This template connects one or multiple victims to each specific incident. In cases of incidents when there are crimes against property, such as vandalism in Field 5 of this template, Valid Value 8 (school/school facility) should be used. Note that not all incidents will have a victim. For example, a fighting incident will not have a victim (all parties are considered offenders in this case). See Appendix Z in Volume 2 of the PIMS User Manual for more information (the "Infraction has Victims?" column). If there are no victims associated with the incident, do not submit any records in this template.
Grain: One record per Submitting District Code / Incident ID / Victim ID / School Year Date
Selection criteria determines which database records are used in the report.
- The report selects records from the Schools table where at least one incident record occurred at the school during the reporting period.
- The report selects the records from the Students table where student is not excluded from state reporting.
Discipline Incident Selection
- The report selects the records from the Incident Management Tables where the Incident Type is State Reportable.
For help with report generation and navigation, see How to Find and Generate a Report.
Indicate which schools to include in the report by selecting from the following options:
If sub-districts are not enabled:
If sub-districts are enabled:
If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Note: If Current School Only is selected, only incidents that occurred at the current school will be included; therefore, students from another school may be included. It students from the Current School who were involved in an incident at another school will not be included. For example, if John Smith from East High School was involved in an incident at West High School, he will be reported when running the report for West High School, but not when running the report for East High School.
Students to Include
Indicate which students to include in the report by selecting one of the following options:
Note: If All Students is selected, then incidents involving Staff or Others will be included. If Selected Students is selected, then Incidents involving Staff or Others will be excluded.
Select School Year
Select the applicable school year for which the data is needed.
Report Start Date
Enter the start date for the reporting period. (Incidents must occur on or after this date)
Report End Date
Enter the end date for the reporting period. (Incidents must occur on or after this date)
Choose when to run the report.
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Submitting District Code
The unique 9-digit Administrative Unit Number assigned by the Pennsylvania Department of Education (PDE).
[Prefs]Value where [Prefs]Name=PA_districtAUN
If sub-districts are enabled:
An identifier assigned by the LEA to the incident; this identifier must be unique within each LEA per school year.
An identifier for the victim involved in an incident. This can be, but does not have to be, the PAsecureID if the victim is a current student.
If the victim is not a current student, or if the LEA does not want to submit the PAsecureID, use an identifier assigned by the LEA.
Must be the same value used in Field 2 (PERSON ID) within the Person template
School Year Date
A single date indicating the whole school year; the June 30 at the end of the standard school year is used to designate a school year. Thus, the 2014-2015 school year would be indicated by 2015-06-30
The type of victim
Age at Time of Incident
The age of the victim at the time of the incident.
This field is calculated based on the student’s date of birth and the incident date.
Required if age is known. If unknown, leave null or blank.
Grade Level Code at Time of Incident
The grade level of the victim at the time the incident occurred.
This field is calculated based on the incident date and the student’s school enrollment during the reporting period (current or previous enrollment, whichever was active during the reporting period and on the incident date).
Student Assistance Program Referral Indicator
A Y/N indicator that specifies whether the victim was referred to the Student Assistance Program.
Injury Severity Code
Specifies whether the victim sustained a physical injury.
1 – VICTIM DID NOT SUSTAIN PHYSICAL INJURY^
Discontinued 18-19 2-VICTIM DID SUSTAIN PHYSICAL INJURY^
3-INJURY BUT NOT SERIOUS BODILY INJURY^
4-SERIOUS BODILY INJURY^
Medical Treatment Required Indicator
A Y/N indicator that specifies whether the victim received medical treatment.
Required if known
Valid Value: Y or N
This field is not currently extracted.
Incident Victim Comment
Comment regarding the medical treatment of the victim.
Required if Field 10 (MEDICAL TREATMENT REQUIRED INDICATOR) is Y
Example: Victim treated in ER and released