District Setup

Additional Information

[Table] Field Name

Length

Used in these Reports

Defining Attendance Information

Verify that the following two tracking methods are setup:  Percent and Semester

[Gen]Name=UEAT_Percent

[Gen]Cat=Semester

N/A

N/A

Verify that the following thresholds are set up:

• Enter a percent value as the threshold for the Percent tracking method. The value is determined by the school district and this will apply to all schools in the district. If the percentage is set at 50%, then students who are absent MORE THAN 50% of the day are counted as absent. The max for this field is 99%.

• Enter 5 as the threshold for the Semester tracking method. This setup indicates that a student must be tardy for at least one period of 30 minutes or more in a school day to be reported.

[Gen]ValueLi=%

[Gen]ValueLi=5

[Gen]Cat=Unexcused

N/A

N/A

Defining Unexcused Tracking Levels

Attendance Tracking and Notification > Unexcused Tracking Levels

Enter a name; WI Truancy

Important:  The Level Name must not be changed to anything other than WI Truancy

[Gen]Value=Truant

[Gen]Name=UEAT_Level

[Gen]Cat=Unexcused

N/A

N/A

Semester

[Gen]Value2

[Gen]Name=UEAT_Level

[Gen]Cat=Unexcused

N/A

N/A

1

[Gen]ValueLI

[Gen]SortOrder=1

[Gen]Name=UEAT_Level

[Gen]Cat=Unexcused

N/A

N/A

Defining District Courses

Courses > Edit Course District Information

District > Courses > View Master Course List > New

Enter the course name.

[Courses]Course_Name

Max 40

RosterCTEERS

Summer School

The course number.

[Courses]Course_Number

Max 11

Roster

CTEERS

Summer School

Type the number of credits the student will earn upon successful completion of this course.

[Courses]credit_hours

4

RosterSummer School

School Courses for the Exchange of Data (SCED) code is a unique identifier assigned to a course. The select list updates based on the year selected.

[S_WI_CRS_RSTR_X]SCED11_Course_Code_2425 OR

[S_WI_CRS_RSTR_X]SCED5_Course_Code

6

Roster

The Roster Code assigned by the Department of Public Instruction. The select list updates based on the year selected.

[S_WI_CRS_RSTR_X]Roster_Course_Code_2425 OR

[S_WI_CRS_RSTR_X]Course_Code

6

Roster

Check the box if Academic Service Learning.

[S_WI_CRS_CWCS_X]AcadServLearning

1

Roster

Select the appropriate option from the drop-down, if applicable.

Note: Beginning in 21-22, districts may select more than one Dual Enrollment option.

[S_WI_CRS_RSTR_X]DualEnrollment

10

Roster

If college credit is earned, enter the amount of college credit earned.

Note: Greater than or equal to (>=)0.000 and less than or equal to (<=10.000. Enter with up to 3 decimal places

[S_WI_CRS_CWCS_X]CollegeCredit

6

Roster

Select the appropriate option from the dropdown if applicable.

[S_WI_CRS_CWCS_X]AltEdProgram

5

Roster

Select the appropriate  Bilingual/ESL option, if applicable.

[S_WI_CRS_CWCS_X]BilingualESL

2

Roster

Select the appropriate option from the drop-down if applicable:

Note: Beginning in 21-22, districts may select more than one World Language option.

[S_WI_CRS_CWCS_X]WorldLanguage

4

Roster

Select Yes if this course is to be excluded from the PI-1202 Staff Report.

[S_WI_CRS_PI1202_X]ExcludeFromPI1202

1

Staff Report

Select Yes if this course should be flagged as bilingual for the PI-1202 Staff Report.

[S_WI_CRS_PI1202_X]Bilingual

1

Staff Report

Select Yes if this course should be flagged as part of an Alternative Education Program for the PI-1202 Staff Report.

[S_WI_CRS_PI1202_X]AltEdProg

1

Staff Report

Enter the appropriate PI-1202 grade levels for this course, comma separated.  Valid grade levels are; PK, K4, KG, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12

[Courses]WI_1202_Grades

45

Staff Report

Check this box to exclude this course from the PI-1804 Summer School Report.

[S_WI_CRS_PI804_X]ExcludeFromPI1804

1

Summer School

Enter the period length in minutes for the course.

[S_WI_CRS_PI804_X]Minutes

3

Summer School

Entering District Information

District Information

Enter the 4-digit state assigned district ID.

[Prefs]Name=districtnumber

[Prefs]Value

4

Extra/Co-Curricular Activities

PI-1330R

School Sponsored Community Activities

Enter the Ed-Fi LEA number assigned for the district.

[Prefs]EdFiLEANumber

7

WISE

Roster

District elects to allow DPI to collect student address information for all students in the District
(Individual Schools can opt out from the Schools/School Info page)

[Prefs]Address_Collection_Opt_In

1

WISEdata

Entering Districts of Residence

District of Residence > [New/Edit] District ID

Enter the state assigned district ID. Enter school districts other than your own from which students enroll.  The Resident District numbers are available from the Data Exchange > Download Data > Organization Directory.  You can search by Name and the appropriate number for Ed-FI Reporting will be in the State LEA Number field.

4

CTEERS Composite Enrollment

WISEid

WISEdata

Creating Ethnicity Codes

Ethnicity Codes > [New/Edit] Ethnicity Code

Define ethnicity codes.

[Gen]Cat=ethnicity

[Gen]Name

1

CTEERS Composite Enrollment

WISEid

WISEdata

Entering Performance-Based Conversion Types

Grade Scales > New/Edit Grade Scales

Select the Performance Base Conversion Type. This field describes the assessment of the student's performance, and the data field is required for Career and Technical Education (CTE) and College and Career Ready (CCR) courses.

[GradeScaleItem]Perf_Base_Conversion_Type

10

WISEdata Roster

Ancestry/Ethnic Origins and Tribal Affiliation

Setup > District > Wisconsin State Information > Load Ancestry/Ethnic Origins and Tribal Affiliation

Editing Log Entry Fields

Log Entry Setup > Edit Log Entry Field

District > Log Entry Fields > Edit Log Entry Field

Define the fields that appear on the log entry page. See the Appendix for more information.

[Gen]Cat=logentrycodes

N/A

Discipline Collection

Enter the data for pop-up or radio buttons. See the Appendix for more information.

[Gen]Cat=logentrycodes

[Gen]Valuet2

N/A

Discipline collection

Entering Discipline Logs

Log Types > Edit Log Type

Enter a log type of Discipline.

Enter a log type of CRDC.

Note: You must create a Discipline Log Type record to add a discipline incident to a student’s record using the Student Log Entry option. The Discipline Log Type is used to retrieve the discipline fields required by the State of Wisconsin. The Log Type of CRDC is used victims of harassment or bullying or other situations required to be reported on CRDC where a Discipline incident should not be logged. While the Discipline log type will have sub-types associated to it, the CRDC Log Type does not require sub-types.

See the Appendix for more information.

[Gen]Cat=logtype

[Gen]Name

Max 20

Discipline Collection

CRDC

Defining District Schools

Schools/School Info > Edit School

Enter the 4-digit number assigned to the school building.

This can be obtained from https://apps6.dpi.wi.gov/SchDirPublic/home    and is not the school’s Ed-Fi State School number, see below.

[Schools]School_Number

4

CTEERS Composite Enrollment

CTEERS Graduate Completer Follow-up

Roster

Discipline Collection

Extra-/Co-Curricular Activities

Habitual Truants

WISEdata October 1 Child Count

School Sponsored Community Activities

Alternate School Number

Enter the 4-digit number assigned to the school building.

Note: This should only be entered if your school number is NOT your assigned 4-digit DPI school number. This can be obtained from https://apps6.dpi.wi.gov/SchDirPublic/home. This is not the school’s Ed-Fi State School number, see below.

[Schools]Alternate_School_Number

4

CTEERS Composite Enrollment

CTEERS Graduate Completer Follow-up

Discipline Collection

Extra-/Co-Curricular Activities

Habitual Truants

WISEdata October 1 Child Count

School Sponsored Community Activities

Select the checkbox to exclude the school from state reporting.

[Schools]State_ExcludeFromReporting

1

N/A

Enter the school grades (lowest - highest).

Note: Grade levels must be in the range -8 to 12.

[Schools]Low_Grade

[Schools]High_Grade

N/A

WISEdata

Associate the school with the appropriate choice of how it will report to WISEdata.

Valid values:

N=Public School - All Students Reported

C = Private School - Only Choice Students Reported

A = Private School - All Students Reported

[S_WI_SCH_X] Choice_School_Reporting_Option

N/A

WISE

Roster

Charter School

Select the option to publish District of Residence for the Charter School Students. Options are:

CS - Charter School in a Public School District and on the same PowerSchool instance as other public schools

All other Schools

This is required when a Charter School exists on the same PowerSchool instance with other Public (Non-Charter) Schools and all students reside in the same Public School District.

[S_SCH_X]SchoolType

1

WISE

Ed-Fi State School Number

If this school will publish to WISEdata enter the school’s Ed-Fi State School Number.

This can be obtained from Data and Reporting > Data Exchange > Download Data > Organization Directory > State School Number.

[S_WI_SCH_X]EdFi_StateSchoolNumber

LEA Number

LEA Number
This is not the school's Ed-Fi number
Only required for Choice Schools participating in Direct Admission who are in a sub-district environment.

[S_SCH_X]LEA_Number

4

Direct Admission Reporting

Learning Preference

Learning Preference - Select the Learning Preference to be set for a School.

Valid values:

• 01 - In-Person

• 02 - Hybrid

• 03 - Remote

[S_SCH_X]LearningPreference

3

WISEdata

Address Collection Opt In

The School elects to allow DPI to collect student address information for all student in the School (if left blank, then School defaults to District setting). Options are:

Y - Yes, the school elects to allow DPI to collect student address information for all student in the School.

N - No, the school does not elect to allow DPI to collect student address information for all student in the School.

[S_WI_SCH_X]Address_Collection_Opt_In

Direct Admission Opt In

Approval from UW System is required to participate.

School has been approved and will participate in Direct Admission. Approval from UW System is required to participate.

Options are:

Y - Yes, the school has been approved by UW System and will participate in Direct Admission.

N - No, the school has not been approved by UW System and will not participate in Direct Admission.

[S_WI_SCH_X]Direct_Admit_Approved_Y_N

Creating Student Programs

District Setup > Enrollment > Student Programs

To publish the required WISEdata Student Programs:

• If publishing Special Education Programs from PowerSchool, create a student program named Special Education

• If publishing Special Education Programs from a third party product, create a student program named SPED_Downloads

• Create a student program named Special Education Evaluation to publish Special Education Evaluation records

• Create a Student Program named Challenge Academy

[GEN]Name where CAT is specprog

80

WISEdata

Select this option.

[GEN]spedindicator where CAT is specprog

TRUE = Yes, False = No

Number(10,0)

WISEdata

Not required for State Reporting.  Select the checkbox to indicate that this special program is to appear in the Attendance by Program grid on the Quick Lookup page. By default, the checkbox is not selected.

[GEN]ValueLi2

Number(10,0)

Enable Student Contacts for State Reporting

District Setup > Student Contact Adoption Status

Select 'Yes' to use Student Contacts for State Reporting.

Select 'No' to continue using Primary and Secondary Parent/Guardian for State Reporting.

Note: This is a District setting and is applied to all schools.

Code Set Relationship Value for WISEid

District Setup > Code Sets > Relationship

Select Relationship from the Code Set drop-down.

Enter the Reported Value

To enter the Reported Value, click on the action pencil icon.

When the window opens, set the Reported Value to one of the following valid options:

• F

• M

• O

• G

Note: Contacts without a valid reported value will not be used for state reporting.

WISEid

High School Graduation Requirements

District Setup > Wisconsin State Information > High School Graduation Requirements

Select New Graduation Plan to create a new plan for the school year or click the Edit Pencil to review or edit the plan for the current year.

Enter the number of credits by the subject area required for Graduation.

[S_WI_GradPlan_S]Credits_English

[S_WI_GradPlan_S]Credits_Mathematics

[S_WI_GradPlan_S]Credits_Science

[S_WI_GradPlan_S]Credits_Social_Studies

[S_WI_GradPlan_S]Credits_Fine_Arts

[S_WI_GradPlan_S]Credits_Miscellaneous

[S_WI_GradPlan_S]Credits_World_Languages

[S_WI_GradPlan_S]Credits_Health

[S_WI_GradPlan_S]Credits_Physical_Education

[S_WI_GradPlan_S]Credits_Computer_Science

[S_WI_GradPlan_S]Credits_CTE

[S_WI_GradPlan_S]Credits_Personal_Finance

[S_WI_GradPlan_S]Credits_Rcmd_Elective

Number(25,10)

High School Graduation Requirements (PI-1215 Course Offering Submission)

Enter the total credits required for Graduation.

[S_WI_GradPlan_S]Credits_Total_Required

Number(25,10)

High School Graduation Requirements (PI-1215 Course Offering Submission)

Enter the total hours of community service required for graduation.

[S_WI_GradPlan_S]Credits_Community_Service

Number(25,10)

High School Graduation Requirements (PI-1215 Course Offering Submission)

Enter the credits of health education requirement fulfilled in grade 7 and/or grade 8.

[S_WI_GradPlan_S]Credits_Non_HS_Healh

Number(25,10)

High School Graduation Requirements (PI-1215 Course Offering Submission)

Check the box to indicate if passing a civics test is a requirement for graduation.

[S_WI_GradPlan_S]CivicsExam

1

High School Graduation Requirements (PI-1215 Course Offering Submission)

Enter in the required notes explaining any reported miscellaneous required credits.

[S_WI_GradPlan_S]Misc_Required_Credits

Max 900

High School Graduation Requirements (PI-1215 Course Offering Submission)

Data Element

Description

[Table]FieldName

Length

Code set

Select the Code set type.

[CODESET]CODETYPE=EntryCode

Code

Enter the entry code.

[CODESET]Code

2

Display Value

Enter the code display value.

[CODESET]DisplayValue

Description

Enter the entry code description.

[CODESET]Description

N/A

Sort Order

Enter a sort order to determine where the code displays on the page.

[CODESET] UIDisplayOrder

N/A

Start Date

Enter a start date to activate this code.

[CODESET]EffectiveStartDate

8

End Date

Enter an end date to inactivate this code.

[CODESET]EffectiveEndDate

8

Data Element

Description

[Table]FieldName

Length

Code set

Select the Code set type.

[CODESET]CODETYPE=ExitCode

Code

Enter the exit code.

[CODESET]Code

2

Display Value

Enter the code display value.

[CODESET]DisplayValue

Description

Enter the exit code meaning.

[CODESET]Description

N/A

Sort Order

Enter a sort order to determine where the code displays on the page.

[CODESET] UIDisplayOrder

N/A

Start Date

Enter a start date to activate this code.

[CODESET]EffectiveStartDate

8

End Date

Enter an end date to inactivate this code.

[CODESET]EffectiveEndDate8

8

Defining Years & Terms

Years & Terms

Years & Terms

Define term names and abbreviations with term beginning and ending dates.

For more information, see PowerSchool Help.

[Terms]

N/A

N/A

Store code for Student Grades Submission

Specify the PowerSchool final Grade Code to report as the final letter grade earned for the Student Grades Submission.

Final Grades are defined from School > Final Grade/Reporting Term Setup.

[S_WI_TRM_X]Store_Code

2

WISEdata Grades