Student Setup

Data Element

Additional Information

[Table] Field Name

Length

Used in these Ed-Fi Resources/Reports

Enter Accounts Information

Access Accounts

Student Username

Enter the student’s username.

[Students]Student_Web_ID

20

Ed-Fi:
Student

Edit Demographics Information

Demographics

Name (last, first MI)

Enter the student’s name.

Use the format: LastName, FirstName MiddleName

[Students]LastFirst

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

N/A

50

50

30

Student and Student Snapshot

Unique-ID

Ed-Fi:
Student

Home Address

Enter the student’s home address.

[Students]Street

[Students]City

[Students]State

[Students]Zip

50

50

2

10

Ed-Fi:
Student

County of Residence

Select the name of the county where the student resides.

[S_STU_X]County

3

Ed-Fi:
Student

Mailing Address

If applicable, enter the student’s mailing address.

[Students]MailingStreet

[Students]MailingCity

[Students]MailingState

[Students]MailingZip

60

50

2

10

Ed-Fi:
Student

Home Phone

Enter the student’s home phone number.

[Students]Home_Phone

30

Ed-Fi:
Student

DOB

Enter the student’s date of birth.

Format: [M]M/[D]D/[YY]YY

[Students]DOB

10

Student and Student Snapshot

Unique-ID

Ed-Fi:
Student

Federal Ethnicity

Choose Yes or No for the Hispanic or Latino ethnicity.

Note: Decline to State is not a valid option for Nebraska.

[Students]FedEthnicity = 1

1

Student and Student Snapshot

Ed-Fi:
Student

Federal Race

Select one or more the checkboxes to indicate the student’s race.

Valid values:

• AM

• AS

• BL

• PI

• WH

Note: Decline to State is not an option for Nebraska.

The values displayed on the page are the District ethnicity/race codes, however, each should be mapped to a Federal ethnicity/race category. See District Setup for more information.

[StudentRace]RaceCd

2

Student and Student Snapshot

Ed-Fi:
Student

Scheduling/Reporting Ethnicity

Choose the student’s ethnicity from the pop-up menu.

[Students]Ethnicity

2

N/A

Ed-Fi:
Student

Gender

Choose either female or male from the pop-up menu.

Note: Female is stored as F and Male is stored as M.

[Students]Gender

2

Student and Student Snapshot

Unique-ID

Ed-Fi:
Student

SSN

Enter the student’s SSN.

[Students]SSN

12

Student and Student Snapshot

Unique-ID

Ed-Fi:
Student

Student Number

Enter the locally assigned student number.

[Students]Student_Number

25

Student and Student Snapshot

Unique-ID

Ed-Fi:
Student

Enter Other Information

Other Information

Homeless Code

Enter the homeless code.

[Students]Homeless_Code

N/A

Ed-Fi:
TBD by state

Date of Entry into USA

Enter the student’s date of entry into the USA.

[Students]DateOfEntryIntoUSA

N/A

Ed-Fi:
TBD by state

Primary Language Code

Enter the primary language code.

[Students]PrimaryLanguage

N/A

Ed-Fi:
Student

Secondary Language Code

Enter the secondary language code.

[Students]SecondaryLanguage

N/A

Ed-Fi:
TBD by state

Enter Student Email

Student Email

Email Address

Enter the student’s email address.

[PSM_StudentContactType]email

N/A

Ed-Fi:
Student

Edit Parents/Guardian Information

Parents/Guardian

Mother’s Name

Enter the mother’s name.

Format: LastName, FirstName MiddleName

[Students]Mother

60

Ed-Fi:
Parent

Father’s Name

Enter the father’s name.

Format: LastName, FirstName MiddleName

[Students]Father

60

Ed-Fi:
Parent

Guardian’s Name

Enter the guardian’s name.

[Students]Guardian_Ln

[Students]Guardian_Fn

[Students]Guardian_Mn

30

30

30

Ed-Fi:
Parent

Enter State/Province – NE Information

Add Student Information

State/Province – NE > Student Information

Exclude this student from State Reporting

Select the checkbox to exclude students from state reports.

[Students]State_ExcludefromReporting

N/A

All reports using student records.

School of Residence

Enter the student’s school of residence.

[S_NE_STU_X]School_of_Residence

[S_NE_REN_X]School_of_Residence

3

Reporting School

Enter the 9-digit State School ID number of the reporting school.

[S_NE_STU_X]Reporting_School

9

Ed-Fi:
StudentSchoolAssociation

State Student Number

Enter the state assigned ID number for the student.

Note: Use numeric (0-9) characters only.

[Students]State_StudentNumber

12

Assessment Fact for National Assessment Instrument Results

Assessment Fact

Assessment Response

Post School Survey

Programs Fact

School Enrollment

Special Education

Student & Student Snapshot

Student Summary Attendance

Title I

Unique-ID

Enroll Option Status

Choose an enroll option status from the pop-up menu.

This field is also known as Residence Status.

[S_NE_STU_X]Enroll_Option_Status

12

School Enrollment

Full-Time Equivalency

Entered on the Transfer Info page.

[Students]FTEID

[ReEnrollments]FTEID

3

Student and Student Snapshot

Student Summary Attendance

Half-Day Kindergarten

Choose Yes for less than 6 hours a day and No for over 6 hours a day.

Choose Yes or No from the pop-up menu either on the Transfer Info page or the Student Information page.

[S_NE_STU_X]Kdg_Grade_HK

1

School Enrollment

Student and Student Snapshot

Student Summary Attendance

Half-Day Pre K

Choose Yes for less than 6 hours a day and No for over 6 hours a day. Choose Yes or No from the pop-up menu either on the Transfer Info page or the Student Information page.

[S_NE_STU_X]Half_Day_PK

1

School Enrollment

Student and Student Snapshot

Student Summary Attendance

Expected Graduation Year (YYYY)

Enter the year that the student is expected to graduate in the format YYYY.

[S_NE_STU_X]Expected_Grad_Year

4

Student and Student Snapshot

Expected High School of Graduation

Enter the ID number of the high school from which the student is expected to graduate.

[S_NE_STU_X]Expected_School_of_Grad

9

Plan 504 Eligible

Choose Yes or No from the pop-up menu.

[S_NE_STU_X]Section_504

1

Student and Student Snapshot

CRDC Report

High Ability Learner Eligibility

Choose Yes or No from the pop-up menu.

[S_NE_STU_X]GAT

6

Student and Student Snapshot

CRDC Report

High Ability Learner Participant

Choose Yes or No from the pop-up menu.

[S_NE_STU_X]HAL_Participate

3

Student and Student Snapshot

Honors or Advanced Placement

Choose Yes or No from the pop-up menu.

[S_NE_STU_X]Advance_Placement

3

Student and Student Snapshot

CRDC Report

Is Student a Single Parent?

Choose Yes or No from the pop-up menu.

[S_NE_STU_X]Single_Parent

3

Student and Student Snapshot

Guardian Relationship - Ward of State or Court, Defaults to No

Choose Yes or No from the pop-up menu.

[S_NE_STU_X]Ward_of_State

15

Student and Student Snapshot

Post Graduate Activity Career & Tech Ed Only

Choose a post-graduate activity from the pop-up menu.

Note: If multiple Post Graduate Activity Codes apply to a student, use the following ranking:

• 4-Year College

• 2-Year College

• Military

• Employment

Example: If the student is employed and attending a 2-year college, select the 2-Year College option because it is ranked higher than Employment.

[S_NE_STU_X]Post_Grad

30

Post School Survey

Post Graduate Activity Determination

Choose a method of post-graduate activity determination from the pop-up menu.

Note: This field cannot be blank if the value of Post Graduate Activity Code is populated.

[S_NE_STU_X]Post_Grad_Det

10

Post School Survey

Military Family Indicator

Choose Yes or No to indicate if the student has a parent who is on active duty in the U.S. military.

[S_NE_STU_X]Military_Family_Ind

1

Directory Information Opt-Out

Choose Yes or No from the pop-up menu.

[S_NE_STU_X]Dir_Info_Optout

1

Migrant Status

N/A

[S_NE_STU_LEP_X]Migrant_Status

N/A

N/A

Home or Native Language

Choose the student’s home or native language.

[S_NE_STU_LEP_X]Home_Language

16

Student and Student Snapshot

Foreign Exchange Student

[S_NE_STU_LEP_X]Foreign_Exchange

Date of Entry to US

[S_NE_STU_LEP_X]Date_Of_Entry_Into_USA

Immigrant Status

Choose the student's immigrant status.

[S_NE_STU_LEP_X]Immigrant_Status

3

Student and Student Snapshot

Enter Crisis Events

State/Province – Nebraska > Crisis Events > [Edit/New] Crisis Event

You can mass update crisis events using the Import and Export process.

Event

Choose a crisis event.

[S_STU_CrisisEvent_C]EventDescriptor

30

Ed-Fi:

studentEducationOrganizationAssociations

Start Date

Enter the date the crisis event starts.

[S_STU_CrisisEvent_C]StartDate

Date

Ed-Fi: Used to derive the school year for publishing

studentEducationOrganizationAssociations

End Date

Enter the date the crisis event ends.

[S_STU_CrisisEvent_C]EndDate

Date

Ed-Fi: Used to derive the school year for publishing

studentEducationOrganizationAssociations

Displaced

Select if the student is displaced by the crisis event.

[S_STU_CrisisEvent_C]DisplacedIndicator

1

Ed-Fi:

studentEducationOrganizationAssociations

Enter Assessment Fact for National Assessment Instrument

State/Province – Nebraska > Assessment Fact for National Instrument Results > [Edit/New] Assessment Fact for National Assessment Instrument

Test Description

Choose a test from the pop-up menu.

[S_NE_STU_AssessmentFact2_C] TestDescription

15

Assessment Fact for National Assessment Instrument Results

Scale Score

Enter the student’s normal curve equivalent (NCE) scores for the student’s composite score.

Note: This field is blank if a student is enrolled but does not take the national assessment instrument.

[S_NE_STU_AssessmentFact2_C]ScaleScore

6

Assessment Fact for National Assessment Instrument Results

Percent Score

Enter the student’s normal curve equivalent (NCE) scores for the student’s sub-score for total reading.

Note: This field is blank if a student is enrolled but does not take the national assessment instrument.

[S_NE_STU_AssessmentFact2_C] PercentScore

6

Assessment Fact for National Assessment Instrument Results

Local Stanine

Enter the student’s normal curve equivalent (NCE) scores for the student’s sub-score for total mathematics.

Note: This field is blank if a student is enrolled but does not take the national assessment instrument.

[S_NE_STU_AssessmentFact2_C]LocalStanine

6

Assessment Fact for National Assessment Instrument Results

Edit eScholar Assessment Fact

State/Province – Nebraska > Assessment Fact > [Edit/New] eScholar Assessment Fact

Test Description

Choose a test from the pop-up menu.

[S_NE_STU_AssessmentFact_C] TestDescription

15

Assessment Fact

Item Description

Choose an item description from the pop-up menu.

Note: The values in the pop-up menu are set up on the Assessment Items page, found by navigating to District Setup > eScholar Assessment Item > [Edit/New] Assessment Item.

[S_NE_STU_AssessmentFact_C] ItemDescription

50

Assessment Fact

Test Date

Enter the date that the test was completed.

[S_NE_STU_AssessmentFact_C]TestDate

10

Assessment Fact

Assessment Status

Choose an assessment status from the pop-up menu.

[S_NE_STU_AssessmentFact_C] AssessmentStatus

20

Assessment Fact

Testing Modification

Choose a testing modification status from the pop-up menu.

[S_NE_STU_AssessmentFact_C] TestingModification

10

Assessment Fact

Assessment Accountable District

Choose Yes or No from the pop-up menu.

[S_NE_STU_AssessmentFact_C] AssessAccountDistrict

3

N/A

Testing Accommodation

Choose Yes or No from the pop-up menu.

[S_NE_STU_AssessmentFact_C] TestingAccomodation

3

Assessment Fact

Assessment Accountable School

Choose Yes or No from the pop-up menu.

[S_NE_STU_AssessmentFact_C] AssessAccountSchool

3

N/A

Edit Assessment Response Record

State/Province – Nebraska > Assessment Response > [Edit/New] Assessment Response Record

Test Description

Choose a test from the pop-up menu.

[S_NE_STU_AssessmentResponse_C] TestDescription

15

Assessment Response

Assessment School Year Date

Enter June 30^th, using the year from the last day of the current year term.

[S_NE_STU_AssessmentResponse_C] SchoolYear

10

Assessment Response

Item Description

Choose an item description from the pop-up menu.

Note: The values in the pop-up menu are set up on the Assessment Items page, found by navigating to District Setup > eScholar Assessment Item > [Edit/New] Assessment Item.

[S_NE_STU_AssessmentResponse_C] ItemDescription

50

Assessment Response

Test Date

Enter the date that the test was completed, in the format MM/DD/YYYY.

[S_NE_STU_AssessmentResponse_C]TestDate

10

Assessment Response

Item Response Description

Enter an item response description.

[S_NE_STU_AssessmentResponse_C] ItemResponseDescription

25

Assessment Response

Achievement Level

Enter an achievement level.

Valid values:

• 1 – Beginning

• 2 – Progressing

• 3 – Proficient

• 4 – Advanced

• 8 – Not Met

• 9 – Met

• N – Not Assessed

• M – Moved

[S_NE_STU_AssessmentResponse_C] AchievementLevel

4

Assessment Response

Set Up Student CRDC Information

State/Province > Nebraska > Civil Rights Data Collection (CRDC) > Refer to CRDC Student Setup

Verify Attendance Information

Attendance

Attendance

Verify that attendance data is entered for the student.

[Attendance]

N/A

Student Summary Attendance

Ed-Fi:
StudentSchoolAttendanceEvent
StudentSectionAttendanceEvent

Verify Stored Grades

Historical Grades > Edit Stored Grades

School

Verify the school associated with the historical grade.

[StoredGrades]SchoolID

31

Student Grades

Ed-Fi:
CourseTranscript

School year (Term)

Verify the term associated with the historical grade.

[StoredGrades]TermID

10

Student Grades

Ed-Fi:
CourseTranscript
Grade
GradingPeriodReference
ReportCard
StudentAcademicRecord

Store code

Verify the store code associated with the historical grade.

[StoredGrades]StoreCode

2

Student Grades

Ed-Fi:
CourseTranscript
Grade
GradingPeriodReference
ReportCard
StudentAcademicRecord

Hist. grade level

Verify/edit the store code associated with the historical grade.

[StoredGrades]Grade_Level

2

Required Setup

Ed-Fi:
StudentAcademicRecord
CourseTranscript

Associated section

Verify the section associated with this historical grade.

[StoredGrades]SectionID

N/A

Student Grades

Ed-Fi:
Required Setup

Course number

Verify/edit the course number associated with this historical grade.

[StoredGrades]Course_Number

6

Student Grades

Ed-Fi:
StudentAcademicRecord
CourseTranscript

Course Name

Enter or view the name of the course associated with the stored grade.

[StoredGrades]Course_Name

40

Ed-Fi:
Course Transcript

Grade

Verify/edit the letter grade earned by the student for this historical grade record.

[StoredGrades]Grade

7

Student Grades

Ed-Fi:
CourseTranscript
Grade
ReportCard

GPA Points

Enter or view the grade points.

[StoredGrades]GPA_Points

N/A

Ed-Fi:
StudentAcademicRecord

Added Value

Enter or view the added grade points value.

[StoredGrades]GPA_AddedValue

N/A

Ed-Fi:
StudentAcademicRecord

Percent

Enter or view the numeric grade.

[StoredGrades]Percent

N/A

Ed-Fi:
CourseTranscript
Grade
ReportCard

Earned Credit Hours

Enter or view the number of credits awarded for the course.

[StoredGrades]EarnedCrHrs

N/A

Ed-Fi:
CourseTranscript
StudentAcademicRecord

Potential Credit Hours

Enter or view the number of credits available to be awarded for the course.

[StoredGrades]PotentialCrHrs

N/A

Ed-Fi:
CourseTranscript
StudentAcademicRecord

GPA Calculation

Select or view the option to include in or exclude from GPA calculations.

[StoredGrades]ExcludeFromGPA

1

Ed-Fi:
StudentAcademicRecord

Class Rank Calculation

Select or view the option to include in or exclude from class rank calculations.

[StoredGrades]ExcludeFromClassRank

1

Ed-Fi:
StudentAcademicRecord

Honor Roll Calculation

Select or view the option to include in or exclude from honor roll calculations.

[StoredGrades]ExcludeFromHonorRoll

1

Ed-Fi:
StudentAcademicRecord

Graduation Calculation

Select or view the option to include in or exclude from graduation calculations.

[StoredGrades]ExcludeFromGraduation

1

Ed-Fi:
Graduation Plan

Display on Transcript

Select or view the option to include in or exclude from the transcript.

[StoredGrades]ExcludeFromTranscripts

1

Ed-Fi:
CourseTranscript
StudentAcademicRecord

Teacher Comment

Enter or view the teacher comment.

[StoredGrades]Comment_Value

N/A

Ed-Fi:
Grade

Nebraska State Report Information

Exclude from State Reporting

Select the checkbox to exclude this historical grade from the reports listed in the Used in these Reports column to the right.

[S_NE_SGR_X]State_ExcludeFromReporting

N/A

Student Grades

Course Delivery Model

Select a value for the type of Course Delivery Model.

Values:

• 0 Classroom - Not Career Academy

• 1 Synchronous - Not Career Academy

• 2 Asynchronous - Not Career Academy

• 3 Career Academy Synchronous

• 4 Career Academy Asynchronous

• 5 Career Academy In Classroom

• 6 Iowa School for the Deaf Courses

Note: If this field is blank, the value from the School Setup > Sections > Course Delivery Model field is reported.

[S_NE_SGR_X]Course_Delivery_Model

11

Student Grades

Dual Credit Code (Override)

Select a value to override the Sections Dual Credit Code if applicable.

Values:

• Blank – Default Dual Credit code from Section

• 0 – Override Section value with ‘Not Applicable’

• 1 – Override Section value with ‘Yes’

• 2 – Override Section value with ‘No’

[S_NE_SGR_X]Dual_Credit_Code

1

Student Grades

Student Grades Semester Code Override

Populate this field is the Student Grades Semester Code needs to be overwritten.

Student Grades

Summer School Grade

Is this a grade for a summer school course?

Student Grades

State Course Code Override

Populate this field if the State Course Code needs to be overwritten.

[S_NE_SGR_X]State_Course_Code_Override

11

Student Grades

State Reporting Override Fields

NDE Staff ID Override

Populate this field if the student is incarcerated or in a long-term healthcare facility.

[S_NE_SGR_X]NDE_Staff_Override

40

Student Grades

Controlling District Code Override

Populate this field if the student is incarcerated or in a long-term healthcare facility.

[S_NE_SGR_X]District_Code_Override

12

Student Grades

Section Number Override

Populate this field if the student is incarcerated or in a long-term healthcare facility.

[S_NE_SGR_X]Section_Code_Override

10

Student Grades

Define Log Entries

Log Entries

Details on the Ed-Fi implementation are still pending.

Date & Time

Enter the log entry date & time.

[Log]Entry_Date

[Log]Entry_Time

Ed-Fi:
Student Discipline

Log Entries/Nebraska Specific Log Information

Gun Free School Violation

Is the incident a gun-free school violation?

Required if Type of Weapon is a Handgun, Rifles/Shotgun, or Other Firearm.

[S_NE_LOG_X]Gun_Free_School_Violation

1

Ed-Fi:
Student Discipline

Action Taken

Choose the action taken against the offender.

[Log]Discipline_ActionTaken

79

EOY Log Entries

Action Taken Subcode

Choose the subcode for the action taken against the offender.

Note: This field is only visible if the Action Taken is Unilateral Removal - Sped students.

[S_NE_LOG_X]Action_Taken_Subcode

2

EOY Log Entries

Define Lunch Information

Lunch

In order to report Compensatory Services for Disadvantaged Students through Ed-Fi, changes to a student's Lunch Status are captured and are displayed in the Lunch Changes section of the Lunch page.

Updating the Lunch Status will create a new historical record. Additionally, the current record can not be deleted.

• To update the current Lunch Status, choose a Lunch Status and populate the applicable fields. This will create a new historical record.

• To update the start date, end date, school, reported value, or comments for the current record, click the Edit button next to the first record in the Lunch Changes section.

Historical lunch status changes can be updated or deleted in the Lunch Changes section.

• To update or delete a historical record, click the Edit button next to the record and update the applicable fields or delete the record.

Lunch Status

Choose the lunch status.

[Students]LunchStatus

[S_STU_LUNCH_C]LunchStatus

3

Students and Student Snapshot

Ed-Fi:
Student

Start Date

Enter the start date for the lunch status.

Required.

[S_STU_LUNCH_C]Start_Date

N/A

End Date

Enter the end date for the lunch status.

[S_STU_LUNCH_C]End_Date

N/A

School ID

Choose the school associated with the lunch status, if applicable. Defaults to the student's current school of enrollment.

[S_STU_LUNCH_C]SchoolID

N/A

Reported Value

Choose the reported value, if applicable.

Valid values:

• Blank

• 0 - Not Eligible

• 1- Eligible for Free Meals

• 2- Eligible for Reduced Price Meals

• 4- Eligible for Community Provision

[S_STU_LUNCH_C]ReportedValue

40

Student and Student Snapshot

Comments

Enter additional comments about the lunch status.

[S_STU_LUNCH_C]Notes

4000

Nebraska State-Specific Information

Lunch Status (Override)

Use this field to override the student's lunch status and publish the status as of Oct 1.

Valid values:

• Blank

• 0 - Not Eligible

• 1- Eligible for Free Meals

• 2- Eligible for Reduced Price Meals

• 4- Eligible for Community Provision

Note: If this field is populated, the value is extracted. If not, the value from the Lunch Status field is extracted.

[S_NE_STU_X]Stud_Lunch_3

3

Student and Student Snapshot

Verify Enrollment Records

All Enrollments > Edit Enrollment Record

Course

Verify the information about the class of enrollment.

Format: CourseName (CourseNumber.SectionNumber)

[Courses]Course_Name

[CC]Course_Number

[Sections]Section_Number

N/A

Student Grades

Ed-Fi:
StudentSectionAssociation
StudentSectionAssociationReference

Teacher

Verify the teacher associated with this course enrollment.

[CC]TeacherID

N/A

Student Grades

Enroll Date

Enter the enroll date.

[CC]DateEnrolled

N/A

Student Grades

Ed-Fi:
StudentSectionAssociation

Exit Date

Enter the exit date.

[CC]DateLeft

N/A

Student Grades

Ed-Fi:
StudentSectionAssociationReference

Dual Credit

Provide the code indicating if the student earned both high school and postsecondary credit for this course.

[S_NE_CC_X]Dual_Credit

1

Student Grades

Enter Student Programs

Add/Edit Special Education Information

Student Programs > [Edit/New] Student Program Enrollment

State/Province – NE > Nebraska Special Education Information is no longer used as of the 2019-2020 school year. The Nebraska Special Education Information page is retained for historical purposes only.

Navigate to Student Programs > [Edit/New] Student Program Enrollment to add or edit new Special Education programs.

Data Element

Additional Information

[Table] Field Name

Length

Used in these Ed-Fi Resources/Reports

Program

Choose Nebraska Special Education.

Ensure a Program with the name Nebraska Special Education is created on the All Student Programs page.

On All Student program Page choose qualify as a special education program else it will be automatically part of Local Programs

When you select Program as Nebraska Special Education under “New/Edit Student Program Enrollment“, Only Nebraska Special Education related fields will be displayed Nebraska Program Fact Information.

[SPENROLLMENTS]ProgramID

N/A

Ed-Fi: studentSpecialEducationProgramAssociation

Comment

Enter additional comments about the special education program.

[SPENROLLMENTS]SP_Comment

N/A

Ed-Fi: studentSpecialEducationProgramAssociation

Entry Date

Enter the date the student entered the special education program.

[SPENROLLMENTS]Enter_Date

10

Ed-Fi:
studentSpecialEducationProgramAssociation

Exit Date

Enter the date the student exited from the special education program.

[SPENROLLMENTS]Exit_Date

10

Ed-Fi:
studentSpecialEducationProgramAssociation

Grade Level

Enter the student's grade level.

[SPENROLLMENTS]GradeLevel

2

Ed-Fi:
studentSpecialEducationProgramAssociation

Nebraska Program Fact Information

Child has a Verified Disability

Choose Yes or No to indicate if the student has a verified disability.

[S_NE_SEN_SPED_X]Verified_Disability

1

Ed-Fi:
studentSpecialEducationProgramAssociation

Initial Entry Date (Original Verification)

Enter the initial entry date for the special education program.

[S_NE_SEN_SPED_X]IntialEntry

10

Ed-Fi:
studentSpecialEducationProgramAssociation

IEP Begin Date

Enter the IEP Begin Date

[S_NE_SEN_SPED_XIEPBeginDate

Date

Ed-Fi:
studentSpecialEducationProgramAssociation

Primary Disability

Choose the student's primary disability.

[S_NE_SEN_SPED_X]Primary_Disability

2

Ed-Fi:
studentSpecialEducationProgramAssociation

Additional Disability 2

Choose the student's additional second disability.

[S_NE_SEN_SPED_X]Additional_Disability_2

2

Ed-Fi:
studentSpecialEducationProgramAssociation

Additional Disability 3

Choose the student's additional third disability.

[S_NE_SEN_SPED_X]Additional_Disability_3

2

Ed-Fi:
studentSpecialEducationProgramAssociation

Additional Disability 4

Choose the student's additional fourth disability.

[S_NE_SEN_SPED_X]Additional_Disability_4

2

Ed-Fi:
studentSpecialEducationProgramAssociation

Additional Disability 5

Choose the student's additional fifth disability.

[S_NE_SEN_SPED_X]Additional_Disability _5

2

Ed-Fi:
studentSpecialEducationProgramAssociation

Related Services

Choose related services for the special education program.

[S_NE_SEN_SPED_X]Related_Services

1

Ed-Fi:
studentSpecialEducationProgramAssociation

Alternate Assessment

Choose the alternate assessment.

[S_NE_SEN_SPED_X]AlternateAssessment

1

Ed-Fi:
studentSpecialEducationProgramAssociation

Primary Placement Type

Choose the primary placement type.

[S_NE_SEN_SPED_X]Primary_Placement_Type

1

Ed-Fi:
studentSpecialEducationProgramAssociation

Program Participation

Choose Yes or No.

[S_NE_SEN_SPED_X]Program_Participation

1

Ed-Fi:
studentSpecialEducationProgramAssociation

Primary Setting Code

Choose the primary setting code.

[S_NE_SEN_SPED_X]SpEd_Inst_Setting

2

Ed-Fi:
studentSpecialEducationProgramAssociation

Transition Delay Reason

Choose the Transition Delay Reason 

[S_NE_SEN_SPED_X]Transition_Delay_Reason

1

Ed-Fi:
studentSpecialEducationProgramAssociation

Primary Exit Reason

Choose the primary reason that the student exited the program.

[SPENROLLMENTS]ExitCode

N/A

Ed-Fi:
studentSpecialEducationProgramAssociation

SPED Hours Per Week

Enter the number of hours per week for special education instruction and therapy.

[S_NE_SEN_SPED_X]SPED_HoursPerWeek

N/A

Ed-Fi:
studentSpecialEducationProgramAssociation

School Hours Per Week

Enter the total number of hours of instructional time per week for the school that the student attends or is assigned.

[S_NE_SEN_SPED_X]School_HoursPerWeek

N/A

Ed-Fi:
studentSpecialEducationProgramAssociation

Exclude from Ed-Fi

Select to exclude the special education enrollment from Ed-Fi publishing.

[S_SEN_EDFI_X]ExcludeFromEdFi

1

Ed-Fi:
studentSpecialEducationProgramAssociation

Add/Edit Nebraska Title I Program

Student Programs > [Edit/New] Student Program

Data Element

Additional Information

[Table] Field Name

Length

Used in these Ed-Fi Resources/Reports

Program

Choose Nebraska Title I.

Ensure a Program with the name Nebraska Title I is created on the All Student Programs page.

When you select Program as Nebraska Title I under “New/Edit Student Program Enrollment“, Only Nebraska Title I related fields will be displayed Nebraska Program Fact Information.

[SPENROLLMENTS]ProgramID

N/A

Ed-Fi: Title I Part A Program

Comment

Add a note/comment for this program.

[SpEnrollments]Comment

Entry Date

Enter the entry date for the special program.

The date is the first day of special program enrollment.

[SpEnrollments]Enter_Date

10

Ed-Fi: Title I Part A Program

Exit Date

Enter the exit date for the special program.

Note: Leave blank for all programs except Interim. The date should occur prior to the current date.

Enter the last day that the student participated in the program, in the format YYYY-MM-DD.

[SpEnrollments]Exit_Date

10

Ed-Fi: Title I Part A Program

Exit Code

Enter the exit reason for the special program.

[SpEnrollments]Exitcode

10

N/A

Nebraska Program Fact Information

Student receives Nonpublic Targeted Assistance

Specify if the Student receives Nonpublic Targeted Assistance

[S_NE_SEN_TITLE1_X]Non_Pub_Target_Assist

1

Ed-Fi: Title I Part A Program

Title I Participant Code - Reading/English/Language Arts

Specify the Title I Participant Code - Reading/English/Language Arts

[S_NE_SEN_TITLE1_X]Reading_English/Language Arts

1

Ed-Fi: Title I Part A Program

Title I Participant Code - Mathematics

Specify the Title I Participant Code - Mathematics

[S_NE_SEN_TITLE1_X]Mathematics

1

Ed-Fi: Title I Part A Program

Title I Participant Code - Science

Specify theTitle I Participant Code - Science

[S_NE_SEN_TITLE1_X]Science

1

Ed-Fi: Title I Part A Program

Title I Participant Code - Civics/Government

Specify the Title I Participant Code - Civics/Government

[S_NE_SEN_TITLE1_X]Civics_Government

1

Ed-Fi: Title I Part A Program

Title I Participant Code - Guidance Counseling

Specify the Title I Participant Code - Guidance Counseling

[S_NE_SEN_TITLE1_X]Guidance_Counseling

1

Ed-Fi: Title I Part A Program

Title I Participant Code - Social Work

Specify the Title I Participant Code - Social Work

[S_NE_SEN_TITLE1_X]Social_Work

1

Ed-Fi: Title I Part A Program

Title I Participant Code - Health/Dental

Specify the Title I Participant Code - Health/Dental

[S_NE_SEN_TITLE1_X]Health_Dental

1

Ed-Fi: Title I Part A Program

Title I Early Childhood Education

Specify the Title I Early Childhood Education

[S_NE_SEN_TITLE1_X]Early_Childhood Education

1

Ed-Fi: Title I Part A Program

Title I Vocational/Career

Specify the Title I Vocational/Career

[S_NE_SEN_TITLE1_X]Vocational_Career

1

Ed-Fi: Title I Part A Program

Title I Support - Other

Specify theTitle I Support - Other

[S_NE_SEN_TITLE1_X]Other

1

Ed-Fi: Title I Part A Program

Title I Support - Other Description

Specify the Title I Support - Other Description

[S_NE_SEN_TITLE1_X]Other Description

1

Ed-Fi: Title I Part A Program

Add/Edit Nebraska EL Program

Student Programs > [Edit/New] Student Program

Data Element

Additional Information

[Table] Field Name

Length

Used in these Ed-Fi Resources/Reports

Program

Choose Nebraska EL.

Ensure a Program with the name Nebraska EL is created on the All Student Programs page.

When you select Program as Nebraska EL under “New/Edit Student Program Enrollment“, Only Nebraska EL related fields will be displayed Nebraska Program Fact Information.

[SPENROLLMENTS]ProgramID

N/A

Ed-Fi: Title I Part A Program

Comment

Add a note/comment for this program.

[SpEnrollments]Comment

Entry Date

Enter the entry date for the special program.

The date is the first day of special program enrollment.

[SpEnrollments]Enter_Date

10

Programs Fact

Ed-Fi: Language Instruction Program

Exit Date

Enter the exit date for the special program.

Note: Leave blank for all programs except Interim. The date should occur prior to the current date.

Enter the last day that the student participated in the program, in the format YYYY-MM-DD.

[SpEnrollments]Exit_Date

10

Programs Fact
Ed-Fi: Language Instruction Program

Exit Code

Enter the exit reason for the special program.

[SpEnrollments]Exitcode

10

N/A

Nebraska Program Fact Information

Instructional Services

• (01) Content Classes with Integrated ESL Support or Sheltered Instruction (02) Dual Language or Two-Way Immersion

• (03) English as a Second Language or English Language Development (04) Heritage Language

• (05) Structured English Immersion or Newcomer Program

• (06) Transitional Bilingual or Early-Exit Bilingual Education (07) Other

[SpEnrollments]Instructional_Services

Ed-Fi: Language Instruction Program

English Proficiency (Redesignated as Fluent)

[SpEnrollments]English_Prof

Ed-Fi: Language Instruction Program

Add/Edit Rule 18 Interim Program

Student Programs > [Edit/New] Student Program

Data Element

Additional Information

[Table] Field Name

Length

Used in these Ed-Fi Resources/Reports

Program

Choose Rule 18 Interim Program.

Ensure a Program with the name Rule 18 Interim Program is created on the All Student Programs page.

When you select Program as Rule 18 Interim Program under “New/Edit Student Program Enrollment“, Only Rule 18 Interim Program related fields will be displayed Nebraska Program Fact Information.

[SPENROLLMENTS]ProgramID

N/A

Ed-Fi: Title I Part A Program

Comment

Add a note/comment for this program.

[SpEnrollments]Comment

Entry Date

Enter the entry date for the special program.

The date is the first day of special program enrollment.

[SpEnrollments]Enter_Date

10

Programs Fact
Ed-Fi: Student Program

Exit Date

Enter the exit date for the special program.

Note: Leave blank for all programs except Interim. The date should occur prior to the current date.

Enter the last day that the student participated in the program, in the format YYYY-MM-DD.

[SpEnrollments]Exit_Date

10

Programs Fact
Ed-Fi: Student Program

Exit Code

Enter the exit reason for the special program.

[SpEnrollments]Exitcode

10

N/A

Nebraska Program Fact Information

Program Code

Choose a program code from the pop-up menu.

[S_NE_SEN_X]PgmFactProgramCode

8

Programs Fact
Ed-Fi: Student Program

Participation Info Code

Choose a participation info code form the pop-up menu.

Early Childhood Notes:

Provide only one record per student, for all students, age birth through five served by center-based early childhood education programs approved under Rule 11. This includes non-resident students as well as delegates and partners.

Do not include students age birth to five that are served only by Special Education and who are not in a center-based program.

If the district is the Head Start grantee or delegate and only federal Head Start grant funds are used, then only Participation Info Code values EC0003 or EC0004 apply.

The Early Childhood Birth to Age 3 Endowment Grant Program is a public-private funded endowment to provide grants to public school districts to provide programs and services for infants and toddlers who are at risk for school failure.

Homeless Code Notes:

Provide the code that best describes the student’s living situation immediately following the homeless event.

There should be only one participation info code per homeless event per year.

Districts may report more than one homeless event, and therefore another Participation Info Code, per school year.

Do not report changes in the living situation subsequent to a particular homeless event unless correcting an error or changing from Type of Residence Unknown (HM0004) to another code.

Provide the same Beginning Date in order to update the existing record.

[S_NE_SEN_X]PrgmFactInfoCode

6

Programs Fact

Post School Survey

Program District School Code

Note: In previous years, when reporting a Rule 18 Interim Program for a student, the Education Organization reference was the student’s school of attendance within the reporting LEA. Starting in the 2024-25 school year, the Education Organization reference will instead refer to the LEA ID of a Rule 18 Interim program recognized by NDE

Choose a program district school code from the pop-up menu.

• 284004000: NOVA ALTERNATIVE SCHOOL

• 284005000: BOYS TOWN INTERIM PRG SCHS

• 284007000: DOUGLAS COUNTY YOUTH CENTER

• 284008000: UTA HALEE ACADEMY PROGRAM

• 284015000: ALEGENT/IMMANUEL RTC

• 284021000: OMAHA HOME FOR BOYS SCHOOLS

• 284023000: RADIUS OMAHA 

• 554001000: MORTON SCHOOL

• 554002000: PATHFINDER ED PRG-LANCASTER CO

• 554003000: CHILD GUIDANCE SCHOOL

• 554005000: NEBRASKA YOUTH ACADEMY

• 594001000: NORTHEAST NE JUVENILE SERVICES

• 774002000: PATRICK J THOMAS JUVENILE CNTR

[S_NE_SEN_X]PgmFactDistSchoolCode

20

Programs Fact

Program District School Code (Legacy)

Choose a program district school code from the pop-up menu.

• 28-4004-001: NOVA ALTERNATIVE SCHOOL

• 28-4005-001: RTC SCHOOL

• 28-4005-004: BOYS TOWN INTERVENTION AND ASSESSMENT SCHOOL

• 28-4005-005: CHILD AND ADOLESCENT PSYCHIATRIC CENTER

• 28-4007-001: DOUGLAS COUNTY YOUTH CENTER

• 28-4008-001: UTA HALEE ACADEMY PROGRAM

• 28-4015-001: ALEGENT/IMMANUEL RTC

• 28-4021-001: OMAHA HOME FOR BOYS SCHOOLS

• 55-4001-001: MORTON SCHOOL

• 55-4002-001: PATHFINDER ED PRG-LANCASTER CO

• 55-4003-001: CHILD GUIDANCE SCHOOL

• 55-4005-001: NEBRASKA YOUTH ACADEMY

• 59-4001-001: NORTHEAST NE JUVENILE SERVICES

• 77-4002-001: PATRICK J THOMAS JUVENILE CNTR

[S_NE_SEN_X]PgmFactDistSchoolCode

20

Programs Fact

Edit Current/Previous Enrollments

Transfer Information > Edit [Current/Previous] Enrollment

Note: Enrollments are created during the End-of-Year process and at the following locations:

Start Page > Special Functions > Enroll New Student

Start Page > Student Selection > Functions

Entry Date

Enter the entry date for the school enrollment.

Format: [M]M/[D]D/[YY]YY

Note: The date is the first day of school enrollment.

[Students]EntryDate

[ReEnrollments]EntryDate

10

School Enrollment

Student Summary Attendance

Ed-Fi:
StudentSchoolAssociation

Entry Code

Choose the entry code for the school enrollment from the pop-up menu.

Note: You must choose an entry code for all school enrollments.

[Students]EntryCode

[ReEnrollments]EntryCode

6

School Enrollment

Ed-Fi:
StudentSchoolAssociation

Exit Date

Enter the exit date for the school enrollment in the format [M]M/[D]D/[YY]YY.

Note: The date is the day after the last day of school enrollment, even if that day occurs during a weekend.

[Students]ExitDate

[ReEnrollments]ExitDate

10

Student Summary Attendance

Unique-ID

Ed-Fi:
StudentSchoolAssociation

Leave Date

The last day of membership. View only.

Calculated

N/A

Exit Code

Choose the exit code for the school enrollment from the pop-up menu.

Note: You must choose an exit code for school enrollments where the exit date is in the past.

[Students]ExitCode

[ReEnrollments]ExitCode

N/A

N/A

Ed-Fi:
StudentSchoolAssociation

Full-Time Equivalency

Choose the full-time equivalency for the school enrollment from the pop-up menu.

[Students]FTEID

[ReEnrollments]FTEID

3

3

Student and Student Snapshot

Student Summary Attendance

Ed-Fi:
Required Setup

Grade Level

Choose the grade level for the school enrollment from the pop-up menu.

[Students]Grade_Level

[ReEnrollments]Grade_Level

2

2

School Enrollment

Student and Student Snapshot

Unique-ID

Student Grades

Student Summary Attendance

CRDC Report

Ed-Fi:
StudentSchoolAssociation

Track

Choose track for the school enrollment from the pop-up menu.

[Students]Track

[ReEnrollments]Track

20

20

Ed-Fi:
Required Setup if applicable

District of Residence (Required)

Choose the district of residence for the school enrollment from the pop-up menu.

[Students]DistrictOfResidence

[ReEnrollments]DistrictOfResidence

20

Students and Student Snapshot

Unique-ID

Ed-Fi:
StudentEducationOrganizationAssociation

Half-Day Kindergarten

Choose Yes for less than 6 hours a day and No for over 6 hours a day.

[S_NE_STU_X]Kdg_Grade_HK

1

School Enrollment

Student and Student Snapshot

Student Summary Attendance

Half-Day Pre K

Choose Yes for less than 6 hours a day and No for over 6 hours a day.

[S_NE_STU_X]Half_Day_PK

1

School Enrollment

Student and Student Snapshot

Student Summary Attendance

Expected Graduation Year

Choose the expected graduation year. 

[S_NE_STU_X]Graduation_Year

School Enrollment

Student and Student Snapshot

Student Summary Attendance

FAFSA (Free Application for Federal Student Aide)

Choose whether students completed a FAFSA (or have a waiver).

Valid Values:

• Blank = Blank

• Yes-Completed (43) = Db value is Yes-Completed (43)

• Waived (43) = Db value is Waived (43)

[S_STU_X]FAFSA

School Enrollment

Student and Student Snapshot

Student Summary Attendance

Reporting School

Enter the 9-digit State School ID number of the reporting school.

[S_NE_STU_X] Reporting_School

[S_NE_REN_X]Reporting_School

9

Ed-Fi:
StudentSchoolAssociation

Days in Session Override

If the student's number of instructional days is different than the number of instructional days/days in session for their school calendar, enter the student's in-session days.

[S_NE_STU_X]Days_In_Session_Override

[S_NE_REN_X]Days_In_Session_Override

3

Ed-Fi:
StudentSchoolAssociation

Re-Enroll the Student in School

Functions > Re-Enroll in School

In the event that a student returns to school, it is necessary to use the Re-enroll in School function. This function is found on the Functions menu after selecting a student. In general terms, the Re-enroll in School function pushes the current enrollment down to a previous enrollment and allows the user to modify the current enrollment record. Changes to the current enrollment might include, for example, the entry date, entry code, or the district of residence. The Re-enroll in School function should be used when a student has physically left the school for a period of time.

Date of re-enrollment

Enter the entry date for the school enrollment.

Note: The date is the first day of school enrollment.

[Students]EntryDate

10

School Enrollment

Student Summary Attendance

Ed-Fi:
StudentSchoolAssociation

Entry Code

Choose the entry code for the school enrollment from the pop-up menu.

Note: You must choose an entry code for all school enrollments.

[Students]EntryCode

6

School Enrollment

Ed-Fi:
StudentSchoolAssociation

Full-Time Equivalency

Choose the full-time equivalency for the school enrollment from the pop-up menu.

[Students]FTEID

3

3

Student and Student Snapshot

Student Summary Attendance

Ed-Fi:
Required Setup

Grade Level

Choose the grade level for the school enrollment from the pop-up menu.

[Students]Grade_Level

2

2

School Enrollment

Student and Student Snapshot

Unique-ID

Student Grades

Student Summary Attendance

CRDC Report

Ed-Fi:
StudentSchoolAssociation

Track

Choose track for the school enrollment from the pop-up menu.

[Students]Track

20

20

Ed-Fi:
Required Setup if applicable

District of Residence

Choose the district of residence for the school enrollment from the pop-up menu.

[Students]DistrictOfResidence

20

Students and Student Snapshot

Unique-ID

Ed-Fi:
StudentEducationOrganizationAssociation

Restore Class Enrollments?

Choose Yes or No from the pop-up menu to indicate whether to re-enroll the student in their previous class enrollments at the school.

N/A

N/A

Half-Day Kindergarten

Choose Yes for less than 6 hours a day and No for over 6 hours a day.

[S_NE_STU_X]Kdg_Grade_HK

1

School Enrollment

Student and Student Snapshot

Student Summary Attendance

Half-Day Pre K

Choose Yes for less than 6 hours a day and No for over 6 hours a day.

[S_NE_STU_X]Half_Day_PK

1

School Enrollment

Student and Student Snapshot

Student Summary Attendance

Expected Graduation Year

Choose the expected graduation year. 

[S_NE_STU_X]Graduation_Year

School Enrollment

Student and Student Snapshot

Student Summary Attendance

FAFSA (Free Application for Federal Student Aide)

Choose whether students completed a FAFSA (or have a waiver).

Valid Values:

• Blank = Blank

• Yes-Completed (43) = Db value is Yes-Completed (43)

• Waived (43) = Db value is Waived (43)

[S_STU_X]FAFSA

School Enrollment

Student and Student Snapshot

Student Summary Attendance

Reporting School

Enter the 9-digit State School ID number of the reporting school.

[S_NE_STU_X] Reporting_School

9

Ed-Fi:
StudentSchoolAssociation

Data Element

Additional Information

[Table] Field Name

Length

Used in these Reports

English Learner

EL Eligibility

Choose Yes or No from the pop-up menu.

[S_NE_STU_LEP_X]Is_ELL

3

Student and Student Snapshot

CRDC Report

EL Participant

Choose Yes or No from the pop-up menu.

[S_NE_STU_LEP_X]ELL_Participate

3

Student and Student Snapshot

Receives Instruction in Native Language

N/A

[S_NE_STU_LEP_X]Inst_In-Native_Lang

N/A

N/A

Foreign Exchange Student

Choose Yes or No from the pop-up menu

[S_NE_STU_LEP_X]Foreign_Exchange

3

Student and Student Snapshot

Assessed: English Reading Comprehension

N/A

[S_NE_STU_LEP_X]Assessed_Eng_Read

N/A

N/A

Assessed: Native Language Reading Comprehension

N/A

[S_NE_STU_LEP_X]Assessed_Nat_Read

N/A

N/A

Deferred: English Reading Comprehension

N/A

[S_NE_STU_LEP_X]Deferred_Eng_Read

N/A

N/A

Deferred: Native Language Reading Comprehension

N/A

[S_NE_STU_LEP_X]Deferred_Nat_Read

N/A

N/A

Enter Title I Information

State/Province – Nebraska > Title I Information

Note: Update the Title I Information fields only if a student participates in at least one Title I program. The data collection page displays the default value of No. The values are stored in the database only if the page is submitted.

Student receives Nonpublic Targeted Assistance

Choose Yes or No from the pop-up menu.

[S_NE_STU_TITLEI_X]Non_Pub_Target_Assist

N/A

Student and Student Snapshot

Title 1 Participant Code - Reading/English/Language Arts

Choose Yes or No from the pop-up menu.

[S_NE_STU_TITLEI_X]T1_Part_Code_RELA

3

Title I

Title 1 Participant Code - Mathematics

Choose Yes or No from the pop-up menu.

[S_NE_STU_TITLEI_X] T1_Part_Code_Math

3

Title I

Title 1 Participant Code - Science

Choose Yes or No from the pop-up menu.

[S_NE_STU_TITLEI_X] T1_Part_Code_Sci

3

Title I

Title 1 Participant Code - Civics/Government

Choose Yes or No from the pop-up menu.

[S_NE_STU_TITLEI_X]T1_Part_Code_CG

3

Title I

Title 1 Participant Code - Guidance/Counseling/SocWrk

Choose Yes or No from the pop-up menu.

[S_NE_STU_TITLEI_X]T1_Part_Code_GCSW

3

Title I

Title 1 Participant Code - Health/Dental

Choose Yes or No from the pop-up menu.

[S_NE_STU_TITLEI_X]T1_Part_Code_HD

3

Title I

Title 1 Early Childhood Education

Choose Yes or No from the pop-up menu.

[Students]NE_T1EarlyChildhoodEd

3

Title I

Title 1 Vocational/Career

Choose Yes or No from the pop-up menu.

[S_NE_STU_TITLEI_X]T1_Voc_Career

3

Title I

Title 1 Support - Other

Choose Yes or No from the pop-up menu.

[S_NE_STU_TITLEI_X]T1_Support_Other

3

Title I

Title 1 Support - Other Description

Enter a description of for Title I Support – Other.

[S_NE_STU_TITLEI_X]T1_Support_Other_Desc

100

Title I