Student Setup
Contents
Introduction
The following data elements are required for student setup. The first two pages of navigation are removed for brevity:
Start Page > Student.
- On the Start Page, select the School link at the top of the page and choose the appropriate school.
- Click Submit.
- Select the first letter of the student's last name.
- Select a student from the list. The last accessed student information page opens for the student selected.
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
Defining General Demographics | ||||
Name (last, first MI) | Enter the student’s name. Format: LastName, FirstName MiddleName | [Students]LastFirst [Students]Last_Name [Students]First_Name [Students]Middle_Name | N/A 20 15 15 | SIS STS EAGLE – Student Upload Calculate Truancy Update Homeroom State Student Unique ID |
Address | Enter the student’s address. | [Students]Street [Students]City [Students]State [Students]Zip | 50 25 2 9 | SIS – ADDR State Student Unique ID |
DOB | Enter the student’s date of birth. | [Students]DOB | 8 | SIS STS SIS – Event Collection System EAGLE – Student Upload State Student Unique ID |
Federal Ethnicity and Race: Ethnicity | Choose Yes or No to indicate if the student is Hispanic or Latino. If you set up the option to allow the student to decline to specify ethnicity (District level setting), then select this value, if appropriate. Valid Values:
| [Students]Fedethnicity | 1 | SIS STS CRDC State Student Unique ID EAGLE – Student Upload |
Federal Ethnicity and Race: Race | Select the appropriate federal race category. If you set up the option to allow the student to decline to specify race then select this value, if appropriate. Valid values:
| [StudentRace]Racecd [Students]Fedracedecline | 1 | SIS STS CRDC State Student Unique ID EAGLE – Student Upload |
Scheduling/Reporting Ethnicity | Choose the student’s ethnicity to be used in PowerSchool reports. This information is no longer required for the Student Transcript System unless you are updating or including data for 2009/2010 or earlier school years. Otherwise use Federal Race/Ethnicity reporting above. Valid values:
| [Students]Ethnicity | 1 | STS |
Gender | Choose either female or male. Valid values:
| [Students]Gender | 1 | SIS STS SIS – Event Collection System EAGLE – Student Upload CRDC State Student Unique ID |
SSN | Enter the student’s social security number. | [Students]SSN | 9 | |
Student Number | Enter the locally assigned student number. This number MUST be 9 digits or less in length | [Students]Student_Number | 9 | SIS STS State Student Unique ID |
Address on Military Base | Select if the student’s address is located on a Military Base | [S_LA_STU_X]MilitaryBaseAddressInd_TF | 1 | SIS |
Defining State/Province Information | ||||
Entering General Information | ||||
State Identification Number | Enter the student’s state-assigned identifier or import this information from the response file received from the state for the State Student Unique ID. | [Students]State_StudentNumber | 10 | SIS STS EAGLE – Student Upload EAGLE – Student Class Assignment Upload |
State Identification Number Reassignment | Enter the student’s reassigned identifier. This field is used when sending the SIS file to change an existing state identifier, rather than sending a complete delete or replacement file. | [S_LA_STU_X]StateIDReassignment | 9 | SIS |
Suffix | Choose the student’s name suffix. Valid values:
| [S_LA_STU_X]NameSuffix | 3 | SIS STS EAGLE – Student Upload |
Country of Birth | Choose the student’s country of birth. | [S_LA_STU_Demographics_X]BirthCountry | 2 | SIS |
Date Of Entry Into USA | Enter the date that the student arrived in the U.S. to establish residency. | [Students]DateOfEntryIntoUSA | 8 | SIS |
Pre-K Funding Source | Choose the pre-K funding source for students in grades 24 (Pre-K) or 20 (preschool) students. | [S_LA_STU_X]PreKFundingSourceCode | 2 | SIS – ENRL |
Calendar Code | Enter the code assigned by the LEA to a calendar. This field indicates the calendar that applies to this student for attendance purposes. This field is also populated on the Transfer Info/Edit Enrollment page. | [S_LA_STU_X]CalendarCode | 3 | SIS – ENRL |
Prior Education Experience to Kindergarten Code | Indicates where the student received at least six consecutive months of Pre-kindergarten experience before entering Kindergarten. This field is required for students in grade level 25 (Kindergarten). Valid values:
| [S_LA_STU_X]PriorEducationExperienceKGCode [S_LA_REN_X]PriorEducationExperienceKGCode | 2 | SIS – ENRL (2011-2012) |
Student Override Site Code | Enter the sponsor code of the district submitting data. This field can be left blank if the student’s school of enrollment is the same school submitting data. This field is also populated on the Transfer Info/Edit Enrollment page. | [S_LA_STU_X]SiteCodeOverride | 6 | STS EAGLE – Student Upload EAGLE – Student Class Assignment Upload |
Override Residing District Code | Enter the parish code of the school district in which the student or legal guardian resides if different than the parish for this district. Leave this field blank if the student resides in the same parish as the district as the school of enrollment. If that is the case, the value is reported from the District Information page at the district level. | [S_LA_STU_X]ParishOverrideCode | 2 | SIS – ADDR State Student Unique ID |
Attends Classes in a Non-District Building | Select Yes or No to indicate if this student does or does not attend classes in a building not owned by the district. This flag will override the value of the flag set at the school level. | [Students]NonDistrictBldgFlag | 1 | SIS - ADDR |
Truant | This field is populated on the Transfer Info/Edit Enrollment page. This field is required. | [S_LA_STU_X]Truant_TF [S_LA_REN_X]Truant_TF | 1 | SIS – ENRL |
No Show | Select to indicate that the student was a no show for the reporting year. Selecting this field forces the student’s school exit date to be reported the same as the school entry date on the SIS report. When this indicator is selected, the Absences output in the SIS Student Information System report is 0000. | [S_LA_STU_X]NoShow_TF | 1 | SIS |
Partial File Indicator | Select to include this student in the partial file for several reports. | [Students]FullTimeEquiv_Obsolete | 1 | SIS STS EAGLE – Student Upload EAGLE – Student Class Assignment Upload |
Parental/Guardian Consent to Share Information | Choose Yes or No to indicate if the parent or guardian has given consent to disclose transcript data to LOSFA or postsecondary institutions. The date can be copied from Students to ReEnrollments during an enrollment rollover process, such as end-of-year, transfer in, and transfer out. | [S_LA_STU_X]LOSFAConsentFlag [S_LA_REN_X]LOSFAConsentFlag | 1 | STS |
Date Parent/Guardian Signed Consent to Share Information | If applicable, enter the date the parent or guardian signed the consent form. The date can be copied from Students to ReEnrollments during an enrollment rollover process, such as end-of-year, transfer in, and transfer out. | [S_LA_STU_X]LOSFAConsentDate [S_LA_REN_X]LOSFAConsentDate | 10 | STS |
| Act 567 Parent Consent Flag | Choose Yes or No to indicate if the parent or guardian has given consent for the Louisiana Workforce Commission (LWC) to share data with LDOE. | [S_LA_STU_X]Act567ParentalConsentFlag [S_LA_REN_X]Act567ParentalConsentFlag | 1 | STS |
FAFSA Application Completed | Leave blank if the application has not been completed or waived. Otherwise, valid values are:
| [S_LA_STU_X]FAFSAApplication | 2 | STS |
| Military Affiliation | Select if the student's family is associated with the military. | [S_LA_STU_X]MilitaryAffiliation | 1 | SIS |
| Parent/Expected Parent of a Child | Select if the student is a parent or expecting a child. | [S_LA_STU_X]ParentOfChild | 1 | SIS |
Exclude from STS | Select if you want the student to be excluded from the Student Transcript System report but not from other reports | [S_LA_STU_X]State_ExcludeFromSTS | 1 | STS |
Exclude from State Reporting` | Select to exclude this student and all of their enrollments from state reports. | [Students]State_ExcludeFromReporting | 1 | SIS STS TSDL EAGLE – Student Upload EAGLE – Student Class Assignment Upload |
| Truancy Indicator Override | Select a value to indicate the student's truancy status. This value will be reported instead of the Calculated Truancy indicator. Values for this field are: F - Fall - Students who have 5 unexcused absences or 5 tardies in the Fall Semester only. S - Spring - Students who have 5 unexcused absences or 5 tardies in the Spring Semester only. A - All Year - Students who have had 5 unexcused absences or 5 tardies in both the Fall and Spring Semester. N - Not Truant - Students who have not had 5 unexcused absences or 5 unexcused tardies. Y - Yes (expiring after the 23/24 school year) | [S_LA_STU_X]Truancy_Ind_Override | EdLink Enrollment | |
Entering Student Virtual Indicator InformationIf no information is recorded for the student in this section, the student will be considered as 100% in Person, and reported accordingly. | ||||
Effective Date | Select the date at which this status comes into effect. | rtualIndicator_C]EffectiveDate | EdLink Student_ext | |
| Status | Select the value to represent how the student is participating in classes as of the effective date. 01 = 100% Virtual - Student is participating in virtual instruction full time and is not attending the physical school campus 02 = 100% In Person -Student is participating in in person instruction full time and is not regularly attending classes virtually 03 = Combination/Hybrid -Student is participating in a combination of virtual and in person instruction on a regular basis | [S_LA_STU_VirtualIndicator_C]Code | EdLink Student_ext | |
Entering Language | ||||
English Proficiency | Choose the student’s English proficiency. Valid values:
| [S_LA_STU_Language_X]EnglishProficiency | 2 | SIS – ENRL CRDC Report - Part 1 CRDC Report – Part 2 EAGLE – Student Upload |
LEP Funding Source | Choose the student’s LEP funding source. | [S_LA_STU_Language_X]LEPFundingSource | 2 | SIS – ENRL EAGLE – Student Upload |
Language Code | Choose the student’s primary language. | [S_LA_STU_Language_X]LanguageCode | 3 | SIS – ENRL |
| Bilingual Dictionary | Select the appropriate value for the student. Values:
| [S_LA_STU_Language_X]Bilingual_Dictionary | 50 | EdLink Students_ext |
| Compositions | Select the appropriate value for the student. Values:
| [S_LA_STU_Language_X]Compositions | 50 | EdLink Students_ext |
| Cooperative Learning | Select the appropriate value for the student. Values:
| [S_LA_STU_Language_X]Cooperative_Learning | 50 | EdLink Students_ext |
| Extended Time | Select the appropriate value for the student. Values:
| [S_LA_STU_Language_X]Extended_Time | 50 | EdLink Students_ext |
| Increased Hands-on Activities | Select the appropriate value for the student. Values:
| [S_LA_STU_Language_X]Increased_Hands_Activities | 50 | EdLink Students_ext |
| Modified Shortened - shortened Test | Select the appropriate value for the student. Values:
| [S_LA_STU_Language_X]Modified_Shortened_Test | 50 | EdLink Students_ext |
| Peer Assit-note Taking | Select the appropriate value for the student. Values:
| [S_LA_STU_Language_X]Peer_Assit_Note_Taking | 50 | EdLink Students_ext |
| Photocopied Notes | Select the appropriate value for the student. Values:
| [S_LA_STU_Language_X]Photocopied_Notes | 50 | EdLink Students_ext |
| Spelling Deductions | Select the appropriate value for the student. Values:
| [S_LA_STU_Language_X]Spelling_Deductions | 50 | EdLink Students_ext |
| Audio Textbooks | Select the appropriate value for the student. Values:
| [S_LA_STU_Language_X]Audiotextbooks | 50 | EdLink Students_ext |
| Word to Word Dictionary | Select the appropriate value for the student. Values:
| [S_LA_STU_Language_X]Word_to_Word_Dictionary | 50 | EdLink Students_ext |
| Shortened Reduced - reduced Assignments | Select the appropriate value for the student. Values:
| [S_LA_STU_Language_X]Shortnd_Reduced_Assignmnts | 50 | EdLink Students_ext |
| Repeated Directions | Select the appropriate value for the student. Values:
| [S_LA_STU_Language_X]Repeated_Directions | 50 | EdLink Students_ext |
| Shortened Assignments | Select the appropriate value for the student. Values:
| [S_LA_STU_Language_X]Shortened_Assignments | 50 | EdLink Students_ext |
| Directions Native - native Language | Select the appropriate value for the student. Values:
| [S_LA_STU_Language_X]Directions_Native_Language | 50 | EdLink Students_ext |
| Native Language-reading Material | Select the appropriate value for the student. Values:
| [S_LA_STU_Language_X]Nativ_Lang_Readng_Material | 50 | EdLink Students_ext |
| Math Assessment - assessment Spanish | Select the appropriate value for the student. Values:
| [S_LA_STU_Language_X]Math_Assessment_Spanish | 50 | EdLink Students_ext |
| Read Math | Select the appropriate value for the student. Values:
| [S_LA_STU_Language_X]Read_Math | 50 | EdLink Students_ext |
| Read Science | Select the appropriate value for the student. Values:
| [S_LA_STU_Language_X]Read_Science | 50 | EdLink Students_ext |
| Social Studies | Select the appropriate value for the student. Values:
| [S_LA_STU_Language_X]Socialstudies | 50 | EdLink Students_ext |
| Leap 2025 Math-assessment Spanish | Select the appropriate value for the student. Values:
| [S_LA_STU_Language_X]Leap2025_Math_Asses_Spansh | 50 | EdLink Students_ext |
Entering Grade 9/T9 Information | ||||
Check this box if the student is currently a transitional grade 9 student | Select if the student is in grade T9 for the current school year. This field will be cleared when the End of Year process is run. | [S_LA_STU_TransNinthGrade_X] IsTransNinth | 1 | SIS, STS |
Transitional Ninth Grade School Year | Choose the school year for the year the student was in grade T9. Setting this value automatically sets the value of ‘Grade 9 Entry Year’ to the following school year. | [S_LA_STU_TransNinthGrade_X] TransNinthYearID | 2 | STS |
Grade 9 Entry Year | Enter the year during which the student entered grade 9. For example, enter 2010 for 2010-2011. The value of this field will be set automatically to a student’s NEXT school year if the student’s Transitional Ninth Grade School Year is set to the current school year on the Transitional 9th Grade page. | [S_LA_STU_Academics_X]YearEnteredNinthGrade | 4 | STS |
Entering Homeless Information | ||||
Home Based Site Code | Enter the home-based side code, which is required for alternative school students and Options 3 program students. This field is also populated on the Transfer Info/Edit Enrollment page. This field is required if applicable. | [S_LA_STU_X]HomeBasedSiteCode [S_LA_REN_X]HomeBasedSiteCode | 6 | SIS – ENRL |
Homeless | Choose the student’s homeless status to indicate if they are homeless and where they principally sleep at night. This field is also populated on the Transfer Info/Edit Enrollment page. This field is required if applicable. Valid values:
| [S_LA_STU_X]HomelessCode [S_LA_REN_X]HomelessCode | 1 | SIS – ENRL |
Homeless Reason | Choose the primary reason for the student’s homeless status. This field is also populated on the Transfer Info/Edit Enrollment page. This field is required if applicable. Valid values:
| [S_LA_STU_X]HomelessReasonCode | 2 | SIS - ENRL |
| Type of Student | Choose the type of student. Valid values:
| Homeless extract | ||
Awaiting Foster Care | Select if the student is Homeless and Awaiting Foster Care. | [S_LA_STU_X]AwaitingFosterCare_TF | 1 | SIS - ENRL |
Unaccompanied Youth | Select if the student is an unaccompanied youth. This field is also populated on the Transfer Info/Edit Enrollment page. | [S_LA_STU_X]UnaccompaniedYouth_TF | 1 | SIS – ENRL |
Services Provided | Select to indicate if services are provided for the homeless student, if applicable. This field is also populated on the Transfer Info/Edit Enrollment page. | [S_LA_STU_X]HomelessServicesProvided_TF | 1 | SIS – ENRL |
Services Provided to Student > Add Services | ||||
| Service | Choose the type of service. Valid values:
| Data is stored in the month fields below. | N/A | N/A |
| JUL | Select if the service was provided in July of the current school year. | [S_LA_STU_Homeless_C]HomelessService_(Service Code)_JUL Where (Service Code) is a numeric value from 01 to 21 representing the service delivered to the student. | 1 | LA EdLink Homeless Services |
| AUG | Select if the service was provided in August of the current school year. | [S_LA_STU_Homeless_C]HomelessService_(Service Code)_AUG Where (Service Code) is a numeric value from 01 to 21 representing the service delivered to the student. | 1 | LA EdLink Homeless Services |
| SEP | Select if the service was provided in September of the current school year. | [S_LA_STU_Homeless_C]HomelessService_(Service Code)_SEP Where (Service Code) is a numeric value from 01 to 21 representing the service delivered to the student. | 1 | LA EdLink Homeless Services |
| OCT | Select if the service was provided in October of the current school year. | [S_LA_STU_Homeless_C]HomelessService_(Service Code)_OCT Where (Service Code) is a numeric value from 01 to 21 representing the service delivered to the student. | 1 | LA EdLink Homeless Services |
| NOV | Select if the service was provided in November of the current school year. | [S_LA_STU_Homeless_C]HomelessService_(Service Code)_NOV Where (Service Code) is a numeric value from 01 to 21 representing the service delivered to the student. | 1 | LA EdLink Homeless Services |
| DEC | Select if the service was provided in December of the current school year. | [S_LA_STU_Homeless_C]HomelessService_(Service Code)_DEC Where (Service Code) is a numeric value from 01 to 21 representing the service delivered to the student. | 1 | LA EdLink Homeless Services |
| JAN | Select if the service was provided in January of the current school year. | [S_LA_STU_Homeless_C]HomelessService_(Service Code)_JAN Where (Service Code) is a numeric value from 01 to 21 representing the service delivered to the student. | 1 | LA EdLink Homeless Services |
| FEB | Select if the service was provided in February of the current school year. | [S_LA_STU_Homeless_C]HomelessService_(Service Code)_FEB Where (Service Code) is a numeric value from 01 to 21 representing the service delivered to the student. | 1 | LA EdLink Homeless Services |
| MAR | Select if the service was provided in March of the current school year. | [S_LA_STU_Homeless_C]HomelessService_(Service Code)_MAR Where (Service Code) is a numeric value from 01 to 21 representing the service delivered to the student. | 1 | LA EdLink Homeless Services |
| APR | Select if the service was provided in April of the current school year. | [S_LA_STU_Homeless_C]HomelessService_(Service Code)_APR Where (Service Code) is a numeric value from 01 to 21 representing the service delivered to the student. | 1 | LA EdLink Homeless Services |
| MAY | Select if the service was provided in May of the current school year. | [S_LA_STU_Homeless_C]HomelessService_(Service Code)_MAY Where (Service Code) is a numeric value from 01 to 21 representing the service delivered to the student. | 1 | LA EdLink Homeless Services |
| JUNE | Select if the service was provided in June of the current school year. | [S_LA_STU_Homeless_C]HomelessService_(Service Code)_JUNE Where (Service Code) is a numeric value from 01 to 21 representing the service delivered to the student. | 1 | LA EdLink Homeless Services |
Entering Academics/Progress | ||||
Graduation Date | Enter the date of the student’s graduation. This date must fall between 9/1 and 8/31 of the current beginning school session year, such as 2010 for 2010-2011. This field should be blank if the student did not graduate or has not met all graduation requirements. | [S_LA_STU_Academics_X]GraduationDate | 8 | STS |
Option Code | Choose the student’s option code, if applicable. This field is also populated on the Transfer Info > Edit Enrollment page. Valid values:
| [S_LA_STU_X]OptionCode [S_LA_REN_X]OptionCode | 1 | SIS – ENRL |
Diploma Pathway | Choose a diploma pathway code. Valid Values:
| [S_LA_STU_Demographics_X]DiplomaPathway | 2 | STS |
Dropout Reason | Choose the dropout reason code, if applicable. This code is also populated on the Transfer Info/Edit Enrollment page. | [S_LA_STU_X]DropoutReasonCode [S_LA_REN_X]DropoutReasonCode | 2 | SIS – ENRL |
Academic Endorsement | Choose the student’s academic endorsement, if applicable. Applicable only to students in grades T9-12. Valid values:
| [S_LA_STU_Academics_X]AcademicEndorsement | 2 | STS |
Career Option Code | Choose the student’s career option code, which corresponds to the TOPS Category Set Number. This field should be left blank if not applicable. Values are maintained in Career Option Code code set at the District level. Reporting_Value field from the code set will be extracted for State Reports. Applicable only to students in grades T9-12. | [S_LA_STU_Academics_X]CareerOptionCode | 3 | STS |
Career/Tech Endorsement | Choose the student’s career/tech endorsement, if applicable. Applicable only to students in grades T9-12. Valid values:
| [S_LA_STU_Academics_X] CareerTechEndorsement | 2 | STS |
Biliteracy Endorsement | Choose the student’s biliteracy endorsement, if applicable. Valid values:
| [S_LA_STU_Academics_X] BiliteracyEndorsement | 2 | STS |
Community Service Endorsement | Choose the student’s community service endorsement, if applicable. Valid values:
| [S_LA_STU_Academics_X] CommunityServiceEndorsement | 2 | STS |
Graduated before 9/1 | Select to indicate that the student graduated from school before September 1st of the reporting year. | [S_LA_STU_Academics_X] PreSept1stGraduateInd_TF | 1 | SIS STS |
Met Assessment Requirements for Diploma | Calculated as Y or N. Value of Y is set if ELA and Math are set to a value other than blank or N and either Science or Social Studies is set to a value other than blank or N. | [S_LA_STU_Academics_X] MetAssessRequirementsDiploma | 1 | STS |
ELA | Indicate how the student met the diploma requirements for ELA. Valid values:
| [S_LA_STU_Academics_X]DiplomaReq_ELA | 1 | STS |
Math | Indicate how the student met the diploma requirements (above) for Math. Valid values:
| [S_LA_STU_Academics_X]DiplomaReq_Math | 1 | STS |
Science | Indicate how the student met the diploma requirements (above) for Science. Valid values:
| [S_LA_STU_Academics_X]DiplomaReq_Science | 1 | STS |
Social Studies | Indicate how the student met the diploma requirements (above) for Social Studies. Valid values:
| [S_LA_STU_Academics_X] DiplomaReq_SocialStudies | 1 | STS |
| Post High School Code | Select a value to indicate a student's plans after graduation. Valid values:
| [S_LA_STU_Academics_X]Post_High_School_Code | 2 | STS EdLink Transcripts |
Retained | Select if the student was retained. | [S_LA_STU_X]Retained_TF | 1 | CRDC Report - Part 2 |
Retained Year | Enter the reporting year that the student was retained. The year must be greater than 2000. | [S_LA_STU_X]RetainedYear | 4 | CRDC Report - Part 2 |
Entering 504/SPED Information | ||||
Classified as 504 | Select if the student is classified as 504. This field is cleared automatically if a 504 Services Exit Date is entered for the student. | [S_LA_STU_504SPED_X]Is504_TF | 1 | SIS – 504 EAGLE – Student Upload CRDC Report – Part 1 CRDC Report – Part 2 |
IAP Review Date | Enter the date of the student’s IAP review. | [S_LA_STU_504SPED_X]IAPReviewDate | 8 | SIS – 504 |
Last 504 Evaluation Date | Enter the date of the student’s previous 504 evaluation. | [S_LA_STU_504SPED_X]DateOf504 | 8 | SIS – 504 |
Section 504 Services Exit Date | Date student exited all 504 services Format: MMDDYYYY | [S_LA_STU_504SPED_X]ExitDate | 8 | SIS - 504 |
Section 504 Exit Reason Code | Code indicating why a student no longer receives 504 services | [S_LA_STU_504SPED_X]ExitReason | 2 | SIS - 504 |
Section 504 Disability #1 | Choose the student’s section 504 primary disability. | [S_LA_STU_504SPED_X]Disability1 | 2 | SIS – 504 |
Section 504 Disability #2 | Choose the student’s section 504 secondary disability. | [S_LA_STU_504SPED_X]Disability2 | 2 | SIS – 504 |
Section 504 Disability #3 | Choose the student’s section 504 third disability. | [S_LA_STU_504SPED_X]Disability3 | 2 | SIS – 504 |
Section 504 Disability #4 | Choose the student’s section 504 fourth disability. | [S_LA_STU_504SPED_X]Disability4 | 2 | SIS – 504 |
Section 504 Disability #5 | Choose the student’s section 504 fifth disability. | [S_LA_STU_504SPED_X]Disability5 | 2 | SIS – 504 |
Section 504 Disability #6 | Choose the student’s section 504 sixth disability. | [S_LA_STU_504SPED_X]Disability6 | 2 | SIS – 504 |
Section 504 Disability #7 | Choose the student’s section 504 seventh disability. | [S_LA_STU_504SPED_X]Disability7 | 2 | SIS – 504 |
Section 504 Braille Accommodation | Choose the student's section 504 accommodation status, if applicable. Valid values:
| [S_LA_STU_504SPED_X]BrailleAccomm | 2 | SIS – 504 |
Section 504 Large Print Accommodation | Choose the student's section 504 accommodation status, if applicable. Valid values:
| [S_LA_STU_504SPED_X]LargePrintAccomm | 2 | SIS – 504 |
Section 504 Extended Time Accommodation | Choose the student's section 504 accommodation status, if applicable. Valid values:
| [S_LA_STU_504SPED_X]ExtendedTimeAccomm | 2 | SIS – 504 |
Section 504 Answers Recorded Accommodation | Choose the student's section 504 accommodation status, if applicable. Valid values:
| [S_LA_STU_504SPED_X] AnswersRecordedAccomm | 1 | SIS – 504 |
Section 504 Transferred Answers Accommodation | Choose the student's section 504 accommodation status, if applicable. Valid values:
| [S_LA_STU_504SPED_X] TransferredAnswersAccomm | 1 | SIS – 504 |
Section 504 Individual Testing Accommodation | Choose the student's section 504 accommodation status, if applicable. Valid values:
| [S_LA_STU_504SPED_X] | 1 | SIS – 504 |
Section 504 Small Group Testing Accommodation | Choose the student's section 504 accommodation status, if applicable. Valid values:
| [S_LA_STU_504SPED_X] SmallGroupTestingAccomm | 1 | SIS – 504 |
Section 504 Test Read Aloud for Math Accommodation | Choose the student's section 504 accommodation status, if applicable. Valid values:
| [S_LA_STU_504SPED_X] ReadMathAccomm | 1 | SIS – 504 |
| Section 504 Test Read Aloud for Science Accommodation | Choose the student's section 504 accommodation status, if applicable. Valid values:
| [S_LA_STU_504SPED_X]ReadScienceAccomm | 1 | SIS – 504 |
| Section 504 Test Read Aloud for Soc. Studies Accommodation | Choose the student's section 504 accommodation status, if applicable. Valid values:
| [S_LA_STU_504SPED_X]ReadSocStudAccomm | 1 | SIS – 504 |
Section 504 Test Read Aloud for English/Language Arts Accommodation | Choose the student's section 504 accommodation status, if applicable. Valid values:
| [S_LA_STU_504SPED_X] ReadEnglishLangArtsAccomm | 1 | SIS – 504 |
Special Ed Indicator | Choose the student's special education status. Valid values:
| [S_LA_STU_504SPED_X]SPEDIndicator | 1 | TSDL EAGLE – Student Upload |
SER/Student Roster Exceptionality | Choose the student's exceptionality status. | [S_LA_STU_504SPED_X] | 2 | Student Roster Data (TSDL) EAGLE – Student Upload |
Legacy Exceptionality (No Longer Used) | Choose the student's exceptionality status. Valid values:
| [S_LA_STU_504SPED_X]LegacyExceptionality | 2 | No Longer Used |
Entering Program Information | ||||
ASAP - Entry Date | Enter the date the student entered the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]ASA001_EntryDate | 10 | SIS |
ASAP - Exit Date | Enter the date the student exited the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]ASA001_ExitDate | 10 | SIS |
ASAP - Site Code Override | Enter the Site Code Override if applicable. | [S_LA_STU_StudentPrograms_X] ASA001_OverrideSiteCode | 6 | SIS |
COA Pathway/Non Connections Students - Entry Date | Enter the date the student entered the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]COA001_EntryDate | 10 | SIS |
COA Pathway/Non Connections Students - Exit Date | Enter the date the student exited the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]COA001_ExitDate | 10 | SIS |
COA Pathway/Non Connections Students - Site Code Override | Enter the Site Code Override if applicable. | [S_LA_STU_StudentPrograms_X] COA001_OverrideSiteCode | 6 | SIS |
Connections - Entry Date | Enter the date the student entered the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]CON001_EntryDate | 10 | SIS |
Connections - Exit Date | Enter the date the student exited the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]CON001_ExitDate | 10 | SIS |
Connections - Site Code Override | Enter the Site Code Override if applicable. | [S_LA_STU_StudentPrograms_X] CON001_OverrideSiteCode | 6 | SIS |
| Dropout Recovery - Entry Date | Enter the date the student entered the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X] DRP001_EntryDate | 10 | SIS |
| Dropout Recovery - Exit Date | Enter the date the student exited the program in mm/dd/yyyy format | [S_LA_STU_StudentPrograms_X] DRP001_ExitDate | 10 | SIS |
| Dropout Recovery - Site Code Override | Enter the Site Code Override if applicable. | [S_LA_STU_StudentPrograms_X] DRP001_OverrideSiteCode | 6 | SIS |
GED Pathways after Connections - Entry Date | Enter the date the student entered the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]CON002_EntryDate | 10 | SIS |
GED Pathways after Connections - Exit Date | Enter the date the student exited the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]CON002_ExitDate | 10 | SIS |
GED Pathways after Connections - Site Code Override | Enter the Site Code Override if applicable. | [S_LA_STU_StudentPrograms_X] CON002_OverrideSiteCode | 6 | SIS |
SASC Pathway after Connections - Entry Date | Enter the date the student entered the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]CON003_EntryDate | 10 | SIS |
SASC Pathway after Connections - Exit Date | Enter the date the student exited the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]CON003_ExitDate | 10 | SIS |
SASC Pathway after Connections - Site Code Override | Enter the Site Code Override if applicable. | [S_LA_STU_StudentPrograms_X] CON003_OverrideSiteCode | 6 | SIS |
GED Pathway/Non Connections Students - Entry Date | Enter the date the student entered the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]GED001_EntryDate | 10 | SIS |
GED Pathway/Non Connections Students - Exit Date | Enter the date the student exited the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]GED001_ExitDate | 10 | SIS |
GED Pathway/Non Connections Students - Site Code Override | Enter the Site Code Override if applicable. | [S_LA_STU_StudentPrograms_X] GED001_OverrideSiteCode | 6 | SIS |
JAG-LA - Entry Date | Enter the date the student entered the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]JAG001_EntryDate | 10 | SIS |
JAG-LA - Exit Date | Enter the date the student exited the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]JAG001_ExitDate | 10 | SIS |
JAG-LA - Site Code Override | Enter the Site Code Override if applicable. | [S_LA_STU_StudentPrograms_X] JAG001_OverrideSiteCode | 6 | SIS |
Louisiana Seat Time Waiver - Entry Date | Enter the date the student entered the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]LSW001_EntryDate | 10 | SIS |
Louisiana Seat Time Waiver - Exit Date | Enter the date the student exited the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]LSW001_ExitDate | 10 | SIS |
Louisiana Seat Time Waiver - Site Code Override | Enter the Site Code Override if applicable. | [S_LA_STU_StudentPrograms_X] LSW001_OverrideSiteCode | 6 | SIS |
New Tech Program - Entry Date | Enter the date the student entered the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]NTP001_EntryDate | 10 | SIS |
New Tech Program - Exit Date | Enter the date the student exited the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]NTP001_ExitDate | 10 | SIS |
New Tech Program - Site Code Override | Enter the Site Code Override if applicable. | [S_LA_STU_StudentPrograms_X] NTP001_OverrideSiteCode | 6 | SIS |
SASC Pathway/Non Connections - Entry Date | Enter the date the student entered the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]SSC001_EntryDate | 10 | SIS |
SASC Pathway/Non Connections - Exit Date | Enter the date the student exited the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]SSC001_ExitDate | 10 | SIS |
SASC Pathway/Non Connections - Site Code Override | Enter the Site Code Override if applicable. | [S_LA_STU_StudentPrograms_X] SSC001_OverrideSiteCode | 6 | SIS |
World Language Immersion Learning/ French - Entry Date | Enter the date the student entered the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]WLI001_EntryDate | 10 | SIS |
World Language Immersion Learning/ French - Exit Date | Enter the date the student exited the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]WLI001_ExitDate | 10 | SIS |
World Language Immersion Learning/ French - Site Code Override | Enter the Site Code Override if applicable. | [S_LA_STU_StudentPrograms_X] WLI001_OverrideSiteCode | 6 | SIS |
World Language Immersion Learning/ Spanish - Entry Date | Enter the date the student entered the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]WLI002_EntryDate | 10 | SIS |
World Language Immersion Learning/ Spanish - Exit Date | Enter the date the student exited the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]WLI002_ExitDate | 10 | SIS |
World Language Immersion Learning/ Spanish - Site Code Override | Enter the Site Code Override if applicable. | [S_LA_STU_StudentPrograms_X] WLI002_OverrideSiteCode | 6 | SIS |
World Language Immersion Learning/ Chinese - Entry Date | Enter the date the student entered the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]WLI003_EntryDate | 10 | SIS |
World Language Immersion Learning/ Chinese - Exit Date | Enter the date the student exited the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]WLI003_ExitDate | 10 | SIS |
World Language Immersion Learning/ Chinese - Site Code Override | Enter the Site Code Override if applicable. | [S_LA_STU_StudentPrograms_X] WLI003_OverrideSiteCode | 6 | SIS |
| World Lang Dual Immersion Learn/Spanish - Entry Date | Enter the date the student entered the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]WLI004_EntryDate | 10 | SIS |
| World Lang Dual Immersion Learn/Spanish - Exit Date | Enter the date the student exited the program in mm/dd/yyyy format. | [S_LA_STU_StudentPrograms_X]WLI004_ExitDate | 10 | SIS |
| World Lang Dual Immersion Learn/Spanish - Site Code Override | Enter the Site Code Override if applicable. | [S_LA_STU_StudentPrograms_X] WLI004_OverrideSiteCode | 6 | SIS |
Entering DEWS Indicator Information | ||||
Attendance – Enrolled | Enter the number of days the student was a member at the school (enrolled in the school) during the appropriate date range. This value may be calculated by the Calculate Attendance report. | [S_LA_STU_DEWS_X]AttendanceDaysEnrolled | N/A | No Longer Used |
Attendance – Absent | Enter the number of days the student was absent from school during the appropriate date range. This value may be calculated by the Calculate Attendance report. | [S_LA_STU_DEWS_X]AttendanceDaysAbsent | N/A | No Longer Used |
Attendance – Value | Enter the percentage of days that the student was absent from school during the appropriate date range. The value is calculated by dividing the total for absent days by the total for enrolled days. This value may be calculated by the Calculate Attendance report. | [S_LA_STU_DEWS_X]AttendanceValue | N/A | No Longer Used |
Attendance – Last Changed | Enter the date the attendance value was calculated. This value may be calculated by the Calculate Attendance report. | [S_LA_STU_DEWS_X]AttendanceLastChangeDate | 8 | No Longer Used |
Attendance – Meets Risk Indicator | Select to indicate whether the student meets the DEWS criteria for at-risk students based on attendance. This value may be calculated by the Calculate Attendance report. | [Students]EnrollmentType | 1 | No Longer Used |
Discipline – Enrolled | Enter the number of days the student was a member at the school (enrolled in the school) during the appropriate date range. This value may be calculated by the Calculate Discipline report. | [S_LA_STU_DEWS_X]DisciplineDaysEnrolled | N/A | No Longer Used |
Discipline – Referrals | Enter the number of discipline entries assigned to the student during the appropriate date range. This value may be calculated by the Calculate Discipline report. | [S_LA_STU_DEWS_X]DisciplineReferrals | N/A | No Longer Used |
Discipline – Value | Enter the ratio of discipline entries to days the student was enrolled in the school during the appropriate date range. Calculate this value by dividing the total number of discipline entries by the total number of enrolled school days. This value may be calculated by the Calculate Discipline report. | [S_LA_STU_DEWS_X]DisciplineValue | N/A | No Longer Used |
Discipline – Last Changed | Enter the date the discipline value was calculated. This value may be calculated by the Calculate Discipline report. | [S_LA_STU_DEWS_X]DisciplineLastChangeDate | 8 | No Longer Used |
Discipline – Meets Risk Indicator | Select to indicate whether the student meets the DEWS criteria for at-risk students based on discipline. This value may be calculated by the Calculate Discipline report. | [Students]EnrollmentCode | 1 | No Longer Used |
GPA – Old | Enter the student’s GPA for the first term in the first year used to determine the GPA. This value may be calculated using the Calculate GPA report. | [S_LA_STU_DEWS_X]GPAOld | N/A | No Longer Used |
GPA – New | Enter the student’s GPA for the second term in the second year used to determine the GPA. This value may be calculated using the Calculate GPA report. | [S_LA_STU_DEWS_X]GPANew | N/A | No Longer Used |
GPA – Last Changed | The date the student’s GPA was last calculated. This value may be calculated by the Calculate GPA report. | [S_LA_STU_DEWS_X]GPALastChangeDate | 8 | No Longer Used |
GPA – Meets Risk Indicator | Select to indicate whether the student meets the DEWS criteria for at-risk students based on GPA. This value may be calculated by the Calculate GPA report. The student is considered at-risk if one of the following criteria are true:
| [Students]GradReqSet | 1 | No Longer Used |
Over Age – Grade Level | Enter the student’s grade level for the appropriate date range. This value may be calculated by the Calculate Over Age report. | [S_LA_STU_DEWS_X]OverageGradeLevel | N/A | No Longer Used |
Over Age – Age | Enter the student’s age for the appropriate date range. This value may be calculated by the Calculate Over Age report. | [S_LA_STU_DEWS_X]OverAgeAge | N/A | No Longer Used |
Over Age – Value | Enter the student’s grade level plus the over age calculation value (usually 7). This value may be calculated by the Calculate Over Age report. | [S_LA_STU_DEWS_X]OverageValue | N/A | No Longer Used |
Over Age – Last Changed | Enter the date that the student’s over age value was last calculated. This value may be calculated by the Calculate Over Age report. | [S_LA_STU_DEWS_X]OverageLastChangeDate | 8 | No Longer Used |
Over Age – Meets Risk Indicator | Select to indicate whether the student meets the DEWS criteria for at-risk students based on age. This value may be calculated by the Calculate Over Age report. | [Students]SDataRN | 1 | No Longer Used |
Other | Select to indicate that the student is at-risk for dropping out of school for a reason other than attendance, discipline, GPA, or age. | [S_LA_STU_DEWS_X]OtherDropoutRisk_TF | 1 | No Longer Used |
Date of last DEWS Calculated update for this student | Enter the date that all of the DEWS indicators were last calculated for the student. This value may be calculated by the Calculate Over Age report. | [Students]Applic_Submitted_Date | 8 | No Longer Used |
Entering Civil Right Data Collection (CRDC) Information | ||||
Entering DRC AccommodationsState/Province – LA > DRC Accommodations | ||||
| English Language Arts (3-8) Text-to-Speech Accommodation | Choose Yes or No to indicate if the student requires text-to-speech accommodations for ELA. | [S_LA_STU_Accomodations_X]ELATTS | 1 | |
| English I Text-to-Speech (TTS) Accommodation | Choose Yes or No to indicate if the student requires text-to-speech accommodations for English I. | [S_LA_STU_Accomodations_X]EnglishITTS | 1 | |
| English II Text-to-Speech (TTS) Accommodation | Choose Yes or No to indicate if the student requires text-to-speech accommodations for English II. | [S_LA_STU_Accomodations_X]EnglishIITTS | 1 | |
| Mathematics (3-8) Text-to-Speech (TTS) Accommodation | Choose Yes or No to indicate if the student requires text-to-speech accommodations for math. | [S_LA_STU_Accomodations_X]MathTTS | 1 | |
| Mathematics (3-8) Translated Test Content (Spanish) Accommodation | Choose Yes or No to indicate if the student requires translated test content for math. | [S_LA_STU_Accomodations_X]MathSpanish | 1 | |
| Algebra I Text-to-Speech (TTS) Accommodation | Choose Yes or No to indicate if the student requires text-to-speech accommodations for Algebra I. | [S_LA_STU_Accomodations_X]AlgebraITTS | 1 | |
| Algebra I Translated Test Content (Spanish) Accommodation | Choose Yes or No to indicate if the student requires Spanish-translated test content for Algebra I. | [S_LA_STU_Accomodations_X]AlgebraISpanish | 1 | |
| Geometry Text-to-Speech (TTS) Accommodation | Choose Yes or No to indicate if the student requires text-to-speech accommodations for Geometry. | [S_LA_STU_Accomodations_X]GeometryTTS | 1 | |
| Geometry Translated Test Content (Spanish) Accommodation | Choose Yes or No to indicate if the student requires Spanish-translated test content for Geometry. | [S_LA_STU_Accomodations_X]GeometrySpanish | 1 | |
| Social Studies Text-to-Speech (TTS) Accommodation | Choose Yes or No to indicate if the student requires text-to-speech accommodations for Social Studies. | [S_LA_STU_Accomodations_X]SocialTTS | 1 | |
| US History Text-to-Speech (TTS) Accommodation | Choose Yes or No to indicate if the student requires text-to-speech accommodations for US History. | [S_LA_STU_Accomodations_X]USHistoryTTS | 1 | |
Entering K-3 Assessment DataState/Province – LA > K-3 Assessment Data | ||||
| Select K-3 Literacy Screening Cycle | Select the literacy period to be used when displaying the six K-3 Literacy Screening fields. Depending on the value selected, the subsequent six fields will be pulled from one of three sets of data. Valid values:
| N/A | ||
| Literacy Screener Exception Code | Choose the reason the student did not complete a literacy screening. Valid values:
| [S_LA_STU_K3Assessment_X]LiteracyScreenerExceptCode or [S_LA_STU_K3Assessment_X]LiteracyScExceptCodeMOY or [S_LA_STU_K3Assessment_X]LiteracyScExceptCodeEOY depending on the K-3 Literacy Screening Cycle value selected on the screen | 2 | |
| Literacy Assessment Determination Code | Choose the type of assessment. Only available for entry when Literacy Screener Exception code equals 05. Valid values:
| [S_LA_STU_K3Assessment_X]LiteracyAssmntDetrCode or [S_LA_STU_K3Assessment_X]LiteracyAssmntDetrCodeMOY or [S_LA_STU_K3Assessment_X]LiteracyAssmntDetrCodeEOY depending on the K-3 Literacy Screening Cycle value selected on the screen | 2 | |
| Alternate Assessment Reason Code | When the option "05 - Assessed with alternate assessment" is selected for the Literacy Screener Exception Code, an Alternate Assessment Reason Code is required. Valid values:
| [S_LA_STU_K3Assessment_X]AltAssessmentReasonCode or [S_LA_STU_K3Assessment_X]AltAssessmentReasonCodeMOY or [S_LA_STU_K3Assessment_X]AltAssessmentReasonCodeEOY depending on the K-3 Literacy Screening Cycle value selected on the screen | 2 | |
| Virtual Setting for Assessment | Check on to indicate that the student was assessed virtually. If the student's Literacy Screener Test Type is 3 - STEP, then a virtual assessment is not permitted. | [S_LA_STU_K3Assessment_X]VirtualSetting_TF or [S_LA_STU_K3Assessment_X]VirtualSetting_TFMOY or [S_LA_STU_K3Assessment_X]VirtualSetting_TFEOY depending on the K-3 Literacy Screening Cycle value selected on the screen | 1 | |
| Literacy Screener Test Type | Choose the literacy screener test that the student took. Values are valid only for specific screening cycles. For 2023-24 onwards, valid values for the Beginning of Year screening cycle:
For 2023-24 onwards, valid values for the Middle of Year screening cycle:
For 2023-24 onwards, valid values for the End of Year screening cycle:
| [S_LA_STU_K3Assessment_X] LiteracyScreenerTestType or [S_LA_STU_K3Assessment_X] LiteracyScreenerTestTypeMOY or [S_LA_STU_K3Assessment_X] LiteracyScreenerTestTypeEOY depending on the K-3 Literacy Screening Cycle value selected on the screen | 1 | |
| Literacy Screener Score | Enter the score the student received on the screener test. Valid values: 0-999. | [S_LA_STU_K3Assessment_X] LiteracyScreenerScore or [S_LA_STU_K3Assessment_X] LiteracyScreenerScoreMOY or [S_LA_STU_K3Assessment_X] LiteracyScreenerScoreEOY depending on the K-3 Literacy Screening Cycle value selected on the screen | 3 | |
| K Entry Assessment Exception Code | Choose the reason the student did not take a K Entry assessment. Valid values:
| [S_LA_STU_K3Assessment_X] KEntryAssmntExcptnCode | 2 | |
| ALT-REG 1: Curiosity | Choose the evaluation of the student's curiosity. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X]ALTREG1Curiosity | 1 | |
| ALT-REG 2: Self Control | Choose the evaluation of the student's self-control. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X]ALTREG2SelfControl | 1 | |
| ALT-REG 3: Persistence | Choose the evaluation of the student's level of persistence. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X]ALTREG3Persistence | 1 | |
| ALT-REG 4: Sharing | Choose the evaluation of the student's ability to share. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X]ALTREG4Sharing | 1 | |
SED 1: Self-Identity | Choose the evaluation of the student's self-identity. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X]SED1SelfIdentity | 1 | |
| SED 2: Feelings | Choose the evaluation of the student's feelings. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X]SED2Feelings | 1 | |
| SED 3: Interaction with Adults | Choose the evaluation of the student's interaction with adults. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X] SED3InteractionWithAdults | 1 | |
| SED 4: Interaction with Peers | Choose the evaluation of the student's interaction with peers. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X] SED4InteractionWithPeers | 1 | |
| SED 5: Sociodramatic Play | Choose the evaluation of the student's sociodramatic play. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X] SED5SociodramaticPlay | 1 | |
| LLD 1: Understanding of Language | Choose the evaluation of the student's understanding of language. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X] LLD1UnderstandingOfLang | 1 | |
| LLD 2: Responsiveness to Language | Choose the evaluation of the student's responsiveness to language. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X] LLD2ResponsivenessToLang | 1 | |
| LLD 3: Use of Language | Choose the evaluation of the student's use of language. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X]LLD3UseOfLang | 1 | |
| LLD 4: Conversation | Choose the evaluation of the student's conversation ability. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X]LLD4Conversation | 1 | |
| LLD 5: Interest in Literacy | Choose the evaluation of the student's interest in literacy. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X]LLD5InterestLiteracy | 1 | |
| LLD 6: Comprehension | Choose the evaluation of the student's literacy comprehension. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X]LLD6Comprehension | 1 | |
| LLD 7: Print Concepts | Choose the evaluation of the student's ability to understand print concepts. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X]LLD7PrintConcepts | 1 | |
| LLD 8: Phonological Awareness | Choose the evaluation of the student's phonological awareness. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X] LLD8PhonologicalAwareness | 1 | |
| LLD 9: Letter Knowledge | Choose the evaluation of the student's understanding of letters. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X]LLD9LetterKnowledge | 1 | |
| LLD 10: Writing | Choose the evaluation of the student's writing ability. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X]LLD10Writing | 1 | |
| COG-Math 2: Math Operation | Choose the evaluation of the student's understanding of math operations. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X]COG2MathOperation | 1 | |
| COG-Math 3: Number Sense of Quantity | Choose the evaluation of the student's sense of numeric quantity. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X] COG3NoSenseofQuantity | 1 | |
| COG-Math 4: Measurement | Choose the evaluation of the student's understanding of measurement. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X]COG4Measurement | 1 | |
| COG-Math 6: Shapes | Choose the evaluation of the student's understanding of shapes. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X]COG6Shapes | 1 | |
| PD 1: Perceptual Motor | Choose the evaluation of the student's perceptual-motor skills. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X]PD1PerceptualMotor | 1 | |
| PD 2: Gross Locomotor | Choose the evaluation of the student's gross locomotor skills. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X]PD2GrossLocomotor | 1 | |
| PD 3: Gross Motor Manipulative | Choose the evaluation of the student's gross motor manipulation. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X] PD3GrossMotorManipulative | 1 | |
| PD 4: Fine Motor | Choose the evaluation of the student's fine motor skills. See Kindergarten Entry Assessment Codes for valid values. | [S_LA_STU_K3Assessment_X]PD4FineMotor | 1 | |
Entering Industry Based Credential (IBC) DataState/Province – LA > Industry Based Credentials (IBC) Data | ||||
| IBC Code | Enter the code for the Industrial Based Credential. Values are maintained in IBC Code code set at the District level. Reporting_Value field from the code set will be extracted for State Reports. | [S_LA_STU_IBC_C]IBCCode | 3 | STS - Transcript |
| Semester IBC Earned | Select the semester in which the student earned the IBC | [S_LA_STU_IBC_C]SemesterIBCEarned | 1 | STS - Transcript |
| Year IBC Earned | Enter the year in which the student earned the IBC. | [S_LA_STU_IBC_C]YearIBCEarned | 4 | STS - Transcript |
| Test Vendor | Select the name of the vendor that provided the IBC test. | [S_LA_STU_IBC_C]TestVendor | 3 | STS - Transcript |
| Pass/Fail | Select "P - Passed" or "F - Failed" to Indicate whether the student passed or failed the IBC test. | [S_LA_STU_IBC_C]PassFail | 1 | STS - Transcript |
| Sponsor Code of the LEA where IBC was Earned | Enter the sponsor code of the LEA where the student earned the IBC. | [S_LA_STU_IBC_C]SponsorCodeIBCEarned | 3 | STS - Transcript |
| Site Code of the School where IBC was Earned | Enter the school site code where the student earned the IBC. | [S_LA_STU_IBC_C]SiteCodeIBCEarned | 6 | STS - Transcript |
Verifying Attendance | ||||
Attendance | Verify that attendance data is entered for the student. A valid unexcused absence occurs when the student is assigned an attendance code from the unexcused absence attendance code category. For meeting attendance, all attendance codes for the day must be assigned to the unexcused absence attendance code category. A valid unexcused tardy occurs when the student is assigned an attendance code from either the “late to school” or “early checkout” attendance code categories. When calculating truancy, a student may only have 1 unexcused tardy instance per day. For meeting attendance, the “late to school” attendance code must be assigned to their first class of the day (not necessarily the first period at the school) and the “early checkout” attendance code must be assigned to their last class of the day (not necessarily the last period at the school). | [Attendance]Att_Date | N/A | SIS – ENRL Calculate Truancy Troubleshoot Attendance |
Updating Stored Grades | ||||
School | Enter the name of the school associated with the historical grade. This field is used for transfer credit only and only required if the Course Site Code is not reported. | [StoredGrades]SchoolName | 46 | STS |
School year (Term) | Enter the school year assigned to the historical grade. | [StoredGrades]TermID | 4 | STS |
Store Code | Enter the semester code in which the student was enrolled in the course. The values Q1, Q2, Q3, and Q4 are converted to B1, B2, B3, and B4, respectively. Valid values:
| [StoredGrades]StoreCode | 2 | STS |
Hist. grade level | Enter the grade level associated with the historical grade. | [StoredGrades]Grade_Level | N/A | STS |
Course number | Enter the course number assigned to the historical grade. | [StoredGrades]Course_Number | 6 | STS |
Course name | Enter the name of the course. This field is only required if the name is different from the LDE course description. | [StoredGrades]Course_Name | 60 | STS |
Grade | Enter the letter grade awarded for the course. Valid values:
| [StoredGrades]Grade | N/A | STS |
GPA Points | Enter the number of points awarded for the letter grade of the course. This field is reported as the number of GPA points associated with the letter grade. | [StoredGrades]GPA_Points | 3 | STS |
Added Value | Enter the number of GPA Added Value points awarded for the letter grade of the course. This field is added to the GPA points field when calculating ‘Quality Points Awarded’ for the STS report. | [StoredGrades]GPA_AddedValue | 3 | STS |
Earned credit hours | Enter the credit earned by the student for the course, such as 0.25, 0.50, or 1.00. | [StoredGrades]EarnedCrHrs | 3 | STS |
Potential credit hours | Enter the credit attempted by the student for the course, such as 0.25, 0.50, or 1.00. | [StoredGrades]PotentialCrHrs | 3 | STS |
Louisiana State Information | ||||
Associated Grade Scale | Select the name of the Grade Scale associated with this grade. | [StoredGrades]GradeScale_Name | 50 | STS |
Core Curriculum Waiver | Choose Yes or No to indicate if the student was exempted from a core course. | [StoredGrades]GPA_Custom2 | 1 | STS |
Course Part Number | Enter a value to distinguish the first half of the course from the second half of the course. This value is required for LEAs that report 1.0 unit courses as two 0.5 unit courses. Use a value of 1 for the first part and 2 for this second part. Leave this field blank if it is not applicable. This will override any value set at the associated Section for Course Part Number. | [StoredGrades]GPA_Custom1 | 1 | STS |
Course Site Code | Enter the school site code of the school at which the student took the course. This field may be left blank if the student took the course at their school of enrollment. | [StoredGrades]Course_Equiv | 6 | STS |
Course Type Code | Choose the course type code. This value is used to determine the maximum grade points that can be earned for the course, such as 4.00 or 5.00, i.e. the number of grade points awarded for a grade of A. | [S_LA_SGR_X]OverrideCourseTypeCode | 3 | STS |
| Override Work Based Learning Category | Enter a value to override the Work Based Learning Category set at the section or course level. Valid values:
| [S_LA_SGR_X]WORK_LRN_CAT | Edlink Transcripts STS | |
| Override Work Based Learning Business Name | Enter a value to override the Work Based Learning Business Name set at the section or course level. | S_LA_SGR_X]WORK_LRN_NAME | 50 | EdLink Transcripts STS |
Dual Enrollment Override | Check to override section level settings for Dual Enrollment | [S_LA_SGR_X]DualEnrollOverrideInd_TF | 1 | STS |
Dual Enrollment Override: Post Secondary Credit Hours Earned | Enter the post secondary credit hours earned for this course if overriding the section level setting. | [S_LA_SGR_X]DualEnrollPostSecCreditHours | 4 | STS |
Post Secondary Course Sponsor Code (Override) | Enter the post secondary sponsor code for this course if overriding the section level setting. | [S_LA_SGR_X]PostSecCourseSponsorCode | 3 | STS |
Post Secondary Course Site Code (Override) | Enter the post secondary course site code for this course if overriding the section level setting. | [S_LA_SGR_X]PostSecCourseSiteCode | 6 | STS |
Taken Out of State | Select to indicate that the course was taken outside of the state of Louisiana. | [S_LA_SGR_X]TakenOutOfStateInd_TF | 1 | STS |
Include in STS despite potential credit | Select to include the grade in the STS report. | [StoredGrades]AB_Lng_Cd | 1 | STS |
Exclude From State Reporting | Select to exclude this grade from state reports. | [StoredGrades]AB_Final_Mark | 1 | STS |
Defining Lunch Status | ||||
Lunch Status | Select the student’s free/reduced eligibility. | [Students]LunchStatus | 1 | SIS TSDL |
Viewing Incidents | ||||
Incident List | Discipline incidents that involve the selected student appear on this page. Note: It is recommended to create discipline incidents at the school or district level. See Discipline Incident Setup for more information. | N/A | N/A | Not Required |
Verifying All Enrollments | ||||
Course | Information about the class of enrollment. Format: COURSENAME (COURSENUMBER.SECTIONNUMBER) | [Courses]Course_Name [CC]Course_Number [Sections]Section_Number | N/A | Update Homeroom |
Enroll Date | Enter the enroll date. | [CC]DateEnrolled | 8 | Update Homeroom |
Exit Date | Enter the exit date. | [CC]DateLeft | 8 | Update Homeroom |
Exclude Class Enrollment in State Reporting | Select to indicate that the enrollment should NOT be included in state reports. | [CC]Period_Obsolete | 1 | SIS |
Updating Current/Previous Enrollment | ||||
Entry Date | Enter the entry date for the school enrollment. Note: The date is the first day of school enrollment. | [Students]EntryDate [ReEnrollments]EntryDate | 8 | SIS STS EAGLE – Student Upload EAGLE – Student Class Assignment Upload Calculate Truancy Troubleshoot Attendance Update Homeroom |
Entry Code | Choose the entry code for the school enrollment.
You must choose an entry code for all school enrollments.
| [Students]EntryCode [ReEnrollments]EntryCode | 2 | SIS - ENRL |
Exit Date | Enter the exit date for the school enrollment. The date is the day after the last day of school enrollment, even if that day occurs during a weekend. | [Students]ExitDate [ReEnrollments]ExitDate | 8 | SIS STS EAGLE – Student Upload EAGLE – Student Class Assignment Upload Calculate Truancy Troubleshoot Attendance Update Homeroom |
Exit Code | Choose the exit code for the school enrollment.
You must choose an exit code for school enrollments where the exit date is in the past.
| [Students]ExitCode [ReEnrollments]ExitCode | 2 | SIS – ENRL |
Full-Time Equivalency | Choose the full-time equivalency for the school enrollment. This field is used to assign an attendance conversion to the student. Attendance conversions are set up at the school level. | [Students]FTEID [ReEnrollments]FTEID | N/A | SIS – ENRL Calculate Truancy Troubleshoot Attendance |
Grade Level | Choose the grade level for the school enrollment. | [Students]Grade_Level [ReEnrollments]Grade_Level | 1 | SIS – ENRL STS SIS – Event Collection System EAGLE – Student Upload EAGLE – Student Class Assignment Upload |
District of Residence | Choose the district of residence for the school enrollment. | [Students]DistrictOfResidence [ReEnrollments]DistrictOfResidence | N/A | Not Required |
Entering State Information | ||||
Calendar Code | Enter the code assigned by the LEA to a calendar. This field indicates the calendar that applies to this student for attendance purposes. This field is also populated on the Louisiana State Information page. | [S_LA_STU_X]CalendarCode | 3 | SIS – ENRL |
Special Ed Indicator | Choose a Special Education indicator code. Valid values:
| [S_LA_STU_504SPED_X]SPEDIndicator | 1 | TSDL EAGLE – Student Upload |
| Enrollment Percent Override | For students who are not full time, enter the percentage representing how much of the school day they attend. Valid values: .01 to .99 | [S_LA_STU_X]EnrollPercent_Override [S_LA_REN_X]EnrollPercent_Override | 3 | Enrollment EdLink |
Homeless | Choose the student’s homeless status to indicate if they are homeless and where they principally sleep at night. This field is also populated on the Transfer Info/Edit Enrollment page. This field is required if applicable. Valid values:
| [S_LA_STU_X]HomelessCode [S_LA_REN_X]HomelessCode | 1 | SIS – ENRL EAGLE – Student Upload |
Homeless Reason | Choose the primary reason for the student’s homeless status. This field is also populated on the Louisiana State Information page. This field is required if applicable. Valid values:
| [S_LA_STU_X]HomelessReasonCode | 2 | SIS – ENRL |
Awaiting Foster Care | Select if this student is homeless and awaiting foster care. | [S_LA_STU_X]AwaitingFosterCare_TF | 1 | SIS - ENRL |
Unaccompanied Youth | Select if the student is an unaccompanied youth. This field is also populated on the Louisiana State Information page. | [S_LA_STU_X]UnaccompaniedYouth_TF | 1 | SIS – ENRL |
Services Provided | Select to indicate if services are provided for the homeless student, if applicable. This field is also populated on the Louisiana State Information page. | [S_LA_STU_X]HomelessServicesProvided_TF | 1 | SIS – ENRL |
Dropout Reason | Choose the dropout reason code, if applicable. This code is also populated on the Louisiana State Information page. | [S_LA_STU_X]DropoutReasonCode [S_LA_REN_X]DropoutReasonCode | 2 | SIS – ENRL |
Option Code | Choose the student’s option code, if applicable. This field is also populated on the Louisiana State Information page. Valid values:
| [S_LA_STU_X]OptionCode [S_LA_REN_X]OptionCode | 1 | SIS – ENRL |
Pre-GED/Skills Level | Choose the student’s pre-GED skills level. This field is also populated on the Louisiana State Information page. Valid values:
| [S_LA_STU_X]PreGEDSkillsLevelCode [S_LA_REN_X]PreGEDSkillsLevelCode | 1 | None |
Prior Education Experience to Kindergarten Code | Indicates where the student received at least six consecutive months of Pre-kindergarten experience before entering Kindergarten. This field is required for students in grade level 25 (Kindergarten). Valid values:
| [S_LA_STU_X]PriorEducationExperienceKGCode [S_LA_REN_X]PriorEducationExperienceKGCode | 2 | SIS – ENRL (2011-2012) |
Pre-K Funding Source | Choose the pre-K funding source for students in grades 24 (Pre-K) or 20 (preschool) students. | [S_LA_STU_X]PreKFundingSourceCode [S_LA_REN_X]PreKFundingSourceCode | 2 | SIS – ENRL |
English Proficiency | Choose the student’s English proficiency. Valid values:
| [S_LA_STU_Language_X]EnglishProficiency [S_LA_REN_Language_X]EnglishProficiency | 2 | SIS – ENRL CRDC Report - Part 1 CRDC Report – Part 2 EAGLE – Student Upload |
LEP Funding Source | Choose the student’s LEP funding source. | [S_LA_STU_Language_X]LEPFundingSource [S_LA_REN_Language_X]LEPFundingSource | 2 | SIS – ENRL EAGLE – Student Upload |
Language Code | Choose the student’s primary language. | [S_LA_STU_Language_X]LanguageCode [S_LA_REN_Language_X]LanguageCode | 3 | SIS – ENRL |
Home Based Site Code | Enter the home-based side code, which is required for alternative school students and Options 3 program students. This field is also populated on the Louisiana State Information page. This field is required if applicable. | [S_LA_STU_X]HomeBasedSiteCode [S_LA_REN_X]HomeBasedSiteCode | 6 | SIS – ENRL |
Student Override Site Code | Enter the sponsor code of the district submitting data. This field can be left blank if the student’s school of enrollment is the same school submitting data. This field is also populated on the Louisiana State Information page. | [S_LA_STU_X]SiteCodeOverride | 6 | STS |
Diploma Pathway | Choose a diploma pathway code. Valid Values:
| [S_LA_STU_Demographics_X] DiplomaPathway [S_LA_REN_X]DiplomaPathway | 2 | STS |
Retained | Select if the student was retained. | [S_LA_STU_X]Retained_TF | 1 | CRDC Report - Part 2 |
Retained Year | Enter the reporting year that the student was retained. The year must be greater than 2000. | [S_LA_STU_X]RetainedYear | 4 | CRDC Report - Part 2 |
Truancy Indicator (Calculated) | This calculated field indicates whether the student has 5 or more unexcused absences or tardies in a semester or year. This field is also populated on the Louisiana State Information page. Values for this field are: F - Fall - Students who have 5 unexcused absences or 5 tardies in the Fall Semester only. S - Spring - Students who have 5 unexcused absences or 5 tardies in the Spring Semester only. A - All Year - Students who have had 5 unexcused absences or 5 tardies in both the Fall and Spring Semester. N - Not Truant - Students who have not had 5 unexcused absences or 5 unexcused tardies. Y - Yes (expiring after the 23/24 school year) | [S_LA_STU_X]Truant_TF [S_LA_REN_X]Truant_TF | 1 | SIS – ENRL |
No Show | Select to indicate that the student was a no show for the reporting year. Selecting this field forces the student’s school exit date to be reported the same as the school entry date on the SIS report.
When this indicator is selected, the Absence output in the SIS Student Information System report is 0000.
| [S_LA_STU_X]NoShow_TF | 1 | SIS |
Everybody Graduates | No longer used for state reporting | [Students]LA_EG | 1 | No longer used |
Accelerated Student Achievement Pathway (ASAP) | No longer used for state reporting | [Students]LA_ASAP | 1 | No longer used |
Jobs for America’s Graduates LA (JAG-LA) | No longer used for state reporting | [Students]LA_JAGLA | 1 | No longer used |
| Act 567 Parent Consent Flag | Choose Yes or No to indicate if the parent or guardian has given consent for the Louisiana Workforce Commission (LWC) to share data with LDOE. | [S_LA_STU_X]Act567ParentalConsentFlag [S_LA_REN_X]Act567ParentalConsentFlag | 1 | STS |