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Student Setup

Contents

Introduction

The following data elements are required for state reporting.

To perform student-specific tasks:

  • To add a new student, on the Start Page, in the left panel, click Enroll New Student. The Enroll New Student page appears.

OR

  • To open an existing student record, on the Start Page search for the student. If the search results show multiple students, under Current Student Selection, click the student's name. The last accessed student page opens for the student selected.

Note: The following information describes the setup required for State Reporting. For information about general student setup, see Help > System Help.

Data Element

Additional Information

[Table]FieldName

Length

Used in These Reports

Entering General Demographics

Demographics

Name (last, first MI)

Enter the student's name in the following format: LastName, FirstName MiddleName

[Students]LastFirst

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

35

20

15

20

Roster

CTEERS

Grad Intent

Habitual Truant

Extra-/Co-Curricular Activities

School Sponsored Community Activity

Roster

Direct Certification

WISEid

DOB

Enter the date of birth.

[Students]DOB

N/A

Roster

CTEERS

Grad Intent

HabitualTruant

Extra-/Co-Curricular Activities

School Sponsored Community Activity

Direct Certification

WISEid

Ethnicity: Is the student Hispanic or Latino?

Select Yes if the student’s ethnicity is Hispanic or Latino.

Note: See Knowledgebase article 15673 for Setup for Wisconsin State Reporting.

[Students]FedEthnicity

1

Roster

CTEERS

Grad Intent

Habitual Truant

Extra-/Co-Curricular Activities

School Sponsored Community Activity

Roster

WISEid

Race

Ancestry/Ethnic Origins (AEO) and Tribal Affiliation

Select the checkbox next to each race that applies to this student.

Note: See Knowledgebase article 15673 for Setup for Wisconsin State Reporting.

Districts that choose to report AEO and Tribal Affiliation should refer to Knowledgebase article 1280.

See Appendix for a list of valid AEO codes.

Note: Beginning in 2022-23 DPI will accept only one Tribal Affiliation for a student. If more than one Tribal Affiliation is selected, Affiliation 1 will be sent to WISEdata. Use the view codes list on the Demographics, WISEid Student Information or Choice Student page to select Tribal Affiliation.

[StudentRace]RaceCd

[StudentRace]RaceCd

[S_WI_STU_X]Tribal_Affiliation_1

[S_WI_STU_X]Tribal_Affiliation_2

[S_WI_STU_X]Tribal_Affiliation_3

5

Roster

CTEERS

Grad Intent

Habitual Truant

Extra-/Co-Curricular Activities

School Sponsored Community Activity

Roster

WISEid

Gender

Choose the student's gender.

For more information, see the section Codes for Required Student Elements.

[Students]Gender

1

Roster

CTEERS

Grad Intent

Habitual Truant

Extra-/Co-Curricular Activities

School Sponsored Community Activity

Roster

­­WISEid

Student Number

Enter the 10-character student ID number assigned by the local education agency.

[Students]Student_Number

N/A

WISEid

Entering Wisconsin State Information

Entering Career and Technical Education Enrollments

State/Province – Wisconsin > Career Technical Education (CTE)

CTE Reporting Fields for students who participated in a Certified Career Education Program

IRC - Not State Approved

Select this field if the student participated in an IRC - Not State Approved program. Then select a Certificated program status type.

[S_WI_STU_CTEERS_X]IRC_Not_State_Approved

[S_WI_STU_CTEERS_X]CPST_IRC_Not_State_Approved

1

CTE

IRC State Approved Business & Industry

Select this field if the student participated in an IRC State Approved Business & Industry program. Then select a Certificated program status type.

[S_WI_STU_CTEERS_X]IRC_St_Apprvd_Bus_Ind

[S_WI_STU_CTEERS_X]CPST_St_Apprvd_Bus_Ind

1

CTE

IRC State Approved WTCS - Associates

Select this field if the student participated in an IRC State Approved WTCS - Associates program. Then select a Certificated program status type.

[S_WI_STU_CTEERS_X]IRC_St_Apprvd_WTCS_Assoc

[S_WI_STU_CTEERS_X]CPST_St_Apprvd_WTCS_Assoc

1

CTE

IRC State Approved WTCS - Embedded Technical Diploma

Select this field if the student participated in an IRC State Approved WTCS - Embedded Technical Diploma program. Then select a Certificated program status type.

[S_WI_STU_CTEERS_X]IRC_St_Apprvd_WTCS_ETD

[S_WI_STU_CTEERS_X]CPST_St_Apprvd_WTCS_ETD

1

CTE

IRC State Approved WTCS - Technical Diploma

Select this field if the student participated in an IRC State Approved WTCS - Technical Diploma program. Then select a Certificated program status type.

[S_WI_STU_CTEERS_X]IRC_St_Apprvd_WTCS_Tech_Dp

[S_WI_STU_CTEERS_X]CPST_St_Apprvd_WTCS_Tech_Dp

1

CTE

State Co-op Ed. Skill Standards - DPI Employability Skills

Select this field if the student participated in State Co-op Ed. Skill Standards - DPI Employability Skills program. Then select a Certificated program status type.

[S_WI_STU_CTEERS_X]St_Coop_DPI_Emp_Skill

[S_WI_STU_CTEERS_X]CPST_St_Coop_DPI_Emp_Skill

1

CTE

State Co-op Ed. Skill Standards - DPI Occupational

Select this field if the student participated in State Co-op Ed. Skill Standards - DPI Occupational program. Then select a Certificated program status type.

[S_WI_STU_CTEERS_X]St_Coop_DPI_Occup

[S_WI_STU_CTEERS_X]CPST_St_Coop_DPI_Occup

1

CTE

State Co-op Ed. Skill Standards - DPI Youth Leadership

Select this field if the student participated in State Co-op Ed. Skill Standards - DPI Youth Leadership program. Then select a Certificated program status type.

[S_WI_STU_CTEERS_X]St_Coop_DPI_Youth

[S_WI_STU_CTEERS_X]CPST_St_Coop_DPI_Youth

1

CTE

Youth Apprenticeship

Select this field if the student participated in the Youth Apprenticeship program. Then select a Certificated program status type.

[S_WI_STU_CTEERS_X]St_Coop_DPI_Youth

[S_WI_STU_CTEERS_X]CPST_Youth_Apprenticeship

1

CTE

CTE Reporting Fields for students who participated in Non-Certified Career Education Programs:

Internship

Select this field if the student participated in Internship

[S_WI_STU_CTEERS_X]NC_Internship

1

CTE

Local Co-op

Select this field if the student participated in Local Co-op

[S_WI_STU_CTEERS_X]NC_Local_Co_op

1

CTE

School-based Enterprise

Select this field if the student participated in School-based Enterprise

[S_WI_STU_CTEERS_X]NC_School_Based_Enterprise

1

CTE

Simulated Worksite (if Entry Date is => 8/1/2021)

Simulation (if Entry Date is < 8/1/2021)

Select this field if the student participated in Simulated Worksite

[S_WI_STU_CTEERS_X]NC_Simulation

1

CTE

Supervised Occupational Experience

Select this field if the student participated in Supervised Occupational Experience

[S_WI_STU_CTEERS_X]NC_Supervised_Occup_Exper

1

CTE

CTE Reporting Fields specific to Concentrators (These fields can be left blank if the student is not a concentrator):

Career Pathway Type

Choose the career cluster for the Vocational/Career Tech concentrator career path.

For a list of valid values see the Appendix.

[S_WI_STU_CTEERS_X]CareerPathway_Concentrator

10

CTE

CTE Concentrator

Select if a student is a CTE Concentrator,

  • Y - Yes the student is a concentrator.

  • N - No the student is not a concentrator.

[S_WI_STU_CTEERS_X]VE_Concentrator

5

CTE

Instructional Area Code

Enter the instructional area code.

[S_WI_STU_CTEERS_X]Inst_Area_Code

10

CTE

Program Areas Type

Select the program area type code(s) for each student. Valid options are:

  • Agriculture and Natural Resources Education

  • Business and Information Technology Education

  • Family and Consumer Science Education

  • Health Science Education

  • Marketing Education

  • Technology and Engineering Education

[S_WI_STU_CTEERS_X]PAT_Agriculture

[S_WI_STU_CTEERS_X]PAT_Business

[S_WI_STU_CTEERS_X]PAT_FACE

[S_WI_STU_CTEERS_X]PAT_Health

[S_WI_STU_CTEERS_X]PAT_Marketing

[S_WI_STU_CTEERS_X]PAT_Technology

1

CTE

Defining Choice School Program Participation

State/Province – Wisconsin > Choice School Students

WISEid Data Elements

WISEid

The WISEDid for this student.

[Students]state_studentnumber

10

WISEdata

Local Person ID

The student’s PowerSchool Student Number.

[Students]Student_Number

50

WISEid Upload

Preferred Name Last

The Student's Last Name on the Demographics page

[Students]Last_Name

20

WISEid Upload

Preferred Name First

The Student's First Name on the Demographics page

[Students]First_Name

15

WISEid Upload

Preferred Name Middle

The Student's Middle Name on the Demographics page

[Students]Middle_Name

20

WISEid Upload

Legal Last Name

The student’s Legal Last Name.

Note: Use only when student's preferred name (as displayed on this page) is different than their legal name.

[StudentCoreFields]PSCore_Legal_Last_Name

50

WISEid Upload

Legal First Name

The student’s Legal First Name.

Note: Use only when student's preferred name (as displayed on this page) is different than their legal name.

[StudentCoreFields]PSCore_Legal_First_Name

50

WISEid Upload

Legal Middle Name

The student’s Legal Middle Name.

Note: Use only when student's preferred name (as displayed on this page) is different than their legal name.

[StudentCoreFields]PSCore_Legal_Middle_Name

50

WISEid Upload

Suffix

Enter the student name suffix.

Note: Optional field for WISEid

Valid Values: I, II, III, IV, V, Sr, Jr, SJ

[S_WI_STU_WISE_X]Name_Suffix

3

WISEid Upload

WISEdata Reported Last Name

The student’s WISEdata Reported Last Name

Note: The WISEdata Reported Name will override the Legal Name. Only populate the WISEdata Reported Name when the student’s Legal Name is not to be reported to WISEdata.
For more information about when a student’s Legal Name should not be reported see: https://dpi.wi.gov/wise/data-elements/student-name

[S_STU_X]Pref_Last

150

WISEid Upload

WISEdata Reported First Name

The student’s WISEdata Reported First Name

Note: The WISEdata Reported Name will override the Legal Name. Only populate the WISEdata Reported Name when the student’s Legal Name is not to be reported to WISEdata.
For more information about when a student’s Legal Name should not be reported see: https://dpi.wi.gov/wise/data-elements/student-name

[S_STU_X]Pref_First

150

WISEid Upload

WISEdata Reported Middle Name

The student’s WISEdata Reported Middle Name

Note: The WISEdata Reported Name will override the Legal Name. Only populate the WISEdata Reported Name when the student’s Legal Name is not to be reported to WISEdata.
For more information about when a student’s Legal Name should not be reported see: https://dpi.wi.gov/wise/data-elements/student-name

[S_STU_X]Pref_Middle

150

WISEid Upload

Date of Birth

The student’s date of birth.

[Students]DOB

Format of MM/DD/YYYY

10

WISEid Upload

Preferred Gender

The student's preferred gender.

[Students]Gender

1

WISEid Upload

Legal Gender

The student’s legal gender.

Note: May be used when a student's preferred gender (as displayed on this page) is different than their legal gender. Legal Gender is no longer used by WISEid/WISEdata. However, it may be used by 3rd party products and/or internal reporting.

[StudentCoreFields]PSCore_Legal_Gender

1

WISEid Upload

Multiple Birth Status

Choose yes or no to indicate if the student is a twin, triplet, etc.

[S_WI_STU_WISE_X]Multiple_Birth_Status

1

WISEid Upload

Ethnicity

Choose yes or no to indicate if the student is Hispanic or Latino.

  • 1 = Yes

  • 0 = No

[Students]FedEthnicity

1

WISEid Upload

Race

Ancestry/Ethnic Origins (AEO) and Tribal Affiliation

Select the checkbox next to each race that applies to this student.

Note: See Knowledgebase article 15673 for Setup for Wisconsin State Reporting.

Districts that choose to report AEO and Tribal Affiliation should refer to Knowledgebase article 1280.

See Appendix for a list of valid AEO codes.

Note: A student may have up to three Tribal Affiliations. Use the view codes list on the Demographics, WISEid Student Information or Choice Student page to select Tribal Affiliation.

[StudentRace]RaceCd

[StudentRace]RaceCd

[S_WI_STU_X]Tribal_Affiliation_1

[S_WI_STU_X]Tribal_Affiliation_2

[S_WI_STU_X]Tribal_Affiliation_3

5

Roster

CTEERS

Grad Intent

Habitual Truant

Extra-/Co-Curricular Activities

School Sponsored Community Activity

Roster

WISEid

Former and/or other names the student may have or had

Other Last Name

Enter any student former or other last names.

Note: Optional field for WISEid.

[S_WI_STU_WISE_X]Alias_Lname

35

WISEid Upload

Other First Name

Enter any student former or other first names.

Note: Optional field for WISEid.

[S_WI_STU_WISE_X]Alias_Fname

35

WISEid Upload

Other Middle Name

Enter any student former or other middle names.

Note: Optional field for WISEid.

[S_WI_STU_WISE_X]Alias_Mname

35

WISEid Upload

Other Suffix (I, II, III, IV, V, Sr, Jr, SJ)

Enter the student's alias suffix.

Note: Optional field for WISEid.

Valid Values:

I, II, III, IV, V, Sr, Jr, SJ

[S_WI_STU_WISE_X]Alias_Suffix

10

WISEid Upload

Birth Place Information

Birth City

Enter the city where the student was born.

Note: Optional, but recommended if the student was born in the US or Puerto Rico.

[S_WI_STU_WISE_X]Birth_City

30

WISEid Upload

Birth Country

Select the student's country of birth.

Note: Optional, but recommended if the student born outside the United States or Puerto Rico.

[S_WI_STU_X]Birth_Country

60

WISEid Upload

Birth State

Enter the state where the student was born.

Note: Optional, but recommended if the student was born in the US, District of Columbia or Puerto Rico.

The codes for the 50 US States, the District of Columbia and Puerto Rico. See https://ceds.ed.gov/CEDSElementDetails.aspx?TermxTopicId=20837

[S_WI_STU_WISE_X]Birth_State

2

WISEid Upload

Birth County

Enter the county where the student was born.

Note: Optional, but recommended if the student was born in the US or Puerto Rico. See http://www.census.gov/geo/reference/codes/cou.html

[S_WI_STU_WISE_X]Birth_County

35

WISEid Upload

WISEdata Elements

Address Collection Opt In

This entry is only needed when the District or School has opted in and an individual student has opted out for the purposes of address collection.

[S_WI_STU_X]Address_Collection_Opt_In

1

WISEdata

Choice School Program Participant

Select if the student is a Choice School Program Participant.

[S_WI_STU_X]Choice_Program_Participant

1

WISEid Upload for Students

Count Date Status - 3rd Friday of September (Obsolete)

Select the student's count date status.

See Appendix for valid options.

[S_WI_STU_X]Count_Date_Status OR

[S_WI_REN_X]Count_Date_Status

5

WISEdata

Count Date Status - 2nd Friday of January (Obsolete)

Select the student's count date status.

See Appendix for valid options.

[S_WI_STU_X]Count_Date_Status_Jan OR

[S_WI_REN_X]Count_Date_Status_Jan

5

WISEdata

Economically Disadvantaged Status

Select the student's economically disadvantaged status.

See Appendix for valid options.

[Students]EconomicDisadvantagedStatus

1

WISEdata

Food Services Eligibility

Displays the student's Lunch Status from the Student's Lunch page.

Click on the Lunch link to edit the Lunch Status.

[Students]LunchStatus

3

WISEdata

Primary Service Provider

Select the appropriate option for the student:

Blank

Y – School is the Primary Service Provider for the student

[S_WI_STU_X]Primary_Service_Provider

1

WISEdata

United States Entry Date

Enter the date that the student first enrolled in a United States school.

[Students]DateOfEntryIntoUSA

10

WISEdata

English Language Proficiency Classification

Choose the English language proficiency classification. The classification should match the whole number reported for the Composite English Language Proficiency Level. This field displays only if "English Language Proficiency Classification" is set to levels 1 through 5.

[S_WI_STU_X]EnglishProfCode

1

WISEdata

Primary Disability

The Students Primary Disability.

See Appendix for valid options.

[Students]DisabilityCode

3

WISEdata

Secondary Disability

Any Secondary Disabilities the student may have.

See Appendix for valid options.

[S_WI_STU_X]SecondaryDisability

25

WISEdata

Term Completion Indicator

If the student is exiting your school, indicate if they completed the school year term.

Valid values:

Y = Yes - Student completed the ost recent school term.

N = No - Student did not complete the most recent school term.

[S_WI_STU_X]CompletedSchoolTerm

1

WISEdata

Exit Type - Reason of Exit

Select the student's reason for exiting the school.

See Appendix for valid options.

[S_WI_STU_X]ExitType

3

WISEdata

Expected Transfer District

Enter the Ed-Fi Agency number for the expected transfer District if the Exit Type is “Expected Transfer to a school covered by WISE, not known to be continuing”.

[S_WI_STU_X]ExpectedTransferDistrict

4

WISEdata

Expected Transfer School

Enter the Ed-Fi School number for the expected transfer school if the Exit Type is “Expected Transfer to a school covered by WISE, not known to be continuing”.

[S_WI_STU_X]ExpectedTransferSchool

4

WISEdata

Parent/Guardian Info if not using Student contacts for state reporting

Primary Parent/Guardian Last Name (from Parents page)

A Primary Parent/Guardian

Is required, you must specify the relationship, last and first names.

Enter the primary guardian's last name.

Note: This is the Guardian Last Name from the Parents page.

Valid values:

F = Father

M = Mother

G = Guardian

O =Other

[Students]guardian_ln

35

WISEid Upload

Primary Parent/Guardian First Name (from Parents page)

Enter the primary guardian's first name.

Note: This is the Guardian First Name from the Parents page.

[Students]guardian_fn

35

WISEid Upload

Primary Parent/Guardian Middle Name (from Parents page)

Enter the primary guardian's middle name.

Note: Optional field for WISEid.

This is the Guardian Middle Name from the Parents page.

[Students]guardian_mn

35

WISEid Upload

Secondary Parent/Guardian Relation

A Second Parent/Guardian is optional, if you wish to submit you must specify relationship, last and first names.

Select the secondary guardian's relation from the pop-up menu.

Note: This field is NOT on the Parents page.

Valid values:

  • F = Father

  • M = Mother

  • G = Guardian

  • O =Other

[S_WI_STU_WISE_X]Guardian2_Rel

1

WISEid Upload

Secondary Parent/Guardian First Name

Enter the secondary guardian's first name.

[S_WI_STU_WISE_X]Guardian2_FN

35

WISEid Upload

Secondary Parent/Guardian Middle Name

Enter the secondary guardian's middle name.

[S_WI_STU_WISE_X]Guardian2_MN

35

WISEid Upload

Secondary Parent/Guardian Last Name

Enter the secondary guardian's last name.

[S_WI_STU_WISE_X]Guardian2_LN

35

WISEid Upload

Primary Parent/Guardian Relationship Type (from Contacts page)

Displays the primary guardians's relationship the contact that has Parent 1 in the WISEid column.

[Codeset]Code

1

WISEid Upload

Primary Parent/Guardian Last Name (from Contacts page)

Displays the primary guardian's last name from the contact that has Parent 1 in the WISEid column.

[Person]LastName

35

WISEid Upload

Primary Parent/Guardian First Name (from Contacts page)

Enter the primary guardian's first name from the contact that has Parent 1 in the WISEid column.

[Person]FirstName

35

WISEid Upload

Primary Parent/Guardian Middle Name (from Contacts page)

Enter the primary guardian's middle name from the contact that has Parent 1 in the WISEid column.

[Person]MiddleName

35

WISEid Upload

Parent/Guardian Information from Contacts - if using Student contacts for state reporting - See District Setup for turning on Contacts for State Reporting

Primary Parent/Guardian Relationship Type (from Contacts page)

Displays the primary guardians's relationship the contact that has Parent 1 in the WISEid column.

[Codeset]Code

1

WISEid Upload

Primary Parent/Guardian Last Name (from Contacts page)

Displays the primary guardian's last name from the contact that has Parent 1 in the WISEid column.

[Person]LastName

35

WISEid Upload

Primary Parent/Guardian First Name (from Contacts page)

Enter the primary guardian's first name from the contact that has Parent 1 in the WISEid column.

[Person]FirstName

35

WISEid Upload

Primary Parent/Guardian Middle Name (from Contacts page)

Enter the primary guardian's middle name from the contact that has Parent 1 in the WISEid column.

[Person]MiddleName

35

WISEid Upload

Secondary Parent/Guardian Relationship Type (from Contacts page)

Displays the primary guardians's relationship the contact that has Parent 1 in the WISEid column.

[Codeset]Code

1

WISEid Upload

Secondary Parent/Guardian Last Name (from Contacts page)

Displays the primary guardian's last name from the contact that has Parent 1 in the WISEid column.

[Person]LastName

35

WISEid Upload

Secondary Parent/Guardian First Name (from Contacts page)

Enter the primary guardian's first name from the contact that has Parent 1 in the WISEid column.

[Person]FirstName

35

WISEid Upload

Secondary Parent/Guardian Middle Name (from Contacts page)

Enter the primary guardian's middle name from the contact that has Parent 1 in the WISEid column.

[Person]MiddleName

35

WISEid Upload

Entering School Performance Report Information

State/Province – Wisconsin > Graduate Intent (School Performance Report)

Year of Graduation

Enter the year of graduation.

[Students]Graduation_Year

4

SPR-Grad Intent

Job Training Program

Select the checkbox to indicate the student has Non-College plans/Job Training Program plans.

[S_WI_STU_PGI_X]Job_Training_Program

1

SPR-Grad Intent

Vocational/Technical College (results in an associate degree, includes junior and community colleges)

Select the checkbox to indicate the student plans to attend a vocational or technical college.

[S_WI_STU_PGI_X]Vocational_Technical_College

1

SPR-Grad Intent

College/University (results in a baccalaureate or advanced degree, includes UW System 2-year centers)

Select the checkbox to indicate the student plans to attend a college or university.

[S_WI_STU_PGI_X]College_University

1

SPR-Grad Intent

Military Enlistment

Select the checkbox to indicate the student plans to join the military.

[S_WI_STU_PGI_X]Military

1

SPR-Grad Intent

Employment

Select the checkbox to indicate the student has employment.

[S_WI_STU_PGI_X]Employment

1

SPR-Grad Intent

Seeking Employment

Select the checkbox to indicate the student will be on unemployment, seeking employment.

[S_WI_STU_PGI_X]Seeking_Employment

1

SPR-Grad Intent

Other (any plans not defined above)

Select the checkbox for all other graduates that do not meet any of the graduate intent options.

[S_WI_STU_PGI_X]Other

1

SPR-Grad Intent

Undecided (student has not decided what to do following graduation)

Select the checkbox to indicate the student is undecided.

[S_WI_STU_PGI_X]Undecided

1

SPR-Grad Intent

No Response (surveys not returned or not completed)

Select the checkbox to indicate the student did not respond.

[S_WI_STU_PGI_X]No_Response

1

SPR-Grad Intent

Entering Immunization Records

State/Province – Wisconsin > Immunization Record

Exclude Student from Immunization Reporting

Select the checkbox to indicate the student is excluded from immunization reporting

[S_WI_STU_IMM_X]Imm_Exclude

1

Wisconsin Immunization Reports

Waiver for all immunizations

If the student has a waiver for all immunizations, select the appropriate waiver type.

  • Medical

  • Personal

  • Religious

[S_WI_STU_IMM_X]Imm_Waiver

9

Wisconsin Immunization Reports

Diphtheria, Tetanus, Pertussis (DTaP, DTP, DT, Td) Waiver

If the student has a waiver for Diphtheria, Tetanus, Pertussis (DTaP, DTP, DT, Td) select the appropriate waiver type.

  • Medical

  • Personal

  • Religious

[S_WI_STU_IMM_X]Imm_dtp_Waiver

9

Wisconsin Immunization Reports

Diphtheria, Tetanus, Pertussis (DTaP, DTP, DT, Td)

Enter the date of immunization(s) for Diphtheria, Tetanus, Pertussis (DTaP, DTP, DT, Td)

[S_WI_STU_IMM_X]Imm_dtp1

[S_WI_STU_IMM_X]Imm_dtp2

[S_WI_STU_IMM_X]Imm_dtp3

[S_WI_STU_IMM_X]Imm_dtp4

[S_WI_STU_IMM_X]Imm_dtp5

[S_WI_STU_IMM_X]Imm_dtp6

[S_WI_STU_IMM_X]Imm_dtp7

Date

Wisconsin Immunization Reports

Adolescent Booster - Tdap

If the student has a waiver for the Adolescent Booster Tdap or Td select the appropriate waiver type.

  • Medical

  • Personal

  • Religious

[S_WI_STU_IMM_X]Imm_TdapTd_Waiver

9

Wisconsin Immunization Reports

Adolescent Booster - Tdap

Enter the date of immunization for Adolescent Booster - Tdap

[S_WI_STU_IMM_X]Imm_tdap

Date

Wisconsin Immunization Reports

Adolescent Booster - Td

Enter the date of immunization for Adolescent Booster - Td

[S_WI_STU_IMM_X]Imm_td

Date

Wisconsin Immunization Reports

Polio (IPV, OPV) Waiver

If the student has a waiver for Polio (IPV, OPV), select the appropriate waiver type.

  • Medical

  • Personal

  • Religious

[S_WI_STU_IMM_X]Imm_polio_Waiver

9

Wisconsin Immunization Reports

Polio (IPV, OPV)

Enter the date of immunization(s) for Polio (IPV, OPV)

[S_WI_STU_IMM_X]Imm_polio1

[S_WI_STU_IMM_X]Imm_polio2

[S_WI_STU_IMM_X]Imm_polio3

[S_WI_STU_IMM_X]Imm_polio4

[S_WI_STU_IMM_X]Imm_polio5

[S_WI_STU_IMM_X]Imm_polio6

Date

Wisconsin Immunization Reports

Hepatitis B Waiver

If the student has a waiver for Hepatitis B select the appropriate waiver type.

  • Laboratory Evidence of Immunity

  • Medical

  • Personal

  • Religious

[S_WI_STU_IMM_X]Imm_hepb_Waiver

9

Wisconsin Immunization Reports

Hepatitis B

Enter the date of immunization(s) for Hepatitis B

[S_WI_STU_IMM_X]Imm_hepb1

[S_WI_STU_IMM_X]Imm_hepb2

[S_WI_STU_IMM_X]Imm_hepb3

Date

Wisconsin Immunization Reports

Hepatitis B 2 dose

If the student is receiving the 2 dose Hepatitis B immunization check this option.

[S_WI_STU_IMM_X]Imm_2dose_hepb

1

Wisconsin Immunization Reports

Measles, Mumps Rubella (MMR) Waiver

If the student has a waiver for Measles, Mumps Rubella (MMR), select the appropriate waiver type.

  • Laboratory Evidence of Immunity

  • Medical

  • Personal

  • Religious

[S_WI_STU_IMM_X]Imm_mmr_Waiver

9

Wisconsin Immunization Reports

Measles, Mumps Rubella (MMR)

Enter the date of immunization(s) for Measles, Mumps Rubella (MMR)

[S_WI_STU_IMM_X]Imm_mmr1

[S_WI_STU_IMM_X]Imm_mmr2

[S_WI_STU_IMM_X]Imm_mmr3

Date

Wisconsin Immunization Reports

Meningococcal (MenACWY) Vaccine

Enter the date of immunization(s) for Meningococcal (MenACWY).

[S_WI_STU_IMM_X]MenACWY vaccine seventh grade

[S_WI_STU_IMM_X]MenACWY booster (2nd dose in series)

9

Wisconsin Immunization Reports

Meningococcal Vaccine Waiver

If the student has a waiver for Meningococcal, select the appropriate waiver type.

  • Laboratory Evidence of Immunity

  • Medical

  • Personal

  • Religious

[S_WI_STU_IMM_X]MenACWY Waiver Type

Date

Wisconsin Immunization Reports

Varicella (Chicken Pox) Vaccine Waiver

If the student has a waiver for Varicella, select the appropriate waiver type.

  • Laboratory Evidence of Immunity

  • Medical

  • Personal

  • Religious

[S_WI_STU_IMM_X]Imm_var_Waiver

9

Wisconsin Immunization Reports

Varicella (Chicken Pox) Vaccine

Enter the date of immunization(s) for Varicella.

[S_WI_STU_IMM_X]Imm_var1

[S_WI_STU_IMM_X]Imm_var2

Date

Wisconsin Immunization Reports

Chicken Pox Disease

Enter the date the student had Chicken Pox.

[S_WI_STU_IMM_X]Imm_VarDisease

Date

Wisconsin Immunization Reports

Compliance

The student’s overall immunization compliance status as calculated by the application.

  • Compliant

  • In Process

  • Behind Schedule

  • No Record

  • Medical Waiver

  • Religious Waiver

  • Personal Waiver

[S_WI_STU_IMM_X]Imm_Status

200

Wisconsin Immunization Reports

Notes

Enter any desired notes for the student’s immunization history.

[S_WI_STU_IMM_X]Imm_Notes

600

Wisconsin Immunization Reports

COVID Vaccines: Vaccine 1 Type

Select the Type of Vaccine given for the first immunization.

  • 212- Janssen COVID-19 Vaccine

  • 207 - Moderna COVID-19 Vaccine

  • 208 - Pfizer COVID-19 Vaccine

[S_WI_STU_IMM_X]COVID_Vaccine_1_CVX_Code

4

Wisconsin Immunization Reports

COVID Vaccines: Vaccine 1 Date

Enter the date of immunization for the first dose for COVID.

[S_WI_STU_IMM_X]COVID_Vaccine_1_Date

Date

Wisconsin Immunization Reports

COVID Vaccines: Vaccine 2 Type

Select the Type of Vaccine given for the second immunization.

  • 212- Janssen COVID-19 Vaccine

  • 207 - Moderna COVID-19 Vaccine

  • 208 - Pfizer COVID-19 Vaccine

[S_WI_STU_IMM_X]COVID_Vaccine_2_CVX_Code

4

Wisconsin Immunization Reports

COVID Vaccines: Vaccine 2 Date

Enter the date of immunization for the second dose for COVID.

[S_WI_STU_IMM_X]COVID_Vaccine_2_Date

Date

Wisconsin Immunization Reports

COVID Vaccines: Vaccine 3 Type

Select the Type of Vaccine given for the third immunization.

  • 212- Janssen COVID-19 Vaccine

  • 207 - Moderna COVID-19 Vaccine

  • 208 - Pfizer COVID-19 Vaccine

[S_WI_STU_IMM_X]COVID_Vaccine_3_CVX_Code

4

Wisconsin Immunization Reports

COVID Vaccines: Vaccine 3 Date

Enter the date of immunization for the third dose for COVID.

[S_WI_STU_IMM_X]COVID_Vaccine_3_Date

Date

Wisconsin Immunization Reports

COVID Vaccines: Vaccine 4 Type

Select the Type of Vaccine given for the fourth immunization.

  • 212- Janssen COVID-19 Vaccine

  • 207 - Moderna COVID-19 Vaccine

  • 208 - Pfizer COVID-19 Vaccine

[S_WI_STU_IMM_X]COVID_Vaccine_4_CVX_Code

4

Wisconsin Immunization Reports

COVID Vaccines: Vaccine 4 Date

Enter the date of immunization for the fourth dose for COVID.

[S_WI_STU_IMM_X]COVID_Vaccine_4_Date

Date

Wisconsin Immunization Reports

Parent/Guardian Approves Sharing of Student's Records

Parent/Guardian has approved sharing the student's records.

[S_WI_STU_IMM_X]Approved_Sharing_Records

1

For District's Internal Reporting Needs

Parent/Guardian Signature On File

Parent/Guardian signature is on file.

[S_WI_STU_IMM_X]Signature_On_File

1

For District's Internal Reporting Needs

Date of Parent/Guardian Response

Date of Parent/Guardian response for sharing of student's records.

[S_WI_STU_IMM_X]Date_ParentGuard_Response

Date

For District's Internal Reporting Needs

Entering McKinney-Vento Information

State/Province – Wisconsin > McKinney-Vento Student Information

Note: If a student has McKinney-Vento information entered, the most current record will display on the student's Choice and WISEdata Student Information pages.

Start Date

The first date within an enrollment when a student lacks a fixed, regular, and adequate nighttime residence.

[S_WI_STU_MV_C]Begin_Date

Format of MM/DD/YYYY

Date

WISEdata

End Date

The date when a student secures permanent residence and is no longer identified as homeless.

[S_WI_STU_MV_C]End_Date

Format of MM/DD/YYYY

Date

WISEdata

Primary Nighttime Residence Type

Denotes the kind of impermanent housing or lack of housing where the homeless student stays at night.

Valid values:

1 - Shelters and transitional housing
2 - Doubled up
3 - Hotel/motel
4 - Unsheltered

[S_WI_STU_MV_C]Nighttime_Residence_Type

1

WISEdata

Unaccompanied Youth

Indicates whether the homeless children or youth are in the physical custody of a parent or legal guardian.

Checked when the student is not in the physical custody of a parent or guardian.

Unchecked when parent or guardian has physical custody.

[S_WI_STU_MV_C]Unaccompanied_Youth

1

WISEdata

Notes - Optional and not submitted to WISEdata

Enter any notes to assist your staff. This is not required for WISEdata reporting.

[S_WI_STU_MV_C]Notes

4000

For District's Internal Use

Defining Pupil Count Report Information

State/Province – Wisconsin > Pupil Count Report Information (PI-1563)

District of Residence

The Students District of Residence. These are defined in the District Office > District Setup > Districts of Residence.

[Students]districtofresidence

20

WISEid

Non-Resident Reduction

The Students Non-Resident Reduction Category. See the Appendix for a full list of the valid codes and descriptions.

[S_WI_STU_PI1563_X]NonRes_Reduct

OR

[S_WI_REN_PI1563_X]NonRes_Reduct

14

PI-1563 Pupil Count

PI-1563 Pupil Count Detail

Program Schedule

The student's Program Schedule. See the Appendix for a full list of the valid codes and descriptions.

[S_WI_STU_X]Program_Schedule

10

PI-1563 Pupil Count

PI-1563 Pupil Count Detail

Resident Reduction

The Students Resident Reduction Category. See the Appendix for a full list of the valid codes and descriptions.

[S_WI_STU_PI1563_X]Resident_Reduct

OR

[S_WI_REN_PI1563_X]Resident_Reduct

14

PI-1563 Pupil Count

PI-1563 Pupil Count Detail

Resident Addition

The Students Non-Resident Addition. See the Appendix for a full list of the valid codes and descriptions.

[S_WI_STU_PI1563_X]Resident_Add

OR

[S_WI_REN_PI1563_X]Resident_Add

14

PI-1563 Pupil Count

PI-1563 Pupil Count Detail

Mid-Year Student Residency Status Changes

State/Province – Wisconsin > Pupil Count Report Information (PI-1563) > New/Edit

Mid-Year Student Residency Status Changes are only required when there is a change to a student's Non-Resident Reduction, Resident Reduction, Resident Addition or Program Schedule that does not impact the student's current enrollment dates.

Start Date

Start Date of Residency Status or Program Schedule Change.

[S_WI_STU_PI1563_C]Begin_Date

Date

PI-1563 Pupil Count

PI-1563 Pupil Count Detail

End Date

End Date of Residency Status or Program Schedule Change.

[S_WI_STU_PI1563_C]End_Date

Date

PI-1563 Pupil Count

PI-1563 Pupil Count Detail

Non-Resident Reduction

The Students Non-Resident Reduction Category. See the Appendix for a full list of the valid codes and descriptions.

[S_WI_STU_PI1563_C]NonRes_Reduct

14

PI-1563 Pupil Count

PI-1563 Pupil Count Detail

District of Residence

The Students District of Residence. These are defined in the District Office > District Setup > Districts of Residence.

[S_WI_STU_PI1563_C]DistrictOfResidence

20

PI-1563 Pupil Count

PI-1563 Pupil Count Detail

Resident Reduction

The Students Resident Reduction Category. See the Appendix for a full list of the valid codes and descriptions.

[S_WI_STU_PI1563_C]Resident_Reduct

14

PI-1563 Pupil Count

PI-1563 Pupil Count Detail

Resident Addition

The Students Non-Resident Addition. See the Appendix for a full list of the valid codes and descriptions.

[S_WI_STU_PI1563_C]Resident_Add

14

PI-1563 Pupil Count

PI-1563 Pupil Count Detail

Program Schedule

The student's Program Schedule. See the Appendix for a full list of the valid codes and descriptions.

[S_WI_STU_PI1563_C]Program_Schedule

10

PI-1563 Pupil Count

PI-1563 Pupil Count Detail

Notes - Optional and not submitted to WISEdata

Notes for reason of status change.

[S_WI_STU_PI1563_C]Notes

4000

Entering Student Learning Modality Information

State/Province – Wisconsin> Student Learning Modality Information

Note: If a student has Student Learning Modality information entered, the most current record will display on the student's WISEdata Student Information page.

Start Date

Enter the student Learning Modality start date.

[S_WI_STU_LM_C]Begin_Date

Date

WISEdata

End Date

Enter the student Learning Modality end date. The end date is the day after the last day the student participated in this particular Learning Modality.

[S_WI_STU_LM_C]End_Date

Date

WISEdata

Learning Modality

Enter the student Learning Modality. Valid values:

  • 01 - In-Person

  • 02 - Hybrid

  • 03 - Remote

[S_WI_STU_LM_C]Learning_Modality

15

WISEdata

Notes - Optional and not submitted to WISEdata.

Enter any applicable notes if necessary.

[S_WI_STU_LM_C]Notes

4000

N/A

Entering WISEid Student Information

State/Province – Wisconsin> WISEid Student Information

WISEid

Enter the student’s 10-digit, state-assigned WISEid.

[Students]State_StudentNumber

10

WISEid Upload

Discipline Collection

Roster

Local Person ID

The student’s PowerSchool Student Number

[Students]Student_Number

50

WISEid Upload

Preferred Name Last

The Student's Last Name on the Demographics page

[Students]Last_Name

20

WISEid Upload

Preferred Name First

The Student's First Name on the Demographics page

[Students]First_Name

15

WISEid Upload

Preferred Name Middle

The Student's Middle Name on the Demographics page

[Students]Middle_Name

20

WISEid Upload

Legal Last Name

The student’s Legal Last Name

[StudentCoreFields]PSCore_Legal_Last_Name

50

WISEid Upload

Legal First Name

The student’s Legal First Name

[StudentCoreFields]PSCore_Legal_First_Name

50

WISEid Upload

Legal Middle Name

The student’s Legal Middle Name

[StudentCoreFields]PSCore_Legal_Middle_Name

50

WISEid Upload

Suffix

Enter the student name suffix.

Note: Optional field for WISEid

Valid Values: I, II, III, IV, V, Sr, Jr, SJ

[S_WI_STU_WISE_X]Name_Suffix

3

WISEid Upload

WISEdata Reported Last Name

The student’s WISEdata Reported Last Name

[S_STU_X]Pref_Last

150

WISEid Upload

WISEdata Reported First Name

The student’s WISEdata Reported First Name

[S_STU_X]Pref_First

150

WISEid Upload

WISEdata Reported Middle Name

The student’s WISEdata Reported Middle Name

[S_STU_X]Pref_Middle

150

WISEid Upload

Date of Birth

The student’s date of birth

[Students]DOB

Format of MM/DD/YYYY

10

WISEid Upload

Legal Gender

The student’s Gender

[StudentCoreFields]PSCore_Legal_Gender

1

WISEid Upload

Multiple Birth Status

Choose yes or no to indicate if the student is a twin, triplet, etc.

[S_WI_STU_WISE_X]Multiple_Birth_Status

1

WISEid Upload

Ethnicity

Is the student Hispanic or Latino?

1 = Yes 0 = No

[Students]FedEthnicity

1

WISEid Upload

Race

Ancestry/Ethnic Origins (AEO) and Tribal Affiliation

Select the checkbox next to each race that applies to this student.

Note: See Knowledgebase article 15673 for Setup for Wisconsin State Reporting.

Districts that choose to report AEO and Tribal Affiliation should refer to Knowledgebase article 1280.

See Appendix for a list of valid AEO codes.

Note: A student may have up to three Tribal Affiliations. Use the view codes list on the Demographics, WISEid Student Information or Choice Student page to select Tribal Affiliation.

[StudentRace]RaceCd

[StudentRace]RaceCd

[S_WI_STU_X]Tribal_Affiliation_1

[S_WI_STU_X]Tribal_Affiliation_2

[S_WI_STU_X]Tribal_Affiliation_3

5

Roster

CTEERS

Grad Intent

Habitual Truant

Extra-/Co-Curricular Activities

School Sponsored Community Activity

Roster

WISEid

Other Last Name

Enter any student former and/or other last names.

Note: Optional field for WISEid

[S_WI_STU_WISE_X]Alias_Lname

35

WISEid Upload

Other First Name

Enter any student former and/or other first names.

Note: Optional field for WISEid

[S_WI_STU_WISE_X]Alias_Fname

35

WISEid Upload

Other Middle Name

Enter any student former and/or other middle names.

Note: Optional field for WISEid

[S_WI_STU_WISE_X]Alias_Mname

35

WISEid Upload

Other Suffix (I, II, III, IV, V, Sr, Jr, SJ)

Enter the student alias suffix.

Note: Optional field for WISEid

Valid Values:

I, II, III, IV, V, Sr, Jr, SJ

[S_WI_STU_WISE_X]Alias_Suffix

10

WISEid Upload

Birth Country

Select the student's country of birth.

Optional, but recommended if the student born outside the United States or Puerto Rico.

[S_WI_STU_X]Birth_Country

60

WISEid Upload

Birth City

Optional, but recommended if the student was born in the US or Puerto Rico.

[S_WI_STU_WISE_X]Birth_City

30

WISEid Upload

Birth State

Optional, but recommended if the student was born in the US, District of Columbia or Puerto Rico.

The codes for the 50 US States, the District of Columbia and Puerto Rico. See https://ceds.ed.gov/CEDSElementDetails.aspx?TermxTopicId=20837

[S_WI_STU_WISE_X]Birth_State

2

WISEid Upload

Birth County

Optional, but recommended if the student was born in the US or Puerto Rico. See http://www.census.gov/geo/reference/codes/cou.html

[S_WI_STU_WISE_X]Birth_County

35

WISEid Upload

Parent/Guardian Info if not using Student contacts for state reporting

Primary Parent/Guardian Relationship (from Parents page)

A Primary Parent/Guardian

Is required, you must specify the relationship, last and first names.

Select the primary guardian relation from the pop-up menu.
Note: This is the Relationship Code from the Parents page.

Valid values:

F = Father

M = Mother

G = Guardian

O =Other

[Students]GuardianRelCode

1

WISEid Upload

Primary Parent/Guardian Last Name (from Parents page)

Enter the primary guardian's last name.

Note: This is the Guardian Last Name from the Parents page.

[Students]Guardian_LN

35

WISEid Upload

Primary Parent/Guardian First Name (from Parents page)

Enter the primary guardian's first name.

Note: This is the Guardian First Name from the Parents page.

[Students]Guardian_FN

35

WISEid Upload

Primary Parent/Guardian Middle Name (from Parents page)

Enter the primary guardian's middle name.

Note: Optional field for WISEid, this is the Guardian Middle Name from the Parents page.

[Students]Guardian_MN

35

WISEid Upload

Secondary Parent/Guardian Relation

A Second Parent/Guardian is optional, if you wish to submit you must specify the relationship, last and first names.

Select the secondary guardian relation from the pop-up menu.

Note: This field is NOT on the Parents page.

Valid values:

F = Father

M = Mother

G = Guardian

O =Other

[S_WI_STU_WISE_X]Guardian2_Rel

1

WISEid Upload

Secondary Parent/Guardian Last Name

Enter the secondary guardian's last name.

[S_WI_STU_WISE_X]Guardian2_LN

35

WISEid Upload

Secondary Parent/Guardian First Name

Enter the secondary guardian's first name.

[S_WI_STU_WISE_X]Guardian2_FN

35

WISEid Upload

Secondary Parent/Guardian Middle Name

Enter the secondary guardian's middle name.

[S_WI_STU_WISE_X]Guardian2_MN

35

WISEid Upload

Parent/Guardian Information from Contacts - if using Student contacts for state reporting - See District Setup for turning on Contacts for State Reporting

Primary Parent/Guardian Relationship Type (from Contacts page)

Displays the primary guardian's relationship the contact that has Parent 1 in the WISEid column.

[Codeset]Code

1

WISEid Upload

Primary Parent/Guardian Last Name (from Contacts page)

Displays the primary guardian's last name from the contact that has Parent 1 in the WISEid column.

[Person]LastName

35

WISEid Upload

Primary Parent/Guardian First Name (from Contacts page)

Enter the primary guardian's first name from the contact that has Parent 1 in the WISEid column.

[Person]FirstName

35

WISEid Upload

Primary Parent/Guardian Middle Name (from Contacts page)

Enter the primary guardian's middle name from the contact that has Parent 1 in the WISEid column.

[Person]MiddleName

35

WISEid Upload

Secondary Parent/Guardian Relationship Type (from Contacts page)

Displays the primary guardian's relationship the contact that has Parent 1 in the WISEid column.

[Codeset]Code

1

WISEid Upload

Secondary Parent/Guardian Last Name (from Contacts page)

Displays the primary guardian's last name from the contact that has Parent 1 in the WISEid column.

[Person]LastName

35

WISEid Upload

Secondary Parent/Guardian First Name (from Contacts page)

Enter the primary guardian's first name from the contact that has Parent 1 in the WISEid column.

[Person]FirstName

35

WISEid Upload

Secondary Parent/Guardian Middle Name (from Contacts page)

Enter the primary guardian's middle name from the contact that has Parent 1 in the WISEid column.

[Person]MiddleName

35

WISEid Upload

Primary Parent/Guardian Relationship Type (from Contacts page)

Displays the primary guardian's relationship the contact that has Parent 1 in the WISEid column.

[Codeset]Code

1

WISEid Upload

Primary Parent/Guardian Last Name (from Contacts page)

Displays the primary guardian's last name from the contact that has Parent 1 in the WISEid column.

[Person]LastName

35

WISEid Upload

Primary Parent/Guardian First Name (from Contacts page)

Enter the primary guardian's first name from the contact that has Parent 1 in the WISEid column.

[Person]FirstName

35

WISEid Upload

Primary Parent/Guardian Middle Name (from Contacts page)

Enter the primary guardian's middle name from the contact that has Parent 1 in the WISEid column.

[Person]MiddleName

35

WISEid Upload

Entering WISEdata Digital Equity Indicators

State/Province – Wisconsin > WISEData Digital Equity Indicators

Effective Date

The date this Digital Equity Information is valid.

[S_STU_LEARNINGPREF_C]Effective_Date

Format of MM/DD/YYYY

Date

WISEdata

Internet Access in Residence

Is there internet access available in residence. Click here for valid values.

[S_STU_LEARNINGPREF_C]InternetInResidence

3

WISEdata

Internet Access Type in Residence

What type of internet access in residence. Click here for valid values.

[S_STU_LEARNINGPREF_C]IntenetAccess

3

WISEdata

Internet Performance

Internet performance in the the residence. Click here for valid values.

[S_STU_LEARNINGPREF_C]InternetPerformance

3

WISEdata

Digital Device

Type of digital device the student is using. Click here for valid values.

[S_STU_LEARNINGPREF_C]DeviceType

3

WISEdata

Digital Access

The type of internet access the digital device has. Click here for valid values.

[S_STU_LEARNINGPREF_C]DeviceAccess

3

WISEdata

Entering WISEdata ELL/ESL Student Information

State/Province – Wisconsin > WISEdata ELL/ESL Student Information

English Language Proficiency Classification

Choose the English language proficiency classification. The classification should match the whole number reported for the Composite English Language Proficiency Level. This field displays only if "English Language Proficiency Classification" is set to levels 1 through 5.

[S_WI_STU_X]EnglishProfCode

1

WISEdata

Current Year Screener Test

Check this box if this is a Screener test taken in the current school year. This field displays only if "English Language Proficiency Classification" is set to levels 1 through 5.

[S_WI_STU_X]EnglishProfCodeIsCurYear

[S_WI_REN_X]EnglishProfCodeIsCurYear

1

WISEdata

Composite English Language Proficiency Level

Enter the student's composite English language proficiency level.

Note: Internal use only, not reported

[S_WI_STU_X]EnglishProfScore

25

WISEdata

Language Instruction Education Services

Select the student's Primary Language Instruction Education Services. Required if English language proficiency classification (Screener or Access Test) is 1-5.

Beginning in 2022-23 a student may have more than one Language Instruction Service.

[S_WI_STU_X]BilingualESL_Program

15

WISEdata

Language Instruction Monitoring Year

Select the student's Language Instruction Monitoring Year. Required if English language proficiency classification is 6.

  • Not Monitored, Year 3 or later

  • 1 - Year 1

  • 2 - Year 2

[S_WI_STU_X]BilingualESL_Monitored

1

WISEdata

Native Language Code

Select the appropriate Primary Language code to enter a valid Native Language code.

[Students]primarylanguage

1

WISEdata

Entering WISEdata Student Information

State/Province – Wisconsin > WISEdata Student Information

Exclude student from WISEdata Reporting

Select the checkbox to exclude the selected student from WISEdata Reporting

[Students]State_ExcludeFromReporting

[S_REN_X]ExcludeFromEdFi

N/A

WISEdata

WISEid

The students Wisconsin Student Number as assigned by WISEDid.

[Students]State_StudentNumber

10

WISEdata

Address Collection Opt In

This entry is only needed when the District or School has opted in and an individual student has opted out for the purposes of address collection.

[S_WI_STU_X]Address_Collection_Opt_In

1

WISEdata

Coordinated Early Intervening Services

Set the Coordinated Early Intervening Services status to Y or N.

[S_WI_STU_X]EarlyInterveningServices

1

WISEdata

Count Date Status - 3rd Friday of September

Choose the student's status for the count date. Valid options are:

  • P = Receiving Educational Services - Present on Count Date

  • A = Receiving Educational Services - Absent on Count Date

  • N =Not Receiving Educational Services and No Exit Date Prior to Count Date

[S_WI_STU_X]Count_Date_Status OR

[S_WI_REN_X]Count_Date_Status

5

WISEdata

Count Date Status - 2nd Friday of January (Choice and Pilot Districts Only)

Choose the student's status for the count date. Valid options are:

  • P = Receiving Educational Services - Present on Count Date

  • A = Receiving Educational Services - Absent on Count Date

  • N =Not Receiving Educational Services and No Exit Date Prior to Count Date

[S_WI_STU_X]Count_Date_Status_Jan OR

[S_WI_REN_X]Count_Date_Status_Jan

5

WISEdata

Count Date Status - October 1st (Special Ed Only)

Select the Students Status on October 1st if the student has a primary disability.

See Appendix for valid options

[S_WI_STU_X]SE_CountDate_Status

1

WISEdata

District of Residence

The student's district of resident from Transfer Info > Edit Current Enrollment.

[Students]DistrictOfResidence

4

WISEdata

Economically Disadvantaged Status

Select the student's economically disadvantaged status.

See Appendix for valid options.

[Students]EconomicDisadvantagedStatus

1

WISEdata

Date Economic Status Changed

Enter the date the students Economic Status changed. This field is for internal reporting only

[S_WI_STU_X]ISES_EcoStatus_Change_Date

10

Food Services Eligibility

Displays the student's Lunch Status from the Student's Lunch page.

Click on the Lunch link to edit the Lunch Status.

[Students]LunchStatus

3

WISEdata

English Language Proficiency Classification

Choose the English language proficiency classification. The classification should match the whole number reported for the Composite English Language Proficiency Level. This field displays only if "English Language Proficiency Classification" is set to levels 1 through 5.

[S_WI_STU_X]EnglishProfCode

1

WISEdata

Grade

The student's current grade level from the Demographics page.

[Students]Grade_Level

2

WISEdata

Immigrant (Title III)

Set the Immigrant (Title III) status to Y, N, or Parent Placed Private.

[S_WI_STU_X]ImmigrantT3

1

WISEdata

Migrant

Set the Migrant status to Y, N, or Parent Placed Private.

[S_WI_STU_X]Migrant

1

WISEdata

Native Language

Select the appropriate Primary Language code to enter a valid Native Language code.

[Students]primarylanguage

1

WISEdata

Parent in Military

A student characteristic indicating the student has a parent or guardian who is a member of the armed forces on active duty, serves full-time National Guard duty, or is a traditional member of the National Guard or Reserve.

[S_WI_STU_X]Parent_In_Military

1

WISEdata

Parent Placed Private Indicator

Set Parent Placed Private Indicator.

Y = Yes

N = No

Validation Rules:

  • There is no default option.

  • This is a required field.

  • Cannot be 'Y' when Primary Service Provider is set to 'Y'

[S_WI_STU_X]Parent_Placed_Private

1

WISEdata

Primary Service Provider

Select the appropriate option for the student:

Y  – School is the Primary Service Provider for the student

N - School is not the Primary Service Provider for the student

Validation Rules:

  • There is no default option.

  • This is a required field.

  • Cannot be 'Y' when Parent Placed Private is set to 'Y'

[S_WI_STU_X]Primary_Service_Provider

1

WISEdata

Section 504 Indicator

Select the Student's 504 status

Y - Yes

N - No

X - Parentally Placed Private

[S_WI_STU_X]Section504

1

WISEdata

Single Parent

Choose Yes or No from the pop-up menu.

[S_WI_STU_CTEERS_X]Teen_Single_Parent

5

CTE

Third Party Agency Code

If the student is educated by a Third-Party Agency specify the agency.

6905 - Brown County CCDEB Hopp Elementary/Secondary

6964 - Walworth County CCDEB Lakeland Elementary/Secondary

7300 - Wisconsin School for the Deaf

7300 - Wisconsin School for the Visually Handicapped

CESA - Cooperative Educational Service Agency

OTHER - Other

NONE">NONE - No Third-Party Provider

X - Data Not Required; valid only for parent placed private students

[S_WI_STU_X]ThirdPartyAgency

5

WISEdata

Third Part School/Program Code

DO NOT ENTER If THIRD PARTY AGENCY is NONE.

0001 - Brown County CCDEB Hopp Elementary/Secondary

0001 - Walworth County CCDEB Lakeland Elementary/Seconday

7301 - WIsconsin School for the Deaf

7302 - Wisconsin School for the Visually Handicapped

[S_WI_STU_X]ThirdPartySchool

8

WISEdata

Visa Type

Select the Students Visa Type if applicable.

F1 - Foreign Student Visa

M1 - Foreign Student pursuing vocational or non-academic studies Visa

H1 - Employment Visa

B1 - Business Visa

B2 - Tourist Visa

J1 - Exchange Scholar Visa

OV - Other Visa

[S_WI_STU_X]Visa_Type

2

WISEdata

Term Completion Indicator

Set the students term completion indicator. This is completed when transferring a student out of school or at the end of the school year for all active students.  Valid values:

Y = Yes - Student completed the ost recent school term.

N = No - Student did not complete the most recent school term.

[S_WI_STU_X]CompletedSchoolTerm

1

WISEdata

Repeat Grade Indicator

Required only if the student will repeat the currect grade level in the next school year.

[S_WI_STU_X]Repeat_Grade_Indicator

1

WISEdata

Exit Type

Select the Students Reason of Exit if exiting from the school:

See Appendix for valid options

[S_WI_STU_X]ExitType

3

WISEdata

Creating Discipline Incident Logs

Log Entries

If the Log Type equals Discipline, enter student discipline records.

Date & Time

Enter the log entry date & time.

Note: The date and time should reflect the occurrence of the discipline incident.

[Log]Entry_Date

[Log]Entry_Time

10

N/A

Discipline - Public Schools Only

Incident Date (MM/DD/YYYY)

Enter the date the incident occurred that resulted in removal from school.

[Log]Discipline_IncidentDate

MM/DD/CCYY

Discipline - Public Schools Only

Incident ID

Use the Get New Incident ID button to generate a new Incident ID for this entry. Use the Search Existing Incidents if you need to link this entry to another existing entry with the same ID. The WISEdata discipline submission requires that incidents be reported, so if multiple students are involved in an incident, they need to have the same Incident ID.

Note: If the initial incident entry is missing information in one or more fields and another student is being added to that same incident, those same fields will remain blank. Please ensure all required information is entered.

[S_LOG_EDFI_X]IncidentIdentifier

9

Discipline - Public Schools Only

Student Participation Type

The Participation Type of this student in the event. At the current time, only P - Perpetrator is reported.

[S_LOG_EDFI_X]StudentParticipationType

1

Discipline - Public Schools Only

Removal Type

Choose the Removal Type from the drop-down menu. Only Log Entries of the following types will be reported in the Discipline collection:

EX - Expulsion

OS - Out of School Suspension

IS - In School Suspension (Only reported for Special Education Students, see Entering WISEdata Student Program Information.)

SP - IAES Placement - Removed by School Personnel

HO - iAES Placement - Removed by Hearing Officer

[S_WI_LOG_ISES_X]Removal_Type

2

Discipline - Public Schools Only

Incident Type

Choose the incident type from the pop-up menu.

See Appendix for valid options.

[S_WI_LOG_ISES_X]Incident_Primary

2

Discipline - Public Schools Only

Incident Type (Other)

Choose another incident type from the pop-up menu, if applicable.

See Appendix for valid options.

[S_WI_LOG_ISES_X]Incident_Secondary

2

Discipline - Public Schools Only

Removal Period Start Date

Enter the start date of the removal (MM/DD/YYYY)

[S_WI_LOG_ISES_X]Removal_Date

MM/DD/CCYY

Discipline - Public Schools Only

School Days Removed This Term

Enter the number of school days during which student is removed for this incident and removal type (reported in half-day increments).

Note: Do not count removals for less than 1/2 of a school day.

[S_WI_LOG_ISES_X]Days_Removed

N/A

Discipline - Public Schools Only

Expulsion Period Return Date

Enter the date the student is expected to return to school grounds based on the expulsion expiration date specified in the expulsion order. A date greater than the student’s year of birth plus 23 years would indicate that the expulsion is permanent

[S_WI_LOG_ISES_X]Expulsion_Return_Date

MM/DD/CCYY

Discipline - Public Schools Only

Serious Bodily Injury

Choose Yes or No from the pop-up menu for the log entry.

[S_WI_LOG_ISES_X]Bodily_Injury

1

Discipline - Public Schools Only

Behavior Detailed Description

A description (no more than 300 characters) is required when a student is involved in a firearms violation and will not be expelled.

[S_WI_LOG_ISES_X]Behavior_Detail_Description

300

Discipline - Public Schools Only

Early Reinstatement Condition

Choose Yes or No from the pop-up menu for the log entry.

[S_WI_LOG_ISES_X]Early_Condition

1

Discipline - Public Schools Only

Modified Term

Choose the valid Modified Term option from the drop-down menu.

Valid Options:

(N) Firearms Incident Type and not modified OR not a firearms Incident Type

(M) Modified for reasons other than IDEA

(I) Modified because of IDEA

[S_WI_LOG_ISES_X]ModifiedTerm

1

Discipline - Public Schools Only

Services Provided during Expulsion

Choose Yes or No from the pop-up menu for the log entry.

This must be completed when the removal type is Expulsion.

[S_WI_LOG_ISES_X]Services_Indicator

1

Discipline - Public Schools Only

Harassment / Bullying Basis

Check the box or boxes to indicate if this was an incident involving harassment or bullying on the basis of:

Sex

Race

Disability

Religion

Sexual Orientation

From the Student Role drop-down, choose one of the following:

Victim

Offender

[S_WI_LOG_CRDC_X]Harass_Sex_TF

[S_WI_LOG_CRDC_X]Harass_Race_TF

[S_WI_LOG_CRDC_X]Harass_Disability_TF

[S_WI_LOG_CRDC_X]Harass_Role_TF

[S_WI_LOG_CRDC_X]Harass_Religion_TF

[S_WI_LOG_CRDC_X]Harass_Orientation_TF" id="harassOrientation

CRDC – Part 2

Student was subjected to Mechanical Restraint

Check the box if the student was subjected to mechanical restraint.

Note: This might be a case CRDC is used as the Log Type rather than Discipline as there might not have been an actual discipline incident that led to the restraint.

[S_WI_LOG_CRDC_X]Mechanical_Restraint_TF

CRDC – Part 2

Student was subjected to Physical Restraint

Check the box if the student was subjected to physical restraint.

Note: This might be a case CRDC is used as the Log Type rather than Discipline as there might not have been an actual discipline incident that led to the restraint.

[S_WI_LOG_CRDC_X]Physical_Restraint_TF

CRDC – Part 2

Student was subjected to Seclusion

Check the box if the student was subjected to seclusion.

Note: This might be a case CRDC is used as the Log Type rather than Discipline as there might not have been an actual discipline incident that led to the seclusion.

[S_WI_LOG_CRDC_X]Seclusion_TF

CRDC – Part 2

Student was Referred to Law Enforcement

Check the box if the student was Referred to Law Enforcement.

[S_WI_LOG_CRDC_X]Law_Enf_Referral_TF

CRDC – Part 2

Student was Arrested as a result of this incident

Check the box if the student was arrested as a result of this incident.

[S_WI_LOG_CRDC_X]Resulting_Arrest_TF

CRDC – Part 2

SCH-24. Student was transferred to an Alternative or Regular School for students without Disabilities.

Valid values:

Y = Yes, N = No

[S_WI_LOG_CRDC_X]Transfer_Alternative_School_YN

1

CRDC – Part 2

SCH-27. Offense Category

Select the appropriate category if any of the categories apply to this offense.

Valid values are:

01 = Rape or Attempted Rape

02 = Sexual Battery (Other than rape)

03 = Robbery with a weapon

04 = Robbery with a firearm or explosive device

05 = Robbery without a weapon

06 = Physical attack or fight with a weapon

07 = Physical attack or fight with a firearm or explosive device

08 = Physical attack or fight without a weapon

09 = Threat of physical attack or fight with a weapon

10 = Threat of physical attack with a firearm or explosive device

11 = Threat of physical attack without a weapon

12 = Possession of a firearm or explosive device

[S_WI_LOG_CRDC_X]Offense_Category

2

CRDC – Part 2

Verifying Information Across Enrollments

All Enrollments

Note: Enrollments are created during the End-of-Year process and at the following locations:

Start Page > Special Functions > Enroll New Student

Start Page > Student Selection > Functions

Course

Information about the class of enrollment.

Format: COURSENAME (COURSENUMBER.SECTIONNUMBER)

[Courses]Course_Name

[CC]Course_Number

[Sections]SectionNumber

N/A

Roster

Enroll Date

Enter the enroll date.

Format: [M]M/[D]D/[YY]YY

[CC]DateEnrolled

6-10

Roster

Exit Date

Enter the exit date.

Format: [M]M/[D]D/[YY]YY

[CC]DateLeft

6-10

Roster

CTE Program

The list of possible CTE programs for a student comes from the selected section on the All Enrollments page.
Select only those programs the student participated in.
A program indicated as (Invalid) indicates a prograrm that has been removed from the section. Either remove from the student or update the section.

[S_WI_CC_X]CTE_Program

42

Roster

Dual Enrollment Program

The list of possible Dual Enrollment Programs for a student comes from the selected course on the All Enrollments page.
Select only those programs the student participated in.
If a student did not participate select the option for NONE.
A program indicated as (Invalid) indicates a program that has been removed from the course. Either remove from the student or update the course.

[S_WI_CC_X]DualEnrollment_Multi

50

Roster

World Language Program

The list of possible World Language Programs for a student comes from the selected course on the All Enrollments page.
Select only those programs the student participated in.
If a student did not participate select the option for NONE.
A program indicated as (Invalid) indicates a program that has been removed from the course. Either remove from the student or update the course.

[S_WI_CC_X]WorldLanguage_Multi

100

Roster

Editing Current/Previous Enrollments

Transfer Information

Note: Enrollments are created during the End-of-Year process and at the following locations:

Start Page > Special Functions > Enroll New Student

Start Page > Student Selection > Functions

Entry Date

Enter the entry date for the school enrollment.

Note: The date is the first day of school enrollment.

[Students]EntryDate

[Reenrollments]EntryDate

10

WISEdata

Entry Code

Choose the entry code for the school enrollment from the pop-up menu.

Note: You must choose an entry code for all school enrollments.

[Students]EntryCode

[Reenrollments]EntryCode

N/A

WISEdata

Exit Date

Enter the exit date for the school enrollment.

Note: The date is the day after the last day of school enrollment.

[Students]ExitDate

[Reenrollments]ExitDate

10

WISEdata

Exit Code

Choose the exit code for the school enrollment from the pop-up menu.

Note: You must choose an exit code for school enrollments where the exit date is in the past.

[Students]ExitCode

[Reenrollments]ExitCode

N/A

WISEdata

Full-Time Equivalency

Choose the full-time equivalency for the school enrollment from the pop-up menu.

[Students]FTEID

[Reenrollments]FTEID

N/A

Grade Level

Choose the grade level for the school enrollment from the pop-up menu.

[Students]Grade_Level

[Reenrollments]Grade_Level

2

Roster

SPR

Graduate Intent

District of Residence

Choose the district of residence for the school enrollment from the pop-up menu.

Note: Set this field ONLY for enrollments in which the student resides outside the attending district.

The Resident District numbers are available from the Data Exchange > Download Data > Organization Directory. You can search by Name and the appropriate number for Ed-FI Reporting will be in the State LEA Number field.

[Students]DistrictOfResidence

[Reenrollments] DistrictOfResidence

4

CTEERS

Exclude From State Reporting

Select to exclude the student from state reporting.

[S_REN_X]ExcludeFromEDFI

1

WISEdata

Address Collection Opt In

This entry is only needed when the District or School has opted in and an individual student has opted out for the purposes of address collection.

[S_WI_STU_X]Address_Collection_Opt_In

1

WISEdata

Choice School Program Participant

Select to indicate that the student is a Choice school program participant.

[S_WI_STU_X]Choice_Program_Participant

[S_WI_REN_X]Choice_Program_Participant

1

WISEdata

Coordinated Early Intervening Services

Choose Y if the student had Early Intervening Services

[S_WI_STU_X]EarlyInterveningServices

[S_WI_REN_X]EarlyInterveningServices

Count Date Status - Third Friday of September

Select the Students 3rd Friday of September Count Date Status.

See Appendix for valid options.

[S_WI_STU_X]CountDateStatus

[S_WI_REN_X]CountDateStatus

1

WISEdata

Count Date Status - 2nd Friday of January (Choice and Pilot Districts Only)

Select the Students 2nd Friday of January Count Date Status. This is for Choice and Pilot Districts Only.

See Appendix for valid options.

[S_WI_STU_X]Count_Date_Status_Jan

[S_WI_REN_X]Count_Date_Status_Jan

1

WISEdata

Count Date Status - October 1st (Special Ed Only)

Select the Students Status on October 1st if the student has a primary disability.

See Appendix for valid options

[S_WI_STU_X]SE_CountDate_Status

[S_WI_REN_X]SE_CountDate_Status

1

WISEdata

Economically Disadvantaged Status

Choose the NSLP/economically disadvantaged status for the school enrollment.

See Appendix for valid options.

[S_WI_STU_X]Economic_Status

[S_WI_REN_X]Economic_Status

1

WISEdata

English Language Proficiency Classification

Choose the English language proficiency classification. The classification should match the whole number reported for the Composite English Language Proficiency Level. This field displays only if "English Language Proficiency Classification" is set to levels 1 through 5.

[S_WI_STU_X]EnglishProfCode

[S_WI_REN_X]EnglishProfCode

1

WISEdata

Current Year Screener Test

Check this box if this is a Screener test taken in the current school year. This field displays only if "English Language Proficiency Classification" is set to levels 1 through 5.

[S_WI_STU_X]EnglishProfCodeIsCurYear

[S_WI_REN_X]EnglishProfCodeIsCurYear

1

WISEdata

Composite English Language Proficiency Level

Enter the student's composite English language proficiency level.

Note: Internal use only, not reported.

[S_WI_STU_X]EnglishProfScore

25

WISEdata

Language Instruction Education Services

Select the student's Language Instruction Education Services. Required if English language proficiency classification (Screener or Access Test) is 1-5.

[S_WI_STU_X]BilingualESL_Program

6

WISEdata

Language Instruction Monitoring Year

Select the student's Language Instruction Monitoring Year. Required if English language proficiency classification is 6.

  • Not Monitored, Year 3 or later

  • 1 - Year 1

  • 2 - Year 2

[S_WI_STU_X]BilingualESL_Monitored

1

WISEdata

Immigrant (Title III)

Set the Immigrant (Title III) status to Y, N, or Parent Placed Private.

[S_WI_STU_X]ImmigrantT3

[S_WI_REN_X]ImmigrantT3

1

WISEdata

Migrant

Set the Migrant status to Y, N, or Parent Placed Private.

[S_WI_STU_X]Migrant

[S_WI_REX_X]Migrant

1

WISEdata

Parent in Military

A student characteristic indicating the student has a parent or guardian who is a member of the armed forces on active duty, serves full-time National Guard duty, or is a traditional member of the National Guard or Reserve.

[S_WI_STU_X]Parent_In_Military

[S_WI_REN_X]Parent_In_Military

1

WISEdata

Parent Placed Private Indicator

Set Parent Placed Private Indicator.

Y = Yes

N = No

Validation Rules:

  • There is no default option.

  • This is a required field unless the Choice School Students > Choice School Program Participant is selected.

  • Cannot be 'Y' when Primary Service Provider is set to 'Y'

[S_WI_STU_X]Parent_Placed_Private

[S_WI_REN_X]Parent_Placed_Private

1

WISEdata

Primary Service Provider

Select the appropriate option for the student:

Y  – School is the Primary Service Provider for the student

N - School is not the Primary Service Provider for the student

Validation Rules

  • There is no default option.

  • This is a required field.

  • Cannot be 'Y' when Parent Placed Private is set to 'Y'

[S_WI_STU_X]Primary_Service_Provider

[S_WI_REN_X]Primary_Service_Provider

1

WISEdata

Section 504 Indicator

Select the Student's 504 status

Y - Yes

N - No

Parentally Placed Private

[S_WI_STU_X]Section504

[S_WI_REN_X]Section504

1

WISEdata

Single Parent

Choose Yes or No from the pop-up menu.

[S_WI_STU_CTEERS_X]Teen_Single_Parent

[S_WI_REN_CTEERS_X]Teen_Single_Parent

5

CTE

Third Party Agency Code

If the student is educated by a Third-Party Agency specify the agency.

6905 - Brown County CCDEB Hopp Elementary/Secondary

6964 - Walworth County CCDEB Lakeland Elementary/Secondary

7300 - Wisconsin School for the Deaf

7300 - Wisconsin School for the Visually Handicapped

CESA - Cooperative Educational Service Agency

OTHER - Other

NONE - No Third-Party Provider

X - Data Not Required; valid only for parent placed private students

Note: Third Party Agency and School/Program Code are correlated. Be sure if you enter data in one field, you enter the appropriate value for the other.

[S_WI_STU_X]ThirdPartyAgency

[S_WI_REN_X]ThirdPartyAgency

5

WISEdata

Third Party School/Program Code

Choose the third party school/program code for the school enrollment from the pop-up menu.

Note: Third Party Agency and School/Program Code are correlated. Be sure if you enter data in one field, you enter the appropriate value for the other.

[S_WI_STU_X]ThirdPartySchool

[S_WI_REN_X]ThirdPartySchool

4

WISEdata

Visa Type

Select the Students Visa Type if applicable.

J1 - Exchange Scholar Visa

F1 - Foreign Student Visa

B1 - Business Visa

H1 - Employment Visa

M1 - Foreign Student pursuing vocational or non-academic studies Visa

OV - Other Visa

B2 - Tourist Visa

[S_WI_STU_X]Visa_Type

[S_WI_REN_X]Visa_Type

2

WISEdata

Term Completion Indicator

Set the students term completion indicator. This is completed when transferring a student out of school or at the end of the school year for all active students.  Valid values:

Y = Yes - Student completed the most recent school term.

N = No - Student did not complete the most recent school term.

[S_WI_STU_X]CompletedSchoolTerm

[S_WI_REN_X]CompletedSchoolTerm

1

WISEdata

Repeat Grade Indicator (formerly Promotion to a higher grade level)

Set the students Repeat Grade Indicator to Y or N. This is required when the Term Completion Indicator has been set to Yes.

[S_WI_STU_X]Repeat_Grade_Indicator

[S_WI_REN_X]Repeat_Grade_Indicator

1

WISEdata

Exit Type

Choose the exit type for the school enrollment. This is completed when transferring a student out of school or at the end of the school year for all active students.

See Appendix for valid options.

[S_WI_STU_X]ExitType

[S_WI_REN_X]ExitType

3

WISEdata

CTE Reporting Fields for students who participated in a Certified Career Education Program

IRC - Not State Approved

Select this field if the student participated in an IRC - Not State Approved program. Then select a Certificated program status type.

[S_WI_STU_CTEERS_X]IRC_Not_State_Approved

[S_WI_STU_CTEERS_X]CPST_IRC_Not_State_Approved

1

CTE

IRC State Approved Business & Industry

Select this field if the student participated in an RC State Approved Business & Industry program. Then select a Certificated program status type.

[S_WI_STU_CTEERS_X]IRC_St_Apprvd_Bus_Ind

[S_WI_STU_CTEERS_X]CPST_St_Apprvd_Bus_Ind

1

CTE

IRC State Approved WTCS - Associates

Select this field if the student participated in an IRC State Approved WTCS - Associates program. Then select a Certificated program status type.

[S_WI_STU_CTEERS_X]IRC_St_Apprvd_WTCS_Assoc

[S_WI_STU_CTEERS_X]CPST_St_Apprvd_WTCS_Assoc

1

CTE

IRC State Approved WTCS - Embedded Technical Diploma

Select this field if the student participated in an IIRC State Approved WTCS - Embedded Technical Diploma program. Then select a Certificated program status type.

[S_WI_STU_CTEERS_X]IRC_St_Apprvd_WTCS_ETD

[S_WI_STU_CTEERS_X]CPST_St_Apprvd_WTCS_ETD

1

CTE

IRC State Approved WTCS - Technical Diploma

Select this field if the student participated in an IRC State Approved WTCS - Technical Diploma program. Then select a Certificated program status type.

[S_WI_STU_CTEERS_X]IRC_St_Apprvd_WTCS_Tech_Dp

[S_WI_STU_CTEERS_X]CPST_St_Apprvd_WTCS_Tech_Dp

1

CTE

State Co-op Ed. Skill Standards - DPI Employability Skills

Select this field if the student participated in State Co-op Ed. Skill Standards - DPI Employability Skills program. Then select a Certificated program status type.

[S_WI_STU_CTEERS_X]St_Coop_DPI_Emp_Skill

[S_WI_STU_CTEERS_X]CPST_St_Coop_DPI_Emp_Skill

1

CTE

State Co-op Ed. Skill Standards - DPI Occupational

Select this field if the student participated in State Co-op Ed. Skill Standards - DPI Occupational program. Then select a Certificated program status type.

[S_WI_STU_CTEERS_X]St_Coop_DPI_Occup

[S_WI_STU_CTEERS_X]CPST_St_Coop_DPI_Occup

1

CTE

State Co-op Ed. Skill Standards - DPI Youth Leadership

Select this field if the student participated in State Co-op Ed. Skill Standards - DPI Youth Leadership program. Then select a Certificated program status type.

[S_WI_STU_CTEERS_X]St_Coop_DPI_Youth

[S_WI_STU_CTEERS_X]CPST_St_Coop_DPI_Youth

1

CTE

Youth Apprenticeship

Select this field if the student participated in the Youth Apprenticeship program. Then select a Certificated program status type.

[S_WI_STU_CTEERS_X]St_Coop_DPI_Youth

[S_WI_STU_CTEERS_X]CPST_Youth_Apprenticeship

1

CTE

CTE Reporting Fields for students who participated in Non-Certified Career Education Programs:

School-based Enterprise

Select this field if the student participated in School-based Enterprise

[S_WI_STU_CTEERS_X]NC_School_Based_Enterprise

1

CTE

Simulated Worksite (if Entry Date is => 8/1/2021)

Simulation (if Entry Date is < 8/1/2021)

Select this field if the student participated in Simulated Worksite

[S_WI_STU_CTEERS_X]NC_Simulation

1

CTE

Internship/Local Co-op

Select this field if the student participated in Internship

[S_WI_STU_CTEERS_X]NC_Internship_Local_Co_op

1

CTE

Supervised Agricultural Experience

Select this field if the student participated in Supervised Agricultural Experience

[S_WI_STU_CTEERS_X]NC_Supervised_Ag_Exper

1

CTE

Entrepreneurship Student Business

Select this field if the student participated in Entrepreneurship Student Business

[S_WI_STU_CTEERS_X]NC_Supervised_Stu_Business

1

CTE

CTE Reporting Fields specific to Concentrators (These fields can be left blank if the student is not a concentrator):

Career Pathway Type

The career cluster for the Vocational/Career Tech concentrator career path.

For a list of valid values see the Appendix.

[S_WI_REN_CTEERS_X]CareerPathway_Concentrator

10

CTE

CTE Concentrator

Select if a student is a CTE Concentrator,

  • Y - Yes the student is a concentrator.

  • N - No the student is not a concentrator.

[S_WI_REN_CTEERS_X]VE_Concentrator

5

CTE

Instructional Area Code

Enter the instructional area code.

[S_WI_REN_CTEERS_X]Inst_Area_Code

10

CTE

Program Areas Type

Select the program area type code(s) for each student. Valid options are:

  • Agriculture and Natural Resources Education

  • Business and Information Technology Education

  • Marketing Education

  • Family and Consumer Science Education

  • Technology and Engineering Education

  • Health Science Education

[S_WI_REN_CTEERS_X]PAT_Agriculture

[S_WI_REN_CTEERS_X]PAT_Business

[S_WI_REN_CTEERS_X]PAT_Marketing

[S_WI_REN_CTEERS_X]PAT_FACE

[S_WI_REN_CTEERS_X]PAT_Technology

[S_WI_REN_CTEERS_X]PAT_Health

1

CTE

Pupil Count Student Information (PI-1563):

Non-Resident Reduction

The Students Non-Resident Reduction Category. See the Appendix for a full list of the valid codes and descriptions.

[S_WI_REN_PI1563_X]NonRes_Reduct

14

PI-1563 Pupil Count

PI-1563 Pupil Count Detail

Program Schedule

K4 and Kindergarten students only. See the Appendix for a full list of the valid codes and descriptions.

[S_WI_REN_X]Program_Schedule

10

PI-1563 Pupil Count

PI-1563 Pupil Count Detail

Resident Reduction

The Students Resident Reduction Category. See the Appendix for a full list of the valid codes and descriptions.

[S_WI_REN_PI1563_X]Resident_Reduct

14

PI-1563 Pupil Count

PI-1563 Pupil Count Detail

Resident Addition

The Students Non-Resident Addition. See the Appendix for a full list of the valid codes and descriptions.

[S_WI_REN_PI1563_X]Resident_Add

14

PI-1563 Pupil Count

PI-1563 Pupil Count Detail

Entering WISEdata Student Program Information

Student Programs – WISEdata Special Education information

Start Page > Select a Student > Student programs.

  • If you maintain your programs in PowerSchool add a Special Education Program.

  • If a vendor publishes your Special Education Programs a SPED_Downloads record should be present for all programs published to WISEdata by the Vendor.  To download them select from the District Office select the appropriate term > Data Exchange > The desired Profile > Profile > Download Data > Special Education (Public Only).  This should be done on a regular basis.

Comment

Enter any comment information to assist your staff. This is not required for WISEdata reporting.

[SPEnrollments]Comment_Value

Clob

Entry Date

The date of implementation of special education services at a school for the school year. This can be the same as the first day of school that the student is receiving services, or the IEP/ISPbeginDate, or the day an IEP/ISP review/revision/change is implemented.

[SPEnrollments]Enter_Date

Date

WISEdata

Exit Date

The date the student’s IEP/ISP is revoked or student is no longer eligible or exited.

If the parent revoked consent or the IEP team determines the child is no longer eligible, a notice is sent to the parent indicating the date the services will end. This date should be used as the end date.

In the scenario, the student exits the district while servicing special education services, this will be the date he exited.

[SPEnrollments]Exit_Date

Date

WISEdata

Reason Exited Special Education

A field that describes why a student's special education record (sSEPA) has an end date. Districts must submit a reason when a special education student's enrollment or special education program association (sSEPA) record ends.

[S_WI_SEN_X]Reason_Exited

String

WISEdata

Grade level

This can be the grade the student was in when enrolled in Special Education or the student’s current grade. This is not required for WISEdata reporting.

[SPEnrollments]GradeLevel

Number(10,0)

WISEdata

Program

Select Special Education from the drop down.

[SPEnrollments]ProgramID

WISEdata

DOB from Demographics

Displays Student's Date of Birth form the Student Demographic page.

Age

Student's Age Calculated form Date of Birth.

[Students]DOB

IEP Begin Date

The effective date of the most recent IEP.

[S_WI_SEN_X]IEP_Begin_Date

Date

WISEdata

IEP End Date

The end date of the most recent IEP.

[S_WI_SEN_X]IEP_End_Date

Date

WISEdata

Last Evaluation Date

The date of the most recent Special Education evaluation

[S_WI_SEN_X]Last_Evaluation_Date

Date

WISEdata

Parentally Placed Private Indicator

(Obsolete for 2019/20 forward enter PPP on the WISEdata Student Information page)

Set Parentally Placed Private Indicator.

Y = Yes, N = No

[S_WI_SEN_X]Parent_Placed_Private

1

WISEdata

FAPE Responsible School - Required if other than submitting school

School number of the FAPE responsible school if other than the school of enrollment

[S_WI_SEN_X]FAPE_ResponsibleSchool

5

WISEdata

Educational Environment Classification

Select the Students Educational Environment Classification.

See Appendix for valid options.

[S_WI_SEN_X]Educational_Environment

2

WISEdata

Primary Disability

The Students Primary Disability.

See Appendix for valid options.

[S_WI_SEN_X]Primary_Disability

3

WISEdata

Secondary Disability(s)

Any Secondary Disabilities the student may have.

See Appendix for valid options.

[S_WI_SEN_C]Secondary_Disability

3

WISEdata

Entering WISEdata Special Education Evaluation Information

Start Page > Select a Student > Student Programs

Comment

Enter any comment information to assist your staff. This is not required for WISEdata reporting.

[SPEnrollments]Comment_Value

Clob

Entry Date

Enter the date consent for evaluation was received.

[SPEnrollments]Enter_Date

Date

WISEdata

Exit Date

Enter the exit date (optional and not sent to WISEdata).

[SPEnrollments]Exit_Date

Date

Program

Select Special Education Evaluation from the drop down.

[SPEnrollments]ProgramID

WISEdata

WISEid from State/Province - WI > WISEid Student Information

The student's WISEid is displayed.

[Students]State_StudentNumber

DOB from Demographics

The student's date of birth is displayed from the Demographics page.

[Students]DOB

Current Age

Student's Age Calculated form Date of Birth.

The student's ideaPartDescriptor will be indicated as 'PART B' as required by WISEdata.

The student's IDEA Part Descriptor indicated as 'Part B'.

WISEdata

Eligibility Determination Date

Enter the eligibility determination date.

[S_WI_SEN_C]Elig_Determination_Date

Date

WISEdata

Evaluation Is Complete

Checkbox to indicate the evaluation is complete.

[S_WI_SEN_C]Evaluation_Complete

1

WISEdata

Evaluation Delay Reason (If it occurred)

Enter the reason the evaluation was delayed (if it occured). Valid values:

  • C - Child is Unavailable

  • I - Initial SLD Eval

  • T - Transfer

[S_WI_SEN_C]Evaluation_Delay_Reason

1

WISEdata

Evaluation Late Reason (Optional)

Enter the reason the evaluation was late (optional).

[S_WI_SEN_C]Evaluation_Late_Reason

500

WISEdata

IDEA Indicator (Student was determined to be eligible and enrolled in special education and related services as a result of the evaluation)

Checkbox to indicate the student was determined to be eligible and enrolled in special education and related services as a result of the evaluation.

[S_WI_SEN_C]IDEA_Indicator

1

WISEdata

Editing Stored Grades

Edit Stored Grade - Wisconsin State Information

Start Page > Select a Student > Historical Grades

Certificated Programs Status Type

Indicates a student's progress toward earning a certificate within the Certified Career Education programs. For a list of valid values see the Appendix.

[S_WI_SGR_X]Cert_Programs_Status_Type

1

WISEdata Roster

State Endorsed Regional Career Pathway Status Type - Obsolete

No longer required - 20.4.4.0

A specific state outlined program that combines specific regional requirements for:

  • sequence of HS classes

  • dual credit class(es)

  • IRCs, AND

  • work-based learning (certified &/or non-certified methodologies)

[S_WI_SGR_X]SE_Reg_Career_Path_St_Type

1

WISEdata Roster

Defining Transportation Information

Transportation

Start Page > Search Students > Select Student > Transportation

Start Date

Enter the transportation start date.

[Transportation]StartDate

10

Transportation Report

End Date

Enter the End Date for the transportation

[Transportation]EndDate

10

Transportation Report

Transportation Type

This field contains the type of transportation provided.

[Transportation]type

10

Transportation Report

Route Distance

This field contains the distance the student bused.

[Transportation]distance

10

Transportation Report

Defining Lunch Information

Start Page > Search Students > Select Student > Lunch

A new Lunch status record needed when a student first enrolls.

Lunch Status

Enter the student's lunch status.

  • A new Lunch Status record is needed when a student first enrolls.

  • Subsequent Lunch Status records are needed whenever  a student’s Lunch Status changes.

[Students]LunchStatus or

S_STU_Lunch_C]LunchSatus

3

WISEdata

Start Date

Enter the start date for the lunch status

[S_STU_Lunch_C]StartDate

10

WISEdata

Comments

Optional - For internal use only. Does not publish to DPI.

[S_STU_Lunch_C]Notes

N/A

N/A

Setting up Student Contacts for State Reporting Use

Start Page > Search Students > Select Student > Contacts

See District Setup for directions on how to turn on this feature.

First Name

Enter the Contact's first name.

[Person]FirstName

WISEid

Last Name

Enter the Contact's last name.

[Person]LastName

WISEid

Middle Name

Enter the Contact's middle name. (Optional)

[Person]MiddleName

WISEid

Relationship

Select the Contact's relationship from the drop-down.

Note: See District Setup for instructions on how to define relationships using code sets.

[Codeset]Code

[Codeset]RelationshipType

WISEid

WISEid

The contact selection for State Reporting is determined by the following criteria:

    • Contact cannot be excluded from state reporting.

    • The contact relationship has a reported value of F, M, G, or O.

    • If a contact has a start or end date, the system will use the current date to determine if the contact is active.

If a contact meets the above criteria then the list order is used to determine Parent 1 and Parent 2.

    • Highest list order is designated Parent 1

    • Second Highest in list order is designated Parent 2

WISEid

Start Date

Enter the Contacts State Date. (Optional)

[StudentContactDetail]EndDate

WISEid

End Date

Enter the Contacts End Date. (Optional)

[StudentContactDetail]EndDate

WISEid

Exclude From State Reporting

Check to Exclude contact from State Reporting.

[StudentContactDetail]excludeFromStateReportingFlg

WISEid

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