Incident Offender Template (EWS)
Contents
Introduction
This template connects one or multiple offenders to each specific incident. If there are multiple offenders, include multiple records within this template with the same Incident ID.
Selection Criteria
Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.
School Selection
The report selects records from the Schools table where at least one incident record occurred at the school during the reporting period.
Student Selection
The report selects the records from the Students table where student is not excluded from EWS reporting.
Discipline Incident Selection
The report selects the records from the Incident Management Tables where the Incident Type is State Reportable.
Running report for Current School Only:
Only incidents that OCCURRED at the Current School will be included; thus, students from another school may be included. It will NOT include students from the Current School who were involved in an incident at another school. For example, if John Smith from East High School was involved in an incident at West High School, he will be reported when running the report for West High School, NOT East High School.
Incidents involving 'Staff' or 'Others' is not collected in the EWS Person Template, as it is not required.
Report Input
For help with report navigation and generation, see How to Find and Generate a Report.
Field | Description |
Schools to Include* | Indicate which schools to include in the report by selecting from the following options: If sub-districts are not enabled:
If sub-districts are enabled:
If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list. |
Report Start Date* | Enter the start date for the reporting period – (Incidents must occur on or after this date) |
Report End Date* | Enter the end date using the format mm/dd/yyyy for the last day of the reporting period. |
Field Delimiter | Enter the end date for the reporting period – (Incidents must occur on or before this date) |
Include Header Labels in output file? | Choose Yes or No to indicate whether to include column headings in the extract file. Including column headers provides a heading for each type of data extracted in the report. |
Scheduling | Select when to run the report.
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Report Output
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Item # | Data Element | Description | [Table]FieldName | Field Type | Req'd |
|---|---|---|---|---|---|
1 | SUBMITTING DISTRICT CODE | The unique, 9-digit Administrative Unit Number (AUN) assigned by the Pennsylvania Department of Education. For the list of all LEA and School codes, visit the Pennsylvania Department of Education's wesite. | Prefs]Value where [Prefs]Name=PA_districtAUN If sub-districts are enabled: [CST_SubDistricts]Subdistrict_Number | Numeric | R |
2 | INCIDENT ID | An identifier assigned by the LEA to the incident. This identifier must be unique within each LEA per school | Derived from the Internal ID created when an incident is created | Numeric | R |
3 | OFFENDER ID | An identifier for the offender involved in an incident. Must be the same value used in the PERSON ID field (Field 2) within the Person template. | [Students]State_StudentNumber | Numeric | R |
4 | SCHOOL YEAR DATE | A single date indicating the whole school year. June 30, at the end of the standard school year, is used to designate a school year. Thus, the 2014-2015 school year would be indicated by 2015-06-30. | Calculated [Terms]LastDay | Date | R |