This template connects an incident and the offender to an infraction. If multiple infractions apply to the incident/offender submit multiple records; use one record per infraction. If the offender is unknown for an incident, do not submit a record in this template.
Grain: One record per Submitting District Code / Incident ID / Offender ID / Infraction Code / School Year Date
Selection criteria determines which database records are used in the report.
- The report selects records from the Schools table where at least one incident record occurred at the school during the reporting period.
- The report selects the records from the Students table where student is not excluded from state reporting.
Discipline Incident Selection
- The report selects the records from the Incident Management Tables where the Incident Type is State Reportable.
For help with report generation and navigation, see How to Find and Generate a Report.
Indicate which schools to include in the report by selecting from the following options:
If sub-districts are not enabled:
If sub-districts are enabled:
If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Note: If Current School Only is selected, only incidents that occurred at the current school will be included; therefore, students from another school may be included. It students from the Current School who were involved in an incident at another school will not be included. For example, if John Smith from East High School was involved in an incident at West High School, he will be reported when running the report for West High School, but not when running the report for East High School.
Students to Include
Indicate which students to include in the report by selecting one of the following options:
Note: If All Students is selected, then incidents involving Staff or Others will be included. If Selected Students is selected, then Incidents involving Staff or Others will be EXCLUDED.
Select School Year
Select the applicable school year for which the data is needed.
Report Start Date
Enter the start date for the reporting period – (Incidents must occur on or after this date)
Report End Date
Enter the end date for the reporting period – (Incidents must occur on or before this date)
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Submitting District Code
The unique 9-digit Administrative Unit Number assigned by the PDE. This field is extracted from Start Page > District Setup > District Information.
[Prefs]Value where [Prefs]Name=PA_districtAUN
If sub-districts are enabled:
The number that identifies this discipline incident. This field is extracted from Start Page > Student > Incidents
The PAsecureID assigned to the student.
The infraction committed by the offender. If the offender committed multiple infractions, one record for each infraction associated with the offender and incident is included in the extract.
For valid values, see Infraction Codes.
School Year Date
This field displays the last day of the school year. It is calculated based on the [Terms]LastDay field.
If weapons were involved, specify the total number of weapons for this offender, for this incident, and the infraction code. Required if Field 4 (Infraction Code) is between 39-46
A comment regarding the nature of the infraction
Required if Infraction Code is 16,41,46