SIS - Student Information System

Select Schools

Choose one of the following:

• Current School Only – Includes all student records associated with the current school that meet selection criteria. To change the current school, click the School link at the top of the page and choose the appropriate school from the list.
• All Schools – Includes all student records on the PowerSchool server that meet selection criteria.

Note: The All Schools option is only available when running the report from the District Office.

Select District

(Optional) If this option appears, select the District for which to run the report.

Select Students

Indicate which students to include in the report by selecting one of the following options:

• The Selected [number] Students Only – Run the report for students in the current selection.
• All Students – Run the report for all students in the current school or district that meet the selection criteria.

Note: If running the report for a single student, or group of students, select the students prior to runningreport.

Report Start Date

Enter the report start date.

Report End Date

Enter the report end date.

Note: This should be the “snapshot date.” If you generate a SIS report for the October submission, enter the appropriate October snapshot date. If you generate a SIS report for the February submission, enter the February snapshot date. If you generate a SIS report for EOY, enter the last day of school for students.

Include Student Schedules?

Choose:

• No - No schedules will output in the report
• October - October schedules will output in the report
• March - March schedules will output in the report

Include Discipline?

Choose Yes to include discipline records; otherwise, choose No

Include Enrollments?

Choose:

• No - No enrollment records will output in the report
• Enrollments with Attendance
• Enrollments without Attendance.

Note: The Truancy indicator is calculated using the Calculate Truancy report. It is recommended to run the Calculate Truancy report before running the Enrollment portion of the SIS report.

Include 504?

Choose Yes to include 504 records; otherwise, choose No.

Include Address?

Choose Yes to include student addresses; otherwise, choose No.

Note: Addresses are required for LEA A02 and Type 2 charter schools.

Include Program Information?

Choose Yes to include program records; otherwise, choose No.

Include Override Class code(rarely used)?

Choose Yes to include the override class code in the student schedule records; otherwise, choose No.

Note: This option increases processing time.

Promoted Exit Codes (ctrl-click for multiple)

If applicable, choose the Exit Code(s) used to designate a student promoted to a higher grade level and/or retained within the district.

Note: Any enrollment record with a Promoted Exit Code will not have an Exit Date nor  Exit Code reported.

1

System Indicator

Always extracted as “SIS”. This field is required.

“SIS”

3

1

2

LEA/Sponsor Code

The sponsor code of the district submitting data. The report extracts the first three digits of the site code. This field is required.

[S_LA_SCH_X]SiteCode

3

4

3

Record Type Code

Always extracted as “010”. This field is required.

“010”

3

7

4

Student’s Local ID Number

The locally assigned student identifier. This field is required.

[Students]Student_Number

9

10

5

Student’s State ID Number

The student’s state assigned identifier. This field is required.

[Students]State_StudentNumber

10

19

6

Filler

Filler

Spaces

8

29

7

Partial Student Last Name

The first 3 letters of the student’s last name. This field is required.

[Students]Last_Name

3

37

8

Filler

Filler

Spaces

20

40

9

Partial Student First Name

The first letter of the student’s first name. This field is required.

[Students]First_Name

1

60

10

Filler

Filler

Spaces

31

61

11

Day of Birth

The student’s day of birth in DD format. This field is required.

[Students]DOB

2

92

12

Military Affiliation

Indicates whether the student's family is associated with the military.

[S_LA_STU_X]MilitaryAffiliation

4

94

13

Gender Code

The student’s gender. This field is required.

[Students]Gender

1

98

14

Filler

Filler

Spaces

1

99

15

Session Year

The year of a school session, such as 20182019. This is the school year selected at report runtime. To change this value, click Term at the top of the page, choose the correct term and re-run the report. This field is required.

[Terms]FirstDay

[Terms]LastDay

Format: XXXXYYYY

8

100

16

Country of Birth Code

The country in which the student was born. This field is required.

Note: If country of birth is not U.S or a U.S. territory, "ZZ" is reported.

[S_LA_STU_Demographics_X]BirthCountry

2

108

17

First Entry Date into U.S.

The date the student arrived in the U.S. in order to establish residency. This field is required when Country of Birth is anything other than US.

[Students]DateOfEntryIntoUSA

8

110

18

Hispanic Latino Ethnic Flg

Indicates whether the student’s ethnicity is Hispanic. This field is required.

[Students]FedEthnicity

1

118

19

American Indian Or Alaskan Native Race Flg

Indicates whether the student’s race is American Indian or an Alaskan Native. This field is required.

[StudentRace]RaceCd=AA

1

119

20

Asian Race Flg

Indicates whether the student’s race is Asian. This field is required.

[StudentRace]RaceCd=AS

1

120

21

Black Or African American Race Flg

Indicates whether the student’s race is Black or African American. This field is required.

[StudentRace]RaceCd=BA

1

121

22

Native Hawaiian Or Other Pacific Islander Race Flg

Indicates whether the student’s race is Native Hawaiian or Other Pacific Islander. This field is required.

[StudentRace]RaceCd=NO

1

122

23

White Race Flg

Indicates whether the student’s race is White. This field is required.

[StudentRace]RaceCd=WH

1

123

1

System Indicator

Always extracted as “SIS”

This field is required.

“SIS”

3

1

2

LEA/Sponsor Code

The sponsor code of the district submitting data. The report extracts the first three digits of the site code.

This field is required.

[S_LA_SCH_X]SiteCode

3

4

3

Record Type

Always extracted as “040”

This field is required.

“040”

3

7

4

Student’s Local ID Number

The locally assigned student identifier. This field is required

[Students]Student_Number

9

10

5

Student’s State ID Number

The student’s state assigned identifier. This field is required.

[Students]State_StudentNumber

10

19

6

Session Year

The year of a school session, such as 20182019. This is the school year selected at report runtime. To change this value, click Term at the top of the page, choose the correct term and re-run the report.

This field is required.

Derived from [Terms]FirstDay and [Terms]LastDay

Format: XXXXYYYY

8

29

7

School/Site Code

The school’s site code, reported from the Site Code field entered via Start Page > District Setup > Schools/School Info > Edit School.

This field is required.

[S_LA_SCH_X]SiteCode

6

37

8

Entry Date

The date this school enrollment began for the student.

This field is required.

[Students]EntryDate

[ReEnrollments]EntryDate

8

43

9

Entry Reason Code

The student’s entry code for this school enrollment.

This field is required.

See Entry Codes for valid values.

[Students]EntryCode

[ReEnrollments]EntryCode

2

51

10

Grade Placement

The student’s grade level for this school enrollment.

This field is required.

The following grade levels are extracted on the report:

• 0 (Kindergarten) is reported as 25
• -1 (Pre-K) is reported as 24
• -2 (Pre-K) is reported as 20
• -3 (Pre-K) is reported as 15
• 01-12
• Transitional 9^th grade is reported as T9
• 13 is reported as 40

[Students]Grade_Level

[ReEnrollments]Grade_Level

If [Students]Grade_Level = 9 and [S_LA_STU_TransNinthGrade_X]TransNinthYearID = the current school year ID then T9

2

53

11

Special Education Indicator

Indicates whether the student is in SER for Special Education.

This field is required if applicable.

Valid values:

• 1 – Special Education
• 2 – Gifted and Talented
• Blank

[S_LA_STU_504SPED_X]SPEDIndicator

1

55

12

Absences

The number of days the student was absent during the report date range. To be considered absent, the student must be marked with an absent attendance code that equates to a full absence for that day. The attendance conversion setup at the school level determines whether the student is absent for the day.

Note: If the No Show indicator is selected, the Absences output is four zeros (0000).

Review additional information about troubleshooting attendance.

This field is required.

[Attendance]Att_Date

4

56

13

Pre-K Funding Source Code

Indicates the primary funding source program for grade 24 (Pre-K) or 20 (Pre-School) students.

This field is required for students in grade 24 and optional for students in grade 20.

[S_LA_STU_X]PreKFundingSourceCode

2

60

14

Free or Reduced Lunch Eligibility Code

Indicates whether the student qualifies for free or reduced school lunch or breakfast.

This field is required if applicable.

Valid values:

• 1 – Free Lunch/Breakfast Eligible
• 2 – Reduced Lunch/Breakfast Eligible
• Blank

If [Students]LunchStatus = F or FDC set to 1.
If [Students]LunchStatus = R set to 2.
Otherwise set to blank.

1

62

15

Exit Date

The date the student exited this school enrollment. This field should be blank if the student has not yet exited.

Note: An exit date is only reported if the student has both an exit date and an exit code entered.

This field is required if applicable.

[Students]ExitDate

[ReEnrollments]ExitDate

8

63

16

Exit Reason Code

The reason a student exited this school enrollment.

Note: An exit date is only reported if the student has both an exit date and an exit code entered.

This field is required if applicable.

[Students]ExitCode

[ReEnrollments]ExitCode

2

71

17

Dropout Reason Code

Indicates the reason the student dropped out of school. This field is required if Exit Reason Code is 02, 11, or 13.

This field is required if applicable.

[S_LA_STU_X]DropoutReasonCode

[S_LA_REN_X]DropoutReasonCode

2

73

18

Calendar Code

The code assigned by the LEA to a calendar. This field indicates the calendar that applies to this student for attendance purposes.

This field is required.

[S_LA_STU_X]CalendarCode

3

75

19

Language Code

The student’s primary language.

This field is required.

[S_LA_STU_Language_X]LanguageCode

3

78

20

English Proficiency Code

Indicates whether the student is fully English proficient.

This field is required.

Valid values:

• 01 – Proficient
• 02 – Not Proficient

[S_LA_STU_Language_X]EnglishProficiency

2

81

21

LEP Funding Source Code

Indicates the primary supplemental funding source for students with an English Proficiency code of 02 (Not Proficient).

This field is required if applicable.

[S_LA_STU_Language_X]LEPFundingSource

2

83

22

Option Code

The student’s value for option code. This field is required if applicable.

Valid values:

• 1 – Student is repeating fourth or eighth grade due to LEAP 21 failure Note: As of 18.9.1 the value "1" is updated to "A"
• 4 – Student is on the career diploma pathway/track
• 5 – Non-diploma student
• 6 – Student Enrolled in Connections Pathway
• 7 – Student Pursuing State-approved Skills Certificate after participating in Connections Pathway
• 8 – Student GED after participating in Connections Pathway

Note: Enrollments after 7/1/2018 with option code 1 will extract as A.

[S_LA_STU_X]OptionCode

[S_LA_REN_X]OptionCode

1

85

23

Truancy Flag

Indicates whether the student has 5 unexcused tardies or 5 unexcused absences in a semester. This total cannot be a combination, such as 2 absences and 3 tardies, the value must be 5 of either to be considered a truancy.

This indicator is calculated using the Calculate Truancy report. It is recommended to run the Calculate Truancy report before running the Enrollment portion of the SIS report.

A valid unexcused absence occurs when the student is assigned an unexcused absence attendance code for a full school day.

A valid unexcused tardy occurs when the student either arrives late at school or leaves school early. The student may only have 1 unexcused tardy instance per day.

This field is required.

Valid values:

• 1 – Y
• 2 – N

[S_LA_STU_X]Truant_TF

[S_LA_REN_X]Truant_TF

1

86

24

Homeless Indicator

Indicates whether the student is homeless and where they principally sleep at night.

This field is required if applicable.

Valid values:

• 1 – Shelters
• 2 – Doubled-up
• 3 – Unsheltered (cars, parks, campgrounds)
• 4 – Hotels/Motels

[S_LA_STU_X]HomelessCode

[S_LA_REN_X]HomelessCode

1

87

25

Home Based Site Code

The home-based site code is required for alternative school students and options 3 program students.

This field is required if applicable.

[S_LA_STU_X]HomeBasedSiteCode

[S_LA_REN_X]HomeBasedSiteCode

6

88

26

Unaccompanied Youth Flag

Indicates whether the student is an unaccompanied youth.

This field is required if applicable.

Valid values:

• Y – Yes
• N – No

[S_LA_STU_X]UnaccompaniedYouth_TF

1

94

27

Homeless Reason Code

Indicates the reason the student is homeless.

This field is required if applicable.

Valid values:

• 01 – Mortgage Foreclosure
• 02 – Flooding
• 03 – Hurricane
• 04 – Tropical Storm
• 05 – Tornado
• 06 – Wildfire or Fire
• 07- Man-made Disaster (Major)
• 99 – Other

[S_LA_STU_X]HomelessReasonCode

2

95

28

Services Provided Flag

Indicates whether services are provided for the homeless student.

This field is required if applicable.

Valid values:

• Y – Yes
• N – No

[S_LA_STU_X]HomelessServicesProvided_TF

1

97

29

Prior Education Experience to Kindergarten

Code indicating where the student received at least 6 consecutive months of Prekindergarten experience prior to entering kindergarten.

This is a required field for kindergarten.

See Prior Education Experience to Kindergarten Codes for valid values.

[S_LA_STU_X]PriorEducationExperienceKGCode

2

98

30

Filler

Filler

Spaces

1

100

31

Filler

Filler

Spaces

1

101

32

Filler

Filler

Spaces

1

102

33

Awaiting Foster Care Flag

Indicates that a student is awaiting Foster Care

This field is required if applicable.

Valid Values:

• Blank
• Y – Yes
• N – No

[S_LA_STU_X]AwaitingFosterCare_TF

1

103

1

System Indicator

Always Extracted as “SIS”

“SIS”

3

1

2

LEA Code

The sponsor code of the district submitting data. The report extracts the first three digits of the site code. This field is required.

[S_LA_SCH_X]SiteCode

3

4

3

Record Type Code

Always extracted as “050”

“050”

3

7

4

Student’s Local ID Number

The locally assigned student identifier. This field is required.

[Students]Student_Number

9

10

5

Student’s Unique State ID Number

The student’s state assigned identifier. This field is required.

[Students]State_StudentNumber

10

19

6

Session Year

The year of a school session, such as 20182019. This is the school year selected at report runtime. To change this value, click Term at the top of the page, choose the correct term and re-run the report.

This field is required.

[Terms]FirstDay

[Terms]LastDay

Format: XXXXYYYY

8

29

7

Site Code

The school’s site code, reported from the Site Code field entered via Start Page > District Setup > Schools/School Info > Edit School.

[S_LA_SCH_X]SiteCode

6

37

8

Program Code

Code that uniquely identifies a program or pathway.

This field is required.

Derived based on the fields entered on State/Province – LA > Program Info

6

43

9

ProgramStartDate

The calendar date when the student begins program participation

This field is required.

[S_LA_STU_StudentPrograms_X](Program)_EntryDate

Where (Program) is one of the programs listed on the State/Province – LA > Program Info page.

8

49

1

System Indicator

Always extracted as “SIS”

This field is required.

“SIS”

3

1

2

LEA/Sponsor Code

The sponsor code of the district submitting data. The report extracts the first three digits of the site code.

This field is required.

[S_LA_SCH_X]SiteCode

3

4

3

Record Type

Always extracted as “091”

This field is required.

“091”

3

7

4

Student’s Local ID

The student’s locally assigned identifier.

[Students]Student_Number

9

10

5

Perpetrator Unique ID Number

The student’s state assigned identifier. This field is required.

[Students]State_StudentNumber

10

19

6

Event ID

The code used by the state to identify the event. In Incident Management, this is the Incident ID assigned automatically when the incident is saved. This field is required. Zero padded to the left if less than 10 characters.

[Incident]Incident_ID

10

29

7

Session Year

The year of a school session, such as 20182019. This is the school year selected at report runtime. To change this value, click Term at the top of the page, choose the correct term and re-run the report.

This field is required.

[Terms]FirstDay

[Terms]LastDay

Format: XXXXYYYY

8

39

8

School/Site Code

The school associated with the perpetrator. This field is required.

[S_LA_SCH_X]SiteCode

6

47

9

Perpetrator Type Code

Indicates the type of perpetrator for this student. In Incident Management, this is a Participant Role code. This field is required.

[Incident_Lu_Sub_Code]State_Detail_Report_Code

2

53

10

Primary Reason Code

The most serious offense associated with the perpetrator. In Incident Management, this is a Behavior code.

To indicate the primary behavior/reason, select the Primary Behavior checkbox when adding a behavior to the incident.

This field is required.

Note: If primary reason code is 22 - 29 or 32, the value is reported as 50 to represent the Violence category.

See Incident Management: Behavior Codes for valid values.

[PSRW_ParticipantBehavior] State_Aggregate_RPT_Code

2

55

11

Firearms & Explosives

Indicates whether a firearm or explosive was involved in the incident. In Incident Management, this is a Behavior subcode.

Required when the Primary Reason code is 13 or 30. Extracted as blank for all other cases.

See Incident Management: Behavior Subcodes for valid values.

[PSRW_ParticipantBehavior] State_Detail_Report_Code where primary behavior is 13 or 30

2

57

12

Other Weapon Code

Indicates whether a weapon other than a firearm or explosive was involved in the incident. In Incident Management, this is a Behavior subcode.

Required when the Primary Reason code is 14, 15, or 31. Extracted as blank for all other cases
 

See Incident Management: Behavior: Subcodes for valid values.

[PSRW_ParticipantBehavior] State_Detail_Report_Code where primary behavior is 14, 15, or 31

2

59

13

Violent

Indicates whether violence was involved in the incident. In Incident Management, this is a Behavior category.

Required when the Primary Reason code is 22 to 29 or 32. Extracted as blank for all other cases.

See Incident Management: Behavior: Subcodes for valid values.

[PSRW_ParticpantBehavior] State_Detail_Report_Code where the primary behavior is 22 to 29 or 32

1

61

14

Bullying Code

Indicates whether bullying was involved in the incident. In Incident Management, this is a Behavior subcode.

Required when the Primary Behavior code is 35 or 36. Extracted as blank for all other cases.

See Incident Management: Behavior: Subcodes for valid values.

[PSRW_ParticpantBehavior] State_Detail_Report_Code where the primary behavior is 35 or 36

2

62

15

Electronic Aggression

Indicates whether electronic aggression was involved in the incident. In Incident Management, this is a Participant Attribute subcode.

Valid values:

• Y – Yes
• N – No

Required when the Primary Behavior code is 35 or 36. Extracted as blank for all other cases.

[PSRW_ParticipantAttr]Incident_Category where the primary behavior is 35 or 36

1

64

16

Emotional Aggression

Indicates whether emotional aggression was involved in the incident. In Incident Management, this is a Participant Attribute subcode.

Valid values:

• Y – Yes
• N – No

Required when the PrimaryBehavior code is 35 or 36. Extracted as blank for all other cases.

[PSRW_ParticipantAttr]Incident_Category where the primary behavior is 35 or 36

1

65

17

Physical Aggression

Indicates whether physical aggression was involved in the incident. In Incident Management, this is a Participant Attribute subcode.

Valid values:

• Y – Yes
• N – No

Required when the PrimaryBehavior code is 35 or 36. Extracted as blank for all other cases.

[PSRW_ParticipantAttr]Incident_Category where the primary behavior is 35 or 36

1

66

18

Verbal Aggression

Indicates whether verbal aggression was involved in the incident. In Incident Management, this is a Participant Attribute subcode.

Valid values:

• Y – Yes
• N – No

Required when the Primary Behavior code is 35 or 36. Extracted as blank for all other cases.

[PSRW_ParticipantAttr]Incident_Category where the primary behavior is 35 or 36

1

67

19

Witness Count

The number of witnesses involved in the incident. The report totals the number of participants with the “Witness” Participant Role code.

This field is required if there is at least one witness involved.

[PSRW_IncidentParticpant] = Witness (Count)

2

68

20

Physical Evidence Code

The primary source of physical evidence of the incident. In Incident Management, this is a Participant Attribute subcode.

This field is required if applicable.

See Incident Management: Participant Attribute Subcodes for valid values.

[PSRW_ParticipantAttr]State_Detail_Report_Code

2

70

21

Filler

Filler

Space

1

72

22

Filler

Filler

Space

1

73

23

Filler

Filler

Spaces

2

74

24

Parent Contacted Flag

Indicates whether the parent of the perpetrator was contacted. In Incident Management, this is a Participant Attribute code.

Valid values:

• Y – Yes
• N – No

This field is required.

[PSRW_ParticipantAttr]Incident_Category

1

76

25

Reported to Law Enforcement

Indicates whether the incident was reported to law enforcement. In Incident Management, this is a Participant Attribute code.

Valid values:

• Y – Yes
• N – No

This field is required.

[PSRW_ParticipantAttr]Incident_Category

1

77

26

Arrest Resulted Flag

Indicates whether the incident resulted in an arrest. In Incident Management, this is a Participant Attribute code.

Valid values:

• Y – Yes
• N – No

This field is required.

[PSRW_ParticipantAttr]Incident_Category

1

78

27

Serious Injury Resulted

Indicates whether the incident resulted in serious injury of the perpetrator. In Incident Management, this is a Participant Attribute code.

Valid values:

• Y – Yes
• N – No

This field is required.

[PSRW_ParticipantAttr]Incident_Category

1

79

28

Medical Treatment (perpetrator)

Indicates whether the incident resulted in medical treatment for the perpetrator. In Incident Management, this is a Participant Attribute code.

Valid values:

• Y – Yes
• N – No

This field is required.

[PSRW_ParticipantAttr]Incident_Category

1

80

29

Filler

Filler

Spaces

2

81

001, 008-022, 025, 030, 048,
080, 090, 095, 100, 105, 120,
140, 170, 173, 175, 180

DAD is reported if present

002, 004, 006
(Suspensions)

DSD is reported if present.
If DRD is later than DSD and:
DRD falls on an In-Session day or = [last In-Session day + 1], DRD is reported
or
If DRD > [Last In-Session Day + 1] then [Last In-Session Day + 1] is reported as DRD

003, 005, 007, 130
(Expulsions)

DSD is reported if present.
If DRD is later than DSD and:
DRD falls on an In-Session day or there is an in-session day in the same school year after the DRD, then DRD is reported
or
If DRD > [Last In-Session Day] and DRD < 8/15/XXXX where XXXX is the current school year Ending Session Year (e.g. 2016/2017 ending session year is 2017 so 8/15/2017) then 08/15/XXXX is reported as DRD
or
If DRD >= 08/15/XXXX then DRD is reported

If DAD is not present, DSD and DRD are reported
If DAD is present and DSD and/or DRD are not present, then DAD is reported
If all three are present and DRD is later than DSD, then DRD and DSD are reported, otherwise DAD is reported

1

System Indicator

Always extracted as “SIS”

This field is required.

“SIS”

3

1

2

LEA/Sponsor Code

The sponsor code of the district submitting data. The report extracts the first three digits of the site code.

This field is required.

[S_LA_SCH_X]SiteCode

3

4

3

Record Type

Always extracted as “092”

This field is required.

“092”

3

7

4

Student’s Local ID

The student’s locally assigned identifier.

[Students]Student_Number

9

10

5

Perpetrator Unique ID Number

The student’s state assigned identifier. This field is required.

[Students]State_StudentNumber

10

19

6

Event ID

The code used by the state to identify the event. In Incident Management, this is the Incident ID assigned automatically when the incident is saved. This field is required. Zero padded to the left if less than 10 characters.

[Incident]Incident_ID

10

29

7

Session Year

The year of a school session, such as 20182019. This is the school year selected at report runtime. To change this value, click Term at the top of the page, choose the correct term and re-run the report.

This field is required.

[Terms]FirstDay

[Terms]LastDay

Format: XXXXYYYY

8

39

8

Action/Intervention Code

Indicates the punishment, treatment, intervention or action taken as a result of the incident.

In Incident Management, this is the Action code.

See Incident Management: Action Codes for valid values.

[PSRW_ParticipantBehaviorAction] State_Detail_Report_Code

3

47

9

Discipline Start Date

The date that the disciplinary action began. In Incident Management, this is the Action Date Range Begin Date.

Note: The Discipline Start and Discipline Return Dates are required for discipline actions that span multiple days. See also: Discipline Date Logic.

DSD = Discipline Start Date = Action Date Range Begin Date attribute entered into Incident Management - Position 50-57

[PSRW_ParticipantBehaviorAction] Action_Plan_Begin_DT

8

50

10

Discipline Return Date

The date that the student is allowed to return to school after the disciplinary action occurs. In Incident Management, this is the first in session school day after Action Date Range End Date.

Note: The Discipline Start and Discipline Return Dates are required for discipline actions that span multiple days. See also: Discipline Date Logic.

DRD = Discipline Return Date = Next in session day after Action Date Range End Date attribute entered into Incident Management - Position 58-65

[PSRW_ParticipantBehaviorAction] Action_Plan_End_DT if action code in (003, 005, 007) else Action_Plan_End_Date = 1 if action code in (002, 004, 006) else blank.

8

58

11

Discipline Administered Date

The date that the disciplinary action is administered. In Incident Management, this is an Action Attribute.

Note: This date is only used for discipline actions that occur on a single day, such as corporal punishment, TOR, restraints, student reprimand, etc. See also: Discipline Date Logic.

It is recommended to enter the same day as the Action Date Range Begin Date.

DAD = Discipline Administered Date = Discipline Administered Date entered into Incident Management - Position 66-73

[PSRW_ParticpantActionAttr]Date_Attribute

8

66

12

Corporal Punishment Directly Authorized by Uninvolved 3^rd Party Flag

Indicates whether the corporal punishment was reviewed by a third party and warranted. In Incident Management, this is an Action Attribute.

Valid values:

• Y – Yes
• N – No

[PSRW_ParticipantActionAttr] Is_yes1_noo_attribute

1

74

13

Corporal Punishment Administrator Type Code

The role of the person administering the corporal punishment. In Incident Management, this is an Action Attribute.

See Incident Management: Action Attribute Codes for valid values.

[PSRW_ParticipantActionAttr] State_Detail_Report_Code if Action/Intervention Code = 90, 95, 100 or 180. Otherwise published as blank

2

75

14

Corporal Punishment Administrator Last Name

The last name of the person administering the corporal punishment. In Incident Management, this is an Action Attribute.

[PSRW_ParticipantActionAttr]Text_Attribute if Action/Intervention Code = 90, 95, 100 or 180. Otherwise published as blank

20

77

15

Corporal Punishment Administrator First Name

The first name of the person administering the corporal punishment. In Incident Management, this is an Action Attribute.

[PSRW_ParticipantActionAttr]Text_Attribute if Action/Intervention Code = 90, 95, 100 or 180. Otherwise published as blank

15

97

16

Manifestation Hearing Date

The date the manifestation hearing was held for special education students. In Incident Management, this is an Action Attribute.

[PSRW_ParticipantActionAttr]Date_attribute

8

112

17

Disability-Related Flag

Indicates whether the student’s behavior was determined to be related to a disability. In Incident Management, this is an Action Attribute.

Valid values:

• Y – Yes
• N – No

[PSRW_ParticipantActionAttr] Is_yes1_no0_attribute

1

120

18

Minutes Removed

The number of minutes the student was removed from class from their regular setting.

[PSRW_ParticipantActionAttr]Number_Attribute if null calculated from [PS_Memberhip_Default]

6

121

19

Alternate Site Code

Site where the action/intervention was administered if the action was administered at an alternate site (Action code = 006, 007 or 010)

[Incident_Action_Attribute]Text_Attribute

6

127

1

System Indicator

Always extracted as “SIS”

This field is required.

“SIS”

3

1

2

LEA/Sponsor Code

The sponsor code of the district submitting data. The report extracts the first three digits of the site code.

This field is required.

[S_LA_SCH_X]SiteCode

3

4

3

Record Type

Always extracted as “110”

This field is required.

“110”

3

7

4

Student’s Local ID Number

The locally assigned student identifier.

[Students]Student_Number

9

10

5

Student’s State ID Number

The student’s state assigned identifier.

This field is required.

[Students]State_StudentNumber

10

19

6

Session Year

The year of a school session, such as 20182019. This is the school year selected at report runtime. To change this value, click Term at the top of the page, choose the correct term and re-run the report.

This field is required.

[Terms]FirstDay

[Terms]LastDay

Format: XXXXYYYY

8

29

7

School/Site Code

The site code of the school at which the class is offered. The report extracts the SchoolID from the CC (class enrollment) record, if different from the student’s school of enrollment. Otherwise, the site code for school in which the student was enrolled during the report date range is reported.

This field is required.

[CC]SchoolID

[S_LA_SCH_X]SiteCode

6

37

8

Class Code

The code that uniquely identifies a class in the CUR record. The report extracts the value in the Non-LEA Class Code field on the Edit Section page, if populated. Otherwise, the report extracts the section number and course number assigned to the section.

This field is required.

[S_LA_SEC_X]NonLEASiteCode

[Sections]Section_Number

[Sections]Course_Number

20

43

1

System Indicator

Always extracted as “SIS”

This field is required.

“SIS”

3

1

2

LEA/Sponsor Code

The sponsor code of the district submitting data. The report extracts the first three digits of the site code.

This field is required.

[S_LA_SCH_X]SiteCode

3

4

3

Record Type

Always extracted as “120”

This field is required.

“120”

3

7

4

Student’s Local ID Number

The locally assigned student identifier.

[Students]Student_Number

9

10

5

Student’s State ID Number

The student’s state assigned identifier.

This field is required.

[Students]State_StudentNumber

10

19

6

Session Year

The year of a school session, such as 20182019. This is the school year selected at report runtime. To change this value, click Term at the top of the page, choose the correct term and re-run the report.

This field is required.

[Terms]FirstDay

[Terms]LastDay

Format: XXXXYYYY

8

29

7

Filler

Filler

Spaces

74

37

8

Zip Code (Physical)

The student’s residential zip code.

Note: Only the first 5 characters are extracted.

[Students]Zip

5

111

9

Filler

Filler

Spaces

4

116

10

State

The student’s residential state.

[Students]State

2

120

11

Residing District Code

The city/district code of the school district in which the student or legal guardian resides. The report extracts the value entered on the District Information page at the district level, or the value entered for Override District Code on the State Province – LA General tab at the student level.

[S_LA_STU_X]ParishOverrideCode or [Prefs]Value where [Prefs]Name=LA_Dist_Cd

2

122

12

Military Reside Flag

Y/N Flag to indicate if this address is on a Military Base

[S_LA_STU_X]MilitaryBaseAddressInd_TF

1

124

13

Non-district Building Flag

Y/N flag to indicate if a student attends school in a building not owned by the district.

[S_LA_STU_X]NonDistrictBldgFlag or [S_LA_SCH_Charter_X]NonDistrictBldgFlag

1

125

1

System Indicator

Always extracted as “SIS”

This field is required.

“SIS”

3

1

2

LEA/Sponsor Code

The sponsor code of the district submitting data. The report extracts the first three digits of the site code. This field is required.

[S_LA_SCH_X]SiteCode

3

4

3

Record Type

Always extracted as “130”

This field is required.

“130”

3

7

4

Student’s Local ID Number

The locally assigned student identifier. This field is required

[Students]Student_Number

9

10

5

Student’s State ID Number

The student’s state assigned identifier. This field is required.

[Students]State_StudentNumber

10

19

6

Session Year

The year of a school session, such as 20182019. This is the school year selected at report runtime. To change this value, click Term at the top of the page, choose the correct term and re-run the report.

This field is required.

[Terms]FirstDay

[Terms]LastDay

Format: XXXXYYYY

8

29

7

IAP Review Date

The date when a student’s Individual Accommodation Plan (IAP) is reviewed.

[S_LA_STU_504SPED_X]IAPReviewDate

8

37

8

Last 504 Evaluation Date

The date of the student’s most recent 504 evaluation.

[S_LA_STU_504SPED_X]DateOf504

8

45

9

Section 504 Disability #1

The student’s section 504 disability #1.

[S_LA_STU_504SPED_X]Disability1

2

53

10

Section 504 Disability #2

The student’s section 504 disability #2.

[S_LA_STU_504SPED_X]Disability2

2

55

11

Section 504 Disability #3

The student’s section 504 disability #3.

[S_LA_STU_504SPED_X]Disability3

2

57

12

Section 504 Disability #4

The student’s section 504 disability #4.

[S_LA_STU_504SPED_X]Disability4

2

59

13

Section 504 Disability #5

The student’s section 504 disability #5.

[S_LA_STU_504SPED_X]Disability5

2

61

14

Section 504 Disability #6

The student’s section 504 disability #6.

[S_LA_STU_504SPED_X]Disability6

2

63

15

Section 504 Disability #7

The student’s section 504 disability #7.

[S_LA_STU_504SPED_X]Disability7

2

65

16

Section 504 Services Exit Date

The date the student exited all 504 services.

Format: MMDDYYYY

[S_LA_STU_504SPED_X]ExitDate

8

67

17

Section 504 Exit Reason Code

The code indicating why a student no longer receives 504 services.

[S_LA_STU_504SPED_X]ExitReason

2

75

18

Section 504 Braille Accommodation

Indicates a student’s braille requirements for assessments:

• Blank (reported as N)
• N - Not Needed
• C - Classroom Only
• B - Both Classroom and Statewide Assessment

[S_LA_STU_504SPED_X]BrailleAccomm

1

77

19

Section 504 Large Print Accommodation

Indicates whether a student requires large print assessments:

• Blank (reported as N)
• N - Not Needed
• C - Classroom Only
• B - Both Classroom and Statewide Assessment

[S_LA_STU_504SPED_X]LargePrintAccomm

1

78

20

Section 504 Extended Time Accommodation

Indicates whether a student requires extended time for assessments:

• Blank (reported as N)
• N - Not Needed
• C - Classroom Only
• B - Both Classroom and Statewide Assessment

[S_LA_STU_504SPED_X]ExtendedTimeAccomm

1

79

21

Section 504 Answers Recorded Accommodation

Indicates whether a student needs to record the answers for assessments:

• Blank (reported as N)
• N - Not Needed
• C - Classroom Only
• B - Both Classroom and Statewide Assessment

[S_LA_STU_504SPED_X] AnswersRecordedAccomm

1

80

22

Section 504 Transferred Answers Accommodation

Indicates whether a student requires the answers transferred for assessments:

• Blank (reported as N)
• N - Not Needed
• C - Classroom Only
• B - Both Classroom and Statewide Assessment

[S_LA_STU_504SPED_X] TransferredAnswersAccomm

1

81

23

Section 504 Individual Testing Accommodation

Indicates whether a student requires individual testing:

• Blank (reported as N)
• N - Not Needed
• C - Classroom Only
• B - Both Classroom and Statewide Assessment

[S_LA_STU_504SPED_X]IndividualTestingAccomm

1

82

24

Section 504 Small Group Testing Accommodation

Indicates whether a student requires small group testing:

• Blank (reported as N)
• N - Not Needed
• C - Classroom Only
• B - Both Classroom and Statewide Assessment

[S_LA_STU_504SPED_X] SmallGroupTestingAccomm

1

83

26

Section 504 Test Read Aloud for English/Language Arts Accommodation

Indicates whether a student requires that tests for English/Language Arts be read aloud:

• Blank (reported as N)
• N - Not Needed
• C - Classroom Only
• B - Both Classroom and Statewide Assessment

[S_LA_STU_504SPED_X] ReadEnglishLangArtsAccomm

1

85

27

Section 504 Test Read Aloud for Math Accommodation

Indicates whether a student requires that tests for Math be read aloud:

• Blank (reported as N)
• N - Not Needed
• C - Classroom Only
• B - Both Classroom and Statewide Assessment

[S_LA_STU_504SPED_X]ReadMathAccomm

1

86

Indicates whether a student requires that tests for Science be read aloud:

• Blank (reported as N)
• N - Not Needed
• C - Classroom Only
• B - Both Classroom and Statewide Assessment

Indicates whether a student requires that tests for Social Studies be read aloud:

• Blank (reported as N)
• N - Not Needed
• C - Classroom Only
• B - Both Classroom and Statewide Assessment

1

System Indicator

Always extracted as “SIS”

This field is required.

“SIS”

3

1

2

LEA/Sponsor Code

The sponsor code of the district submitting data. The report extracts the first three digits of the site code. This field is required.

[S_LA_SCH_X]SiteCode

3

4

3

Record Type

Always extracted as “140”

This field is required.

“140”

3

7

4

Student’s Local ID Number

The locally assigned student identifier.

This field is required

[Students]Student_Number

9

10

5

Student’s State ID Number

The student’s state assigned identifier.

This field is required.

[Students]State_StudentNumber

10

19

6

Beginning School Session Year

The first year of a school session, such as 2018. This is the school year selected at report runtime. To change this value, click Term at the top of the page, choose the correct term and re-run the report.

This field is required.

[Terms]FirstDay

Format: YYYY

8

29

7

School Site Code

The school site code.

The field is required.

[S_LA_SCH_X]SiteCode

6

33

8

Grade Placement

The student's grade level.

This field is required

Valid values:

• 01 – First
• 02 – Second
• 03 – Third
• 25 – Kindergarten

[Students]Grade_Level

[ReEnrollments]Grade_Level

9

Literacy Screener Exception Code

The reason the student did not complete a literacy screening.

This field is required.

Valid values:

• [Blank/NULL] – Literacy Screening completed
• 01 – Student was enrolled within the first 30 days of school, but was not in attendance to be assessed
• 03 – Student assessed in another LEA
• 05 - Assessed with alternate assessment

10

Literacy Screener Test Type

The literacy screener test that the student took.

This field is required.

Valid values:

• 1 – Dibels Next
• 2 – STEEP
• 3 – STEP

11

Literacy Screener Score

The score the student received on the screener test.

This field is required.

Valid values: 0-99.

Note: Values that are less than ten (10) must have a leading zero. Example '1' extracts as '01'.

12

K Entry Assessment Exception Code

The reason the student did not take a K Entry assessment.

Valid values:

• [Blank/NULL] – K Entry assessment completed
• 02 – Not first time Kindergartner
• 03 – Student assessed in another LEA

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

13

ALT-REG 1: Curiosity

The evaluation of the student's curiosity.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

14

ALT-REG 2: Self Control

The evaluation of the student's self control.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

15

ALT-REG 3: Persistence

The evaluation of the student's level of persistence.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

16

ALT-REG 4: Sharing

The evaluation of the student's ability to share.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

17

SED 1: Self-Identity

The evaluation of the student's self-identity.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

18

SED 2: Feelings

The evaluation of the student's feelings.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

19

SED 3: Interaction with Adults

The evaluation of the student's interaction with adults.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

20

SED 4: Interaction with Peers

The evaluation of the student's interaction with peers.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

21

SED 5: Sociodramatic Play

The evaluation of the student's sociodramatic play.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

22

LLD 1: Understanding of Language

The evaluation of the student's understanding of language.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

23

LLD 2: Responsiveness to Language

The evaluation of the student's responsiveness to language.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

24

LLD 3: use of Language

The evaluation of the student's use of language.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

The evaluation of the student's conversation ability.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

26

LLD 5: Interest in Literacy

The evaluation of the student's interest in literacy.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

27

LLD 6: Comprehension

The evaluation of the student's literacy comprehension.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

The evaluation of the student's ability to understand print concepts.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

The evaluation of the student's phonological awareness.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

The evaluation of the student's understanding of letters.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

The evaluation of the student's writing ability.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

The evaluation of the student's understanding of math operations.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

The evaluation of the student's sense of numeric quantity.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

The evaluation of the student's understanding of measurement.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

The evaluation of the student's understanding of shapes.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

The evaluation of the student's perceptual motor skills.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

The evaluation of the student's gross locomotor skills.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

The evaluation of the student's gross motor manipulation.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.

The evaluation of the student's fine motor skills.

See Kindergarten Entry Assessment Codes for valid values.

Notes:

• If the student's Grade Level is K, this field is required.
• If the student's Grade Level is 1-2, this field is NULL.