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District Setup

Contents

Introduction

The following data elements are required for state reporting.

To perform district specific tasks:

  1. Click the School link at the top of the page. The School pop-up menu appears.
  2. Choose District Office. The district Start Page appears.
  3. Under District, click Setup.

Note: The following information describes the setup required for State Reporting. For information about general school setup, see Help > System Help.

Additional Information

[Table] Field Name

Length

Used in these Reports

Defining Attendance Information

Attendance Tracking and Notification (ATN) is used for truancy reporting. In Wisconsin, a student is truant if they miss 5 or more days of school during a semester.

Set up the following values at the district level to provide the initial setup for ATN.

If different values are needed, create new tracking methods. The seeded values are used by ATN reports on the Systems tab of the Run Reports page as well as the truancy notification letters available in ReportWorks.

Note: For additional information about ATN, see the Attendance Tracking and Notification guide on PowerSource.

Verify that the following two tracking methods are setup:  Percent and Semester

[Gen]Name=UEAT_Percent

[Gen]Cat=Semester

N/A

N/A

Verify that the following thresholds are set up:

  • Enter a percent value as the threshold for the Percent tracking method. The value is determined by the school district and this will apply to all schools in the district. If the percentage is set at 50%, then students who are absent MORE THAN 50% of the day are counted as absent. The max for this field is 99%.
  • Enter 5 as the threshold for the Semester tracking method. This setup indicates that a student must be tardy for at least one period of 30 minutes or more in a school day to be reported.

[Gen]ValueLi=%

[Gen]ValueLi=5


[Gen]Cat=Unexcused

N/A

N/A

Enter a name; WI Truancy

Important:  The Level Name must not be changed to anything other than WI Truancy

[Gen]Value=Truant

[Gen]Name=UEAT_Level

[Gen]Cat=Unexcused

N/A

N/A

Semester

[Gen]Value2

[Gen]Name=UEAT_Level

[Gen]Cat=Unexcused

N/A

N/A

1

[Gen]ValueLI

[Gen]SortOrder=1

[Gen]Name=UEAT_Level

[Gen]Cat=Unexcused


N/A

N/A

District > Courses > View Master Course List > New

Enter the course name.

[Courses]Course_Name

Max 40

RosterCTEERS

Summer School

The course number.

[Courses]Course_Number

Max 11

Roster

CTEERS

Summer School

Type the number of credits the student will earn upon successful completion of this course.

[Courses]credit_hours

4

RosterSummer School

The Roster code or School Courses for the Exchange of Data (SCED) code.[S_WI_CRS_RSTR_X]Course_Code6Roster
School Courses for the Exchange of Data (SCED) code is a unique identifier assigned to a course.[S_WI_CRS_RSTR_X]SCED5_Course_Code6Roster

Check the box if Academic Service Learning.

[S_WI_CRS_CWCS_X]AcadServLearning

1

Roster

Select the appropriate option from the drop-down, if applicable.

Note: Beginning in 21-22, districts may select more than one Dual Enrollment option.

[S_WI_CRS_RSTR_X]DualEnrollment10Roster

If college credit is earned, enter the amount of college credit earned.

Note: Greater than or equal to (>=)0.000 and less than or equal to (<=10.000. Enter with up to 3 decimal places

[S_WI_CRS_CWCS_X]CollegeCredit

6

Roster

Select the appropriate option from the dropdown if applicable.

[S_WI_CRS_CWCS_X]AltEdProgram

5

Roster

Select the appropriate  Bilingual/ESL option, if applicable.

[S_WI_CRS_CWCS_X]BilingualESL

2

Roster

Select the appropriate option from the drop-down if applicable:

Note: Beginning in 21-22, districts may select more than one World Language option.

[S_WI_CRS_CWCS_X]WorldLanguage

4

Roster

Select Yes if this course is to be excluded from the PI-1202 Staff Report.

[S_WI_CRS_PI1202_X]ExcludeFromPI1202

1

Staff Report

Select Yes if this course should be flagged as bilingual for the PI-1202 Staff Report.

[S_WI_CRS_PI1202_X]Bilingual

1

Staff Report

Select Yes if this course should be flagged as part of an Alternative Education Program for the PI-1202 Staff Report.

[S_WI_CRS_PI1202_X]AltEdProg

1

Staff Report

Enter the appropriate PI-1202 grade levels for this course, comma separated.  Valid grade levels are; PK, K4, KG, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12

[Courses]WI_1202_Grades

45

Staff Report

Check this box to exclude this course from the PI-1804 Summer School Report.

[S_WI_CRS_PI804_X]ExcludeFromPI1804

1

Summer School

Enter the period length in minutes for the course.

[S_WI_CRS_PI804_X]Minutes

3

Summer School

Enter the 4-digit state assigned district ID.

[Prefs]Name=districtnumber

[Prefs]Value

4

Extra/Co-Curricular Activities

PI-1330R

School Sponsored Community Activities

Enter the Ed-Fi LEA number assigned for the district.[Prefs]EdFiLEANumber7

WISE

Roster

District elects to allow DPI to collect student address information for all students in the District
(Individual Schools can opt out from the Schools/School Info page)
[Prefs]Address_Collection_Opt_In1WISEdata

Enter the state assigned district ID. Enter school districts other than your own from which students enroll.  The Resident District numbers are available from the Data Exchange > Download Data > Organization Directory.  You can search by Name and the appropriate number for Ed-FI Reporting will be in the State LEA Number field.


4

CTEERS Composite Enrollment

WISEid

WISEdata

Creating Ethnicity Codes

Define ethnicity codes.

[Gen]Cat=ethnicity

[Gen]Name

1

CTEERS Composite Enrollment

WISEid

WISEdata

Entering Performance-Based Conversion Types

Grade Scales > New/Edit Grade Scales

Select the Performance Base Conversion Type. This field describes the assessment of the student's performance, and the data field is required for Career and Technical Education (CTE) and College and Career Ready (CCR) courses.[GradeScaleItem]Perf_Base_Conversion_Type10WISEdata Roster

Note: For more information refer to Federal Ethnicity and Race settings via a quick import in PowerSchool Community.

Enter the federal race category code.

[Gen]Name

[Gen]Cat=federalrace

N/A

CTEERS Composite Enrollment

WISEid

WISEdata

Enter the federal race category description.

[Gen]Value

[Gen]Cat=federalrace

N/A

Required Setup

When you click Submit, the Federal Ethnicity and Race Settings page appears. Enter a sort order for the federal race category.

[Gen]SortOrder

[Gen]Cat=federalrace

N/A

Required Setup

Note: For more information refer to Federal Ethnicity and Race settings via a quick import in PowerSchool Community..

Enter the district race code.

[Gen]Name

[Gen]Cat=race

N/A


Enter the district race description.

[Gen]ValueT

[Gen]Cat=race

N/A

Required Setup

Choose the associated federal race category from the pop-up menu.

[Gen]Value

[Gen]Cat=race

N/A

Required Setup

Enter an alternate, equivalent race code. Note: Not currently used in Wisconsin.

[Gen]Value2

[Gen]Cat=race

N/A

N/A

Setup > District > Wisconsin State Information > Load Ancestry/Ethnic Origins and Tribal Affiliation

District > Log Entry Fields > Edit Log Entry Field

Define the fields that appear on the log entry page. See the Appendix for more information.

[Gen]Cat=logentrycodes

N/A

Discipline Collection

Enter the data for pop-up or radio buttons. See the Appendix for more information.

[Gen]Cat=logentrycodes

[Gen]Valuet2

N/A

Discipline collection

Enter a log type of Discipline.

Enter a log type of CRDC.

Note: You must create a Discipline Log Type record to add a discipline incident to a student’s record using the Student Log Entry option. The Discipline Log Type is used to retrieve the discipline fields required by the State of Wisconsin. The Log Type of CRDC is used victims of harassment or bullying or other situations required to be reported on CRDC where a Discipline incident should not be logged. While the Discipline log type will have sub-types associated to it, the CRDC Log Type does not require sub-types.

See the Appendix for more information.

[Gen]Cat=logtype

[Gen]Name

Max 20

Discipline Collection

CRDC

Enter the 4-digit number assigned to the school building.


[Schools]School_Number

4

CTEERS Composite Enrollment

CTEERS Graduate Completer Follow-up

Roster

Discipline Collection

Extra-/Co-Curricular Activities

Habitual Truants

WISEdata October 1 Child Count

School Sponsored Community Activities

Enter the 4-digit number assigned to the school building.

Note: This should only be entered if your school number is NOT your assigned 4-digit DPI school number.

[Schools]Alternate_School_Number

4

CTEERS Composite Enrollment

CTEERS Graduate Completer Follow-up

Discipline Collection

Extra-/Co-Curricular Activities

Habitual Truants

WISEdata October 1 Child Count

School Sponsored Community Activities

Select the checkbox to exclude the school from state reporting.

[Schools]State_ExcludeFromReporting

1

N/A

Enter the school grades (lowest - highest).

Note: Grade levels must be in the range -8 to 12.

[Schools]Low_Grade

[Schools]High_Grade

N/A

WISEdata

Associate the school with the appropriate choice of how it will report to WISEdata.

Valid values:

N=Public School - All Students Reported

C = Private School - Only Choice Students Reported

A = Private School - All Students Reported

[S_WI_SCH_X] Choice_School_Reporting_Option

N/A

WISE

Roster

Learning Preference - Select the Learning Preference to be set for a School.

Valid values:

  • 01 - In-Person
  • 02 - Hybrid
  • 03 - Remote
[S_SCH_X]LearningPreference3WISEdata

Select the checkbox to publish District of Residence for the Charter School Students.

This is required when a Charter School exists on the same PowerSchool instance with other Public (Non-Charter) Schools and all students reside in the same Public School District.

[S_SCH_X]SchoolType1WISE

To publish the required WISEdata Student Programs:

  • If publishing Special Education Programs from PowerSchool, create a student program named Special Education
  • If publishing Special Education Programs from a third party product, create a student program named SPED_Downloads
  • Create a student program named Special Education Evaluation to publish Special Education Evaluation records
  • Create a Student Program named Challenge Academy

[GEN]Name where CAT is specprog

80

WISEdata

Select this option.

[GEN]spedindicator where CAT is specprog

TRUE = Yes, False = No

Number(10,0)

WISEdata

Not required for State Reporting.  Select the checkbox to indicate that this special program is to appear in the Attendance by Program grid on the Quick Lookup page. By default, the checkbox is not selected.

[GEN]ValueLi2

Number(10,0)


Select 'Yes' to use Student Contacts for State Reporting.

Select 'No' to continue using Primary and Secondary Parent/Guardian for State Reporting.

Note: This is a District setting and is applied to all schools.


Select Relationship from the Code Set drop-down.




Enter the Reported Value

To enter the Reported Value, click on the action pencil icon.

When the window opens, set the Reported Value to one of the following valid options:

  • F
  • M
  • O
  • G

Note: Contacts without a valid reported value will not be used for state reporting.


WISEid
Select New Graduation Plan to create a new plan for the school year or click the Edit Pencil to review or edit the plan for the current year.


Enter the number of credits by the subject area required for Graduation.

[S_WI_GradPlan_S]Credits_English

[S_WI_GradPlan_S]Credits_Mathematics

[S_WI_GradPlan_S]Credits_Science

[S_WI_GradPlan_S]Credits_Social_Studies

[S_WI_GradPlan_S]Credits_Fine_Arts

[S_WI_GradPlan_S]Credits_Miscellaneous

[S_WI_GradPlan_S]Credits_World_Languages

[S_WI_GradPlan_S]Credits_Health

[S_WI_GradPlan_S]Credits_Physical_Education

[S_WI_GradPlan_S]Credits_Computer_Science

[S_WI_GradPlan_S]Credits_CTE

[S_WI_GradPlan_S]Credits_Personal_Finance

[S_WI_GradPlan_S]Credits_Rcmd_Elective

Number(25,10)

High School Graduation Requirements (PI-1215 Course Offering Submission)

Enter the total credits required for Graduation.

[S_WI_GradPlan_S]Credits_Total_Required

Number(25,10)

High School Graduation Requirements (PI-1215 Course Offering Submission)

Enter the total hours of community service required for graduation.

[S_WI_GradPlan_S]Credits_Community_Service

Number(25,10)

High School Graduation Requirements (PI-1215 Course Offering Submission)

Enter the credits of health education requirement fulfilled in grade 7 and/or grade 8.

[S_WI_GradPlan_S]Credits_Non_HS_Healh

Number(25,10)

High School Graduation Requirements (PI-1215 Course Offering Submission)

Check the box to indicate if passing a civics test is a requirement for graduation.

[S_WI_GradPlan_S]CivicsExam

1

High School Graduation Requirements (PI-1215 Course Offering Submission)

Enter in the required notes explaining any reported miscellaneous required credits.

[S_WI_GradPlan_S]Misc_Required_Credits

Max 900

High School Graduation Requirements (PI-1215 Course Offering Submission)

Data Element

Description

[Table]FieldName

Length

Code setSelect the Code set type.[CODESET]CODETYPE=EntryCode

Code

Enter the entry code.

[CODESET]Code

2

Display ValueEnter the code display value.[CODESET]DisplayValue

Description

Enter the entry code description.

[CODESET]Description

N/A

Sort OrderEnter a sort order to determine where the code displays on the page.[CODESET] UIDisplayOrderN/A
Start DateEnter a start date to activate this code.[CODESET]EffectiveStartDate8
End DateEnter an end date to inactivate this code.[CODESET]EffectiveEndDate8


Data Element

Description

[Table]FieldName

Length

Code setSelect the Code set type.[CODESET]CODETYPE=ExitCode

Code

Enter the exit code.

[CODESET]Code

2

Display ValueEnter the code display value.[CODESET]DisplayValue

Description

Enter the exit code meaning.

[CODESET]Description

N/A

Sort OrderEnter a sort order to determine where the code displays on the page.[CODESET] UIDisplayOrderN/A
Start DateEnter a start date to activate this code.[CODESET]EffectiveStartDate8
End DateEnter an end date to inactivate this code.[CODESET]EffectiveEndDate88
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