X]CaseManager

4

Entering Confidential Information

Student Selection > State Province - CT > Confidential

These fields are generally to be used for transgendered students who have declared a new gender identification.

State Override Gender

Select the student’s gender at the time of birth from the drop down if different than the gender the student currently identifies with.

[S_CT_STU_Demographics_X]BirthGender

1

SASI

PSIS

State Override Last Name

Enter the student’s last name at the time of birth if different than the name the student currently uses.

[S_CT_STU_Demographics_X]BirthLastName

50

SASID

State Override First Name

Enter the student’s first name at the time of birth if different than the name the student currently uses.

[S_CT_STU_Demographics_X]BirthFirstName

50

SASID

State Override Middle Name

Enter the student’s middle name at the time of birth if different than the name the student currently uses.

[S_CT_STU_Demographics_X] BirthMiddleName

30

SASID

Civil Rights Data Collection (CRDC)

Student Selection > State Province - CT > CRDC

For instructions on entering CRDC information, see CRDC Student Setup.

Legacy

Student Selection > State Province - CT > Legacy

School Type

Select the type of School this student is enrolled in

• Regular School

• Technical School

[S_CT_STU_X]SchoolType

2

ED540 - deprecated report

Part E. Activities of Graduates (Regular)

Select the activity for this student after graduation.

[S_CT_STU_X] ActivitiesOfGraduates

2

ED540 - deprecated report

Part E. Activities of Graduates (Technical)

Select the activity for this student after graduation.

[S_CT_STU_X] ActivitiesOfGraduates

2

ED540 - deprecated report

Students Reporting School (For Outplacement School Only)

Enter the school number for students in an outplacement school

[S_CT_STU_X]ReportingSchool

6

ED540 - deprecated report

Technical Program

Select the Technical Program the student is enrolled in.

[S_CT_STU_X]Technical_Program

2

ED540 - deprecated report

Verifying Attendance

Student Selection > Attendance

Attendance

Verify that attendance data is entered for the student.

[Attendance]Att_Date

[Attendance]StudentID

N/A

Entering Student Historical Grades

Student Selection > Historical Grades > Single New Entry / Multiple New Entries / Edit

Grade

Enter the grade the student earned upon completion of this course.

Note: When you manually enter a historical grade for a course a student is enrolled in, the grade scale from the section or course will be populated on the stored grade record.

[StoredGrades]Grade

1

Teacher Course Student (TCS)

Connecticut State Information

Exclude from TCS Report

Select this checkbox to exclude the historical grade record from the TCS report.

[S_CT_SGR_TCS_X]ExcludeFromTCS

1

Teacher Course Student (TCS)

Associated Grade Scale

Select the grade scale associated with the Historical Grade record.

[StoredGrades]GradeScale_Name

50

Teacher Course Student (TCS)

Teacher EIN

Enter the Teacher EIN.

Note: Only for records with no associated course section.

[S_CT_SGR_TCS_X]O_TeacherEIN

10

Teacher Course Student (TCS)

Teacher Type

Select the Teacher Type from the pop-up menu.

Note: Only for records with no associated course section.

[S_CT_SGR_TCS_X]O_TeacherType

3

Teacher Course Student (TCS)

District Teacher ID

Enter the District Teacher ID.

Note: Only for records with no associated course section.

[S_CT_SGR_TCS_X]O_TeacherNumber

3

Teacher Course Student (TCS)

Course Facility Code

Enter the Course Facility Code for where the course is taught.

Note: Only for records with no associated course section.

[S_CT_SGR_TCS_X]O_CourseFacilityCode

7

Teacher Course Student (TCS)

NCES Code Classification System

NCES Course Code

NCES Rigor

NCES Grade Range

NCES Sequence

NCES Completed Course Code

Enter the NCES course code data that applies to this course, if applicable.

Code Classification System values:

• Prior to Secondary

• Secondary.

For NCES Course Code, select a code value for this course. Click the link NCES Codes to view the NCES Codes page. On the NCES Codes page, click the Prior to Secondary or Secondary button to filter the course codes based on the Prior to Secondary or Secondary classification.

NCES Rigor valid values:

• B - Basic/Remedial

• G - General/Regular

• E - Enhanced/Advanced

• H - Honors

• X - No specific rigor (PK-8 only)

Notes:

• Only for records with no associated course section.

• The fields specified at left are concatenated together to form the NCES Completed Course Code.

[S_CT_CRS_X]NCESCourseCode

12

Teacher Course Student (TCS)

Section Code

Enter the Section Code.

Note: Only for records with no associated course section.

[S_CT_SGR_TCS_X]O_SectionCode

30

Teacher Course Student (TCS)

Session Start Date

Enter the Session Start Date.

Note: Only for records with no associated course section.

[S_CT_SGR_TCS_X]O_SessionBeginDate

N/A

Teacher Course Student (TCS)

Session End Date

Enter the Session End Date.

Note: Only for records with no associated course section.

[S_CT_SGR_TCS_X]O_SessionEndDate

N/A

Teacher Course Student (TCS)

Dual Enrollment Code

Select the Dual Enrollment Code.

Note: Only for records with no associated course section.

[S_CT_SGR_TCS_X]O_DualEnrollPrgmCode

10

Teacher Course Student (TCS)

Outcome Status (Override Grade Scale)

Select an Outcome Status to override the value derived from the Associated Grade Scale.

Note: Only for records with no associated course section.

[S_CT_SGR_TCS_X]O_OutcomeStatus

20

Teacher Course Student (TCS)

Membership Sessions

Enter the number of Membership Sessions the student was enrolled in the course for.

Note: This is used as an override.

[S_CT_SGR_TCS_X]O_MembershipSessions

N/A

Teacher Course Student (TCS)

Sessions Attended

Enter the number of Sessions Attended by this student for this course.

Note: This is used as an override.

[S_CT_SGR_TCS_X]O_SessionsAttended

N/A

Teacher Course Student (TCS)

Adding TCS Report Details

Student Selection > Historical Grades > Single New Entry/Multiple New Entries > Connecticut State Information > TCS Report Details (Only for records with no associated course section)

Associated Grade Scale

Choose the associated grade scale associated with the TCS grade scale.

Note: Only for records with no associated course section.

[StoredGrades]GradeScale_Name

50

Teacher Course Student (TCS)

Teacher EIN

Enter the Teacher EIN.

Note: Only for records with no associated course section.

[S_CT_SGR_TCS_X]O_TeacherEIN

10

Teacher Course Student (TCS)

Teacher Type

Select the Teacher Type from the dropdown menu.

Note: Only for records with no associated course section.

[S_CT_SGR_TCS_X]O_TeacherType

3

Teacher Course Student (TCS)

District Teacher ID

Enter the District Teacher ID.

Note: Only for records with no associated course section.

[S_CT_SGR_TCS_X]O_TeacherNumber

3

Teacher Course Student (TCS)

Course Facility Code

Enter the Course Facility Code for where the course is taught.

Note: Only for records with no associated course section.

[S_CT_SGR_TCS_X]O_CourseFacilityCode

7

Teacher Course Student (TCS)

NCES Code Classification System

NCES Course Code

NCES Rigor

NCES Grade Range

NCES Sequence

NCES Completed Course Code

Enter the NCES course code data that applies to this course, if applicable.

Code Classification System values:

• Prior to Secondary

• Secondary.

For NCES Course Code, select a code value for this course. Click the link NCES Codes to view the NCES Codes page. On the NCES Codes page, click the Prior to Secondary or Secondary button to filter the course codes based on the Prior to Secondary or Secondary classification.

NCES Rigor valid values:

• B - Basic/Remedial

• G - General/Regular

• E - Enhanced/Advanced

• H - Honors

• X - No specific rigor (PK-8 only)

Notes:

• Only for records with no associated course section.

• The fields specified at left are concatenated together to form the NCES Completed Course Code.

[S_CT_CRS_X]NCESCourseCode

12

Teacher Course Student (TCS)

Section Code

Enter the Section Code.

Note: Only for records with no associated course section.

[S_CT_SGR_TCS_X]O_SectionCode

30

Teacher Course Student (TCS)

Session Start Date

Enter the Session Start Date.

Note: Only for records with no associated course section.

[S_CT_SGR_TCS_X]O_SessionBeginDate

N/A

Teacher Course Student (TCS)

Session End Date

Enter the Session End Date.

Note: Only for records with no associated course section.

[S_CT_SGR_TCS_X]O_SessionEndDate

N/A

Teacher Course Student (TCS)

Dual Enrollment Code

Select the Dual Enrollment Code.

Note: Only for records with no associated course section.

[S_CT_SGR_TCS_X]O_DualEnrollPrgmCode

10

Teacher Course Student (TCS)

Outcome Status (Override Grade Scale)

Select an Outcome Status to override the value derived from the Associated Grade Scale.

Note: Only for records with no associated course section.

[S_CT_SGR_TCS_X]O_OutcomeStatus

20

Teacher Course Student (TCS)

Membership Sessions

Enter the number of Membership Sessions the student was enrolled in the course for.

Note: This is used as an override.

[S_CT_SGR_TCS_X]O_MembershipSessions

N/A

Teacher Course Student (TCS)

Sessions Attended

Enter the number of Sessions Attended by this student for this course.

Note: This is used as an override.

[S_CT_SGR_TCS_X]O_SessionsAttended

N/A

Teacher Course Student (TCS)

Summer Grade

A flag to indicate whether the grade was entered in Summer

[S_CT_SGR_TCS_X]O_SUMMERGRADE

1

Teacher Course Student (TCS)

Entering Student ELL Test Scores

Student Selection > Test Results > Edit Student Test

Note: Tests and test scores must be set up at the district, Start Page > District Setup > Tests.

Date

Enter the date the LAS Links testing was completed, in the format MM/DD/YYYY. If the exact date is not known, an estimated date may be reported.

[StudentTestScore]Test_Date

10

ELL

Listening Scale Score

Enter the scale score in the Number column that corresponds to the number correct on the LAS Links Listening test. If there is no Score, then enter the Listening Scale Score Missing Code.

See the Appendix for valid values.

[StudentTestScore]NumScore

3

ELL

Speaking Scale Score

Enter the scale score in the Number column that corresponds to the number correct on the LAS Links Speaking test. If there is no score, then enter the Speaking Scale Score Missing Code.

See the Appendix for valid values.

[StudentTestScore]NumScore

3

ELL

Reading Scale Score

Enter the scale score in the Number column that corresponds to the number correct on the LAS Links Reading test. If there is no score, then enter the Reading Scale Score Missing Code.

See the Appendix for valid values.

[StudentTestScore]NumScore

3

ELL

Writing Scale Score

Enter the scale score in the Number column that corresponds to the number correct on the LAS Links Writing test. If there is no score, then enter the Writing Scale Score Missing Code.

See the Appendix for valid values.

[StudentTestScore]NumScore

3

ELL

Comprehension Scale Score

Enter the scale score in the Number column that corresponds to the Total Comprehension score. If there is no score, then enter the Comprehension Scale Score Missing Code.

See the Appendix for valid values.

[StudentTestScore]NumScore

3

ELL

Choosing a Student's Lunch Status

Student Selection > Lunch

Lunch Status *

Choose the student’s lunch status from the pop-up menu.

Valid values:

• Blank (no status)

• Full Pay (P)

• Reduced (R)

• Free (F)

• Exempt (E)

• Temporary (T)

• Free-DC (FDC)

Note: Lunch status codes F, R, and FDC indicate that the student is eligible for free/reduced meals. All other values indicate that the student is not eligible.

[Students]LunchStatus

1

PSIS

Direct Certification

Choose the student's lunch certification from the pop-up menu.

Valid Values:

• SNAP Benefits (FS)

• Temporary Family Assistance (AF)

• Other, i.e., foster child, homeless, runaway, or Head Start (OT)

• Free Medicaid (FM)

• Reduced Medicaid (RM)

[S_CT_STU_X]Lunch_Certification

2

PSIS

Logging Student Discipline Incident Records

Student Selection > Log Entries > New/Edit

Note: Choose Discipline as the log type in order to use Connecticut-specific discipline fields on the Edit/New Log Entry page.

Date & Time

These fields default to the current date and time. You can change these fields if necessary.

[Log]Enter_Date

[Log]Entry_Time

N/A

ED166

Author

This field defaults to the name of the person creating the incident record.

[Log]Author

N/A

ED166

Log Type

You must choose Discipline from the list to create a discipline incident record. The discipline entry fields display once the Discipline log type is selected.

[Log]Log_Type

N/A

ED166

Connecticut State Information

Include in State Reporting

Choose Yes from the pop-up menu to include this discipline record in state reports.

Note: If you leave this field blank, the following validation message appears when submitting the page: “Because the value for Include in State Reporting is blank, this record will not be included in any state reports. Press cancel if you would like to change this value and resubmit.”

[S_CT_LOG_X]IncludeStateReporting

1

ED166

Facility Code

The facility code of the school for which the incident is being entered.

This field is auto-filled with the school facility code.

[Log]CT_FacilityCode

7

ED166

Outplacement Facility Code Override

Enter a different facility code is you wish to override the school facility code.

Note: When Facility Code 2 is populated and the incident occurred at student's Facility 2 location, enter code 9990199.

[S_CT_LOG_X]IFacilityCodeOverride

7

ED166

Local Incident Number

Click Generate Id to automatically generate an incident number for this record. The incident number displays in the Local Incident Number field.

Note: If you leave the Local Incident Number field blank, the incident number field on the ED166 Disciplinary Offense Record extract is also blank.

Setup: The first number in the sequence of automatically generated Incident IDs must be set up via Start Page > District Setup > IncidentID Generation > Initial Incident ID Number. This setup ensures that incident IDs are generated in sequential order and are not repeated. The “Initial Incident ID Number” needs to be reset to 1 at the beginning of each school year.

[S_CT_LOG_X]LocalIncidentNumber

1

ED166

Date of Offense

Enter the date the discipline offense occurred, in the format mmddyyyy. Use leading zeroes for the month and day, as appropriate.

[S_CT_LOG_X]IncidentDate

8

ED166

Time of Incident

Enter the time the incident occurred using either standard (hhmm am/pm) or military time (hhmm).

Note: This field is optional and meant to be used at the school district’s discretion.

[S_CT_LOG_X]IncidentTime

6

ED166

Incident Type - part 1

Enter the disciplinary incident that the student committed. If the incident involves more than one offense, report the most serious offense.

Click codes to view a list of incident type codes or see the Appendix for code values.

[S_CT_LOG_X]IncidentType1

4

ED166

Weapon Involvement

Choose the code that identifies the weapon involved in this discipline offense.

Click codes to view a list of weapon codes or see the Appendix for code values.

[S_CT_LOG_X]WeaponInvolvement

4

ED166

Substance Involvement

Choose the appropriate code if the discipline offense involved the suspicion, possession, or use of drugs, alcohol, or tobacco. The school or district must report any type of drug, alcohol, or tobacco offense regardless of whether the incident happened on school property or not.

Click codes to view a list of drug/alcohol/tobacco codes or see the Appendix for code values.

[S_CT_LOG_X]SubstanceInvolvement

4

ED166

Victim – Other Student

Choose Yes from the pop-up menu if another student (any student enrolled in a public or private school) was a victim of this offense. This field is mandatory.

[S_CT_LOG_X]OtherStudentVictim

1

ED166

Victim – Certified Staff

Choose Yes from the pop-up menu if a certified staff member (Teacher, Counselor, Psychologist, Administrator, etc.) was a victim of this offense. This field is mandatory.

[S_CT_LOG_X]CertifiedStaffVictim

1

ED166

Victim – Substitute Teacher

Choose Yes from the pop-up menu if a substitute teacher was a victim of this offense. This field is mandatory.

[S_CT_LOG_X]SubstitueTeacherVictim

1

ED166

Victim – Other Staff

Choose Yes from the pop-up menu if other staff members (Paraprofessional, Support Staff, Cafeteria Worker, Custodial Staff, Bus Driver, etc.) were a victim of this offense. This field is mandatory.

[S_CT_LOG_X]OtherStaffVictim

1

ED166

Victim – Non-School

Choose Yes from the pop-up menu if a non-school person (Parent, Volunteer, Contractor, Non-student Youth, etc.) was a victim of this offense. This field is mandatory.

[S_CT_LOG_X]NonSchoolVictim

1

ED166

Was the Student Referred to Law Enforcement

Choose Yes if the student was referred to law enforcement as a consequence of this discipline offense.

[S_CT_LOG_X] ReferredLawEnforcement

1

ED166

Was the Student Arrested

Choose Yes if the student was arrested as a consequence of this discipline offense.

[S_CT_LOG_X]StudentArrested

1

ED166

Location of Offense

Choose a location code if this discipline offense occurred on school property.

[S_CT_LOG_X]OffenseLocation

1

ED166

Bullying Flag

Indicates if the Offense involved Bullying

Valid Values:

01 – No (Default Value)

02 – Yes – Protected Class

03 – Yes – Non-protected Class

Note: Bullying Flag only set to 'Yes' will enable Harassment or Bullying - Protected Class check boxes; otherwise the check boxes will remain inactive (grayed out).

[S_CT_LOG_X]BullyingFlag

2

ED166

School Sponsored Activity

Choose Yes if the discipline offense occurred during a school-sponsored activity.

[S_CT_LOG_X]SchoolSponsoredActivity

1

ED166

Education Provided (part 1)

Choose the code for the type of education the student received during their out-of-school suspension or expulsion.

See the Appendix for valid values.

[S_CT_LOG_X]EducationProvided1

4

ED166

Sanction Type (part 1)

Enter the code for the most severe type of sanction/discipline the student received for their offense.

Click codes to view a list of sanction type codes or see the Appendix for valid values.

[S_CT_LOG_X]SanctionType1

4

ED166

# of Days Sanctioned (part 1)

(0.00 - 220.00)

Enter the number of partial/full days the student is assigned for their offense.

Note: If a student received a suspension followed by an expulsion, report the sanction as an expulsion and report the number of days received as the sum of the days suspended and expelled. Remember to update the sanction type. The valid values: 0.00 - 220.00

[S_CT_LOG_X]DaysSanctioned1

7

ED166

# of Days Served (part 1)

(0.00 - 220.00)

Enter the number of partial/full days the student served for this offense. The valid values: 0.00 - 220.00

[S_CT_LOG_X]DaysServed1

3

ED166

# of Days to Carryover (part 1)

(0.00 - 220.00)

Enter the number of partial/full days the student will serve in the following school year. The valid values: 0.00 - 220.00

Note: Blank is a valid value.

[S_CT_LOG_X]DaysServedCarryover1

3

ED166

Incident Type – part 2

Enter the disciplinary incident that the student committed. If the incident involves more than one offense, report the most serious offense. 

Can't be same as Incident Type - part 1 if state reporting flag = "Y"

Click codes to view a list of incident type codes or see the Appendix for code values.

[S_CT_LOG_X]IncidentType1

4

ED166

Education Provided (part 2)

Choose the code for the type of education the student received during their out-of-school suspension or expulsion.

See the Appendix for valid values.

[S_CT_LOG_X]EducationProvided2

4

ED166

Sanction Type (part 2)

Enter the code for the most severe type of sanction/discipline the student received for their offense.

Click codes to view a list of sanction type codes or see the Appendix for valid values.

[S_CT_LOG_X]SanctionType2

4

ED166

# of Days Sanctioned (part 2)

(0.00 - 220.00)

Enter the number of partial/full days the student is assigned for their offense.

Note: If a student received a suspension followed by an expulsion, report the sanction as an expulsion and report the number of days received as the sum of the days suspended and expelled. Remember to update the sanction type. The valid values: 0.00 - 220.00

[S_CT_LOG_X]DaysSanctioned2

7

ED166

# of Days Served (part 2)

(0.00 - 220.00)

Enter the number of partial/full days the student served for this offense. The valid values: 0.00 - 220.00

[S_CT_LOG_X]DaysServed2

3

ED166

# of Days to Carryover (part 2)

(0.00 - 220.00)

Enter the number of partial/full days the student will serve in the following school year. The valid values: 0.00 - 220.00

Note: Blank is a valid value.

[S_CT_LOG_X]DaysServedCarryover2

3

ED166

Referring Party

Choose the title of the person who referred the student to the party taking action.

Mandatory if State Reporting flag is "Y"

See the Appendix for valid values.

[S_CT_LOG_X]ReferringParty

2

ED166

Party Taking Action

Choose the party responsible for determining the highest level of sanction.

See the Appendix for valid values.

[S_CT_LOG_X]PartyTakingAction

1

ED166

Incident Tracking Number (ITN)

Enter the unique tracking number assigned to this incident by the Connecticut Department of Education. Reporting districts that want to provide updates of existing incidents through a batch operation must include this number. This field is disallowed for new incidents and mandatory when modifying existing incidents through a batch process.

[S_CT_LOG_X]StateIncTrackNumber

10

ED166

Memo Field

Enter any other pertinent information about this discipline offense.

[S_CT_LOG_X]IncidentMemo

250

ED166

Offense Category

Select applicable value if a discipline incident falls under one of the categories.

See the Appendix for valid values.

[S_CT_LOG_X]Offense_Category

2

CRDC

Harassment or Bullying - Protected Class

Sex

Race, color or national origin

Disability

Sexual orientation

Religion

Check an applicable check box if a student was an offender in one of the following harassment or bullying protected classes:

• Basis of Sex

• Basis of Race, Color or National Origin

• Basis of Disability

• Basis of Religion

• Basis of Sexual Orientation

[S_CT_LOG_X]HarassClass_Sex_TF

[S_CT_LOG_X]HarassClass_Race_TF

[S_CT_LOG_X]HarassClass_Disability_TF

[S_CT_LOG_X]HarassClass_Religion_TF

[S_CT_LOG_X]HarassClass_Orientation_TF

1

CRDC

Restraint or Seclusion

Subjected to Mechanical Restraint

Subjected to Physical Restraint

Subjected to Seclusion

Check an applicable check box if a student was a subject to one of the following:

• Mechanical Restraint

• Physical Restraint

• Seclusion

[S_CT_LOG_X]Mech_Restraint_TF

[S_CT_LOG_X]Phys_Restraint_TF

[S_CT_LOG_X]Seclusion_TF

1

CRDC

Obsolete Fields (click to show)

Note: Click (click to show) to see obsolete log entry fields. These fields are no longer collected by the state of Connecticut and are for local use only.

Student Designation

This field is no longer collected by the state of Connecticut.

If this is a special education student, choose the disability designation as reported on that student IEP. The default for a student who is not special education is 00–Regular Education.

[Log]CT_Stu_Design

2

obsolete field not collected

Contact Person

This field is no longer collected by the state of Connecticut.

Enter the first and last name of the person who completed the Disciplinary Offense Record.

[Log]CT_ContaCT_Person

50

obsolete field not collected

Phone

This field is no longer collected by the state of Connecticut.

Enter the telephone number of the person who completed the Disciplinary Offense Record.

Note: Enter the number without any punctuation marks (i.e., 9999999999).

[Log]CT_Phone

10

obsolete field not collected

Other Type of Incident

This field is no longer collected by the state of Connecticut.

Use this field to enter a description of a secondary discipline offense committed by this student.

[Log]CT_Other_Incid_Type

50

obsolete field not collected

Other Type of Weapon

This field is no longer collected by the state of Connecticut.

Use this field to enter a description of the weapon used by a student involved in this discipline offense, if different than the weapon entered in the Weapon Involvement field.

[Log]CT_Other_Weapon_Invol

50

obsolete field not collected

Other Drug/Alcohol/Tobacco

This field is no longer collected by the state of Connecticut.

Use this field to enter description of the other type of drug, alcohol, or tobacco used in this discipline offense.

[Log]CT_Other_Drug

50

obsolete field not collected

Number of Students Victims

This field is no longer collected by the state of Connecticut.

Use this field to enter the number of victims involved in this discipline offense that were students.

[Log]CT_Stu_Vict

2

obsolete field not collected

Number of School Personnel Victims

This field is no longer collected by the state of Connecticut.

Use this field to enter the number of victims involved in this discipline offense that were school personnel.

[Log]CT_Sch_Per_Vict

2

obsolete field not collected

Number of Non-School Personnel Victims

This field is no longer collected by the state of Connecticut.

Use this field to enter the number of victims involved in this discipline offense that were not school personnel.

[Log]CT_Non_Sch_Vict

2

obsolete field not collected

Education Other

This field is no longer collected by the state of Connecticut.

Use this field to enter a description of other education provided to the student during their out-of-school suspension or expulsion, if appropriate

[Log]CT_Edu_Other

50

obsolete field not collected

Other Type of Sanction

This field is no longer collected by the state of Connecticut.

Use this field to a description of another sanction type the student received for his/her offense, if appropriate.

[Log]CT_Other_Sanc_Type

50

obsolete field not collected

Editing Student Course Enrollment Dates

Student Selection > All Enrollments > Edit Enrollment Record

Course

Information about the class of enrollment.

Format: CourseName (CourseNumber.SectionNumber)

[Courses]Course_Name

[CC]Course_Number

[Sections]Section_Number

N/A

Enroll Date

Enter the enroll date.

[CC]DateEnrolled

N/A

Exit Date

Enter the exit date.

[CC]DateLeft

N/A

Connecticut State Information

Outcome Override for TCS Report

Enter an override value for the TCS outcome, if required.

[S_CT_CC_X]TCSOutcomeOverride

10

Outcome Status Override for TCS Report

Select the override Outcome Status from the dropdown list that correlates to the overridden Outcome.

See the Appendix for valid values.

[S_CT_CC_X]TCSOutcomeStatusOverride

10

Editing a Student's Current School Enrollment

Student Selection > Transfer Info > Current Enrollment: click Entry Date/Code link

Note: Enrollments are created during end of year processing and at the following locations:

• Start Page > Special Functions > Enroll New Student

• Start Page > Student > Functions

Entry Date

Enter the entry date for the school enrollment.

Note: The date is the first day of school enrollment.

[Students]EntryDate

6-10

Exit Date

Enter the exit date for the school enrollment.

Note: The date is the day after the last day of school enrollment.

[Students]ExitDate

6-10

Exit Code

Choose the exit code for the school enrollment from the pop-up menu.

Note: You must choose an exit code for school enrollments where the exit date is in the past.

See the Appendix for valid values.

[Students]ExitCode

Max 20

Grade Level

Choose the student’s grade level from the pop-up menu.

See the Appendix for valid values.

[Students]Grade_Level

2

District of Residence

Enter the three-digit LEA code for the district of attendance.

Note: Districts of Residence should be setup at District Setup > District of Residence. enter a new value or edit an existing value.

[Students]DistrictofResidence

3

Connecticut State Information

Exit Status

Choose the status of this enrollment from the pop-up menu. The exit status determines if the exit is permanent or temporary.

Valid values:

• 01 – Permanent exit/withdrawal

• 02 – Temporary exit/withdrawal

[S_CT_STU_X]ExitStatus

2

Pre-Kindergarten\Kindergarten Grade Code

Choose the Pre-K or Kindergarten status of the student.

See the Appendix for valid values.

[S_CT_STU_PreKKG_X]PreKKGGradeCode

2

Facility Code 1

Enter the facility code for this student. The Facility Code field is comprised of the following codes:

• District of residence

• School

• Institution

Click codes link to view a list of facility codes.

[S_CT_STU_X]FacilityCode1

7

Date Registered

Enter the date the student was registered for enrollment.

[S_CT_STU_X]DateRegistered

6-10

Leave Date

Enter the date the student left school if it differs from the Exit Date.

[S_CT_STU_X]Leave Date

6-10

Number of Days of Membership

Enter the number of days this student was in membership.

[S_CT_STU_X]DaysInMembership

25

PSIS

Number of Days in Attendance

Enter the number of days the student actually attended.

[S_CT_STU_X]DaysInAttendance

25

PSIS

Editing a Student's Previous School Enrollments

Student Selection > Transfer Info > Previous Enrollments: click Entry Date/Code link

Note: Previous Enrollment data is stored in ReEnrollment extensions tables.

Entry Date

Enter the entry date for the school enrollment.

Note: The date is the first day of school enrollment.

[ReEnrollments]EntryDate

6-10

Exit Date

Enter the exit date for the school enrollment.

Note: The date is the day after the last day of school enrollment.

[ReEnrollments]ExitDate

6-10

Exit Code

Choose the exit code for the school enrollment from the pop-up menu.

Note: You must choose an exit code for school enrollments where the exit date is in the past.

See the Appendix for valid values.

[ReEnrollments]ExitCode

Max 20

Grade Level

Choose the student’s grade level from the pop-up menu.

See the Appendix for valid values.

[ReEnrollments]Grade_Level

2

District of Residence

Enter the three-digit LEA code for the district of attendance.

Note: Districts of Residence should be setup at District Setup > District of Residence. enter a new value or edit an existing value.

[ReEnrollments]DistrictofResidence

3

Connecticut State Information

Exit Status

Choose the status of this enrollment from the pop-up menu. The exit status determines if the exit is permanent or temporary.

Valid values:

• 01 – Permanent exit/withdrawal

• 02 – Temporary exit/withdrawal

[S_CT_REN_X]ExitStatus

2

Pre-Kindergarten/Kindergarten Grade Code

Choose the Pre-K or Kindergarten status of the student.

See the Appendix for valid values.

[S_CT_REN_X]PreKKGGradeCode

2

Facility Code 1

Enter the facility code for this student. The Facility Code field is comprised of the following codes:

• District of residence

• School

• Institution

Click codes link to view a list of facility codes.

[S_CT_REN_X]FacilityCode1

7

Facility Code 2

Enter the facility code for this student. The Facility Code field is comprised of the following codes:

• District of residence

• School

• Institution

Click codes link to view a list of facility codes.

[S_CT_REN_X]FacilityCode2

7

English Learner

Select Yes or No to indicate whether this student qualifies as an English Learner.

[S_CT_REN_LANGUAGE_X]Ellindicator

3

EL Program Code

Choose the ELL Program from the pop-up menu. This code identifies the type of program for which student qualifies.

Click codes to view a list of ELL program codes.

See the Appendix for valid values.

[S_CT_REN_LANGUAGE_X]EllCode

2

Special Education

Select Yes if the student has an active Individual Education Program (IEP) and receives special education instruction in the reporting period.

[S_CT_REN_SPED_X]SpecialEducation

2

Gifted and Talented Code

Choose the student’s Gifted and Talented code from the pop-up menu.

See the Appendix for valid values.

[S_CT_REN_DEMOGRAPHICS]GiftedTalented

2

Date Registered

Enter the date the student was registered for enrollment.

[S_CT_REN_X]DateRegistered

6-10

Leave Date

Enter the date the student left school if it differs from the Exit Date.

[S_CT_REN_X]Leave Date

6-10

Number of Days of Membership

Enter the number of days this student was in membership.

[S_CT_REN_X]DaysInMembership

25

PSIS

Number of Days in Attendance

Enter the number of days the student actually attended.

[S_CT_REN_X]DaysInAttendance

25

PSIS