NCEA School Summary (2026-2027) | PowerSchool SIS Compliance

Introduction

This report includes the school-level information as found on the School spreadsheet provided by the National Catholic Educational Association (NCEA). When the report is generated, a compressed .zip file containing both the CSV and PDF versions of the report is output. Unzip the file to access the individual reports.

The PDF report duplicates the NCEA Databank School Report distributed by NCEA, and allows the user to view the contents of the School data file. The CSV report duplicates the NCEA School Databank Form Excel file, and is output for submission by the school to the Diocese.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

Record Selection

The report selects records from the School, Students, and Staff tables based on the following criteria:

All NCEA-specific information must be completed for all students, teachers, and the school.
The school must not be excluded from NCEA reporting.
The school must have a valid Building Type defined.
The staff member must not be excluded from NCEA reporting.
The student must not be excluded from NCEA reporting.
The student must be enrolled on the Count Day specified by the user at runtime on the report page.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Buildings must have a valid Building Type to appear in the Schools to Include drop-down list.

Field	Description
Schools to Include	Use Ctrl+Click to select multiple schools. Use Shift+Click to select a range of schools. Only schools with a defined Building Type are displayed.
Students to Include*	Indicate which students to include in the report by selecting one of the following options. Note: If running the report for a single student, or group of students, select the students prior to running report.
Current Selection Staff*	Indicate which staff members to include in the report by selecting one of the following options. Note: If running the report for a single staff member, or group of staff, select prior to running the report.
Count Date*	Enter the date requested by NCEA as the official count date for the current school year.
Processing Options	Choose a time to run the report.

Report Output: NCEA School Summary.pdf

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

The percentages are rounded to the closest whole number. In any percent column if the percentage is less than one then <1 is displayed in the field. Due to rounding, the total percent may not add up to 100%.

Location/ Column	Data Element or Column Heading	Description	[Table]FieldName
	School Name	The name of the school.	[Schools]Name
	Principal	The principal's name from School Info.	[Schools]Principal
	Address	The school address from School Info.	[Schools]Address
	School Category	The school's category is based on the school-level Building Type selection.	[Schools]Building_Type
	NCEA Membership ID (if applicable) recent update	The NCEA School Membership ID. This field is left blank if the membership ID is not updated.	[S_SCH_NCEA_X]NCEAID
	Phone	The school phone number from School Info.	[Schools]SchoolPhone
School Information
A1a	Location	The school location. Inner-city is no longer a valid reported value.	[S_SCH_NCEA_X]Location
A1b	Sponsorship	The primary sponsorship of the school. Inter-parish has been renamed to Inter-parish/Regional.	[S_SCH_NCEA_X]Sponsorship
A2	Gender	The gender makeup of the school.	[S_SCH_NCEA_X]SchoolGender
Student Information
B1a	Enrollment by Ethnicity and Religion	The number of students by ethnicity and religious affiliation. The percent of each group against the total.	[Students]FedEthnicity [S_STU_NCEA_X]ReligiousAffiliation
B1b	Enrollment by Race and Religion	The number of students by race and religious affiliation. The percent of each group against the total.	[StudentRace]RaceCd [S_GEN_NCEA_X]RaceCodeMap [S_STU_NCEA_X]ReligiousAffiliation
B2	Enrollment by Grade Level	The number of students by grade level and school category. The percent of each group. Refer to the Report Logic for School Categories for additional details.	[Schools]Building_Type [Students]Grade_Level [S_STU_NCEA_X]Ungraded_TF
B3	Additional enrollment section	New section added for 2026-2027 NCEA reporting.	Derived from report logic
Professional Staff
C1a	Professional Staff by Ethnicity and Religion	The number of all paid professionals by ethnicity and religious affiliation.	[Users]FedEthnicity [S_USR_NCEA_X]ReligiousAffiliation
C1b	Professional Staff by Race and Religion	The number of all paid professionals by race and religious affiliation.	[TeacherRace]RaceCd [S_GEN_NCEA_X]RaceCodeMap [S_USR_NCEA_X]ReligiousAffilation
C2	Full and Part-time Staffing	The number of paid employees by gender and faculty type.	[UserCoreFields]Gender [S_SSF_NCEA_X]FTE [S_USR_NCEA_X]ReligiousClergyLay
C3	Total Staff by Type	The total number of staff by type.	[S_SCH_NCEA_X]Staff_Pres [S_SCH_NCEA_X]Staff_Princ [S_SCH_NCEA_X]Staff_Asst_Princ [S_SCH_NCEA_X]Staff_Guid_Cnslr [S_SCH_NCEA_X]Staff_Teacher [S_SCH_NCEA_X]Staff_Teacher_Asst_Aide [S_SCH_NCEA_X]Staff_Lib [S_SCH_NCEA_X]Staff_Other
C4	Teacher Retention	Number of teachers who were employed during the last school year. Number of teachers who did not return for the current school year. New Question 5 asks: "To the best of your knowledge, of the teachers not returning, how many are remaining in Catholic education?"	[S_SCH_NCEA_NCEA]Teacher_Last_Year [S_SCH_NCEA_X]Teacher_Not_Return
D	Government Funded Programs	Government funded program data for the school and enrolled students.	Multiple fields
E	Additional Information	Updated to collect data for Standalone Early Childhood Education Centres and (P)K-12 schools.	Multiple fields
	Students – diagnosed disability	The number of students with a diagnosed disability from a Local Education Authority. Includes new question 9f for Speech and Language Impairment.	[S_STU_NCEA_X]DiagnosedDisability_TF
	International	The number of international students with visas.	[S_STU_NCEA_X]Intl_Visa_TF
	Question 11	Number of students who were newly baptized into the Catholic Church or received full communion during the 2025-2026 school year. Do not include students completing First Communion or Confirmation through traditional sacramental preparation programs who were already baptized Catholic prior to the academic year.	Derived from updated report logic