District Setup

Enter Calendar Membership Type

Calendar Membership Types > Edit/New > Calendar Membership Type

Code

Enter the calendar membership type code.

[Gen]Value

[Gen]Cat=dailymembtypes

N/A

Ed-Fi:
CalendarDate

Meaning

Enter the calendar membership type meaning.

[Gen]Name

[Gen]Cat=dailymembtypes

N/A

Ed-Fi:
CalendarDate

Define District Courses

Courses > Edit Course District Information

Courses > View Master Course List > New

Course Name

Enter the course name.

[Courses]Course_Name

40

Required Setup

Ed-Fi:
Course
CourseOffering
CourseTranscript

Course Number

Enter the course number.

[Courses]Course_Number

5

Student Grades

Ed-Fi:
Course
CourseOffering
CourseReference

State (ADVISER) Course Number

Enter the 6-digit code for the course.

[Courses]alt_course_number

6

Curriculum

Ed-Fi:
Course
CourseOffering
CourseReference

Credit Hours

Enter the number of credits a student receives for taking the course.

[Courses]Credit_Hours

9

Ed-Fi:
Graduation Plan
Section

Maximum Credit Hours

Enter the maximum number of credits a student receives for taking the course. The value must be greater than or equal to the Credit Hours. Once a value is entered, the value will be evaluated against the credit earned on stored grades to determine if it should be excluded from graduation progress/graduation planner based on the association to the grading policy related to the grade scale for the course or section.

[Courses]MaxCredit

9

Ed-Fi:
Required Setup

CIP Code

If needed, enter the CIP code to identify courses as part of a state-managed vocational program.

[Courses]Code

20

Ed-Fi:
StudentCTEProgramAssociation

Select the checkbox if this is a vocational course.

Course Completion Status

Navigation: Start Page, District Setup,  Grade Scales, click Add/Edit Grade Scale

Select the Course Completion Status

• Blank

• (P) Pass.

• (F) Fail,

• (I) Incomplete,

• (W) Withdrawn,

• (AU) Audited

Exclude from Attendance

Select the checkbox if attendance for the course is to be excluded from student ADA/ADM calculations.

[Courses]ExcludeADA

1

Ed-Fi:
StudentSchoolAttendanceEvent
StudentSectionAttendanceEvent

Exclude from Storing Final Grades

Select the checkbox if the course is to be excluded from storing final grades.

[Courses]ExcludeFromStoredGrades

1

Ed-Fi:
CourseTranscript
Grade
Report Card
StudentAcademicRecord

Exclude from GPA?

Select the option to include or exclude the course from GPA calculations.

[Courses]ExcludeFromGPA

1

Ed-Fi:
StudentAcademicRecord

Exclude from Class Rank?

Select the option to include or exclude the course from class rank calculations.

[Courses]ExcludeFromClassRank

1

Ed-Fi:
StudentAcademicRecord

Exclude from Honor Roll?

Select the option to include or exclude the course from honor roll calculations.

[Courses]ExcludeFromHonorRoll

1

Ed-Fi:
StudentAcademicRecord

Special Course Indicator Code

Select the special course option.

[S_NE_CRS_X]Spec_Course_Code

1

Curriculum

Exclude from State Reporting

Select the checkbox to exclude this course from the reports listed in the Used in these Reports column.

Use this field to exclude K-8 courses that should not be reported in the Student Grades extract.

[S_NE_CRS_X]State_ExcludeFromReporting

1

Curriculum

Student Grades

Exclude from Ed-Fi

Select the checkbox to exclude this course from Ed-Fi attendance reporting.

Note: If Exclude from State Reporting is selected, this checkbox is selected by default. To allow Ed-Fi attendance reporting for this course, uncheck this checkbox.

[S_NE_CRS_X]ExcludeFromEdFi

1

Define Course CRDC Information

Navigate to Start Page, District Setup, Courses, Edit Course District Information, Civil Rights Data Collection.

Refer to CRDC District Setup

Set Up Graduation Plans

Graduation Planner Setup

Only the key elements used by Ed-Fi are listed below. Additional setup is required in order to fully configure Graduation Plans. Refer to the PowerSchool Graduation Planner User Guide on PowerSource for additional information.

Graduation Plan Name

Enter the name of the graduation plan. The name must be unique for the district.

[GradPlan]PlanName

80

Ed-Fi:
Graduation Plan

Version Applies to Years

Enter the start year and end year of the graduation plan.

Note: Multiple versions may not overlap years.

[GPVersion]StartYear

[GPVersion]EndYear

4

Ed-Fi:
Graduation Plan

Subject Group > Name

Enter the name of the graduation plan subject group requirement.

[GPNode]Name

80

Ed-Fi:
Graduation Plan

Subject Group > Credits Required

Enter the number of required credits for the subject group.

[GPNode]CreditCapacity

15

Ed-Fi:
Graduation Plan

Subject Group > Credits from Courses

Select the courses or course credit types to be assigned to the subject group.

[GPSelectedCrs]CourseNumber

20

Ed-Fi:
Graduation Plan

Define Incident Management Codes & Subcodes

Incident Management Code & Subcode Setup

Incident Management codes and subcodes for Nebraska State Reporting are updated through the State Reporting installer. These codes should not be deleted. Refer to the Appendix for a list of Nebraska Incident Management codes. You may set up additional incident management codes through the Incident Management Code & Subcode Setup page.

You must set up Nebraska State Reporting permissions for Incident Management. Refer to System Help in PowerSchool for more information on how to set up group-level permissions.

Refer to Incident Management for more information about Nebraska discipline incidents.

Action codes are used to assign disciplinary action to a behavior. Enter action codes and subcodes.

For a list of Nebraksa State Reporting codes, see Incident Management: Action Codes and Incident Management: Action Subcodes.

[Incident_LU_Code]Code_Type=actioncode

[Incident_LU_Code]Incident_Category

[Incident_LU_Sub_Code]Sub_Category

[Incident_LU_Sub_Code]State_Detail_Report_Code

N/A

Attribute codes are used to describe further details about an incident. Enter attribute codes.

For a list of Nebraska State Reporting codes, see Incident Management: Attribute Codes.

[Incident_LU_Code]Code_Type=attributecode

[Incident_LU_Code]Incident_Category

Behavior codes are used to associate a behavior (alcohol, fights, vandalism, etc.) to an offender in an incident. Enter behavior codes and subcodes.

For a list of Nebraska State Reporting codes, see Incident Management: Behavior Codes and Incident Management: Behavior Subcodes.

[Incident_LU_Code]Code_Type=behaviorcode

[Incident_LU_Code]Incident_Category

[Incident_LU_Sub_Code]Sub_Category

[Incident_LU_Sub_Code]State_Detail_Report_Code

Participant attribute codes are used to describe detail about a participant. Enter participant attribute codes.

For a list of Nebraksa State Reporting codes, see Incident Management: Participant Attribute Codes.

[Incident_LU_Code]Code_Type=participantattributecode

[Incident_LU_Code]Incident_Category

Location codes are used to identify the location of an incident. Enter location codes and subcodes.

For a list of Nebraksa State Reporting codes, see Incident Management: Location Codes and Incident Management: Location Subcodes.

[Incident_LU_Code]Code_Type=locationcode

[Incident_LU_Code]Incident_Category

[Incident_LU_Sub_Code]Sub_Catetory

[Incident_LU_Sub_Code]State_Detail_Report_Code

Object codes are used to describe an item used in the incident. Enter object codes.

For a list of Nebraksa State Reporting codes, see Incident Management: Object Codes.

[Incident_LU_Code]Code_Type=objectcode

[Incident_LU_Code]Incident_Category

The following participant role codes are set up by default and should not be edited:

• Offender
• Victim
• Witness
• Reporter

Time codes are used to assign a time of day (during school hours, outside school hours, etc.) to an incident. Enter time codes.

For a list of Nebraska State Reporting codes, see Incident Management: Time Codes.

[Incident_LU_Code]Code_Type=timecode

[Incident_LU_Code]Incident_Category

Duration (hours, days, weeks, etc.) is assigned to a disciplinary action as the result of a violent behavior in an incident. Enter duration codes.

For a list of Nebraksa State Reporting codes, see Incident Management: Duration Codes.

[Incident_LU_Code]Code_Type=durationcode

[Incident_LU_Code]Incident_Category

Action change codes are used to describe the reasons an action was changed. Enter action change codes.

For a list of Nebraska State Reporting codes, see Incident Management: Action Change Codes.

[Incident_LU_Code]Code_Type=actionchangecode

[Incident_LU_Code]Incident_Category

Action attributes are used to describe further details about an action taken in response to an incident. Enter action attribute codes.

For a list of Nebraska State Reporting codes, see Incident Management: Action Attributes.

[Incident_LU_Code]Code_Type=actionattribute

[Incident_LU_Code]Incident_Category

Verify State Discipline Incident Types

Incident Management > Incident Types

Using incident types, you can control which users can view and enter specific types of incidents.

Verify that the Nebraska State Reporting incident type is set up. This incident type must not be removed, and security groups must be granted access to the incident type in order to create incidents. Refer to System Help in PowerSchool for more information on how to set up group-level permissions.

[Incident_LU_Code]Incident_Category

[Incident_LU_Code]Code_Type=incidenttype

Define Log Entries

Log Entry Fields > Log Entry Setup > Edit Log Entry Field

Log Entry Fields > Edit Log Entry Field

Field Name

Enter the name of the field as saved in the database. The following default field names cannot be removed:

• Entry_Date
• Entry_Time
• Entry_Author
• LogType
• Subtype
• Consequence
• Subject
• Entry

The following field names are required for Nebraska Ed-Fi reporting:

• Discipline_ActionTaken
• Discipline_ActionDate
• Discipline_ActionTakenDetail
• Discipline_ActionTakenEndDate
• Discipline_IncidentTypeCategory
• Discipline_IncidentDate

[Gen]Name

[Gen]Cat=logentrycodes

N/A

Ed-Fi:
StudentDiscipline

Field Label

Enter the name of the field as seen on the Log Entries student page.

[Gen]FieldLabel

[Gen]Cat=logentrycodes

N/A

Ed-Fi:
Student Discipline

Input Type

Choose the following input types:

• Discipline_ActionTaken = Popup Menu
• Discipline_ActionTakenDetail = Popup Menu
• Discipline_ActionDate = Entry Field
• Discipline_ActionTakenEndDate = Entry Field
• Discipline_IncidentTypeCategory = Popup Menu
• Discipline_IncidentDate = Entry Field

[Gen]Valute2 = Entry field or popup

[Gen]Cat=logentrycodes

N/A

Ed-Fi:
Student Discipline

Width

Leave the value as zero for the default width.

[Gen]ValueLi

[Gen]Cat=logentrycodes

N/A

Ed-Fi:
Required Setup

Height

The height of the entry field. Leave the value as zero for the default height.

[Gen]ValueLi2

[Gen]Cat=logentrycodes

N/A

Ed-Fi:
Required Setup

Data for Pop-up or Radio Buttons

Enter the data for popup or radio buttons.

Internal Note: provide details when Ed-Fi requirements are known.

[Gen]Valuet2

[Gen]Cat=logentrycodes

N/A

Ed-Fi:
Student Discipline

Define Log Type

Log Types > Edit/New Log Type

Log Type

Enter the log type.

[Gen]Name

[Gen]Cat=logtype

N/A

Ed-Fi:
Student Discipline

Enter District Information

District Information

Name of District

Enter the district name.

[Prefs]Name=districtname

[Prefs]Value

N/A

N/A

Ed-Fi:
Required Setup

District Number

Enter the district number.

[Prefs]Name=districtnumber

[Prefs]Value

8

All NSSRS reports

Curriculum

Unique-ID

Ed-Fi:
EducationOrganizationReference

Set Up District CRDC Information

District Info > District Information > Civil Rights Data Collection (CRDC) > Refer to CRDC District Setup

Enter Districts of Residence

Districts of Residence > [New/Edit] District of Residence

District ID

Enter the district ID.

[Gen]Cat=districts

[Gen]Value

8

Student & Student Snapshot

Unique-ID

Ed-Fi:
StudentEducationOrganizationAssociation

District Name

Enter the district name.

[Gen]Cat=districts

[Gen]Name

50

N/A

Ed-Fi:
StudentEducationOrganizationAssociation

Define Ethnicity Codes

Ethnicity Codes > [New/Edit] Ethnicity Code

Code

Enter the ethnicity code.

See the Appendix for a list of valid codes.

[Gen]Cat=ethnicity

[Gen]Value

4

Student & Student Snapshot

CRDC

Ed-Fi:
Student

Description

Enter the ethnicity description.

[Gen]Cat=ethnicity

[Gen]Name

N/A

Student & Student Snapshot

Ed-Fi:
Student

Define Federal Ethnicity and Race Settings

Federal Ethnicity and Race Settings

Federal race and ethnicity ‘decline to specify’ settings are not required for Nebraska.

N/A

N/A

N/A

Not Required

Edit Federal Race Categories

Federal Ethnicity and Race Settings > Edit/New Federal Race Category

Note: See the Appendix for a list of Federal Ethnicity and Race Codes.

Code

Enter the ethnicity/race code.

Review import templates and instructions for initial setup of the ethnicity/race code.

[Gen]Value

[Gen]Cat=FederalRace

50

Required Setup

Ed-Fi:
Student

Description

Enter a description of the ethnicity/race.

Review import templates and instructions for initial setup of the ethnicity/race code.

[Gen]ValueT

[Gen]Cat=FederalRace

40

Required Setup

Ed-Fi:
Student

Sort Order

When you click Submit, the Federal Ethnicity and Race Settings page appears. Enter a sort order for the federal race category.

[Gen]SortOrder

[Gen]Cat=federalrace

10

Ed-Fi:
Required Setup

Edit District Race Codes

Federal Ethnicity and Race Settings > Edit/New District Race Code

Note: The District ethnicity and race values display on the Demographics student page and the Edit Information staff page. See the Appendix for a list of District Ethnicity and Race Codes.

Code

Enter the ethnicity/race code.

Review import templates and instructions for initial setup of the ethnicity/race code.

[Gen]Name

[Gen]Cat=race

50

Required Setup

Ed-Fi:
Student

Description

Enter a description of the ethnicity/race.

Review import templates and instructions for initial setup of the ethnicity/race code.

[Gen]ValueT

[Gen]Cat=race

N/A

Required Setup

Ed-Fi:
Student

Federal Category

Choose the associated federal category from the pop-up menu.

Note: When a District ethnicity/race code is selected on the student or staff page, the Federal Category associates the appropriate federal ethnicity/race code.

[Gen]Value

[Gen]Cat=race

40

Required Setup

Ed-Fi:
Student

Alt Race Code

Enter an alternate race code. This field can be used to associate SIF ethnicity/race codes or additional equivalent district ethnicity/race codes.

[Gen]Value2

[Gen]Cat=race

N/A

N/A

Enter Student Program Information

Student Programs > Student Program Information

Program Name

Enter the student program name.

See the Appendix for a list of valid names.

[Gen]Name

where [Gen]Cat=specprog

N/A

Programs Fact

Ed-Fi:
Student Program
ProgramReference

Qualifies as a special education program

Select the checkbox to indicate a special education program.

[Gen]spedindicator

where [Gen]Cat=specprog

N/A

Programs Fact

Choose the modality type.

• In Person (1)

• Remote (2)

• In Person and Remote (3)

Choose the modality time type.

• Minutes (1)

• Percent (2)

• Days (3)

Define District Schools

Schools/School Info > Edit School

School Name

Enter the school name.

[Schools]Name

50

N/A

Ed-Fi:
Required Setup

School Number

The school number.

Note: This field is labeled Location Code in many NE reports. The last three digits of the school number are extracted for the Location Code.

[Schools]School_Number

6

Assessment Fact for National Assessment Instrument Results

Assessment Fact

Curriculum

Programs Fact

School Enrollment

Special Education

Staff Position Assignment

Student and Student Snapshot

Student Summary Attendance

Unique-ID

Alternate School Number

Enter the alternate school number.

[Schools]Alternate_School_Number

6

Assessment Fact for National Assessment Instrument Results

Assessment Fact

Curriculum

Programs Fact

School Enrollment

Special Education

Staff Position Assignment

Student and Student Snapshot

Student Summary Attendance

Unique-ID

Exclude From State Reporting?

Select the checkbox to exclude the school from state reporting.

[Schools]State_ExcludeFromReporting

1

All reports.

Ed-Fi:
Required Setup

Grades

Enter the school grades from lowest to highest.

Note: Grade levels must be between -10 and 20.

[Schools]Low_Grade

[Schools]High_Grade

4

Student and Student Snapshot

Unique-ID

Ed-Fi:
BellSchedule

Historical Grade Levels

Enter the historical low and high grade levels for the school.

Only historical data in this range of grade levels is used for cumulative GPAs, graduation credit, etc.

[Schools]Hist_Low_Grade

[Schools]Hist_High_Grade

4

Ed-Fi:
StudentAcademicRecord

Kind of School

Choose the type of school.

[S_NE_SCH_X]School_Type

2

Student Grades

Ed-Fi:
Grade

Enter School Administrator Information

Schools/School Info > Edit School > School Administrator Information

Enter the email address for the recipient of new teacher log or incident management entries.

Note: Email Setup (System Administrator > System Settings >Email Setup) must be set up at the school level to access the email functionality. See PowerSchool System Help for more information.

Set Up CRDC School Information

Schools/School Info > Edit School > Civil Rights Data Collection (CRDC) > Refer to CRDC District Setup

Define Final Grade Store Codes

School/School Info > Edit School > Civil Rights Data Collection (CRDC) > Final Grade Store Codes > Refer to CRDC District Setup

Add Sub-district Information

Sub-district Configuration > New > Create Sub-district

Use the Sub-district Configuration page only if your organization runs a single version of PowerSchool with multiple districts. You can use this option to create the CST_SUBDISTRICTS and CST_SCHOOLSUBDISTRICTS database tables to store sub-district data.

Note: For this functionality to be visible, the “Sub-District” Pref option must be enabled.

District Number

Enter the number assigned to this district by the state.

[CST_SubDistrict]SubDistrict_Number

N/A

N/A

Name

Enter the name of the district.

[CST_SubDistrict]SubDistrict_Name

N/A

N/A

Abbreviation

Enter an Abbreviation to identify this district

[CST_SubDistrict]SubDistrict_Abbr

N/A

N/A

Address

Enter the mailing street address for the district

[CST_SubDistrict]SubDistrict_Address

N/A

N/A

City

Enter the city for the district’s mailing address.

[CST_SubDistrict]SubDistrict_City

N/A

N/A

State

Enter the two-digit state abbreviation for the district’s mailing address.

CST_SubDistrict]SubDistrict_State

N/A

N/A

Zip Code

Enter the zip code (five or nine digits) for the district’s mailing address

[CST_SubDistrict]SubDistrict_ZipCode

N/A

N/A

Phone Number

Enter the district’s phone number with area code.

[CST_SubDistrict]SubDistrict_Phone

N/A

N/A

Fax Number

Enter the district’s fax number with area code.

[CST_SubDistrict]SubDistrict_Fax

N/A

N/A

Superintendent

Enter the name of the district’s superintendent.

[CST_SubDistrict]SubDistrict_Superintendant

N/A

N/A

Superintendent Phone Number

Enter the district superintendent’s phone number with area code.

[CST_SubDistrict]SubDistrict_Superintendant_Phn

N/A

N/A

Superintendent Fax Number

Enter the district superintendent’s fax number with area code.

CST_SubDistrict]SubDistrict_Superintendant_Fax

N/A

N/A

Superintendent Email

Enter the district s superintendent’s email

[CST_SubDistrict]SubDistrict_Superintendant_Eml

N/A

N/A

Schools

In the Available Schools list, click to select each school in the list that belongs to this district.

Click the Right Arrow button to move the schools to the Assigned Schools list.

[CST_SchoolSubDistricts]SchoolID

[CST_SchoolSubDistricts]SubdistrictID

N/A

N/A

Edit Course Type Information

Courses > Edit Course District Information (AP only)

Course Type Code

Choose the course type code from the pop-up menu. This value is used to determine the maximum grade points that can be earned for the course, such as 4.00 or 5.00, i.e. the number of grade points awarded for a grade of A.

Valid values:

• RG – Regular
• HR – Honors
• GT – Gifted
• AP – Advanced Placement
• IB – International Baccalaureate
• SE – Special Education
• TA – Talented
• DE – Dual Enrollment

[S_NE_CRS_X]CRDC_CourseType

2

CRDC Report

Enter Reporting Store Codes

Reporting Store Codes

Note: Select the Reporting Store Codes link to create or edit the NE reporting store codes that are used to define grades for each school and the length of each class term.

School

Select the school.

[S_NE_ReportingStoreCodes_S]SchoolID

N/A

Student Grades

Term

Select the term.

[S_NE_ReportingStoreCodes_S]TermID

N/A

Student Grades

Store Codes List

Enter the store code associated with the term.

[S_NE_ReportingStoreCodes_S]StoreCodes

N/A

Student Grades

Define Years & Terms

Years & Terms

Name of School Year

Enter the name of the school year, such as 2009-2010.

[Terms]Name

30

N/A

Ed-Fi:
Required Setup

Abbreviation

Enter an abbreviation, such as 09-10.

[Terms]Abbreviation

6

N/A

Ed-Fi:
Required Setup

First Day of School

Enter the first in session day of school.

[Terms]FirstDay

N/A

N/A

Ed-Fi:
Required Setup

Last Day of School

Enter the last in session day of school.

[Terms]LastDay

N/A

All reports run at the District level.

Ed-Fi:
Required Setup

Enter Assessment Item

eScholar Assessment Item > [Edit/New] Assessment Item

Item Description

Enter a description for assessment items.

Note: This value appears in the Item Description pop-up menu on the eScholar Assessment Fact and eScholar Assessment Response pages for students.

See the Appendix for a list of valid codes.

[S_NE_AssessmentItem_S]ItemDescription

[S_NE_AssessmentItemResponse_S]ItemDescription

50

Assessment Fact

Assessment Response

Choose the action subcode from the pop-up menu.

Note: The options available for the Action Subcode change based on the Action Code selection.

Code

Enter the entry code.

[CODESET]Code

2

Description

Enter the entry code description.

[CODESET]Description

N/A

Code

Enter the exit code.

[CODESET]Code

2

Description

Enter the exit code meaning.

[CODESET]Description

N/A