NCEA Diocese Summary (2026-2027) | PowerSchool SIS Compliance

Introduction

The NCEA Diocese Summary includes Diocese-level information as found on the Diocese form submitted to the National Catholic Educational Association (NCEA). When the report is generated, a compressed .zip file containing both the pdf and txt reports is output. Unzip the file to access the individual reports.

Note: The PDF report matches the Diocese Workbook Summary tab distributed to archdioceses and dioceses by NCEA, allowing users to review the contents of the Diocese submission data file. The TXT report matches the Diocese Workbook NCEA tab and is generated in the format required for NCEA submission by dioceses standardized on PowerSchool.

Selection Criteria

Selection criteria determine which database records are used in the report. When the report does not return the correct records, refer to the selection criteria for analysis.

Record Selection

The report selects records from the School, Students, and Staff tables based on the following criteria:

All NCEA-specific information must be completed for all students, teachers, schools, and the Diocese (district).
The school must not be excluded from NCEA reporting.
The school must have a valid Building Type defined.
The staff member must not be excluded from NCEA reporting.
The student must not be excluded from NCEA reporting.
The student must be enrolled on the Count Day specified by the user at runtime on the report page.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Buildings must have a valid Building Type to appear in the Schools to Include drop-down list.

Field	Description
Schools to Include	Use Ctrl+Click to select multiple schools or Shift+Click to select a range of schools. Only schools with a defined Building Type are displayed. When logged in to a school, only that school will be available.
Count Date*	Enter the date requested by NCEA. Use this date as the official count date for the current school year.
Processing Options	Choose a time to run the report. Select Run Once to run the report one time. Select Repeat to schedule the report on a Daily, Weekly, Monthly, Yearly, or Weekdays-only schedule. Enter an end date, if needed.

Report Output: NCEA Diocese Summary.pdf

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Note: The percentages are rounded to the closest whole number. In any percent column if the percentage is less than one then <1 displays in the field.

Location/ Column	Data Element or Column Heading	Description	[Table]FieldName
Diocese Information	Diocese Name	The Diocese name from District Information.	[Prefs]Districtname
	Person Reporting	Value entered in the Diocese Summary runtime parameter.	N/A
	Title	Value entered in the Diocese Summary runtime parameter.	N/A
	State	Diocese state from District Information.	[Prefs]DistrictState
	Phone	Value entered in the Diocese Summary runtime parameter.	N/A
School Information: Reported Separately for Standalone Early Childhood Education Center, Elementary/Middle Schools, (P)K-12 Schools, and Secondary Schools	This is for A1, A2, B1, B2, C1, C2,C3,C4	Value as entered in NCEA School Setup	[Schools]Building_Type
A1a	Location	The school location. Valid values: U – Urban - within the limits of a major city or one with at least 50,000 population S – Suburban - outside of, but tangent to, a major city or its immediate suburbs R – Rural - located outside of an urban or suburban area and having fewer than 50,000 inhabitants V – Virtual	[S_SCH_NCEA_X]Location
A1b	Sponsorship	The primary sponsorship of the school. Valid value: S – Single Parish I – Inter-parish/Regional D – Diocesan R – Religious Congregation/Private	[S_SCH_NCEA_X]Sponsorship
A2	Gender	The number of schools with primarily Male, Female, or Coed enrollments. The percent of each group against the total.	[S_SCH_NCEA_X]SchoolGender
B1a	Elementary School Enrollment by Ethnicity	The number of students by ethnicity and religious affiliation. The percent of each group against the total.	[Students]FedEthnicity [S_STU_NCEA_X]ReligiousAffiliation
B1b	Elementary School Enrollment by Race	The number of students by race and religious affiliation. The percent of each group against the total.	[StudentRace]RaceCd [S_GEN_NCEA_X]RaceCodeMap [S_STU_NCEA_X]ReligiousAffiliation
B2	Enrollment by grade level	The number of students by grade level and Building Type. The percent of each group. PK students in PowerSchool Grade Level -1 or below are reported in categories by age as of September 1 of the current school year.	[Schools]Building_Type [Students]Grade_Level [S_STU_NCEA_X]Ungraded_TF
B3	Enrollment by Gender	Number of students by Gender and Building type. Along with percent of each gender.	[Schools]Building_Type [Students]Grade_Level
C1a	Professional Staff by Ethnicity and Religion	The number of paid professionals by ethnicity and religious affiliation. Paid professionals are defined as faculty, administrators, counselors, and other staff responsible for the teaching and learning process. The percent of each group against the total.	[Users]FedEthnicity [S_USR_NCEA_X]ReligiousAffilation
C1b	Professional Staff by Race and Religion	The number of all paid professionals by race and religious affiliation. The percent of each group against the total.	[TeacherRace]RaceCd [S_GEN_NCEA_X]RaceCodeMap [S_USR_NCEA_X]ReligiousAffilation
C2	Full and Part-time staffing	The number of paid employees by gender and faculty type.	[UserCoreFields]Gender [S_SSF_NCEA_X]FTE [S_USR_NCEA_X]ReligiousClergyLay
C3	Total Staff by Type	The total number of staff by type.	[S_SCH_NCEA_X]Staff_Pres [S_SCH_NCEA_X]Staff_Princ [S_SCH_NCEA_X]Staff_Asst_Princ [S_SCH_NCEA_X]Staff_Guid_Cnslr [S_SCH_NCEA_X]Staff_Teacher [S_SCH_NCEA_X]Staff_Teacher_Asst_Aide [S_SCH_NCEA_X]Staff_Lib [S_SCH_NCEA_X]Staff_Other
C4	Teacher Retention	Number of teachers who were employed during the last school year. Number of teachers who did not return for the current school year. Number of teachers new to the school for the current school year Number of teachers in their first year of teaching as a career for the current school year New Question 5 asks: "To the best of your knowledge, of the teachers not returning, how many are remaining in Catholic Education?"	[S_SCH_NCEA_NCEA]Teacher_Last_Year [S_SCH_NCEA_X]Teacher_Not_Return [S_SCH_NCEA_X]TEACHER_FIRSTYEAR_CURRENT [S_SCH_NCEA_X]TEACHER_NEWTOSCHOOL_CURRENT [S_SCH_NCEA_X]Teacher_Remain_CathEd
D	Government Funded Programs	Government funded program totals for schools and students.	Multiple fields
E	Additional Information	Updated to collect data for Standalone Early Childhood Education Centres and (P)K-12 schools.	Multiple fields
	Students – diagnosed disability	Number of students with a diagnosed disability from Local Education Agency. Includes the new Speech and Language Impairment category captured at the student level.	[S_STU_NCEA_X]DiagnosedDisability_TF
	Catholic Conversion	Number of students newly baptized into the Catholic Church or received full communion during the school year.	[S_SCH_NCEA_X]NEWLY_BAPTIZED_STUDENTS
	Principal Retention	Total number of principals who led the same school last year and this year, plus a new question asking how many principals not returning are remaining in Catholic Education.	[Prefs]NCEA_Princ_LastYear_Elem [Prefs]NCEA_Princ_LastYear_Sec [Prefs]NCEA_Princ_Not_Return_Elem [Prefs]NCEA_Princ_Not_Return_Sec
F	Diocesan Education Office Information	Includes a new question to capture the reason a new superintendent was hired.	[Prefs]NCEA_NewSuperReason