Staff Setup

Enter Staff Information

Information

Name (Last, First MI)

Enter the staff member's name.

Note: Use the format: LastName, FirstName MiddleName

[Users]LastFirst

[Users]Last_Name

[Users]First_Name

[Users]Middle_Name

40

20

20

20

Staff Assignment Audit

Staff Demographics

Staff Position Assignment

Ed-Fi:
Staff

Enter the staff member's legal name if different from the preferred name. The legal name overrides the staff member's preferred name.

If the staff member's legal name matches the staff member's preferred name, click Copy to populate the legal name fields.

[UsersCoreFields]PSCore_Legal_Last_Name

[UsersCoreFields]PSCore_Legal_First_Name

[UsersCoreFields]PSCore_Legal_Middle_Name

[UsersCoreFields]PSCore_Legal_Suffix

100

100

100

10

Email Address

Enter the staff member’s email address. Do not enter a personal email address

[Users]Email_Addr

50

Staff Demographics

Staff Position Assignment

Ed-Fi:
Staff

Title

Enter the staff member’s title.

[Users]Title

40

Ed-Fi:
Staff

Gender

Choose the staff member's gender.

[UsersCoreFields]Gender

6

Staff Demographics

Ed-Fi:
Staff

Choose the staff member's legal gender if different from the preferred gender. The legal gender overrides the staff member's preferred gender.

If the staff member's legal gender matches the staff member's preferred gender, click Copy to populate the legal gender field.

Federal Ethnicity

Choose Yes or No for the Hispanic or Latino ethnicity.

Note: Decline to State is not a valid option for Nebraska.

[Users]FedEthnicity = 1

1

Staff Demographics

Ed-Fi:
Staff

Federal Race

Select one or more options to indicate the staff member’s race.

Note: Decline to State is not an option for Nebraska.

Note: The values displayed on the page are the District ethnicity/race codes, however, each should be mapped to a Federal ethnicity/race category. See District Setup for more information.

[TeacherRace]RaceCd = AM, AS, BL, PI, WH

2

Staff Demographics

Ed-Fi:
Staff

Reporting Ethnicity

Choose an ethnicity from the pop-up menu.

[Users]Ethnicity

2

N/A

Ed-Fi:
Staff

ID

Enter the teacher’s local teacher number.

[Users]TeacherNumber

12

Staff Demographics

Staff Position Assignment

Ed-Fi:
Staff

School Phone #

Enter the staff member’s work phone number

 [Users]School_Phone

20

Ed-Fi:
Staff

Address

Enter the staff member’s address.

[Users]Street

[Users]City

[Users]State

[Users]Zip

80

40

2

10

Ed-Fi:
Staff

SSN

Enter the teacher’s social security number.

[Users]SSN

2

Curriculum

Student Grades

Ed-Fi:
Staff

DOB

Enter the staff member’s date of birth.

[UserCoreFields]DOB

4000

Ed-Fi:
Staff

Staff Type

Choose the Staff Type from the pop-up menu.

[SchoolStaff]StaffStatus

2

Ed-Fi:
StaffEducationOrganization
EmploymentAssociation

Status

Choose Current or No longer here from the pop-up menu.

Note: This field must be set to Current to include the teacher in the Staff Demographics extract.

[SchoolStaff]Status

N/A

Staff Demographics

Edit Faculty Information

Information > Faculty Information

Completed a full credential / licensing program

N/A

N/A

N/A

N/A

Endorsed as ESL

N/A

N/A

N/A

N/A

Endorsed as Bilingual

N/A

N/A

N/A

N/A

Certified ESL/Bilingual teacher

(Has LEP students in the classroom)

N/A

N/A

N/A

N/A

Receives in-service or pre-service

(Specific to ESL or bilingual education)

N/A

N/A

N/A

N/A

Qualification Status - Paraprofessional (Position Assignment Code indicates Paraprofessional)

Choose the paraprofessional assessment passed value from the pop-up menu. This field applies to instructional paraprofessionals only.

Valid values:

• 0 – Not applicable
• 1 – Parapro by ETS
• 2 – WorkKeys by ACT
• 3 – Para Educator by Master Teacher
• 4 – Project Para by UNL

[S_NE_USR_X]ParaAssess_Code

20

Staff Demographics

Early Childhood Rule 11 Requirements

N/A

N/A

N/A

N/A

Paraprofessional Assessment passed for NCLB

N/A

N/A

N/A

N/A

Highest Degree Earned

Choose the highest degree earned by the teacher from the pop-up menu.

[S_NE_USR_X]Highest_Degree_Code

20

Staff Demographics

Current Service Date

Enter the date the staff member was most recently contracted by the district/system for the current school year.

[S_NE_USR_X]Service_Date

10

Staff Demographics

Total Years’ Experience

Enter the teacher’s total number of years’ experience attained by this staff member in education, including the current school year. The minimum value is 1. This value must be reported in whole years.

[S_NE_USR_X]TotalYrsExp

2

Staff Demographics

Years’ Experience in District

Enter the teacher’s total number of years of experience attained by this staff member in this district/system, including the current school year. The minimum value is 1. This value must be reported in whole years.

This is not required for paraprofessionals.

[S_NE_USR_X]DistrictYrsExp

2

Staff Demographics

Basic Annual Salary

Enter the teacher’s gross pay for the district-wide FTE assignment before deductions in whole dollars.

[S_NE_USR_X]Salary

10

Staff Demographics

Additional Compensation

Enter additional compensation in whole dollars provided to the staff member, as described in the NSSRS Staff Guide: http://www.education.ne.gov/nssrs/Resources.html#User_Guides.

[S_NE_USR_X]AltSalary

10

Staff Demographics

Benefits Value

Enter the value of annualized benefits, in whole dollars, as described in the NSSRS Staff Guide. This amount should include benefits and payroll costs paid by the district.

[S_NE_USR_X]BeneValue

10

Staff Demographics

Local Contract

Select Yes or No from the pop-up menu to indicate if the staff member’s contract is held by the organization designated in the County District Number.

[S_NE_USR_X]LocalContract

3

Staff Demographics

Contracting District Number, if Local Contract is 'No'

Enter the district number of the contracting district if it is not the current district.

This field should be populated if Local Contract = No.

[S_NE_USR_X]Contract_District

8

Not Reported

Contract Work Days

Enter the number of whole days contracted for each staff member.

[S_NE_USR_X]ContractDays

4

Staff Demographics

Master Staff Record Indicator

Choose Yes or No from the pop-up menu.

Note: This field must be set to Yes to include the staff member in the Staff Demographic extracts.

[Teachers]NE_MasterRecordInd

N/A

Staff Demographics

Primary Subject Area

Teachers primary subject area

[S_NE_SSF_X]PrimarySubjectCode

6

Staff Demographics

NE Staff ID

The identifier assigned to the staff member by the NDE.

[S_NE_USR_X]Staff_ID

N/A

Staff Demographics

Staff Position Assignment

Ed-Fi:

StaffEducationOrganization
AssignmentAssociation

StaffSchoolAssociation

StaffSectionAssociation

StaffCohortAssociation

Dashboard Access Level

Determines what Dashboard Access is assigned:

Staff = Metrics-Only views. Restricted from seeing any student or staff level information

Specialist = Teacher or Specialist – Metrics-Only views. View only those students that are associated with the Staff ID.

Leader = Metrics-Only views.  View all students in the assigned school or district.

Administration = All views including operational

Principal = All views at the school including operational and may assign interventions.

Intervention Specialist = All views at the school including operation and may assign interventions.

Intervention Admin = May manage intervention catalog. No other access.

Superintendent = All views including operation.  Can manage district/school goals.

System Admin or Data Steward = All views, all capabilities.

[S_NE_SSF_X]DashboardAccessLevel

1

NA

Edit Staff Activities

Information > Staff Activities > [Edit/New] Staff Activities

School

The school at which the staff member is located

[SchoolStaff]SchoolID

Activity

The activity the staff member is assigned to.

[GEN]DCID

Start Date

The start date of the activity of the assigned staff member.

[S_NE_SSF_ACTIVITIES_C]Start_Date

End Date

The end date of the activity of the assigned staff member.

[S_NE_SSF_ACTIVITIES_C]End_Date

Exclude from State Reporting

Is this activity excluded from state reporting.

[S_NE_SSF_ACTIVITIES_C]State_ExcludeFromReporting

Edit Staff Assignment

Information > Staff Assignments > [Edit/New] Staff Assignment

Position Assignment Code

Choose a position assignment code from the pop-up menu.

[S_NE_USR_ASSIGN_C]Assign_Code

8

Staff Position Assignment

Staff Classification

Choose a classification from the pop-up menu. 

[S_NE_USR_ASSIGN_C]Staff_Classification

30

Staff Position Assignment

Position Title

Choose a position from the pop-up menu.

[S_NE_USR_ASSIGN_C]PositionTitle

30

Staff Position Assignment

Assignment Date

Enter the date that the staff assignment began for the current term.

S_NE_USR_ASSIGN_C]Assign_Date

10

Staff Position Assignment

Completion Date

Enter the date that the staff assignment ended. This date must occur on or after the Assignment date.

[S_NE_USR_ASSIGN_C]Complete_Date

10

Staff Position Assignment

Assigned Subject Code

Choose an assigned subject code from the pop-up menu.

[S_NE_USR_ASSIGN_C]Assign_Subject

8

Staff Assignment Audit

Staff Demographics

Percent Time Assigned, 0 to 100

Enter a value between 1 and 100 representing the percentage of the staff member’s time allocated to the assignment.

This is also known as the staff member’s Full-Time Equivalency (FTE).

[S_NE_USR_ASSIGN_C]Assign_Percent

4

Staff Position Assignment

Assignment Grade Level

Choose an assignment grade level from the pop-up menu.

[S_NE_USR_ASSIGN_C]Assign_Grade

2

Curriculum

School

Choose the appropriate school from the pop-up menu.

[S_NE_USR_ASSIGN_C]SchoolID

[Schools]School_Number

6

Curriculum

Staff Position Assignment

Controlling District Code

Enter the six-digit code assigned by the NDE to identify the entity that holds the contract for this staff member.

Enter the district code if the teacher's assignment is not associated with the current school.

This value should only match the current District Code if the staff member is assigned to a different district.

[S_NE_USR_ASSIGN_C]Control_District

20

Staff Position Assignment

Assignment District Code

Enter the six-digit code assigned by the NDE to identify the entity that holds the contract for this staff member.

Enter the assignment district code.

[S_NE_USR_ASSIGN_C]Assign_District

Staff Position Assignment

Assignment Location Code

Enter the Assignment Location Code

[S_NE_USR_ASSIGN_C]Assign_Location

Staff Position Assignment

Set Up Staff CRDC Information

Information > Civil Rights Data Collection (CRDC) > Refer to CRDC Staff Setup

Define Security Settings

Security Settings > Security Settings - Teachers and Affiliations

Teacher Username

Enter the staff member’s username.

[Users]TeacherLoginID

20

Staff