School Setup

Define Activity Setup

Activity Setup

Staff Full Name

Select from the list which Staff member is associated with the Activity.

Note: A list of Staff members of the school that is selected will appear. 

[S_NE_GEN_X]ActivityCoordinator

Ed-Fi

Exclude from State Reporting

Select the checkbox if the Activity is excluded from state reporting.

[S_NE_GEN_X]State_ExcludeFromReporting

Ed-Fi

Enter Attendance Codes

Attendance Codes

Code

Enter the attendance code abbreviation.

[Attendance_Code]Att_Code

7

Student Summary Attendance

Ed-Fi:
StudentSchoolAttendanceEvent
StudentSectionAttendanceEvent

Description

Enter the attendance code description.

[Attendance_Code]Description

N/A

Ed-Fi:
StudentSchoolAttendanceEvent
StudentSectionAttendanceEvent

Presence Status

Select Present or Absent as the presence status.

[Attendance_Code]Presence_Status_CD

10

Student Summary Attendance

Ed-Fi:
StudentSchoolAttendanceEvent
StudentSectionAttendanceEvent

Earns ADA credit

Select whether the attendance code affects attendance calculation.

[Attendance_Code]Calculate_ADA_YN

1

Student Summary Attendance

Ed-Fi:
StudentSchoolAttendanceEvent
StudentSectionAttendanceEvent

Counts toward membership

Select whether the attendance code affects membership calculation.

[Attendance_Code]Calculate_ADM_YN

1

Student Summary Attendance

Ed-Fi:
StudentSchoolAttendanceEvent
StudentSectionAttendanceEvent

Sort Order

Choose the sort order from the pop-up menu to determine where the code displays on the page.

[Attendance_Code]SortOrder

2

Ed-Fi:
Required Setup

Edit Attendance Code Categories

Attendance Code Categories

Note: Attendance code categories are associated with a specific school, but not a specific school year; i.e. they are copied from year to year.

Code

Enter an attendance code category abbreviation.

[Code_Entity]CE_Code

N/A

Student Summary Attendance

Name

Enter the name of the attendance code category.

[Code_Entity]External_Name

N/A

Student Summary Attendance

Description

Enter a description for the attendance code category.

[Code_Entity]Description

N/A

N/A

Attendance Conversions > [New/Edit] > Attendance Conversion

Name

Enter the attendance conversion name.

[Attendance_Conversion]Name

80

Student Summary Attendance

Ed-Fi:
StudentSchoolAttendanceEvent
StudentSectionAttendanceEvent

Edit Attendance Conversions

Enter Period-To-Day Attendance Conversions

Attendance Conversions > Period > Period-To-Day Attendance Conversion

Day Attendance Value

Enter the day attendance value for the period-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items]Conversion_Mode_Code=periodday

[Attendance_Conversion_Items]Attendance_Value

10

Ed-Fi:
StudentSchoolAttendanceEvent
StudentSectionAttendanceEvent

Enter Code-To-Day Attendance Conversions

Attendance Conversions > Daily > Code-To-Day Attendance Conversion

Code

The code for the code-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items]Conversion_Mode_Code=codeday

[Attendance_Conversion_Items]Input_Value

Note: The value in the Input_Value field is the ID of an attendance code in the [Attendance_Code] table.

10

Ed-Fi:
StudentSchoolAttendanceEvent
StudentSectionAttendanceEvent

Day Attendance Value

Enter the day attendance value for the code-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items]Conversion_Mode_Code=codeday

[Attendance_Conversion_Items]Attendance_Value

10

Ed-Fi:
StudentSchoolAttendanceEvent
StudentSectionAttendanceEvent

Enter Time-To-Day Attendance Conversions

Attendance Conversions > Time > Time-to-Day Attendance Conversion

Minutes Present

Enter the minutes present for the time-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items]Conversion_Mode_Code=timeday

[Attendance_Conversion_Items]Input_Value

10

Ed-Fi:
StudentSchoolAttendanceEvent
StudentSectionAttendanceEvent

Day Attendance Value

Enter the day attendance value for the time attendance conversion for the FTE.

[Attendance_Conversion_Items]Conversion_Mode_Code=timeday

[Attendance_Conversion_Items]Attendance_Value

10

Ed-Fi:
StudentSchoolAttendanceEvent
StudentSectionAttendanceEvent

Enter Full-Time Equivalencies

Full-Time Equivalencies (FTE)

Name

Enter the FTE name.

[FTE]Name

80

Student and Student Snapshot

Student Summary Attendance

Ed-Fi:
Required Setup

Default Attendance Mode

Choose the default attendance mode for the FTE from the pop-up menu.

[FTE]Dflt_Att_Mode_Code

13

Student Summary Attendance

Ed-Fi:
Required Setup

Default Attendance Conversion

Choose the default attendance conversion for the FTE from the pop-up menu.

[FTE]Dflt_Conversion_Mode_Code

11

Student Summary Attendance

Ed-Fi:
Required Setup

Enter Attendance Preferences

Attendance Preferences

Attendance Recording Methods

Select the Meeting checkbox to enable meeting attendance.

Select the Daily checkbox to enable daily attendance.

Select the Time checkbox to enable time attendance.

Select the Interval checkbox to enable interval attendance.

[Prefs]Value

where [Prefs]Name=ATT_RecordModeMeeting

[Prefs]Value

where [Prefs]Name=ATT_RecordModeDaily

N/A

Student Summary Attendance

Ed-Fi:
Required Setup

Count these codes for period conversion

Choose Absences/Presents from the count these codes for period conversion pop-up menu.

Note: This option determines whether to count present or absent codes for period-to-day attendance conversions.

[Prefs]Value

where [Prefs]Name=ATT_CalcCntPresentsAbsences

N/A

Student Summary Attendance

Ed-Fi:
StudentSchoolAttendanceEvent
StudentSectionAttendanceEvent

Edit Bell Schedules

Bell Schedules

Name

Enter the bell schedule name.

[Bell_Schedule]Name

80

Student Summary Attendance

Ed-Fi:
BellSchedule

Attendance Conversion Method

Choose the attendance conversion method for the bell schedule from the pop-up menu.

[Bell_Schedule]Attendance_Conversion_ID

14

Student Summary Attendance

Ed-Fi:
Required Setup

Set Up the School Calendar

Calendar Setup

Date

The date is view-only on this page. The days included in the calendar are determined by the start date and end date of current school year.

[Calendar_Day]Date

N/A

Student Summary Attendance

Ed-Fi:
AcademicWeek
CalendarDate

Day

Choose the appropriate cycle day from the pop-up menu.

[Calendar_Day]Cycle_Day_ID

1

Student Summary Attendance

Ed-Fi:
ClassPeriodReference

Schedule

Choose the appropriate bell schedule from the pop-up menu.

[Calendar_Day]Bell_Schedule_ID

1

Student Summary Attendance

Ed-Fi:
BellSchedule
CalendarDate

Tracks

Check the appropriate tracks.

[Calendar_Day]A, B, C, D, E, F

1

Ed-Fi:
CalendarDate

In Sess

Check the checkbox if count the calendar day in attendance calculation.

[Calendar_Day]InSession

1

Student Summary Attendance

Ed-Fi:
AcademicWeek
CalendarDate
GradingPeriod
Session
StudentSchoolAttendanceEvent
StudentSectionAttendanceEvent

Memb Value

Enter the membership value for the calendar day to use when calculating membership.

Note: The value is normally 1 for each day.

[Calendar_Day]MembershipValue

N/A

Student Summary Attendance

Ed-Fi:
Required Setup

Type

Choose the appropriate calendar membership type from the pop-up menu.

[Calendar_Day]Type

20

CalendarDate

Enter Class Rank Settings

Class Rank Settings

Class Rank Methods

Enter the class rank method name and configure the related fields that follow.

[ClassRank]GPAMethod

50

Ed-Fi:
StudentAcademicRecord

Description

Enter a description for the class rank.

[Gen]Cat = classrankmethod

[Gen]Value T2

N/A

Ed-Fi:
StudentAcademicRecord

GPA Calculation Method

Choose the class rank GPA calculation method from the pop-up menu.

[Gen]Cat = classrankmethod

[Gen]Name

N/A

Ed-Fi:
StudentAcademicRecord

GPA result is

Choose numeric or text from the pop-up menu.

[Gen]Cat= classrankmethod

[Gen]Value Li3

N/A

Ed-Fi:
StudentAcademicRecord

Only include grades

Select the checkbox to specify that only grades that count in class rank are to be used.

[Gen] Cat = classrankmethod

[Gen]Value Li

1

Ed-Fi:
StudentAcademicRecord

Exclude students

Select the checkbox to exclude students who are flagged to be excluded from class rank.

[Gen] Cat = classrankmethod

[Gen]Value Li2

1

Ed-Fi:
StudentAcademicRecord

Include early graduates?

Select the checkbox if early graduates are to be included.

[Gen] Cat = classrankmethod

[Gen]Value R

1

Ed-Fi:
StudentAcademicRecord

Early graduation exit code

Enter the early graduation exit code to be referenced by the class rank calculation.

[Gen] Cat = classrankmethod

[Gen]Value 2

N/A

Ed-Fi:
StudentAcademicRecord

Enter Comment Codes

Comment Setup

Code

Enter the comment code.

[PGCommentBank]Code

10

Ed-Fi:
Grade
StudentCompetencyObjective
StudentGradebookEntry

Comment

Enter the comment text.

[PGCommentBank]Comment_Value

500

Ed-Fi:
Grade
StudentCompetencyObjective
StudentGradebookEntry

Category

Enter the comment category.

[PGCommentBank]Category

30

Ed-Fi:
Grade
StudentCompetencyObjective
StudentGradebookEntry

Define Final Grade Setup

Final Grade Setup

Select NEW to create final grades for the school year and terms; configure the following fields for each final grade.

Note: The fields in this section are not published in Ed-Fi, but are required to support the entities related to grading.

Name

Enter the name of the final grade.

[TermBins]StoreCode

2

Ed-Fi:
Course Transcript
Grade
ReportCard

StudentAcademicRecord

Starting Date

Enter the starting date for the final grade.

[TermBins]Date1

10

Ed-Fi:
Course Transcript
Grade
ReportCard
StudentAcademicRecord

Ending Date

Enter the ending date for the final grade.

[TermBins]Date2

10

Ed-Fi:
Course Transcript
Grade
ReportCard
StudentAcademicRecord

Grade Scale

Select the grade scale for the final grade.

[TermBins]GradeScaleID

NA

Ed-Fi:
Course Transcript
Grade
ReportCard
StudentAcademicRecord

Excluded Marks

Select the checkbox for any marks that are to be excluded from the final grade.

[TermBins]ExcludedMarks

N/A

Ed-Fi:
Course Transcript
Grade
ReportCard
StudentAcademicRecord

Enter Variable Credits

Variable Credit Setup

To support alternative education programs, specify by course or section whether teachers are allowed to enter variable awarded credit and variable attempted credit. By default, this option is disabled. Settings for specific sections can also be entered on the Edit Section page.

Note: The fields in this section are not published in Ed-Fi, but are required to support the entities related to transcripts.

Variable Awarded Credit

Select No or Yes from the pop-up menu.

[SectionAttrib]IsEarnedVarCreditAllowed

3

Ed-Fi:
StudentAcademicRecord
Course Transcript

Variable Attempted Credit

Select No or Yes from the pop-up menu.

[SectionAttrib]IsPotentialVarCreditAllowed

3

Ed-Fi:
StudentAcademicRecord
Course Transcript

Enter Cycle Days

Cycle Days

Day Letter

The day letter is view-only on this page. To edit the number of days for this school year, navigate to School Setup > Years & Terms > Edit School Year.

[Cycle_Day]Letter

2

Student Summary Attendance

Ed-Fi:
Required Setup

Day Abbreviation

Enter the day abbreviation.

[Cycle_Day]Abbreviation

3

Student Summary Attendance

Ed-Fi:
Required Setup

Day Name

Enter the day name.

[Cycle_Day]Day_Name

30

Student Summary Attendance

Ed-Fi:
BellSchedule
Intervention

Define Periods

Periods

Period Number

The period number is view-only on this page. To edit the number of periods for this school year, navigate to School Setup > Years & Terms > Edit School Year.

[Period]Period_Number

2

Student Summary Attendance

Ed-Fi:
ClassPeriod
ClassPeriodReference

Period Abbreviation

Enter the period abbreviation.

[Period]Abbreviation

3

Student Summary Attendance

Ed-Fi:
Required Setup

Period Name

Enter the period name.

[Period]Name

80

Student Summary Attendance

Ed-Fi:
ClassPeriod
ClassPeriodReference

Edit Room Information

Rooms > Edit Room

Room Number

Enter the number of the room.

[Room]Room_Number

10

Location

LocationReference

Room Maximum

Enter a number to specify the maximum number of students that the room can accommodate.

[Room]Occupancy_Maximum

10,0

Location

LocationReference

Define Year & Terms

Years & Terms > [New/Edit Terms]

Note: Set up Years & Terms at the Graduated Students school for the Post School Survey report to function as expected.

Name

Enter the name of the term.

[Terms]Name

30

N/A

Ed-Fi:
Session

Abbreviation

Enter an abbreviation for the term.

[Terms]Abbreviation

6

N/A

Ed-Fi:
CourseOfferingReference
CourseTranscript
Grade
GradingPeriod
GradingPeriodReferrnce
ReportCard
Session
SessionReference
StudentAcademicRecord

First Day of Term

Enter the first day of the term.

[Terms]FirstDay

N/A

N/A

Ed-Fi:
AcademicWeek
GradingPeriod
GradingPeriodReference
Session

Last Day of Term

Enter the last day of the term.

[Terms]LastDay

N/A

All reports run at the school level.

Ed-Fi:
GradingPeriod
Session

What portion of the school year this term represents

For terms within the school year, elect the fraction or item that represents the portion of the school year during which the term takes place. For example, if you define Semester 1 and your school operates with trimesters, Semester 1 represents one-third of your school year.

[Terms]Portion

10

CourseOfferingReference
GradingPeriod
GradingPeriodReference
Session
SesssionReference

Nebraska State Reporting Information

General

Course Name

Verify the course name.

[Courses]Course_Name

N/A

Student Grades

Course Number

Verify the course number.

[Courses]Course_Number

11

Student Grades

Ed-Fi:
Course
CourseReference
CourseOffering
CourseOfferingReference
Section

Schedule

Select the meeting schedule for the section.

[Sections]Expression

[Section_Meeting]SectionID = [Sections]ID

80

Ed-Fi:
ClassPeriod
ClassPeriodReference

Term

Choose the appropriate term from the pop-up menu.

[Sections]TermID

10

Student Grades

Ed-Fi:
CourseOfferingReference
SessionReference

Teacher

Choose the appropriate teacher from the pop-up menu.

[Sections]TeacherID

10

Student Grades

Ed-Fi:
StaffSectionAssociation

Role

Section Lead:

All Section Lead teachers are currently required to have the Role of Lead Teacher.

Additional Teachers/Staff:

Select a role from the pop-up menu.

[SectionTeacher]RoleID

10

Ed-Fi:
StaffSectionAssociation

Allocation

Enter the teacher’s Contribution Percent.

[SectionTeacher]Allocation

3

Ed-Fi:
StaffSectionAssocation

Start Date

Enter the date the teacher begins being associated with this section.

Defaults to Term start date.

[SectionTeacher]Start_Date

10

Ed-Fi:
StaffSectionAssociation

End Date

Enter the date on which the teacher is no longer associated with the section.

Defaults to Term end date.

[SectionTeacher]End_Date

10

Ed-Fi:
StaffSectionAssociation

Room

Enter the room in which the course section meets.

[Sections]Room

N/A

Ed-Fi:
Location
LocationReference

Section Number

Enter the appropriate section number.

[Sections]Section_Number

10

Student Grades

Ed-Fi:
Section
SectionReference

Exclude From Attendance

Select the checkbox if attendance for the section is to be excluded from student ADA/ADM calculations.

[Sections]Exclude_ADA

1

Ed-Fi:
StudentSchoolAttendanceEvent
StudentSectionAttendanceEvent

Exclude From Storing Final Grades

Select the checkbox if the section is to be excluded from storing final grades.

Use for Sections that are not graded so blank records are not stored with final grades.

Defaults to the value selected for the Course.

[Sections]ExcludeFromStoredGrades

1

Ed-Fi:
CourseTranscript
Grade
Report Card
StudentAcademicRecord

GradeScale

Choose the grade scale for the section from the pop-up menu.

Defaults to the value selected for the Course.

[Sections]GradeScaleID

NA

Ed-Fi:
CourseTranscript
StudentAcademicRecord

Exclude from GPA?

Select the option to include or exclude the section from GPA calculations.

Defaults to the value selected for the Course.

[Sections]ExcludeFromGPA

1

Ed-Fi:
StudentAcademicRecord

Exclude from Class Rank?

Select the option to include or exclude the section from class rank calculations.

Defaults to the value selected for the Course.

[Sections]ExcludeFromClassRank

1

Ed-Fi:
StudentAcademicRecord

Exclude from Honor Roll?

Select the option to include or exclude the section from honor roll calculations.

Defaults to the value selected for the Course.

[Sections]ExcludeFromHonorRoll

1

Ed-Fi:
StudentAcademicRecord

Allow PowerTeacher entry of Variable Awarded Credit

Select No or Yes from the pop-up menu. This selection at the individual section level overrides the setting specified on the Variable Credit Setup page.

[SectionAttrib]IsEarnedVarCreditAllowed

3

Ed-Fi:
CourseTranscript
StudentAcademicRecord

Allow PowerTeacher entry of Variable Attempted Credit

Select No or Yes from the pop-up menu. This selection at the individual section level overrides the setting specified on the Variable Credit Setup page.

[SectionAttrib]IsPotentialVarCreditAllowed

3

Ed-Fi:
CourseTranscript
StudentAcademicRecord

Exclude from Ed-Fi

Select the checkbox to exclude this section from Ed-Fi attendance reporting.

Note: If Exclude from State Reporting is selected, this checkbox is selected by default. To allow Ed-Fi attendance reporting for this section, uncheck this checkbox.

[S_NE_SEC_X] ExcludeFromEdFi

1

Is this section an activity?

If a Section is created to track an Activity select the checkbox to indicate that this section is an Activity.

[S_NE_SEC_X]Activity_YN

1

Ed-FI

Dual Credit Code

Select the appropriate value for Dual Credit.

Valid values:

• 0 – Not Applicable (default)
• 1 – Yes
• 2 – No

[Sections]NE_DualCreditCode

[S_NE_SEC_X]Dual_Credit_Code

1

Student Grades

NDE Staff ID Override

If the section is taught by a teacher who is not employed in the school, enter that teacher’s ID.

Note: If the value in Historical > Stored Grades > NDE Staff ID Override is blank, the value entered here is reported.

[S_NE_SEC_X]NDE_Staff_Override

10

Student Grades

Legacy 

Controlling District Code Override

Enter in a value if the section is being taught by a teacher whose contract is different than the school the class is being taught at.

[Sections] NE_ControllingDistrictCode

[S_NE_SEC_X]Controlling_District_Code

6

Student Grades

Exclude from State Reporting

Select the checkbox to exclude this section record from the reports listed in the Used in these Reports column to the right.

Use this field to exclude historical grades for students in grade levels 9-12 from being reported in the Student Grades extract.

[Sections]Exclude_State_Rpt_YN

[S_NE_SEC_X]State_ExcludeFromReporting

1

Student Grades

Curriculum Semester Code

Select the term of the course.

[Sections]NE_Semester_Code

[S_NE_SEC_X]Semester_Code

1

Curriculum

Minutes Per Session

Range 1-800.

Enter the average number of minutes the class meets during the entire school year (excluding summer school).

[Sections]NE_MinPerSession

[S_NE_SEC_X]Min_Per_Session

5

Curriculum

[Sections] Assignments_Grade_Level

[S_NE_SEC_X]Assignments_Grade_Level

CRDC

Sections > [select course] > [select section] > Civil Rights Data Collection > Refer to CRDC School Setup

Edit Discipline Incident Letters

Discipline Incident Letters > [Edit/New]

School

Choose the action subcode from the pop-up menu.

Note: The options available for the Action Subcode change based on the Action Code selection.