District Setup

Data Element

Additional Information

[Table]FieldName

Used in these Reports

Defining District Courses

Courses > Edit Course District Information

Courses > View Master Course List > New

Course Name            

Enter the course name.

[Courses]Course_Name

Monthly Student Historical

Monthly Student Data

Course Number

Enter the course number.

[Courses]Course_Number

Monthly Student Data

District Personnel Data

Alternate Course Number

Enter the State Course Code into the Alternate Course Number field.

[Courses]Alt_Course_Number

Monthly Student Data

Summer School

District Personnel Data

Credit Hours

Enter the credit hours for the course.

Used to determine Carnegie value.

[Courses]Credit_Hours

Monthly Student Data

District Personnel Data

Exclude From State Reporting?

Check this box to exclude the course from state reporting.

[S_MS_CRS_X]State_ExcludeFromReporting

Monthly Student Data

Monthly Student Historical

Summer School Student Data

District Personnel Data

Vocational Program Level

Enter the vocational program level for this section.

Used when reporting vocational course information for vocational students.

[S_MS_CRS_X]VocProgLevel

Monthly Student Data

Enter Attendance Minutes for this course

Enter the number of minutes that the section is taught. This value must be between 0 and 499 minutes.

Minutes are used to determine how much time a student spends in class. Students with disabilities (SWD) often leave general education classes before the end of the period to receive special education services. This value cannot be greater than the teacher’s minutes in the same period.

[S_MS_CRS_X]AttendMin

Monthly Student Data

District Personnel Data

Special Programs

Select the relevant special program from the drop-down list.

Valid values:

• Blank

• No Special funds, Regular Minimum Program (0)

• Title I funds (1)

• CTE (Vocational) funds (2)

• Title III funds (3)

• Title II funds (4)

• Special Service funds (5)

• Gifted Education funds (6)

• Title IV funds (7)

• ESSER funds (8)

• Other Special funds (9)

If Section is blank, Course value is reported. If Course and Section are blank, 0 is reported.

[S_MS_CRS_X]SpecProg

District Personnel Data

Special Ed Course

Select this checkbox if this is a special education course.

[S_MS_CRS_X]SpecialEdInd

Monthly Student Data

Gifted Course

Select this checkbox if this is a course for gifted students.

[S_MS_CRS_X]GiftedInd

Monthly Student Data

Defining Course CRDC Information

Courses > Edit Course District Information> Civil Rights Data Collection (CRDC)

For details about completing District CRDC fields, see CRDC District Setup (2020-2021).

Entering District Information

District Info

Name of District

Enter the district name.

[Prefs]Value

[Prefs]Name=districtname

Required Setup

District Number

Enter the district number.

[Prefs]Value

[Prefs]Name=districtnumber

Daily Discipline

Daily Sped

Initial Student Load

Monthly Student Historical

Monthly Student Data

Monthly Days Taught

Summer School

Creating Entry and Exit Codes

Entry Codes > [New/Edit] Entry Code

Code

Enter the entry code.

[Gen]Name

[Gen]Cat=entrycodes

Monthly Student Data

Meaning

Enter the entry code meaning.

[Gen]Value

[Gen]Cat=entrycodes

Monthly Student Data

Exit Codes > [New/Edit] Exit Code

Code

Enter the exit code.

[Gen]Name

[Gen]Cat=exitcodes

Monthly Student Historical

Monthly Student Data

Meaning

Enter the exit code meaning.

[Gen]ValueT

[Gen]Cat=exitcode

Monthly Student Data

Setting Up Incident Management

Note: With effect from the 2024-2025 school year, the Discipline data is now collected under Incident Management. Refer to Incident Management Setup.

Entering Federal Ethnicity and Race Settings

Federal Ethnicity and Race Settings

For information about how to Import Federal Ethnicity and Race Settings, refer to the MS District Setup of Federal Ethnicity and Race Settings article in PowerSchool Community. 

Ethnicity Decline to Specify

Select the checkbox if ethnicity is not required.

Enter a value to display as the label for the checkbox on the Demographics student page.

[Prefs]FRE_AllowDeclineEthnicity

[Prefs]FRE_DeclineEthnicityText

Monthly Student Historical

Monthly Student Data

District Personnel Data

Race Decline to Specify

Select the checkbox if race is not required.

Enter a value to display as the label for the checkbox on the Demographics student page.

[Prefs]FRE_AllowDeclineRace

[Prefs]FRE_DeclineRaceText

Monthly Student Historical

Monthly Student Data

District Personnel Data

Defining Federal Race Categories

Federal Ethnicity and Race Settings > [New/Edit] Federal Race Category

For information about how to Import Federal Ethnicity and Race Settings, refer to the MS District Setup of Federal Ethnicity and Race Settings article in PowerSchool Community. 

Code

Enter the federal race category code.

[Gen]Name

[Gen]Cat=federalrace

Monthly Student Historical

Monthly Student Data

District Personnel Data

Description

Enter the federal race category description.

[Gen]Value

[Gen]Cat=federalrace

Monthly Student Historical

Monthly Student Data

District Personnel Data

Sort Order

When you click Submit, the Federal Ethnicity and Race Settings page appears. Enter a sort order for the federal race category.

[Gen]SortOrder

[Gen]Cat=federalrace

Monthly Student Historical

Monthly Student Data

District Personnel Data

Defining District Race Codes

Federal Ethnicity and Race Settings > [New/Edit] District Race Code

For information about how to Import Federal Ethnicity and Race Settings, refer to the MS District Setup of Federal Ethnicity and Race Settings article in PowerSchool Community. 

Code

Enter the district race code.

[Gen]Name

[Gen]Cat=race

Monthly Student Historical

Monthly Student Data

District Personnel Data

Description

Enter the district race description.

[Gen]ValueT

[Gen]Cat=race

Monthly Student Historical

Monthly Student Data

District Personnel Data

Federal Category

Choose the associated federal race category from the pop-up menu.

[Gen]Value

[Gen]Cat=race

Monthly Student Historical

Monthly Student Data

District Personnel Data

Alt Race Code

Enter an alternate, equivalent race code.

Note: This field can be used for SIF.

[Gen]Value2

[Gen]Cat=race

Monthly Student Historical

Monthly Student Data

District Personnel Data

Creating Scheduling/Reporting Ethnicity Codes

Scheduling/Reporting Ethnicity Codes > Edit/New Ethnicity Code

Note: Scheduling/Reporting Ethnicity is no longer used in State Reporting.

Code

Enter the ethnicity code. See the Appendix for valid values.

[Gen]Value

[Gen]Cat=ethnicity

Monthly Student Historical

Monthly Student Data

District Personnel Data

Description

Enter the ethnicity description.

[Gen]Name

[Gen]Cat=ethnicity

Monthly Student Historical

Monthly Student Data

District Personnel Data

Setting Up District Schools

Schools/School Info > Edit School

School Name

Enter the school name.

[Schools]Name

Daily Absentee

Gains and Losses

Monthly Student Historical

Monthly Attendance Summary by Grade

School Abbreviation

Enter the school abbreviation.

[Schools]Abbreviation

Required Setup

Is a Summer School

Select the checkbox to identify that the school has a summer school.

[Schools]IsSummerSchool

Monthly Student Historical

School Address (Full)

Enter the school’s full address.

[Schools]Address

Monthly Student Historical

School Number

Enter the school number.

[Schools]School_Number

Daily Discipline

Daily Sped

Initial Student Load

Monthly Student Historical

Monthly Student Data

Monthly Days Taught

Summer School

District Personnel Data

Grades

Enter the school grades (lowest - highest).

Note: Grade levels must be in the range -10 to 20.

[Schools]Low_Grade

[Schools]High_Grade

Monthly Student Historical

Monthly Student Data

District Personnel Data

Schedule Type

Type of schedule for the school.

Valid values:

• Normal Schedule

• 4 x 4 Schedule

• AB Type Schedule

• Modified Version

• 6 Periods - Normal Schedule

• 8 Periods - Normal Schedule

[S_MS_SCH_X]ScheduleType

District Personnel Data

Is this a Title I School?

Choose Yes or No from the pop-up menu to indicate whether the school is a Title I School.

Defaults to No if blank.

When Yes is selected, the Title I values below are reported for all students at the school (unless overridden at the Student level).

[S_MS_SCH_X]TitleISchool

Monthly Student Data

Title I Reading indicator

Choose Yes or No from the pop-up menu if this is a Title I school providing Title I Reading.

Defaults to No if blank.

[S_MS_SCH_X]TitleIReadInd

Monthly Student Data

Title I Language indicator

Choose Yes or No from the pop-up menu if this is a Title I school providing Title I Language.

Defaults to No if blank.

[S_MS_SCH_X]TitleILangInd

Monthly Student Data

Title I Math indicator

Choose Yes or No from the pop-up menu if this is a Title I school providing Title I Math.

Defaults to No if blank.

[S_MS_SCH_X]TitleIMathInd

Monthly Student Data

Title I Science indicator

Choose Yes or No from the pop-up menu if this is a Title I school providing Title I Science.

Defaults to No if blank.

[S_MS_SCH_X]TitleIScienceInd

Monthly Student Data

Title I Social Studies indicator

Choose Yes or No from the pop-up menu if this is a Title I school providing Title I Social Studies.

Defaults to No if blank.

[S_MS_SCH_X]TitleISocialInd

Monthly Student Data

Title I Support indicator

Choose Yes or No from the pop-up menu if this is a Title I school providing Title I Support.

Defaults to No if blank.

[S_MS_SCH_X]TitleISupportInd

Monthly Student Data

Entering School-Level Civil Rights Data Collection Information

School/School Info > Edit School > Civil Rights Data Collection (CRDC)

For details about completing district-level School CRDC fields, see the District Setup > Schools/School Info > Edit School > Civil Rights Data Collection (CRDC) section in CRDC District Setup.

Defining Years & Terms

Years & Terms

Years & Terms

Define term names and abbreviations with term beginning and ending dates.

[Terms]FirstDay

[Terms]LastDay

Required Setup

Creating Tests and Test Scores

Tests > [Edit/New] Test

Caution: Use of the delete button for a test will delete ALL student scores for the selected test.

Name

Enter the name of the test.

[Test]Name

Monthly Student Historical

Tests > Edit Scores > [Edit/New] Edit Scores

Name

Enter the name of the test score.

[TestScore]Name

Monthly Student Historical