Student Setup

Entering Student Demographics Information

Demographics

Name (last, first MI)

Enter the student’s name.

Use the format: LastName, FirstName MiddleName

[Students]LastFirst

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

Max 35

Max 20

Max 15

Max 20

Student Record Collection

Master Schedule Collection

SOL Student Data Upload

SOL Grad Status Update

VAAP, VSEP Student Data Upload

Principal’s Report to Superintendent

VA State Transcript-PDF

Transcript Report (legacy version)

Verified Credits

Student Record Collection Verification

Discipline, Crime, and Violence Verification

Student Attendance Summary e

Export Historical Grades

Academic Planner

SRI Report

SRI Exclusion

Enrollment Data

Home Address

Enter the address where the student lives.

[Students]Street

[Students]City

[Students]State

[Students]Zip

Max 50

Max 50

Max 2

Max 10

Student Record Collection

VA State Transcript-PDF

Enrollment Data

Transcript Report (legacy version)

Home Phone

Enter the student’s home telephone number.

[Students]Home_Phone

Max 25

Student Record Collection

VA State Transcript-PDF

Transcript Report (legacy version) )

DOB

Enter the date of birth.

Format: [M]M/[D]D/[YY]YY

[Students]DOB

6-10

Student Record Collection

Discipline, Crime, and Violence

SOL Writing and Non-Writing Student Data Upload

Enrollment Data

VA State Transcript-PDF

Transcript Report (legacy version)

Ethnicity: Is the student Hispanic or Latino?

Choose Yes or No to indicate if the student is Hispanic or Latino.

[Students]FedEthnicity

1

Student Record Collection

Crime, Discipline, and Violence

SRI Report

SRI Exclusion

Race: What is the student’s race?

Select the appropriate federal race category.

[StudentRace]RaceCd

20

Student Record Collection

SRI Report

SRI Exclusion

Scheduling/Reporting Ethnicity

Choose the race code previously assigned to this student.

[Students]Ethnicity

1

Student Record Collection

Discipline, Crime, and Violence

Gender

Choose either female or male.

• Female = F

• Male = M

• Non - Binary = N

[Students]Gender

1

Student Record Collection

Discipline, Crime, and Violence

Principal’s Report to Superintendent

Transcript Report (legacy version)

SRI Report

SRI Exclusion

Enrollment Data

Student Number

Enter the locally assigned student number.

[Students]Student_Number

N/A

Student Record Collection

Discipline, Crime, and Violence

Principal’s Report to Superintendent

Transcript Report

(legacy version)

Student Record Collection Verification

Discipline, Crime, and Violence Verification

SOL Writing and Non-Writing Student Data Upload

Master Schedule Collection

Student Attendance Summary

Export Historical Grades

SRI Report

SRI Exclusion

Modifying Information

Modify Information

Home Room

Enter the student’s home room. This value is used in conjunction with the responsible Division and responsible school to create the NAEP Homeroom Identifier.

[Students]Home_Room

10

Student Record Collection

Entering Virginia State Information

Editing General Information

State/Province – VA > General Tab

Exclude this student from State Reporting

Choose Yes or No to indicate whether to exclude the student from state reports.

[Students]State_ExcludeFromReporting

1

Student Record Collection

Discipline, Crime, and Violence

Master Schedule Collection

Transcript Report (legacy version)

Principal’s Report to Superintendent

Discipline, Crime, and Violence Verification

Student Attendance Summary

Enrollment Data

State Testing Identifier

Enter the unique testing number provided by EIMS.

[Students]State_StudentNumber

32

Student Record Collection

Transcript Report (legacy version)

SOL Writing and Non-Writing Student Data Upload

SOL Grad Status Update

Master Schedule Collection

Academic Planner

SRI Report

SRI Exclusion

Enrollment Data

Responsible Division

The student’s state-assigned division number is displayed.

Note: This value is edited via Start Page > Student > Transfer Info > Edit Enrollment.

[S_VA_STU_X]Responsible_Division or

[Prefs]value where
[Prefs]name=DistrictNumber

3

Student Record Collection

Responsible School

The student’s state-assigned school number is displayed.

Note: This value is edited via Start Page > Student > Transfer Info > Edit Enrollment.

[S_VA_STU_X]Responsible_School

[Students]SchoolID

4

Student Record Collection

Enrollment Data

Serving Division

The student’s state-assigned serving division number is displayed.

Note: This value is edited via Start Page > Student > Transfer Info > Edit Enrollment.

[Prefs]value where
[Prefs]name=DistrictNumber

[Prefs]VA_DistrictNumber

[S_VA_STU_X]Responsible_Division

[S_VA_STU_X]Responsible_School

[S_VA_REN_X]Responsible_Division

3

Student Record Collection

Serving School

The student’s state-assigned number that identifies the school is displayed.

Note: This value is edited via Start Page > Student > Transfer Info > Edit Enrollment.

[S_VA_STU_X]Serving_School

[Schools]Alternate_School_Number

4

Student Record Collection

W8 Reason Code

The reason the student dropped out of school is displayed.

Note: This value is edited on the Functions > Transfer out of school > student page.

[S_VA_STU_X]W8_Dropout_Reason

2

Student Record Collection

Retained

Choose Yes if the student was retained in the same grade (status at the end of the school year).

[S_VA_STU_X]Retention_TF

1

Student Record Collection

Tuition Paid Code

Choose a value to indicate if tuition is paid and/or received for the student.

[S_VA_STU_X]Tuition_Paid_Code

2

Student Record Collection

Non-public Student FTE

Choose an FTE membership if the student attends school part-time to attend one (.25) or two (.5) courses. Include home-schooled and private school students, as well as students with disabilities who are placed by their parent/guardian in private school who receive special education services in the public schools.

[S_VA_STU_X]Non_Public_Student_FTE

2

Student Record Collection

School Choice Status Code

Discontinued 18-19

Choose a value to indicate the student's eligibility and participation in the School Choice program if the Responsible School is in School Improvement Status under the No Child Left Behind Act of 2001.

[S_VA_STU_X]School_Choice_Status_Code

1

Student Record Collection

Full Time Virtual Program Code

Choose the Full Time Virtual Program Code for the student, if applicable.

[S_VA_STU_X]Full_Time_Virtual_Progcode

1

Student Record Collection

Military Compact Flag

(Underage student can attend Kindergarten in VA)

Select to indicate that an underage student can attend kindergarten in Virginia under the Interstate Compact on Educational Opportunity for Military Children.

[S_VA_STU_X]Military_Compact_Flag_TF

1

Student Record Collection

Demographics

Ethnicity: Is the student Hispanic or Latino?

The student’s ethnicity value is displayed.

Note: This value is edited via Start Page > Student > Demographics.

[Students]FedEthnicity

1

Student Record Collection

SOL Writing and Non-Writing Student Data Upload

SRI Report

SRI Exclusion

Race

The student’s state race value is displayed.

Note: This value is edited via Start Page > Student > Demographics.

[StudentRace]RaceCd

2

Discipline, Crime, Violence

SOL Student Data Upload

MSC

SRC Verification

SRC

SRI Report

SRI Exclusion

VA State Ethnicity/Race Code

The student’s state race value is displayed.

Note: This value is edited via Start Page > Student > Demographics.

[S_VA_STU_X]Virginia_Ethnicity_Race_Code

2

Discipline, Crime, Violence

SOL Student Data Upload

MSC

SRC Verification

SRC

SRI Report

SRI Exclusion

Disadvantaged

Choose Yes or No to indicate if the student is economically disadvantaged. A student is economically disadvantaged if they meet any of the following criteria:

• The student is eligible for Free/Reduced Lunch, (At any point during the school year).

• The student receives Temporary Assistance for Needy Families (TANF).

• The student is eligible for Medicaid.

If lunch status field is updated to Free (F)/ Reduced (R)/ Free- DC (FDC), this field is automatically updated to Yes.

[S_VA_STU_X]Disadvantaged_TF

1

Student Record Collection

SOL Writing and Non-Writing Student Data Upload

SRI Report

SRI Exclusion

Birth Country Code

Enter the student’s birth country code. Leave this field blank if the student was born in the U.S.

Note: Click the Codes link to see a list of valid Birth Country Codes.

[S_VA_STU_X]Birth_Country_Code

4

Student Record Collection

Home Language Code

Enter the code for the language or dialect routinely spoken in the student’s home. This language or dialect may or may not be the student’s native language.

Note: Click the Codes link to see a list valid of Home Language Codes.

[S_VA_STU_X]Home_Language_Code

4

Student Record Collection

Immigrant

Choose Yes or No to indicate whether the student is classified as an immigrant, including foreign exchange students if the students fill the parameters of the definition.

The term ‘immigrant children and youth’ means individuals who—

(A) are aged 3 through 21;

(B) were not born in any State; and

(C) have not been attending one or more schools in any one or more States for more than 3 full academic years. (The 3 full academic years should be applied on a cumulative basis.)

[S_VA_STU_X]Immigrant_TF

1

Student Record Collection

Initial Primary Nighttime Residence Code

Choose the Initial Primary Nighttime Residence Code for the student, if applicable.

[S_VA_STU_X]Primary_Nightime_Res_Code

1

Student Record Collection

SRI Report

SRI Exclusion

Unaccompanied Homeless Youth Flag

Choose Yes or No to indicate if the student is an unaccompanied homeless youth according to Section 725(6) of the McKinney-Vento Act.

[S_VA_STU_X] Unaccom_Homeless_Youth_Flag_TF

1

Student Record Collection

Military Connected Student Code

Choose the student's military connection. Blank is not a valid option.

[S_VA_STU_X]Military_Connected

2

SRI Report

SRI Exclusion

Foster Care Flag

Choose Yes or No to indicate if the student is in foster care.

[S_VA_STU_X]Foster_Care_Flag_TF

1

SRI Report

SRI Exclusion

Academics

Gifted Code

Choose the student’s gifted code. The student may be placed in or eligible for a gifted program.

[S_VA_STU_X]Gifted_Code

4

Student Record Collection

Gifted Referral

Choose Yes or No to indicate if the student was referred to the Gifted Program between July 1 and June 30 for the current school year.

[S_VA_STU_X]Gifted_Referral_TF

1

Student Record Collection

Title 1 Code

Choose the code that indicates the type of program funded by Title I.

This code indicates the type of program funded by Title I if the student attends a Target Assisted school, i.e. reading, math, reading and math.

[S_VA_STU_X]Title_1_Code

2

Student Record Collection

Fall, Spring, EOY,EIMS

Kindergarten Readiness Assessment Flag

Choose Yes if this is a kindergarten student who turns 5 between October 1 and December 31 and was administered a readiness assessment prior to their first day of kindergarten.

[S_VA_STU_X]Kindergarten_Readiness_TF

1

Student Record Collection

GED Program Code

Choose the student’s GED code if they are enrolled in a program leading to a GED, such as the ISAEP or GAD program.

[S_VA_STU_X]GED_Program_Code

1

Student Record Collection

International Baccalaureate Program

Choose Yes or No to indicate if the student is enrolled in the International Baccalaureate Program and working toward an IB diploma.

[S_VA_STU_X]International_BACC_Program_TF

1

Student Record Collection

IB Code

Choose an IB code value to indicate if the student enrolled in one or more IB (International Baccalaureate Program) courses and/or completed the IB exam.

[S_VA_STU_X]IB_Code

2

Student Record Collection

Cambridge Programme Code

Choose the student's Cambridge Programme enrollment code.

[S_VA_STU_X]Cambridge_Program_Code

11

Credit Accommodation Flag

Choose Yes or No to indicate if the student used credit accommodations as outlined in their IEP to obtain a Standard Diploma.

• Y=Yes, the student used credit accommodations as outlined in their IEP to obtain a Standard Diploma.

• N=No, the student did not use credit accommodations as outlined in their IEP to obtain a Standard Diploma.

[S_VA_STU_X]CreditAccommodationFlag_TF

1

Student Record Collection

Uniform Certificate of General Studies/Associate’s Degree

Choose Yes or No to indicate if the student earned a Uniform Certificate of General Studies or an Associate's Degree.

• Y=Yes, the student earned the Uniform Certificate of General Studies or an Associate's Degree.

• N=No, the student did not earn the Uniform Certificate of General Studies or an Associate's Degree.

[S_VA_STU_X]CertGnrlStudiesAsscDegFlag_TF

1

Student Record Collection

Graduate/Other Completer Code

Choose the student’s graduate/completer code.

[S_VA_STU_X]Grad_Completer_Code

2

Student Record Collection

Transcript Report (legacy version)

VA State Transcript-PDF

SRC Locally Awarded Verified Credit Override

Enter the override number of locally awarded verified credits that the student earned for SRC reporting only.

Valid values:

1 through 6

[S_VA_STU_X]LocalAwardCreditOverride

[S_VA_REN_X]LocalAwardCreditOverride

1

SRC Special Permission Locally Awarded Verified Credit Override

Enter the override number of special permission locally awarded verified credits that the student earned for SRC reporting only.

Valid values:

1 through 6

[S_VA_STU_X]SpecialPerm_LocalAwardOverride

[S_VA_REN_X]SpecialPerm_LocalAwardOverride;

1

Credit Accommodation Code(s)

Select the state assigned code for the student's credit accommodations.

[S_VA_STU_X]CreditAccomodation

[S_VA_REN_X]CreditAccomodation

10

SRC Locally Awarded Verified Credit Override

Select the override number of locally awarded verified credits that the student earned for SRC reporting only.

Valid values:

1 through 6

[S_VA_STU_X]LocalAwardCreditOverride

[S_VA_REN_X]LocalAwardCreditOverride

1

SRC Special Permission Locally Awarded Verified Credit Override

Select the override number of special permission locally awarded verified credits that the student with disabilities earned for SRC reporting only.

Valid values:

• 1 through 6 or

• If the primary disability code is blank, 1 through 3

[S_VA_STU_X]SpecialPerm_LocalAwardOverride

[S_VA_REN_X]SpecialPerm_LocalAwardOverride;

1

Credit Accommodation Code(s)

Select the state assigned code to indicate the credit accommodations the student with disabilities used to earn the credits required to graduate with a Standard Diploma.

[S_VA_STU_X]CreditAccomodation

[S_VA_REN_X]CreditAccomodation

6

Anticipated Diploma

Choose the student’s anticipated diploma type.

Valid values:

• Standard Diploma = 1

• Advanced Studies Diploma = 2

[S_VA_STU_GRAD_CREDIT_X] AnticipatedDiploma

1

SOL Grad Status Update

Diploma Seal

Choose a value to indicate any or all diploma seals earned by a graduate.

Click the Codes link to view a list of valid state codes.

[S_VA_STU_X]Diploma_Seal

[S_VA_REN_X]Diploma_Seal

5

Student Collection Record

Transcript Report (legacy version)

Early College Scholar Program Code

Choose a code to indicate if the student participated in the Governor's Early College Scholar Program. The agreement for the program must be signed by the student, their parent/guardian, the high school principal, and school counselor.

A value of 3 or 4 identifies this student as a Commonwealth Scholar.

[S_VA_STU_X] Early_College_Scholar_ProgCode

1

Student Record Collection

Transcript Report (legacy version)

VA State Transcript SRP Version

Graduation Plan Code

Choose the student’s graduation plan code.

[S_VA_STU_X]Graduation_Plan_Code

[S_VA_REN_X]Graduation_Plan_Code

2

Student Record Collection

Advanced Placement Code

Choose the student's Advanced Placement Code.

Valid values:

• Blank

• 1 - Enrolled in AP class

• 2 - Enrolled in AP and took AP exam

• 3 - Took AP exam

[S_VA_STU_X]Advanced_Placement_Code

1

Student Record Collection

Transcript Report (legacy version)

PK Experience Code

Choose a code to indicate the PK (pre-kindergarten) experience for PK or kindergarten students.

[S_VA_STU_X]PK_Experience_Code

2

Student Record Collection

PK Weekly Time Code

Choose a code to indicate the average amount of time the student spends each week in the program specified by the PK Experience Code.

[S_VA_STU_X]PK_Weekly_Time_Code

2

Student Record Collection

PK Funding Source

Choose the source of funding for the PK program.

[S_VA_STU_X]PK_Funding_Source

2

Receiving EL Services Code

Choose a value to indicate if the LEP student received services.

Valid values:

• Blank

• 1 – Identified as LEP and receives LEP services

• 2 – Identified as LEP but does not or has refused EL services

• 4 – Identified as formerly EL for each of the four years after exiting EL services

• 5 – Temporarily identified as EL (Presumptive EL until formally screened in person)

[S_VA_STU_X]ESL_Code

[S_VA_REN_X]ESL_Code

1

Student Record Collection

Discipline, Crime and Violence

SLIFE Status Flag

Select the applicable value to indicate SLIFE (Student with Limited and/or Interrupted Formal Education) status.

Valid values:

• Blank (default)

• Yes

• No

[S_VA_STU_X]SLIFE_Status_YN

1

Student Record Collection

Date of Entry into U.S. Schools

Enter the date when the student was first enrolled in a school in the U.S. This field displays if the SLIFE or Immigrant Youth Flag is set Yes (Y).

[student]DateOfUSEntry

10

Student Record Collection

Parent Opts Out of Military Directory

RECENT UPDATE

Select Yes or No to indicate whether the parents have opted out of military directory for the student.

Valid values;

• Yes- Y

• No - N

[S_VA_STU_X]Parent_Military_OptOut_YN

1

Student Record Collection

Hours of Flexible Instruction

Enter the total in-person hours the student participated in the flexible instructional programs outside the normal school day per enrollment.

[s_va_stu_x]Hours_of_Flex_Instruction

[s_va_ren_x]Hours_of_Flex_Instruction

For PK, TT, or PG grades and for Active Status code N zero is reported

3

Student Record Collection

Language Instruction Education Program Type

Choose the language instruction education program type.

[S_VA_STU_X]Lang_Instr_Edu_Prg_Type

[S_VA_REN_X]Lang_Instr_Edu_Prg_Type

20

Student Record Collection

Internet Access Remote Learning

i) Required for all students regardless if they are learning in person or remote

Select the applicable internet connection used for remote learning:

• Select a value

• 1 - Internet access at home allows for live streaming, classroom instruction, real time interaction with teachers and classmates

• 2 - Internet access at home is available but too slow for live streaming or real time interaction

• 3 - Public connection NOT at home (coffee shop, fast food restaurant, recreation center, etc.) (removed from selection)

• 4 - Other (removed from selection)

• 5 - No internet connection available

• 6 - Unknown (removed from selection)

• 7 - No internet connection at home due to cost of service

• 8 - No internet connection at home due to service availability

[s_va_stu_x]InternetAccess_RemLearn

1

Student Record Collection

Device Access Remote Learning

i) Required for all students regardless if they are learning in person or remote

Select the applicable device used for remote learning:

• Select a value

• 1 - School Provided (desktop, laptop, Chromebook, tablet)

• 2 - Personal (desktop, laptop, Chromebook, tablet)

• 3 - Shared with family members (desktop, laptop, Chromebook, tablet)

• 4 - Smartphone only

• 5 - Any public device (library, community center, etc.)

• 6 - No device access

• 7 - Unknown (removed from selection)

• 8 - Not applicable, no remote learning this school year (removed from selection)

[s_va_stu_x]DeviceAccess_RemLearn

1

Student Record Collection

Physical Restraint/Time Out

Teachers can record a restraint/seclusion occurrence.  Must be enabled by the District.

Start Page > Student Selection > Restraint/Seclusion

Occurrence Date

The date a student is restrained or kept in seclusion.

[S_STU_RESTRAINT_SECL_C]OccurrenceDate

10

Occurrence Start Time (HH:MM AM/PM)

The time a student is restrained or kept in seclusion.

[S_STU_RESTRAINT_SECL_C]OccurrenceStartTime

8

Occurrence End Time (HH:MM AM/PM)

The time a student was relieved of a estrained or seclusion.

[S_STU_RESTRAINT_SECL_C]OccurrenceEndTime

8

Event Type

The type of restraint or seclusion.

Valid values:

• Time Out (TO)

• Isolated Time Out (IT)

• Physical Restraint (PR)

• Mechanical Restraint (MR)

• Seclusion (SE)

[S_STU_RESTRAINT_SECL_C]EventType

2

Imminent Danger Self

Indicate whether the student is danger to himself/herself.

[S_STU_RESTRAINT_SECL_C]ImminentDangerSelf

1

Imminent Danger to Staff

Indicate whether the student is danger to staff.

[S_STU_RESTRAINT_SECL_C]ImminentDangerStaff

1

Imminent Danger to Other Students

Indicate whether the student is danger to other students.

[S_STU_RESTRAINT_SECL_C]ImminentDangerOtherStu

1

Notes

Enter any additional details about restraint or seclusion.

[S_STU_RESTRAINT_SECL_C]Notes

400

Parent Contacted/Notified

Select to indicate the parent has been contacted or notified of their child's restraint or seclusion.

[S_STU_RESTRAINT_SECL_C]ParentContacted

1

Defining Career and Technical Information

State/Province – VA > CTE > CTE

CTE Competency Attainment

Choose the flag to identify the student who has achieved a satisfactory rating (one of the three highest marks) on the Student Competency Record (SCR) rating scale on at least 80% of the required (essential) competencies in a CTE course. Must be Y or N.

• N = No, the student has not finished both of the requirements and at least 80% of the essential competencies in a CTE course

• Y = Yes, the student has finished the CTE course requirements to be a CTE Finisher AND has obtained a satisfactory rating on at least 80% of the essential competencies.

If Y then CTE Finisher Code = 1 or 5

[S_VA_STU_X]CTE_Compentency

1

Student Record Collection

CTE Program Completion Date

Enter the date when a Certificate of Program Completion is awarded.

mm/dd/yyyy

[S_VA_STU_X]CTE_Completion_Dt

10

Transcript Report (legacy version)

CTE Finisher Code

i) Required for all students regardless if they are learning in person or remote

Enter one of the following CTE Finisher codes:

• 1 - finished CTE requirements for completion, or

• 3 - took at least one state-approved CTE course since 7th grade but has not finished CTE requirements for completion, or

• 4 - has not taken any state-approved CTE courses since 7th grade, or

• 5 - finished CTE requirements to be a completer and completion of a CTE dual enrollment course(s).

• 6 - Completed 2 stat-approved CTE courses in a sequence but has not met the requirements for graduation

• 7 - Completed at least 3 state-approved Junior Reserve Officers' Training Corps (JROTC) courses

• Null for grades prekindergarten through 6

• Required for grades 7 through 12,or T

[S_VA_STU_X]CTE_Finisher_Code

1

Student Record Collection

CTE Career Cluster Code

Choose the career family of the CTE course the student enrolled in this year. If the student enrolled in more than one course associated with different families, choose the family that most closely aligns with that student’s career interests.

[S_VA_STU_X]CTE_Career_Family_Code

4

Student Record Collection

Academic Plan

Career Pathway Code

Choose the career pathway code. This field contains a state assigned code to identify the Career Pathway finished by the student.The Career Pathway Codes are not the same as the course codes.

[S_VA_STU_X]CTE_Career_Pathway_Code

4

Student Record Collection

Academic Plan

CTE Special Populations Code

Choose the CTE special population for the student if any is not already collected in other elements.

[S_VA_STU_X]CTE_Special_Pop_Code

3

Student Record Collection

Co-Op Student

Chose Yes or No to indicate if the student is Co-Op student.

[S_VA_STU_COOP_X]IsCoOP_TF

Master Schedule Collection

Co-Op Coordinator

Click New. A menu appears with a list of teachers who have been designated on the staff information page as being Co-Op Coordinator. Choose a coordinator. When saved, the record displays the start and end date for the co-op.

[S_VA_STU_COOP_X]ProviderID

[S_VA_SSF_COOP_C]StartDate

[S_VA_SSF_COOP_C]EndDate

Master Schedule Collection

Defining CTECC Information

State/Province – VA > CTE > CTECC > [New/Edit]

This first section of this page lists the student's historical courses/sections which have industry credential exams attached to them. This section is read-only.

The second section of the page contains industry credential exam results. To add a new exam result, begin entering into the Exam Name (Exam Code) smart-search textbox and choose the desired code. Click the (+) icon and a window appears containing the remaining information. To edit an exam result, click the pencil icon next to the record. Refer to Adding Credential Exam Results to a Student for more information.

Exam Name (Exam Code)

Start entering into the textbox to search for the exam name/code. Choose the appropriate code and click the (+) icon.

[S_VA_STU_CrdntlExamRslt_C] S_VA_CredentialExams_SID

11

CTECC

Exam Date

Enter the date the exam was administered.

[S_VA_STU_CrdntlExamRslt_C]ExamDate

Date

CTECC

Exam Result

Select Pass or Fail to indicate whether or not the student passed the exam.

[S_VA_STU_CrdntlExamRslt_C]ExamPassed

1

CTECC

Exam Cost

Enter the actual cost of the examination to a student or school division.

[S_VA_STU_CrdntlExamRslt_C]ExamCost

25

CTECC

Serving School

Choose the Serving School associated with the student's exam result.

[S_VA_STU_CrdntlExamRslt_C]ServingSchoolID

11

CTECC

Credential Awarded

Select to indicate the credential was awarded.

[S_VA_STU_CrdntlExamRslt_C] CredentialAwarded

1

CTECC

Used for Verified Credit

Select if this record should be included in calculating verified credit.

[S_VA_STU_CrdntlExamRslt_C] UsedForVerifiedCredit

1

CTECC

Exclude From State Reporting

Select if the exam result should be excluded from state reports.

[S_VA_STU_CrdntlExamRslt_C] State_ExcludeFromReporting

1

CTECC

VA State Assignment Code

This field is required. A validation message will display of the field is left blank.

Enter the current value for the VA State Assignment. To change, choose a different code.

[S_VA_CRS_X]State_Assignment_Code

6

N/A

SCED Code

(required starting in 2016-2017)

Enter the current value for the SCED Code associated with the exam. To change, choose a different code.

Note: This field replaces the VA State Assignment Code as a reporting requirement for 2016-17 and later.

[S_VA_STU_CrdntlExamRslt_C]SCEDCode

5

CTECC

Extended Description

Choose the SCED Extended Description associated with the exam.

Note: This field is used to distinguish between two or more classes within the same SCED Code.

[S_VA_STU_CrdntlExamRslt_C] SCEDExtendedDescription

9

CTECC

Entering Special Education Information

State/Province – VA > Special Ed

Primary Disability

Choose the value that identifies the primary disability type if the student is eligible for services under the Individuals with Disabilities Education Act (IDEA). The student must have an Individualized Education Program (IEP). When entered on this page data will automatically be populated on the Transfer Info > Current Enrollment page.

[S_VA_STU_X]Primary_Disability_Code

11

Student Record Collection

SRI Report

SRI Exclusion

Special Ed Primary Disability Service Percent of Day

Enter the percent of the day that the student receives services for the primary disability.

1- 100

Percent must be calculated using the amount of special ed service for the primary disability divided by the normal instructional day, not a reduced school day.

[S_VA_STU_X] SPED_PRIM_DIS_SVC_Percent_Day

25

Student Record Collection

Special Ed Student Placement Code

Choose a code to identify the placement of the special education student.

[S_VA_STU_X]SPED_Placement_Code

11

Student Record Collection

Special Ed in Regular Early Childhood Setting

Choose whether or not the student receives the majority of their special education and related services in the Regular Early Childhood Setting.

Valid values:

• Y = Yes, student does receive the majority of their special education and related services in the Regular Early Childhood Setting.

• N = No, student does not receive the majority of their special education and related services in the Regular Early Childhood Setting.

[S_VA_STU_X]SPED_Reg_Early_Child_Set

1

Student Record Collection

Time in Regular Early Childhood Setting

Choose a value to indicate if the student spends 10 or more hours a week in the Regular Early Childhood Setting.

Valid values:

• Y = Yes, the student spends 10 or more hours a week in the Regular Early Childhood Setting.

• N = No, the student does not spend 10 or more hours a week in the Regular Early Childhood Setting.

[S_VA_STU_X]SPED_TimeReg_Early_ChildSet

1

Student Record Collection

Parentally Placed Students

Select to indicate that the student was parentally-placed.

[S_VA_STU_X]SPED_Parentally_Placed_Stu_TF

1

Student Record Collection

Special Ed Student Regular Class Percent

Enter the percent of the day that the special education student spends in the regular class.

[S_VA_STU_X]SPED_STU_REG_Class_Percent

25

Student Record Collection

Special Ed Secondary Disability Code

Choose the student's additional disability determined by the eligibility committee, if applicable. This is not the classroom placement.

Note: This field cannot be the same as Primary or Third disability.

[S_VA_STU_X] SPED_Secondary_Disability_Code

11

Student Record Collection

Special Ed Secondary Disability Service Percent of Day

Enter the percent of day that the student receives services for the secondary disability.

[S_VA_STU_X] SPED_Sec_DIS_SVC_Percent_Day

25

Student Record Collection

Special Ed Secondary Disability Serving Division

Enter the Serving Division of the Secondary Disability, if required. Begin entering into the search box and choose the appropriate division.

[S_VA_STU_X]SPED_Secondary_Serv_Division

20

Student Record Collection

Special Ed Secondary Disability Serving School

Enter the Serving School of the Secondary Disability, if required. Begin entering into the search box and choose the appropriate school.

[S_VA_STU_X]SPED_Secondary_Serv_School

20

Student Record Collection

Special Ed Third Disability Code

If applicable, choose the student's additional disability determined by the eligibility committee. This is not the classroom placement.

Note: This field cannot be the same as Primary or Secondary disability.

[S_VA_STU_X]SPED_Third_Disability_Code

11

Student Record Collection

Special Ed Third Disability Service Percent of Day

Enter the percent of day that the student receives services for the third disability.

[S_VA_STU_X] SPED_Third_DIS_SVC_Percent_Day

25

Student Record Collection

Special Ed Third Disability Serving Division

Enter the Serving Division of the Third Disability, if required. Begin entering into the search box and choose the appropriate school.

Note: This field is required if Third Disability is not blank and not 15 (504).

[S_VA_STU_X]SPED_Third_Serv_Division

20

Student Record Collection

Special Ed Third Disability Serving School

Enter the Serving School of the Third Disability, if required. Begin entering into the search box and choose the appropriate school.

Notes:

• This field is required if Third Disability is not blank and not 15 (504).

• The total of the primary, secondary, and third percent fields may not exceed 100.

[S_VA_STU_X]SPED_Third_Serv_School

20

Student Record Collection

Spec Ed Weekly Time %

Enter the total percentage of time that the student spends each week with a special education teacher(s). This percentage should be the sum of the primary, secondary, and tertiary percentages if the student has more than one disability and more than one special education teacher.

[S_VA_STU_X]SPED_Weekly_Time_Percent

25

Student Record Collection

Regional Tuition Reimbursement Designations: For information on these fields, see Edit Enrollment.

Defining SRC Unexcused Absences

State/Province – VA > SRC Unexcused Absences > 2019 and later [click year]

Attendance Plan

If the student has five or more unexcused absences, choose a value:

• 1 - Plan was developed

• 2 - Plan was not developed

[S_VA_STU_YEAR_SCHL_C]Att_Plan

1

Attendance Conference

If the student has ten or more unexcused absences, choose an attendance conference code.

[S_VA_STU_YEAR_SCHL_C]Att_Conference

2

Court Referral Code

If the student has seven or more unexcused absences, choose a complaint proceeding.

[S_VA_STU_YEAR_SCHL_C]Att_Court_Referral

2

State/Province – VA > SRC Unexcused Absences > Prior to 2019 [click year]

Attendance Plan

If the student has five or more unexcused absences, an attendance plan is displayed.

[S_VA_STU_YEAR_SCHL_C]Att_Plan

2

Attendance Conference

If the student has six or more unexcused absences, an attendance conference code is displayed.

[S_VA_STU_YEAR_SCHL_C]Att_Conference

2

Court Referral/Complaint Proceedings Filed

If the student has seven or more unexcused absences, a court referral code is displayed.

[S_VA_STU_YEAR_SCHL_C]Att_Court_Referral

2

Entering District Attendance

State/Province – VA > District Attendance > ATT-Out of District > [New/Edit]

School Year

Select the school year for which to enter the information.

[S_VA_STU_OutOfDistrict_Att_C]YearId

4

Transcript Report

Membership

Enter the number of days the student was enrolled in the school.

[S_VA_STU_OutOfDistrict_Att_C]Membership

2

Transcript Report

Days Attended

Enter the number of days attended.

[S_VA_STU_OutOfDistrict_Att_C]DaysAttended

2

Transcript Report

Total Absences (excused/unexcused)

Enter the number of absences, both excused and unexcused.

[S_VA_STU_OutOfDistrict_Att_C]Absences

2

Transcript Report

Use this attendance as an override for the Transcript?

Select to use the attendance generated by this report as an override for the Transcript.

[S_VA_STU_OutOfDistrict_Att_C]ATT_Override

1

Transcript Report

Legacy Attendance Fields

State/Province – VA > District Attendance > ATT-Legacy > [New/Edit]

Note: These are legacy fields and shown for historical purposes only.

School ID

Enter the student's school ID. This is the school number of the school where the student is enrolled.

[StudentAttendanceSummary]SchoolDCID

10

Transcript Report (legacy version)

Student Attendance Summary

VA State Transcript-PDF

Start Date

Enter the start date for this student’s attendance record.

Defaults to the student’s entry date.

Format: MM/DD/YYYY

[StudentAttendanceSummary]StartDate

10

Student Attendance Summary

VA State Transcript-PDF

End Date

Enter the end date for this student’s attendance record.

Defaults to the students exit date.

Format: MM/DD/YYYY

[StudentAttendanceSummary]EndDate

10

Student Attendance Summary e

VA State Transcript-PDF

School Year

Enter the school year for this absence record, such as 2011 for the 2011-2012 school year.

Format: YYYY

[StudentAttendanceSummary]SchoolYear

4

Transcript Report (legacy version)

Student Attendance Summary e

VA State Transcript-PDF

Membership

Enter the number of days the student was enrolled in the school for this attendance period.

[StudentAttendanceSummary]MembershipValue

5

Student Attendance Summary e

VA State Transcript-PDF

Days Attended

Enter the number of days the student was present in the school for this attendance period.

[StudentAttendanceSummary]DaysAttended

5

Student Attendance Summary e

VA State Transcript-PDF

Absences

Enter the number of student absences this attendance period.

[StudentAttendanceSummary] DaysTransportedEligibleStAid

5

Transcript Report (legacy version)

Student Attendance Summary

VA State Transcript-PDF

Unexcused

Enter the number of student unexcused absences for this school year for the attendance period.

[StudentAttendanceSummary] UnexcusedAbsences

5

Transcript Report (legacy version)

Student Attendance Summary VA State Transcript-PDF

Excused

Enter the number of student excused absences for this attendance period.

[StudentAttendanceSummary]ExcusedAbsences

5

Transcript Report

(legacy version)

Student Attendance Summary e

VA State Transcript-PDF

Editing Transcript Information

State/Province – VA > Transcript

Graduate/Other Completer Code

The Graduate/Other Completer Code is displayed. If set, this field will override the Diploma Type.

Note: This value is edited on the student enrollment pages.

[S_VA_STU_X]Grad_Completer_Code

Transcript (legacy version)

VA State Transcript-PDF

Diploma Type

Choose the diploma the student will earn at graduation. If the Graduate/Other Completer code is populated and this field is left blank the value in the Graduate/Other Completer code will be mapped to the values for the Diploma type and extracted on the VA Transcript.

Valid values:

• 1 - Standard Diploma

• 2 - Advanced Studies

• 3 - Other Diplomas

[S_VA_STU_X]Diploma_Type

1

Transcript (legacy version)

VA State Transcript-PDF

Graduation Date

Enter the date the student’s graduation date.

Format: MM/DD/YYYY

[S_VA_STU_X]Graduation_Date

10

Transcript Report (legacy version)

VA State Transcript-PDF

Academic Plan

Certificate of Program Completion Award date

Enter the date a student was awarded a Certification of Program Completion. If the Graduate/Other Completer Code is equal to 4 then a date for Certification of Program Completion should be populated.

Format: MM/DD/YYYY

[S_VA_STU_X]CertOfProgCompAwardDate

Transcript Report (legacy version)

VA State Transcript-PDF

Exclude SAT tests from Transcript

Choose Yes to prevent SAT scores from printing on the Student Transcript. The default is No.

[S_VA_STU_X]Transcript_SAT_Exclude_YN

1

Transcript Report (legacy version)

VA State Transcript-PDF

Exclude SAT II Subject Tests from Transcript

Choose Yes to prevent SAT II Subject Test scores from printing on the Student Transcript. The default is No.

[S_VA_STU_X] Transcript_SATSUBJ_Exclude_YN

1

Transcript Report (legacy version)

VA State Transcript-PDF

Exclude ACT tests from Transcript

Choose Yes to prevent ACT scores from printing on the Student Transcript. The default is No.

[S_VA_STU_X]Transcript_ACT_Exclude_YN

1

Transcript Report (legacy version)

VA State Transcript-PDF

GPA

Enter the student's GPA.

S_VA_STU_X.Transcript_GPA

25

VA State Transcript-PDF

GPA Name

Enter the name of this GPA.

S_VA_STU_X.Transcript_GPA_Name

50

VA State Transcript-PDF

GPA

Enter an additional GPA.

S_VA_STU_X.Transcript_GPA2

25

VA State Transcript-PDF

GPA Name

Enter the name of the additional GPA.

S_VA_STU_X.Transcript_GPA2_Name

50

VA State Transcript-PDF

Class Rank

Enter the student's class rank.

S_VA_STU_X.Transcript_Class_Rank

30

VA State Transcript-PDF

School counselor name

Enter the name of the student’s school counselor.

S_VA_STU_X.School_Counselor

60

Transcript Report (legacy version)

Trained in Emergency First Aid, CPR, and AED use?

Check this box if the student has completed training in emergency first aid, cardiopulmonary resuscitation (CPR), and the use of automated external defibrillators (AED), including hands-on practice of the skills necessary to perform cardiopulmonary resuscitation.

S_VA_STU_X.CPR_AED_FirstAid_TF

1

VA State Transcript-PDF

Student Comments

Enter comments to include on the transcript, if applicable.

S_VA_STU_X.StudentComments

355

Transcript Report (legacy version)

Entering SOL Test Scores

State/Province – VA > SOL Scores and Credits > SOL Test Scores > New/Edit

Note: SOL Test Score information can also be viewed (but not edited) on the Test Results > SOL Test Scores page.

Test Administration –Time of year

Choose the Test Submission for which the test score was earned.

Valid values:

• (1) Fall

• (2) Spring

• (3) Summer

• (4) Fall/Spring

• (5) Fall Growth Assessments

• (6) Winter Growth Assessments

[S_VA_STU_TESTRESULT_C]Time_Of_Year

1

Test Date (date test was taken)

Enter the date the test was taken.

[S_VA_STU_TESTRESULT_C]Test_Date

N/A

Test Type

Choose the test type.

[S_VA_TEST_S]TestType

10

Test Category

Choose the category connected to the test.

Example: End-Of-Course Tests.

Foreign Key to S_VA_TEST_CATEGORY_S table.

11

Test

Choose the test for which the student received a test score.

Foreign Key to S_VA_TEST_S table.

11

Substitute Test

Use if the Division accepts Substitute Test Scores. Example: ACT Math.

[S_VA_STU_TESTRESULT_C]

UIN

Enter the Unique Identification Number (UIN) that is assigned to this assessment by the testing organization.

[S_VA_STU_TESTRESULT_C]Assessment_UIN

25

Test Scaled Score

Enter the student's overall test score.

[S_VA_STU_TESTRESULT_C] Test_Scaled_Score

10

Reporting Cat Scaled Score 1

Enter the test Score for a category within the Overall Test.

[S_VA_STU_TESTRESULT_C] Report_Cat_Scaled_Score1

11

Reporting Cat Scaled Score 2

Enter the test Score for a category within the Overall Test.

[S_VA_STU_TESTRESULT_C] Report_Cat_Scaled_Score2

11

Reporting Cat Scaled Score 3

Enter the test Score for a category within the Overall Test.

[S_VA_STU_TESTRESULT_C] Report_Cat_Scaled_Score3

11

Reporting Cat Scaled Score 4

Enter the test Score for a category within the Overall Test.

[S_VA_STU_TESTRESULT_C] Report_Cat_Scaled_Score4

11

Reporting Cat Scaled Score 5

Enter the test Score for a category within the Overall Test.

[S_VA_STU_TESTRESULT_C] Report_Cat_Scaled_Score5

11

Reporting Cat Scaled Score 6

Enter the test Score for a category within the Overall Test.

[S_VA_STU_TESTRESULT_C] Report_Cat_Scaled_Score6

11

Reporting Cat Scaled Score 7

Enter the test Score for a category within the Overall Test.

[S_VA_STU_TESTRESULT_C] Report_Cat_Scaled_Score7

11

Performance Level

(Optional) Choose a performance level. Indicates the level of achievement for the Test Score.

Foreign Key to S_VA_TEST_PERFLEVEL_S table.

11

SOL Grad Status Update

Vertical Scaled Score

Enter the received vertical scaled assessment score.

[S_VA_STU_TESTRESULT_C]Vertical_Scale_Score

4

Special Permission

Select to indicate that the student with disabilities has special permission locally awarded verified credits.

S_VA_STU_TESTRESULT_C]SpecialPermssion

1

Grade Level

Enter the grade level of the student at the time the test score result was earned.

[S_VA_STU_TESTRESULT_C]GradeLevel

11

Serving Division

Begin entering into the search box and choose the division at the time test score result was earned.

[S_VA_STU_TESTRESULT_C]DivisionNumber

20

Serving School

Begin entering into the search box and choose the school at the time test score result was earned.

[S_VA_STU_TESTRESULT_C]SchoolNumber

20

Viewing Verified Credit Status

State/Province – VA > SOL Scores and Credits > Verified Credit Status

Course Number

The ID number of the course in which the student took the test.

[Courses]course_number

11

Course Name

The ID number of the course in which the student took the test.

[Courses]course_name

40

Grade

The student's grade in the course.

[StoredGrades]Grade

10

Credits Earned

The total number of credits earned.

Calculated

Test Name (Code)

The name of the test the student took.

[S_VA_TEST_S]name

[S_VA_TEST_S]code

10

100

SOL Grad Status Update

Test Score

The test score the student earned.

To view all testing attempts, click the score link. A dialog appears containing all Test Scores and Test Dates.

Note: If the student did not take the test, this field is blank.

[S_VA_STU_TESTRESULT_C]Test_Scaled_Score

[S_VA_STU_TESTRESULT_C ]Test_Date

10

SOL Grad Status Update

Times Taken

The number of times the student took the test.

Calculated

Performance Level

The highest performance level awarded to the student.

Foreign Key to S_VA_TEST_PERFLEVEL_S table.

11

SOL Grad Status Update

Verified Credit

Indicates if the student earned verified credit.

Valid values:

• T = Passed Test but failed Course

• C = Passed the Course Failed the Test

• V = Passed the Course and the Test

• L = Locally Verified

• NV = Not Verified (Failed course and test)

Notes: If the student earned verified credits for multiple tests in the same course, the page displays the verified credits earned for each test separately.

[S_VA_SGR_X]Verified_Credit

11

Entering Grad Credit Status

State/Province – VA > SOL Scores and Credits > Grad Credit Status

Grad Cohort

Enter the student's graduation cohort year.

[S_VA_STU_GRAD_CREDIT_X]GradCohort

11

SOL Grad Status Update

Anticipated Diploma

Choose the student’s anticipated diploma type.

Valid values:

• Standard Diploma = 1

• Advanced Studies Diploma = 2

Note: This value can also be edited via the State/Province – VA > General page.

If Graduation Cohort is less than or equal to 2021 and Anticipated Diploma = 1 (Standard Diploma), the following Expected Verified Credit will be displayed:

• For English, Expected Verified Credit will be 2

• For Math, Expected Verified Credit will be 1

• For Science, Expected Verified Credit will be 1

• For History & Social Sciences, Expected Verified Credit will be 1

• For Student Selected, Expected Verified Credit will be 1
  

If Graduation Cohort is less than or equal to 2021 and Anticipated Diploma = 2 (Advanced Diploma), the following Expected Verified Credit will be displayed:

• For English, Expected Verified Credit will be 2

• For Math, Expected Verified Credit will be 2

• For Science, Expected Verified Credit will be 2

• For History & Social Sciences, Expected Verified Credit will be 1

• For Student Selected, Expected Verified Credit will be 1

If Graduation Cohort is more than or equal to 2022 and Anticipated Diploma = blank, the following Expected Verified Credit is displayed:

• For English, Expected Verified Credit will be 2

• For Math, Expected Verified Credit will be 1

• For Science, Expected Verified Credit will be 1

• For History & Social Sciences, Expected Verified Credit will be 1

• For Student Selected, Expected Verified Credit will be 0

Note: Any combination other than Grad Cohort = 2020 and Anticipated diploma = blank, shows '0' for each subject. It is expected that all students graduating prior to 2022 are required to have a diploma type of 1 or 2.

[S_VA_STU_GRAD_CREDIT_X] AnticipatedDiploma

[S_VA_STU_GRAD_CREDIT_X]GradCohort

[S_VA_STU_GRAD_CREDIT_X] GradReqMet_English_YN

[S_VA_STU_GRAD_CREDIT_X] GradReqMet_Math_YN

[S_VA_STU_GRAD_CREDIT_X] GradReqMet_Science_YN

[S_VA_STU_GRAD_CREDIT_X] GradReqMet_HistSoc_YN

[S_VA_STU_GRAD_CREDIT_X] GradReqMet_StudSel_YN

1

SOL Grad Status Update

English

Grad Requirements Met?

Choose Yes or No to indicate whether the student has met the verified credit graduation requirements for English.

Note: If Grad Requirements Met is Yes for a subject area, no record is generated in the Student Registration Import for the associated test.

[S_VA_STU_GRAD_CREDIT_X] GradReqMet_English_YN

1

Student Registration Import (SRI) Report

SOL Grad Status Update

Adjusted Verified Credits

Enter the number of adjusted verified credits for English.

Note: The number of verified credits a student needs for graduation may be adjusted if the student transfers in to a Virginia public school after the ninth grade, or if the student has other mitigating circumstances.

[S_VA_STU_GRAD_CREDIT_X] Eng_Adjusted_Cred

11

SOL Grad Status Update

Math

Grad Requirements Met?

Choose Yes or No to indicate whether the student has met the verified credit graduation requirements for Math.

Note: If Grad Requirements Met is Yes for a subject area, no record is generated in the Student Registration Import for the associated test.

[S_VA_STU_GRAD_CREDIT_X] GradReqMet_Math_YN

1

Student Registration Import (SRI) Report

SOL Grad Status Update

Adjusted Verified Credits

Enter the number of adjusted verified credits for Math.

Note: The number of verified credits a student needs for graduation may be adjusted if the student transfers in to a Virginia public school after the ninth grade, or if the student has other mitigating circumstances.

[S_VA_STU_GRAD_CREDIT_X] Math_Adjusted_Cred

11

SOL Grad Status Update

Science

Grad Requirements Met?

Choose Yes or No to indicate whether the student has met the verified credit graduation requirements for Science.

Note: If Grad Requirements Met is Yes for a subject area, no record is generated in the Student Registration Import for the associated test.

[S_VA_STU_GRAD_CREDIT_X] GradReqMet_Science_YN

1

Student Registration Import (SRI) Report

SOL Grad Status Update

Adjusted Verified Credits

Enter the number of adjusted verified credits for Science.

Note: The number of verified credits a student needs for graduation may be adjusted if the student transfers in to a Virginia public school after the ninth grade, or if the student has other mitigating circumstances.

[S_VA_STU_GRAD_CREDIT_X] Sci_Adjusted_Cred

11

SOL Grad Status Update

History/Soc Studies

Grad Requirements Met?

Choose Yes or No to indicate whether the student has met the verified credit graduation requirements for History/Social Studies.

Note: If Grad Requirements Met is Yes for a subject area, no record is generated in the Student Registration Import for the associated test.

[S_VA_STU_GRAD_CREDIT_X] GradReqMet_HistSoc_YN

1

Student Registration Import (SRI) Report

SOL Grad Status Update

Adjusted Verified Credits

Enter the number of adjusted verified credits for History/Social Studies.

Note: The number of verified credits a student needs for graduation may be adjusted if the student transfers in to a Virginia public school after the ninth grade, or if the student has other mitigating circumstances.

[S_VA_STU_GRAD_CREDIT_X] Hist_Adjusted_Cred

11

SOL Grad Status Update

Student Selected

Grad Requirements Met?

Choose Yes or No to indicate whether the student has met the verified credit graduation requirements for a student selected verified credit.

Note: If Grad Requirements Met is Yes for a subject area, no record is generated in the Student Registration Import for the associated test.

[S_VA_STU_GRAD_CREDIT_X] GradReqMet_StudSel_YN

1

Student Registration Import (SRI) Report

SOL Grad Status Update

Adjusted Verified Credits

Enter the number of the adjusted verified credits for a student selected verified credit.

Note: The number of verified credits a student needs for graduation may be adjusted if the student transfers in to a Virginia public school after the ninth grade, or if the student has other mitigating circumstances.

[S_VA_STU_GRAD_CREDIT_X] StudSel_Adjusted_Cred

11

SOL Grad Status Update

Passed Assessment

Choose an assessment code.

Note: Tests with a passing score of 8 for the applicable subject area are displayed in the Passed Assessment column.

[S_VA_STU_GRAD_CREDIT_X] StuSelect_Grad_Test

8

Federal Requirements Met (Math)?

Choose Yes or No to indicate whether the student has met the federal testing requirement in math.

[S_VA_STU_GRAD_CREDIT_X] FederalReqMet_Math_YN

1

Federal Requirements Met (Science)?

Choose Yes or No to indicate whether the student has met the federal testing requirement in science.

[S_VA_STU_GRAD_CREDIT_X] FederalReqMet_Science_YN

1

Date Entering Virginia High School

Enter the date when the student first enrolled in a Virginia high school.

[S_VA_STU_GRAD_CREDIT_X] HighSchool_EntryDate

Date

Grade Entering Virginia High School

Enter the student's grade level when they first enrolled in a Virginia high school.

[S_VA_STU_GRAD_CREDIT_X] HighSchool_EntryGrade

11

Parent Waives Testing Exemption

Select to indicate if the parent waives the testing exemption.

[S_VA_STU_GRAD_CREDIT_X] ParentWaives_Exempt

1

Total Earned Credit(s)

The Total Earned Credits display by extracting the added values from Student Setup#Entering Historical Grade Records for the student. The standard value is from 0.5 to 1 credit per passed class.

[StoredGrades]EarnedCreditHrs

N/A

Total Entered Verified Credits(s)

The Total Entered Verified Credits display by extracting the added values from Student Setup#Entering Historical Grade Records for the students. The standard value is obtained by adding one credit per passed class and passed test.

[S_VA_SGR_X]Verified_Credit

N/A

Entering SDU Data

State/Province – VA > SDU Data and Test ASGMT > SDU Data Entry

ELL Overall Proficiency Level

Enter the student’s composite score if they participated in WIDA; ACCESS for ELLs; testing in spring 2010.

This score contains a decimal value as shown on the ACCESS for ELLs; score reports; however, you must remove the decimal when entering the value in this field. The possible range of values is 10 to 60

[S_VA_STU_X]ELL_Composite_Score

2

SOL Student Data Upload

VAAP, VSEP Student Data Upload

SRI Report

SRI Exclusion

Temporary Condition

Choose Yes or No to indicate if the student requires testing accommodations due to a temporary condition such as a broken arm or injured hand, but does not have an Individualized Education Program (IEP), 504 Management Plan, or LEP Student Assessment Participation Plan.

[S_VA_STU_X]Temporary_Condition_TF

1

SOL Student Data Upload

VAAP, VSEP Student Data Upload

SRI Report

SRI Exclusion

Formerly EL

Choose the reason the student is no longer considered an EL.

Valid values:

• Blank - Default

• 1 - Proficiency Level 4.4 or greater/Proficiency Level 5 Spring 2024

• 2 - Proficiency Level 4.4 or greater/Proficiency Level 5 Spring 2023

• 3 - Proficiency Level 4.4 or greater/Proficiency Level 5 Spring 2022

• 4 - Tier B or C - Earned 5.0 or greater / Proficiency Level 5 Spring 2021

[S_VA_STU_X]Formerly_EL

1

Student Registration Import Report

SRI Report

SRI Exclusion

SOA Adjustment LEP

Choose Yes or No to indicate if the student is Limited English Proficient.

[S_VA_STU_X]SOA_Adjustment_LEP_TF

1

SOL Student Data Upload

VAAP, VSEP Student Data Upload

SRI Report

SRI Exclusion

Transfer

Choose Yes or No to indicate if the student meets specific state requirements see VDOE Student Data Upload (SDU) file requirements for the Writing and Non-Writing Test Administrations.

[S_VA_STU_X]SOA_Adjustment_Transfer_TF

1

SOL Student Data Upload

VAAP, VSEP Student Data Upload

SRI Report

SRI Exclusion

AYP-Adjustment-A (Transfer from within division)

(Discontinued for 2018-2019)

Choose A if the student was enrolled in the division on or before Sept 30 of the school year and has been continuously enrolled in the same division after that date. The student must have transferred to another school with the same division anytime between the initial enrollment data and the date of testing.

Note: This field is discontinued for the 2018-2019 school year.

[S_VA_STU_X]SOL_AYP_A

1

SOL Student Data Upload

VAAP, VSEP Student Data Upload

AYP-Adjustment-B (Transfer from outside division in VA)

(Discontinued for 2018-2019)

Choose B if the student was enrolled in a Virginia public school on or before Sept 30 of the school year and has been continuously enrolled in a Virginia public school after that date. The student must have transferred between school divisions anytime between the initial enrollment date and the date of testing.

Note: This field is discontinued for the 2018-2019 school year.

[S_VA_STU_X]SOL_AYP_B

1

SOL Student Data Upload

VAAP, VSEP Student Data Upload

AYP Adjustment-C (Transfer from outside State)

(Discontinued for 2018-2019)

Choose Yes to extract a value of C if the student was not enrolled in a Virginia public school on or before September 30 of the school year and transferred into a Virginia public school between October 1 and up to the date of testing and/or has not been continuously enrolled in a Virginia public school throughout the school year up to the first date of testing.

Note: This field is discontinued for the 2018-2019 school year.

[S_VA_STU_X]SOL_AYP_C

1

SOL Student Data Upload

VAAP, VSEP Student Data Upload

Recently Arrived EL (Student Classified as LEP and enrolled in U.S. schools less than 12 months)

Choose Yes for students who are classified as LEP and who have been enrolled in U.S. schools for less than 12 months. This includes LEP students who enrolled in a U.S. school on or after the first day of school.

[S_VA_STU_X]SOL_AYP_D

1

SOL Student Data Upload

VAAP, VSEP Student Data Upload

D-Code (Modified Standard Diploma)

Choose Y if the student is pursuing a Modified Standard Diploma and is classified as described in the Appendix B.

[S_VA_STU_X]SOL_D_Code_TF

1

SOL Student Data Upload

VAAP, VSEP Student Data Upload

SRI Report

SRI Exclusion

Term Grad Non-Writing

Choose Y if the student is attempting to accrue sufficient verified credits to graduate before August 31.

[S_VA_STU_X]Term_Grad_Non_Writing_TF

1

SOL Student Data Upload

VAAP, VSEP Student Data Upload

SRI Report

SRI Exclusion

Term Grad Writing

Choose Yes or No to indicate whether student is a term grad in the writing administration period.

[S_VA_STU_X]TermGradWriting

1

SOL Student Data Upload

VAAP, VSEP Student Data Upload

SRI Report

SRI Exclusion

Project Graduation

Choose Y for all Writing and Non-Writing SOL tests administered to current Project Graduation students.

[S_VA_STU_X]ProjectGraduation

1

SOL Student Data Upload

VAAP, VSEP Student Data Upload

SRI Report

SRI Exclusion

Local Use Student

Enter any local use date for this student.

[S_VA_STU_X]SDU_Local_Use_Data

9

SOL Student Data Upload

VAAP, VSEP Student Data Upload

Creating SOL Test Assignments

State/Province – VA > SDU Data and Test ASGMT > SOL Test ASGMT > [New/Edit]

Test assigned to the student (Outside of class Enrollment)

School

Choose the school where the student earned this test score.

[S_VA_STU_TEST_C]SchoolId

11

SOL Student Data Upload

VAAP, VSEP Student Data Upload

Term

Choose the term in which the test will be administered.

[S_VA_STU_TEST_C]TermId

Date

SOL Student Data Upload

VAAP, VSEP Student Data Upload

Test Type

Choose the Test Type e.g. SOL, VAAP, etc.

[S_VA_Test_S]TestType

Varchar2 (10)

SOL Student Data Upload

VAAP, VSEP Student Data Upload

Test Category

Choose the Category connected to the Test. Example: End-Of-Course Tests.

[S_VA_TEST_Category_S]Name

Unique name of test category

Varchar2 (100)

SOL Student Data Upload

VAAP, VSEP Student Data Upload

Test

Choose the test that the student is assigned to.

[S_VA_STU_TEST_C]S_VA_TEST_SID (Foreign Key)

Number

SOL Student Data Upload

VAAP, VSEP Student Data Upload

Local Course #

Enter the local course number that the student would have been enrolled into for this test if he/she had been attending the school at the time the test was assigned.

[S_VA_STU_TEST_C]localcoursenumber

11

SOL Student Data Upload

VAAP, VSEP Student Data Upload

Recovery

Select if the student is classified as described in Appendix B.

[S_VA_STU_TEST_C]recovery

1

SOL Student Data Upload

VAAP, VSEP Student Data Upload

Retest

Select if the student is classified as described in Appendix B.

[S_VA_STU_TEST_C]retest

1

SOL Student Data Upload

VAAP, VSEP Student Data Upload

Project Graduation

Select all the Writing and Non-Writing SOL tests administered to current Project Graduation students.

[S_VA_STU_TEST_C]projectgraduation

1

SOL Student Data Upload

VAAP, VSEP Student Data Upload

Paper Testing (If Applicable)

Select if this student needs paper tests.

[S_VA_STU_TEST_C]papertesting

1

SOL Student Data Upload

VAAP, VSEP Student Data Upload

Group Name

This field may contain a teacher name and period number, block number or other common identifier.

[S_VA_STU_TEST_C]SDUGroupName

20

SOL Student Data Upload

VAAP, VSEP Student Data Upload

Group Code

This field may contain a course number, section number, period number, or other identifier.

[S_VA_STU_TEST_C]SDUGroupCode

10

SOL Student Data Upload

VAAP, VSEP Student Data Upload

Local Use Data Test

This field is available for optional use by the school division. Valid values are A-Z, 0-9, and blank.

[S_VA_STU_TEST_C]LocalUseDataTest

9

SOL Student Data Upload

SRI Report

SRI Exclusion

Virtual Virginia

Student was enrolled in the course associated with this test through the Virtual Virginia program.

[S_VA_STU_TEST_C]Virtual_Virginia_TF

1

PNP Calculator required?

Select Yes for students with disabilities that require the use of the Desmos Virginia calculator on test items of the Grades 6 or 7 Mathematics SOL computer adaptive tests (CAT) in which a calculator is not allowed.

[S_VA_STU_TEST_C]PNPCalculator_Indicator

1

Student Registration Import - SRI Report

Session Name

Enter the name of the session.

Note: Commas cannot be entered into this field.

[S_VA_STU_TEST_C]AssessmentSession_Name

30

SRI Report

SRI Exclusion

Parent Requested

Select if the student test is requested by a parent or guardian.

[S_VA_STU_TEST_C]Parent_Req_TestTF

1

SOL Student Data Upload

VAAP, VSEP Student Data Upload

SRI Report

SRI Exclusion

Exclude from SRI Report

Select if this test record should be excluded from the SOL - SRI upload.

[S_VA_STU_TEST_C]excludefromsdu

1

SOL Student Data Upload

VAAP, VSEP Student Data Upload

Accomodations

Displays Y if accomodations are selected and N if no accomodations are selected.

[S_VA_STU_TEST_C]Accommodations

1

Assessment Accommodation

Add or edit accommodations for a course, section, or for the student.

State/Province – VA, SDU Data and Test ASGMT, SOL Test ASGMT, [New/Edit]

Non-Standard (B)

Select to add the Non-Standard (B) assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Non_Standard

[S_VA_STU_SecTestExcep_C]Non_Standard

[S_VA_STU_TEST_C]Non_Standard

1

SRI Report

Multiple Test Sessions (1)

Select to add the Multiple Test Sessions assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Multiple_Test_Sessions

[S_VA_STU_SecTestExcep_C]Multiple_Test_Sessions

[S_VA_STU_TEST_C]Multiple_Test_Sessions

1

SRI Reports

Dry Erase Board (2)

Select to add the Dry Erase Board assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Dry_Erase_Board

[S_VA_STU_SecTestExcep_C]Dry_Erase_Board

[S_VA_STU_TEST_C]Dry_Erase_Board

1

SRI Reports

Additional Writing Implements (3)

Select to add the Additional Writing Implements assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Add_Writing_Implements

[S_VA_STU_SecTestExcep_C]Add_Writing_Implements

[S_VA_STU_TEST_C]Add_Writing_Implements

1

SRI Reports

Visual Aids (4)

Select to add the Visual Aids assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Visual_Aids

[S_VA_STU_SecTestExcep_C]Visual_Aids

[S_VA_STU_TEST_C]Visual_Aids

1

SRI Reports

Auditory Aids (5)

Select to add the Auditory Aids assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Auditory_Aids

[S_VA_STU_SecTestExcep_C]Auditory_Aids

[S_VA_STU_TEST_C]Auditory_Aids

1

SRI Report

Large-Print Test (6)

Select to add the Large-Print Test assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Large_Print_Test

[S_VA_STU_SecTestExcep_C]Large_Print_Test

[S_VA_STU_TEST_C]Large_Print_Test

1

SRI Reports

Test Directions Delivery (7)

Select to add the Test Directions Delivery assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Test_Directions_Delivery

[S_VA_STU_SecTestExcep_C]Test_Directions_Delivery

[S_VA_STU_TEST_C]Test_Directions_Delivery

1

SRI Reports

Enlarged Answer Document (8)

Select to add the Enlarged Answer Document assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Enlarged_Answ_Do

[S_VA_STU_SecTestExcep_C]Enlarged_Answ_Do

[S_VA_STU_TEST_C]Enlarged_Answ_Do

1

SRI Reports

Braille Test (9)

Select to add the Braille Test assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Braille_Test

[S_VA_STU_SecTestExcep_C]Braille_Test

[S_VA_STU_TEST_C]Braille_Test

1

SRI Report

Read-Aloud Test (10)

Select to add the Read-Aloud Test assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Read_Aloud_Test

[S_VA_STU_SecTestExcep_C]Read_Aloud_Test

[S_VA_STU_TEST_C]Read_Aloud_Test

1

SRI Report

Audio Test (11)

Select to add the Audio Test assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Audio_Test

[S_VA_STU_SecTestExcep_C]Audio_Test

[S_VA_STU_TEST_C]Audio_Test

1

SRI Report

Interpret/Transliterate the Test

Select to add the Interpret/Transliterate the Test assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Interpret_TransliterateTest

[S_VA_STU_SecTestExcep_C]Interpret_TransliterateTest

[S_VA_STU_TEST_C]Interpret_TransliterateTest

1

SRI Report

Communication Board/Choice Cards (13)

Select to add the Communication Board/Choice Cards assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Comm_Board_Choice_Card

[S_VA_STU_SecTestExcep_C]Comm_Board_Choice_Card

[S_VA_STU_TEST_C]Comm_Board_Choice_Card

1

SRI Report

Read-Aloud Reading Test (14)

Select to add the Read-Aloud Reading Test assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Read_Aloud_Reading_Test

[S_VA_STU_SecTestExcep_C]Read_Aloud_Reading_Test

[S_VA_STU_TEST_C]Read_Aloud_Reading_Test

1

SRI Report

Audio Reading Test (15)

Select to add the Audio Reading Test assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Audio_Reading_Test

[S_VA_STU_SecTestExcep_C]Audio_Reading_Test

[S_VA_STU_TEST_C]Audio_Reading_Test

1

SRI Report

Interpret/Transliterate the Reading Test (16)

Select to add the Interpret/Transliterate the Reading Test assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Interpret_Reading_Test

[S_VA_STU_SecTestExcep_C]Interpret_Reading_Test

[S_VA_STU_TEST_C]Interpret_Reading_Test

1

SRI Report

Bilingual Dictionary

Select to add the Bilingual Dictionary assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Bilingual_Dictionary

[S_VA_STU_SecTestExcep_C]Bilingual_Dictionary

[S_VA_STU_TEST_C]Bilingual_Dictionary

1

SRI Report

Examiner Records Responses

Select to add the Examiner Records Responses assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Examiner_Rec_Response

[S_VA_STU_SecTestExcep_C]Examiner_Rec_Response

[S_VA_STU_TEST_C]Examiner_Rec_Response

1

SRI Report

Math Aids

Select to add the Math Aids assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Math_Aids

[S_VA_STU_SecTestExcep_CMath_Aids

[S_VA_STU_TEST_C]Math_Aids

1

SRI Report

Specific Verbal Prompts

Select to add the Specific Verbal Prompts assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Interpret_Reading_Test

[S_VA_STU_SecTestExcep_C]Interpret_Reading_Test

[S_VA_STU_TEST_C]Interpret_Reading_Test

1

SRI Report

Math Aids

Select to add the Math Aids assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Interpret_Reading_Test

[S_VA_STU_SecTestExcep_C]Interpret_Reading_Test

[S_VA_STU_TEST_C]Interpret_Reading_Test

1

SRI Report

Specific Verbal Prompts

Select to add the Specific Verbal Prompts assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Specific_Verbal_Prompts

[S_VA_STU_SecTestExcep_C]Specific_Verbal_Prompts

[S_VA_STU_TEST_C]Specific_Verbal_Prompts

1

SRI Report

Response Devices

Select to add the Response Devices assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Response_Devices

[S_VA_STU_SecTestExcep_C]Response_Devices

[S_VA_STU_TEST_C]Response_Devices

1

SRI Report

Augmentative Communication Device

Select to add the Augmentative Communication Device assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Aug_Comm_Device

[S_VA_STU_SecTestExcep_C]Aug_Comm_Device

[S_VA_STU_TEST_C]Aug_Comm_Device

1

SRI Report

Spellng Aids

Select to add the Spellng Aids assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Spelling_Aids

[S_VA_STU_SecTestExcep_C]Spelling_Aids

[S_VA_STU_TEST_C]Spelling_Aids

1

SRI Report

Dictation to a Recording Device

Select to add the Dictation to a Recording Device assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Dictation_Recording_Device

[S_VA_STU_SecTestExcep_C]Dictation_Recording_Device

[S_VA_STU_TEST_C]Dictation_Recording_Device

1

SRI Report

Dictation to a Scribe

Select to add the Dictation to a Scribe assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Dictation_to_Scribe

[S_VA_STU_SecTestExcep_C]Dictation_to_Scribe

[S_VA_STU_TEST_C]Dictation_to_Scribe

1

SRI Report

Calculator with Additional Functions

Select to add the Calculator with Additional Functions assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Calculator_Additional_Func

[S_VA_STU_SecTestExcep_C]Calculator_Additional_Func

[S_VA_STU_TEST_C]Calculator_Additional_Func

1

SRI Report

English Dictionary

Select to add the English Dictionary assessment accommodation.

[S_VA_STU_CrsTestExcep_C]English_Dictionary

[S_VA_STU_SecTestExcep_C]English_Dictionary

[S_VA_STU_TEST_C]English_Dictionary

1

SRI Report

Read Back Student Response

Select to add the Read Back Student Response assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Read_Back_Stu_Response

[S_VA_STU_SecTestExcep_C]Read_Back_Stu_Response

[S_VA_STU_TEST_C]Read_Back_Stu_Response

1

SRI Report

Flexible Schedule

Select to add the Flexible Schedule assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Flexible_Schedule

[S_VA_STU_SecTestExcep_C]Flexible_Schedule

[S_VA_STU_TEST_C]Flexible_Schedule

1

SRI Report

Setting

Select to add the Setting assessment accommodation.

[S_VA_STU_CrsTestExcep_C]Setting

[S_VA_STU_SecTestExcep_C]Setting

[S_VA_STU_TEST_C]Setting

1

SRI Report