This template is used to track disciplinary sanctions; it is an optional template for the Dashboard data submission. If LEAs choose to submit the template, all disciplinary actions assigned to an offender as the result of a particular incident should be submitted and all required fields in the template must be populated.
Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.
The report selects records from the Schools table where at least one incident record occurred at the school during the reporting period.
The report selects the records from the Students table where student is not excluded from state reporting.
Discipline Incident Selection
The report selects the records from the Incident Management Tables where the Incident Type is State Reportable.
Running report for Current School Only:
Only incidents that OCCURRED at the Current School will be included; thus, students from another school may be included. It will NOT include students from the Current School who were involved in an incident at another school. For example, if John Smith from East High School was involved in an incident at West High School, he will be reported when running the report for West High School, NOT East High School.
Note: Incidents involving 'Staff' or 'Others' is not collected in the EWS Person Template, as it is not required.
For help with report navigation and generation, see How to Find and Generate a Report.
Schools to Include*
Indicate which schools to include in the report by selecting from the following options:
If sub-districts are not enabled:
If sub-districts are enabled:
If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Report Start Date*
Enter the start date for the reporting period – (Will report offenders on incidents on or after this date)*
Report End Date*
Enter the end date for the reporting period – (Will report offenders on incidents on or before this date)*
Choose the field delimiter for the extract file from the pop-up menu.
Include Header Labels in output file?
Choose Yes or No to indicate whether to include column headings in the extract file. Including column headers provides a heading for each type of data extracted in the report.
Select when to run the report.
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
SUBMITTING DISTRICT CODE
The unique, 9-digit Administrative Unit Number (AUN) assigned by the Pennsylvania Department of Education.
If sub-districts are enabled:
An identifier assigned by the LEA to the incident. This identifier must be unique within each LEA per school year.
Derived from the Internal ID that is created when an Incident is entered.
An identifier for the offender involved in an incident.
Must be the same value used in the PERSON ID field (Field 2) within the Person template.
DISCIPLINARY ACTION CODE
The code of the sanction taken against the offender for the incident or the remedial program the offender has been referred to or is participating in.
Incident Management > Action Codes > State Sanction Valid Values^ or State Remedial Program Values^
SCHOOL YEAR DATE
A single date indicating the whole school year. June 30, at the end of the standard school year, is used to designate a school year. Thus, the 2014-2015 school year would be indicated by 2015-06-30.
DISCIPLINARY ACTION DETERMINATION DATE
The date the disciplinary action was assigned to the student.
Action attribute > Action Plan Begin Date.
DISCIPLINARY ACTION ID
Local LEA identifier used to identify the disciplinary action.
Note: This field is required. If this field is not present, the loading process will reject the record and possibly the entire template.
Action ID (internal number used to uniquely identify the Action for this Incident)
RESPONSIBLE LOCATION CODE
The PDE-defined, 4-digit code identifying the school responsible for overseeing the disciplinary action.
School where Incident occurred: Schools > PIMS_Location_Code