PowerSchool SIS All States
PowerSchool SIS All States
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Ed‑Fi Gen 7 Self‑Service Configuration

Overview

Ed‑Fi Gen 7 Self‑Service Configuration allows districts to manage key Ed‑Fi publishing settings directly from the application without submitting support tickets or modifying configuration files.

This feature replaces earlier XML‑based or support‑led configuration processes and is designed to reduce setup time, operational costs, and dependency on deployment teams.

The feature is available on State reporting 26.8.2.0 and above versions and applies only to Ed‑Fi Gen 7 profiles.

Note: This configuration is optional. Customers using the latest Ed‑Fi versions are not required to configure anything, while customers who want a basic, lightweight Ed‑Fi implementation may choose to use it. If you do not open or modify the configuration, the default values remain active and publishing continues as usual.

This feature is intended for:

  • District administrators

  • Data administrators

  • IT administrators

  • Customers who want a ready‑to‑use Ed‑Fi setup

It is especially useful for customers who:

  • Want to publish Ed‑Fi data quickly

  • Do not require advanced, state‑specific rules

  • Prefer UI‑based configuration over file changes

What the Self‑Service Configuration Does

You can use the Gen 7 configuration UI to:

  • Choose identifiers for:

    • Students

    • Staff

    • Schools

  • Control visibility of specific UI pages (for example, staff‑related pages)

  • Configure technical options such as:

    • Including or excluding School Year in URLs

  • Replace settings previously configured through:

    • XML files

    • Support

Note: Using the self‑service configuration does not change how data is published to the state. It does not alter Ed‑Fi JSON payloads, impact dashboards or submission workflows, or apply any state‑specific rules or validations. The overall publishing process remains unchanged; the selected configuration options are used only to determine how backend queries retrieve data.

How to Access the Configuration

  1. Go to System Management

  2. Open Profile Configuration

Open profile configuration to enable Gen 7 profile
Open profile configuration to enable Gen 7 profile


  1. Enable or select a Gen 7 profile

  2. Save the profile

  3. Click Configure to open the self‑service dialog

Configure generic profile
Configure generic profile


Note: The Configure option appears only for Gen 7 profiles.

Identifier Selection

You can select which identifiers to use for:

Identifier Selection
Identifier Selection


  • Students (for example, State Student ID or Local Student ID)

  • Staff (for example, State Staff ID or Teacher ID)

  • Schools (for example, State School Number)

Important Restrictions

  • The School Identifier cannot be changed after saving

  • This restriction prevents downstream data and publishing issues

  • All other identifiers can be updated later if needed


Default Identifier Configuration

The identifier configuration includes default selections. Click Save and Submit to keep the default options.

Category

Setting

Options

Default selection

Notes

School Identifier

Identifier used for schools

State School Number
School Number

State School Number

Once selected and submitted, this setting is disabled and cannot be edited

Student Identifier

Identifier used for students

State Student ID
Student ID
Student DCID
Student Number

State Student ID

Can be changed later

Staff Identifier

Identifier used for staff

State Staff ID
Teacher ID
Staff DCID
Teacher Number

State Staff ID

Can be changed later

Swagger URL

Include School Year in Swagger URL

Yes
No

Yes

Controls whether the School Year is appended to the URL

School Year Placement

Place School Year at Beginning of URL

Yes
No

Yes

Controls whether the school year is appended in the beginning of the URL aligning with Ed-Fi v7+

LEA Property

LEA source for local or manually entered districts

District
District & Subdistricts
All sources including Gen Districts

District & Subdistricts

Applies only to local or manually entered districts

Generic UI Properties

UI page visibility controls

EnableCommonStaffCohortPage
DisplayEdFiPageStaffCohortGroups
DisplayEdFiPageSpecialPrograms
DisplayEdFiPageStaffAssignments
DisplayEdFiPageStaff
DisplayEdFiPageLog
DisplayEdFiPageCourses
DisplayEdFiPageSchoolCalendars
DisplayEdFiPageSections
DisplayEdFiPageTermBins
DisplayEdFiPageStudents
DisplayEdFiPageReEnrollments

All unchecked

Displayed as checkboxes; unchecked by default

Page Visibility Settings

You can control whether certain pages appear in the application.

Examples:

  • Staff Assignment pages

  • State‑specific or district‑specific pages

Previously, these settings required XML changes or support involvement. With Gen 7, you can:

  • Select or clear Display options and Save the configuration

URL update

Some districts require technical adjustments to how data is sent, such as:

  • Including the School Year in URLs

  • Excluding School Year from URLs

Configure this with Yes/No options. No files or support needed.

Saving and Applying Changes

After you save the configuration:

  • Settings apply immediately

  • Backend queries dynamically adjust to your selections

  • Published Ed‑Fi data remains unchanged in structure and format

  • No redeployment or downtime is required

Best Practices

  • Use default settings unless you have a specific requirement

  • Choose the School Identifier carefully, as it cannot be changed later

  • Save and review settings before initial publishing.


Complete the Initial Data Exchange Setup to finish setting up your profile.

Once the initial set-up is complete, follow Publish Guidelines to send your data to the district/state ODS.