Code Sets
Entry Codes and Exit Codes are maintained by districts through the use of Code sets.
Entry Codes: Entry Codes are required for the successful publishing of a student’s StudentSchoolAssociation (school enrollment) record. Due to this, only valid PED codes should be configured and/or used.
Exit Codes: Exit Codes are not a required element and can be blank or omitted from a student’s StudentSchoolAssociation (school enrollment) record. Due to this, if local codes are used (codes that are not recognized by PED), the code should be excluded from state reporting through the Edit Code page.
Note: Exit Codes are only to be reported to PED if the student leaves the reporting LEA. If a student is is continuing on within the LEA, either at the same school or a different school, an Exit Code should not be published to PED. In this scenario, a local use Exit Code cvan be used or the Exit Code can remain blank.
Code Sets - Entry Codes & Exit CodesSystem Management > Data > Code Sets | ||
|---|---|---|
Code | Enter the code value that is to be published. Note: If the entered Code value is a local use code, it must either have a valid PED Reported Value or it must be Excluded from State Reporting to avoid publishing errors | NOVA Resources: StudentSchoolAssociation |
Display Value | The the value for which the code will display. This is typically the same value as the Code value. | Not Used |
Description | Enter the description or policy regarding when the code should be used. If this is a PED code, PED’s description of the code is typically entered. | Not Used |
Reported value | If the Code entered above is not a valid PED code value, and the code will be used and be published, enter the valid PED code value this code maps to. | NOVA Resources: StudentSchoolAssociation |
Exclude From State Reporting | If the code is a local use code and should not be published to PED, check this box. | NOVA Resources: StudentSchoolAssociation |
Start Date | The Start Date can be used to define the time period for which the code can be used. Note: This can be left blank. If the End Date is populated, the Entry Date should be populated with a value that is prior to. | NOVA Resources: StudentSchoolAssociation |
End Date | The End Date can be used to define the time period for which the code can be used. Note: This can be left blank. If a code is retired/deprecated by PED before the start of a given school year, this date should be populated with a value that is prior to the start of that school year. This will ensure the code cannot be used. | NOVA Resources: StudentSchoolAssociation |