Demographics Information
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Data Element | Additional Information | [Table]Field Name | Used in these Reports |
Name (Last, First MI) | Enter the staff member's name. Note: Use the format: LastName, FirstName MiddleName | [Users]LastFirst [Users]Last_Name [Users]First_Name [Users]Middle_Name | NOVA Resource: Staffs Legacy Reports: Course Instructor Staff |
Preferred Name | Enter the staff member's preferred name (if any). | [Users]PreferredName | NOVA Resource: Not Used Legacy Reports: Not Used |
Email Address | Enter the preferred email address for the staff member. | [Users]Email_Addr | NOVA Resource: Staffs Legacy Reports: Staff |
Title | Enter the staff member's title. | [Users]Title | NOVA Resource: Not Used Legacy Reports: Not Used |
Gender | Choose the staff member’s gender from the pop-up menu. | [UsersCoreFiels]Gender | NOVA Resource: Staffs Legacy Reports: Staff |
Legal Gender | [UsersCoreFiels]PSCore_Legal_Gender | NOVA Resource: Not Used Legacy Reports: Not Used | |
Ethnicity | Choose Yes or No for the Hispanic or Latino ethnicity. Note: Decline to State is not a valid option for New Mexico. | [Users]FedEthnicity = 1 | NOVA Resource: Staffs Legacy Reports: Staff |
Race | Select one or more of the checkboxes to indicate the staff member’s race. Note: Decline to State is not a valid option for New Mexico. Note: The values displayed on the page are the District ethnicity/race codes, however each should be mapped to a Federal ethnicity/race category. See the District Setup section for more information. | [TeacherRace]RaceCd = C, B, H, A, I, P | NOVA Resource: Staffs Legacy Reports: Staff |
Reporting Ethnicity | Choose the staff member’s primary race/ethnicity from the pop-up menu. | [TeacherRace]RaceCD | NOVA Resource: Not Used Legacy Reports: Staff |
Home Language Code | Choose the home language code. See the Appendix for valid values. | [S_NM_USR_X]HomeLangCode | NOVA Resource: Staffs Legacy Reports: Staff |
Teacher Number | The staff’s locally assigned identification number. | [Users]TeacherNumber | NOVA Resource: Supporting Staff Logic Legacy Reports: Required Setup |
Homeroom | If the staff member is a teacher, enter her/his homeroom number. | [Users]Homeroom | NOVA Resource: Not Used Legacy Reports: Staff |
Home School | The staff member's home school. | [Users]HomeSchoolID | NOVA Resource: StaffEducationOrganizationAssignmentAssociations Legacy Reports: Staff |
Lunch ID | Enter the staff member's lunch ID. | [Users]Lunch_ID | NOVA Resource: Not Used Legacy Reports: Not Used |
Home Phone # | Enter the staff member's home phone number. | [Users]Home_Phone | NOVA Resource: Not Used Legacy Reports: Not Used |
School Phone # | Enter the staff member's school phone number. | [Users]School_Phone | NOVA Resource: Not Used Legacy Reports: Not Used |
Street City, State, Zip | Enter the staff member's address. | [Users]Street [Users]City [Users]State [Users]Zip | NOVA Resource: Not Used Legacy Reports: Not Used |
SSN | Enter the staff member's social security number. | [Users]SSN | NOVA Resource: Staffs StaffEducationOrganizationEmploymentAssociations StaffEducationOrganizationAssignmentAssociations StaffDevelopments StaffSectionAssociation StudentSpecialEducationProgramAssociations StaffDisciplineIncidentAssociations Legacy Reports: Staff |
DOB | Enter the staff member’s date of birth. | [UsersCoreFields]DOB | NOVA Resource: Staffs Legacy Reports: Staff |
Staff Type | Select the staff member's role in the district. | [SchoolStaff]StaffStatus | NOVA Resource: Not Used Legacy Reports: Staff Staff Assignment |
Active | Indicates that the staff member is active. Note: If the staff member leaves the district, this should be unchecked and an Exit Date and Exit Code must be present. | [SchoolStaff]Status | NOVA Resource: Staffs StaffEducationOrganizationEmploymentAssociations StaffEducationOrganizationAssignmentAssociations StaffDevelopments StaffSectionAssociation StudentSpecialEducationProgramAssociations StaffDisciplineIncidentAssociations Legacy Reports: Staff Staff Assignment |
New Mexico State Report Information | |||
Exclude from State Reporting | Select if the staff member should not be included in state reporting. Note: This field can also be updated via the Staff Education, Salary, Misc. Information link. | [S_NM_USR_X]Exclude_From_StateReports_TF | NOVA Resource: Staffs StaffEducationOrganizationEmploymentAssociations StaffEducationOrganizationAssignmentAssociations StaffDevelopments StaffSectionAssociation StudentSpecialEducationProgramAssociations StaffDisciplineIncidentAssociations Legacy Reports: Staff Staff Assignment |
Staff Unique ID | Enter the PED assigned, unique ID value to be used for NOVA reporting. Note: Starting with the 25-26 school year, this will be the required staff identifier for NOVA reporting. | [Users.S_USR_X]State_StaffNumber | NOVA Resource: Staffs* StaffEducationOrganizationEmploymentAssociations* StaffEducationOrganizationAssignmentAssociations* StaffDevelopments* StaffSectionAssociation* StudentSpecialEducationProgramAssociations* StaffDisciplineIncidentAssociations* *Coming in the 25-26 school year. Legacy Reports: Staff Staff Assignment |
License Number | The license number of the staff. The maximum length of this field is eight characters, and only numeric values are allowed. | [S_NM_USR_X]LicenseNumber | NOVA Resource: Staffs Legacy Reports: Not Used |
Exit Code | If the staff member has left, choose an exit code from the pop-up menu. | [S_NM_USR_X]ExitCode | NOVA Resource: StaffEducationOrganizationEmploymentAssociations Legacy Reports: Staff |
Exit Date | If the staff member has left, enter the date he/she left. Note: The exit date must occur after the previous 120D date and before the current 120D, in order for the record to be included in the EOY submission for the Staff extract. | [S_NM_USR_X]ExitDate | NOVA Resource: Staffs StaffEducationOrganizationEmploymentAssociations StaffEducationOrganizationAssignmentAssociations StaffDevelopments StaffSectionAssociation StudentSpecialEducationProgramAssociations StaffDisciplineIncidentAssociations Legacy Reports: Staff |
National Certified | Indicates whether the staff is national certified. Valid values:
| [S_NM_USR_X]NationalCertified | NOVA Resource: StaffEducationOrganizationEmploymentAssociations Legacy Reports: Staff Staff Snapshot |
Summer School Location Code | Select the building code that this staff member should be reported under for the summer submission. This can be set on the staff record tied to the summer school or the staff record marked as the primary record. Note: This is not needed if the staff member is not teaching summer school. | [S_NM_SSF_X]LocationCode_SumSch | NOVA Resource: Not Used Legacy Reports: Course Course Instructor Student Course Enrollment Student Grades Staff Staff Snapshot Staff Assignment |
Staff Absent Time Used | Enter the staff member's number of absences Note: Entered values can be out to the hundredths place and may not be greater than 365. | [S_NM_USR_X]TimeUsed | NOVA Resource: Not Used Legacy Reports: Staff Attendance |
Digital Equity Data | |||
Primary Device Type | The type of device the staff primarily uses. | [S_USR_X]DeviceType | NOVA Resource: Not Used Legacy Reports: Staff Digital Equity |
Primary Device Access | Indicates whether the device is personal or district issued and if it’s shared or not. | [S_USR_X]DeviceAccess | NOVA Resource: Not Used Legacy Reports: Staff Digital Equity |
Internet Access in Residence | Indicates the staff has internet access in their private residence. | [S_USR_X]InternetInResidence | NOVA Resource: Not Used Legacy Reports: Staff Digital Equity |
Internet Access Type | Indicates the type of internet the staff has in their private residence. | [S_USR_X]InternetAccess | NOVA Resource: Not Used Legacy Reports: Staff Digital Equity |
Internet Performance | Indicates the performance of the internet in the staff’s private residence. | [S_USR_X]InternetPerformance | NOVA Resource: Not Used Legacy Reports: Staff Digital Equity |