Contacts Setup

Contents

Introduction

The following data elements are available for contacts setup. NE Contacts are used to collect and report Responsible Party information in StudentParentAssociation interchanges. NE Contacts are managed using the NE Contacts tab on the Start Page, and are associated with students from either the NE Contacts > Edit Contact screen or the Contacts Student screen.

To create a new or edit an existing Contact:

On the Start Page, click NE Contacts.
Select a contact or Add New Contact.
The New Contact or Edit Contact screen appears.
After a Contact is created (New Contact page submitted), click Add Student Relationship to associate the contact with a student or students.

Data Element	Additional Information	[Table]FieldName	Used in these Reports
Add Contacts Start Page > NE Contacts Search > Edit Contact or New Contact
Demographics All Demographics information is used in Ed-Fi reporting. Some fields are optional.
Last, First Middle Name	Enter the contact’s last, first, and middle name (if available). * Last and First Name are required for Ed-Fi reporting.	[Students]Last_Name [Students]First_Name [Students]Middle_Name	Ed-Fi: Parent
Name Suffix	Enter the contact’s suffix.	[Students]Suffix	Ed-Fi: Parent
Gender	Enter the contact’s gender.	[Students]Gender	Ed-Fi: Parent
Exclude From State Reporting	Check the box to exclude the contact from reporting.	[S_CONTACTS_S]State_ExcludeFromReporting	Ed-Fi: Parent
Home Address
Address (Line 1)	Enter the contact’s home street address.	[Students]Street	Ed-Fi: Parent
Address (Line 2)	Additional address line.	[Students]Home_Address_2	Ed-Fi: Parent
City, State, Postal Code	Enter the contact’s home city, state, and postal code. Note: The default State is Nebraska.	[Students]City [Students]State [Students]Zip	Ed-Fi: Parent
Mailing Address Click the ‘Copy From Home Address’ link to copy from Home Address.
Address (Line 1)	Enter the contact’s mailing street address.	[Students]Mailing_Street	Ed-Fi: Parent
Address (Line 2)	Additional address line.	[Students]Mailing_Address_2	Ed-Fi: Parent
City, State, Postal Code	Enter the contact’s mailing city, state, and postal code. Note: The default State is Nebraska.	[Students]Mailing_Street [Students]Mailing_City [Students]Mailing_State [Students]Mailing_Zip	Ed-Fi: Parent
Phone
Home	Enter the contact’s home phone.	[Students]Home_Phone	Ed-Fi: Parent
Work	Enter the contact’s work phone.	[Students]Work_Phone	Ed-Fi: Parent
Cell	Enter the contact’s cell phone.	[Students]Cell_Phone	Ed-Fi: Parent
Email
Personal	Enter the contact’s personal email.	[Students]Personal_Email	Ed-Fi: Parent
Work	Enter the contact’s work email.	[Students]Work_Email	Ed-Fi: Parent
Student Relationships Click ‘Add Student Relationship’ from the Edit Contact page to add a student relationship.
Student	Enter the name of the student to associate with the contact. Student Name associated with the contact is displayed, but the value stored in the field is the student’s DCID * Required for Ed-Fi reporting.	[S_CONTACT_RELATIONSHIP_C]Students_DCID	Ed-Fi: StudentParentAssociation
Relationship	Enter the contact’s relationship to the student. * Optional for Ed-FI reporting.	[S_CONTACT_RELATIONSHIP_C]Relationship	Ed-Fi: StudentParentAssociation
Primary Contact	Indicates whether the associated contact is the primary contact. * Optional for Ed-FI reporting.	[S_CONTACT_RELATIONSHIP_C]Primary_Contact	Ed-Fi: StudentParentAssociation
Priority	Indicates the preferred contact order for the student. * Optional for Ed-FI reporting.	[S_CONTACT_RELATIONSHIP_C]Contact_Order	Ed-Fi: StudentParentAssociation
Lives With	Indicates whether the associated contact lives with the student. * Optional for Ed-FI reporting.	[S_CONTACT_RELATIONSHIP_C]Lives_With	Ed-Fi: StudentParentAssociation
Custody	Indicates whether the associated contact has custody. * Optional for Ed-FI reporting.	[S_CONTACT_RELATIONSHIP_C]Has_Custody	Ed-Fi: StudentParentAssociation
Legal Guardianship	Indicates whether the associated contact has legal guardianship. * Optional for Ed-FI reporting.	[S_CONTACT_RELATIONSHIP_C]Legal_Guardianship	Ed-Fi: StudentParentAssociation
Emergency Contact	Indicates whether the associated contact is an emergency contact. * Optional for Ed-FI reporting.	[S_CONTACT_RELATIONSHIP_C]Emergency_Contact	Ed-Fi: StudentParentAssociation
Pickup	Indicates whether the associated contact can pick up the associated student from school. * Optional for Ed-FI reporting.	[S_CONTACT_RELATIONSHIP_C]Can_Pickup	Ed-Fi: StudentParentAssociation
Mail	Indicates whether the associated contact can receive mailing for the student. * Optional for Ed-FI reporting.	[S_CONTACT_RELATIONSHIP_C]Receive_Mailing	Ed-Fi: StudentParentAssociation
Start Date	The start date of the student/contact relationship * Optional for Ed-FI reporting.	[S_CONTACT_RELATIONSHIP_C]Start_Date	Ed-Fi: StudentParentAssociation
End Date	The end date of the student/contact relationship. * Optional for Ed-FI reporting.	[S_CONTACT_RELATIONSHIP_C]End_Date	Ed-Fi: StudentParentAssociation
Notes	Note regarding the student/contact relationship * Optional for Ed-FI reporting.	[S_CONTACT_RELATIONSHIP_C]Notes	Ed-Fi: StudentParentAssociation

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Introduction

Add Contacts