Student Setup

Introduction

The following data elements are required for student setup. The first two pages of navigation are removed for brevity:

Start Page > Student.

On the Start Page select the School link.
Choose the appropriate School from the pop-up menu.
Click Submit.
Select the first letter of the student's last name.
Select student from the List. The last accessed student information page opens for student selected.

Note: For more information on code values, see the Appendix.

Data Element	Additional Information	[Table] Field Name	Length	Used in these Reports
Entering General Demographics Student Selection > Demographics
Name (last, first, middle)	Enter the student’s name. Note: Use the format: last, first, middle	[Students]Last_Name [Students]First_Name [Students]Middle_Name	20 20 15	Student Personal
Street, Apt/Suite	Enter the student’s address.	[Students]Street	50	Student Personal
City, State, Zip	Enter the student’s city, state, and zip code.	[Students]City [Students]State [Students]Zip	25	Student Personal
Mailing Address - Copy From Home Address	Click Copy from Home Address if the address is the same as the Home Address. Note: If mailing address is left blank, the system looks at the student’s home address.	N/A	N/A	Student Personal
Street, Apt/Suite	Enter the student’s mailing address.	[Students]Mailing_Street		Student Personal
City, State, Zip	Enter the student’s mailing state.	[Students]Mailing_City [Students]Mailing_State [Students]Mailing_Zip		Student Personal
Home phone	Enter the student’s home phone number.	[Students]Home_Phone	10	Student Personal
DOB	Enter the student’s date of birth.	[Students]DOB	8	Student Personal
Federal Ethnicity	Choose Yes or No for the Hispanic or Latino ethnicity.	[Students]FedEthnicity	1	Student Personal
Federal Race	Select one or more checkboxes to indicate the student’s race.	[StudentRace]RaceCd = W, B, A, I, P	1	Student Personal
Gender	Select the student’s gender from the drop-down list. Valid values: N - Not Selected M - Male F - Female Note: For the Male and Female values, the student personal report displays displays "M" and "F" respectively. However, for the N – Not Selected value, the report displays "Not Selected" instead of "N".	[StudentCoreFields]PSCORE_LEGAL_GENDER [Student]Gender	1	Student Personal
Guardian Email	Enter the email address of the guardian.	[Students]GuardianEmail	50	Student Personal
SSN	Enter the student’s social security number.	[Students]SSN	9	Student Enrollment Student Personal
Student Number	Enter the locally assigned student number.	[Students]Student_Number	10	Student Enrollment Student Personal
Suffix	Choose the student’s name suffix type from the pop-up menu. See Name Suffix Codes for valid values.	[S_ME_STU_X]NameSuffixCode	3	Student Personal
Entering ME State Information
Defining Personal Information Student Selection > State/Province – ME > Personal
Last Name	The student's last name. Note: If the student's last name was entered on Demographics page, the name appears here.	[Students]Last_Name	20	Student Personal
First Name	The student's first name. Note: If the student's first name was entered on Demographics page, the name appears here.	[Students]First_Name	20	Student Personal
Middle Name	The student's middle name. Blank is allowed. Note: If the student's middle name was entered on Demographics page, the name appears here.	[Students]Middle_Name	15	Student Personal
Suffix	The student’s name suffix Blank is allowed. Note: If the student's name suffix was entered on Demographics page, the suffix appears here.	[S_ME_STU_X]NameSuffixCode	3	Student Personal
Social Security Number	The student's social security number. Note: If the student's SSN was entered on Demographics page, it appears here. Blank is allowed.	[Students]SSN	9	Student Enrollment Student Personal
Alias	Enter the student's alias or nickname. Blank is allowed.	[S_ME_STU_X]Alias	50	Student Personal
Parent/Guardian 1 Last Name	Enter the last name of the student’s parent or guardian. Note: Blank is allowed; however, last name is required if Parent/Guardian 1 Last Name is populated.	[S_ME_STU_X]Guardian1NameLast	25	Student Personal
Parent/Guardian 1 First Name	Enter the first name of the student’s parent or guardian. Note: Blank is allowed; however, last name is required if Parent/Guardian 1 Last Name is populated.	[S_ME_STU_X]Guardian1NameFirst	25	Student Personal
Parent/Guardian 2 Last Name	Enter the last name of the student’s parent or guardian. Note: Blank is allowed; however, last name is required if Parent/Guardian 2 Last Name is populated.	[S_ME_STU_X]Guardian2NameLast	25	Student Personal
Parent/Guardian 2 First Name	Enter the first name of the student’s parent or guardian. Note: Blank is allowed; however, last name is required if Parent/Guardian 2 Last Name is populated.	[S_ME_STU_X]Guardian2NameFirst	25	Student Personal
Immigrant	Choose Yes or No to indicate whether the student is an immigrant.	[S_ME_STU_X]ImmigrantFlag_YN	1	Student Personal
US School Date	Enter the date the student first enrolled in a US school. Note: This date is required if the student is an immigrant, refugee, or English Language Learner.	[S_ME_STU_X]USSchoolDate	8	Student Personal
Refugee	Choose Yes or No to indicate whether the student is a refugee.	[S_ME_STU_X]RefugeeFlag_YN	1	Student Enrollment
Native Language	Choose the the most commonly spoken language used by the student and the members of the student's family for everyday interactions at home. Note: Home language is required if the student is an immigrant, refugee, or English Language Learner. Refer to Home Language Codes for valid values.	[S_ME_STU_X]LanguageCode	3	Student Enrollment
Native Language Interpreter	Indicate if an interpreter in the reported Native Language is needed.	[S_ME_STU_X]NativeLangInterpreter_YN	1	Student Personal
Native Language 2	Enter the additional language normally used by students or normally used by parents of students. Refer to Home Language Codes for valid values.	[S_ME_STU_X]NativeLanguageCode2	3	Student Personal
Native Language 2 Interpreter	Indicate if an interpreter in the reported Native Language 2 is needed.	[S_ME_STU_X]NativeLangInterpreter_YN2	1	Student Personal
Native Language 3	Enter the additional language normally used by students or normally used by parents of students. Refer to Home Language Codes for valid values.	[S_ME_STU_X]NativeLanguageCode3	3	Student Personal
Native Language 3 Interpreter	Indicate if an interpreter in the reported Native Language 3 is needed.	[S_ME_STU_X]NativeLangInterpreter_YN3	1	Student Personal
Native Language 4	Enter the additional language normally used by students or normally used by parents of students. Refer to Home Language Codes for valid values.	[S_ME_STU_X]NativeLanguageCode4	3	Student Personal
Native Language 4 Interpreter	Indicate if an interpreter in the reported Native Language 4 is needed.	[S_ME_STU_X]NativeLangInterpreter_YN4	1	Student Personal
Native Language 5	Enter the additional language normally used by students or normally used by parents of students. Refer to Home Language Codes for valid values.	[S_ME_STU_X]NativeLanguageCode5	3	Student Personal
Native Language 5 Interpreter	Indicate if an interpreter in the reported Native Language 5 is needed.	[S_ME_STU_X]NativeLangInterpreter_YN5	1	Student Personal
Defining Enrollments Student Selection > State/Province – ME > Enrollment
State Student ID	Enter the student’s ID provided by MEDMS.	[Students]State_StudentNumber	9	Student Enrollment
Resident SAU ID Override	To override the student’s Resident School Administrative Unit (SAU) ID, click the Resident SAU ID Override Look-Up List, find the applicable SAUOrgID, and enter the code. Must be the SAU of the student’s resident town. Note: For the purpose of reporting an Effective Date to MEDMS, a new student enrollment must be created if this value changes mid-year. For the purpose of reporting an Effective Date to MEDMS, a new student enrollment must be created if this value changes mid-year. When this field is modified, an alert displays,"	[S_ME_STU_X]ResidentSAUIDOverride	4	Student Enrollment
Resident Town Code	Click the Resident Town Code Look-Up List to find the applicable town code, and enter the code. Note: For the purpose of reporting an Effective Date to MEDMS, a new student enrollment must be created if this value changes mid-year.	[S_ME_STU_X]ResidentTown	3	Student Enrollment
Enrollment Type Code	Choose the student’s enrollment type code for this school enrollment from the pop-up menu. Valid values: Secondary Primary	[S_ME_STU_X]EnrollmentTypeCode and [S_ME_REN_X]EnrollmentTypeCode	1	Student Enrollment
Start Status	Choose the reason the student started in the school from the pop-up menu. See Enrollment Start Status Codes for valid values. Notes: When the End-of-Year process is run a student's Enrollment Start Status is updated for the new school year based on the student's previous enrollment. For students Start Status to be processed the following must be true. The student must have a previous enrollment The student's previous enrollment must be active (Cannot be inactive or transferred out) For students with multiple previous enrollment in a single year, only the enrollment with the latest Exit Date will be used The student's previous enrollment (Entry to Exit Date) must occur within the previous school year For students whose previous enrollment was a summer school, the enrollment will be ignored and the most recent school enrollment will be used Graduating students that are moving to the Graduated Students School as part of End-of-Year will have their Start Status updated to be blank.	[S_ME_STU_X]EnrollmentStartStatus and [S_ME_REN_X]EnrollmentStartStatus	2	Student Enrollment
Grade Level Override	Choose a code indicating the student's override grade levels from the pop-up menu. See Enrollment Grade Level Override Codes for valid values.	[S_ME_STU_X]GradeLvlOverRideCode and [S_ME_REN_X]GradeLvlOverRideCode	2	Student Enrollment
Exit Type Code	Choose the reason the student exited the school from the drop-down list. See Enrollment Exit Type Status Codes for valid values.	[S_ME_STU_X]EnrollmentExitType and [S_ME_REN_X]EnrollmentExitType	5	Student Enrollment
Fiscal Responsibility Code	Choose the appropriate fiscal responsibility code for this school enrollment from the pop-up menu. See Fiscal Responsibility Codes for valid values. Note: For the purpose of reporting an Effective Date to MEDMS, a new student enrollment must be created when this value changes mid year	[S_ME_STU_X]FiscalResponsibility and [S_ME_REN_X]FiscalResponsibility	1	Student Enrollment
Chapter 504 Status	Choose Yes or No from the pop-up menu to indicate whether the student is participating in a Chapter 504 program.	[S_ME_STU_X]Chapter504StatusFlag_YN	1	Student Enrollment
Effective Date	Enter the date of change in status for Resident Town Code, Resident SAU ID, or Fiscal Responsibility Code.	[S_ME_STU_X]EnrollmentEffectiveDate and [S_ME_REN_X]EnrollmentEffectiveDate	8	Student Enrollment
Title 1A Math	Choose Yes or No to indicate whether the student is Title 1A for math.	[S_ME_STU_X]Title1AMath_YN and [S_ME_REN_X]Title1AMath_YN	1	Student Enrollment
Title 1A English	Choose Yes or No to indicate whether the student is Title 1A for English.	[S_ME_STU_X]Title1AELA_YN and [S_ME_REN_X]Title1AELA_YN	1	Student Enrollment
Alternative Education	Choose Yes or No to indicate whether the student is participating in an alternative education program.	[S_ME_STU_X]AlternativeEducationflag_YN and [S_ME_REN_X]AlternativeEducationflag_YN	1	Student Enrollment
Home Schooled	Choose Yes or No to indicate whether the student is home schooled. Home schooled students are defined as students who are home schooled and attend local school districts part time or home schooled students receiving only special education services. Note: If Yes, then Percentage of School Day Spent in Public Schools (FTE) is required.	[S_ME_STU_X]HomeSchooledFlag_YN and [S_ME_REN_X]HomeSchooledFlag_YN	1	Student Enrollment
Percentage of School Day Spent in Public Schools (FTE) (Home School Students Only)	Choose the percentage of time a home schooled student spends in public schools. See Homeschool FTE Codes for valid values.	[S_ME_STU_X]PercentageSchoolDayCode and [S_ME_REN_X]PercentageSchoolDayCode	1	Student Enrollment
Gifted and Talented – Academic	Choose Yes or No to indicate whether the student is participating in an Intellectual/Academic based Gifted and Talented program.	[S_ME_STU_X]GiftedTalentedAcademic_YN and [S_ME_REN_X]GiftedTalentedAcademic_YN	1	Student Enrollment
Gifted and Talented – Artistic	Choose Yes or No to indicate whether the student is participating in an Artistic based Gifted and Talented program.	[S_ME_STU_X]GiftedTalentedArtistic_YN and [S_ME_REN_X]GiftedTalentedArtistic_YN	1	Student Enrollment
Military Family Flag	If the student is the dependent of a military service member, choose the service member's status from the pop-up menu. See Military Connected Codes for valid values.	[S_ME_STU_X]MilitaryConnection and [S_ME_REN_X]MilitaryConnection	25	Student Enrollment
Homeless Night-time Residence Code	If the student is homeless, choose the student’s night time residence code from the pop-up menu. Valid values: Shelters - Shelters, Transitional housing, Awaiting Foster Care Doubled Up - Doubled - up (i.e., living with another family) Unsheltered - Unsheltered (e.g. cars, parks, campgrounds, temporary trailers including FEMA trailers, or abandoned buildings) Hotels/Motels - Hotels/Motels	[S_ME_STU_X]HomelessNightTimeResidence and [S_ME_REN_X]HomelessNightTimeResidence	15	Student Enrollment
Unaccompanied Youth	Choose Yes or No to indicate whether the student is an unaccompanied youth.	[S_ME_STU_X]UnaccompaniedYouth_YN and [S_ME_REN_X]UnaccompaniedYouth_YN	1	Student Enrollment
Transitional Bilingual Education or Early Exit Education	Choose Yes or No to indicate whether the student is eligible or receiving services in an EL program for Transitional Bilingual Education or Early Exit Bilingual Education.	[S_ME_STU_X]TraBilingEarlyExit_YN and [S_ME_REN_X]TraBilingEarlyExit_YN	1	Student Enrollment
Dual Language or Two Way Immersion	Choose Yes or No to indicate whether the student is eligible or receiving services in an EL program for Dual Language or Two-way Immersion.	[S_ME_STU_X]DualLangTwoWayImmer_YN and [S_ME_REN_X]DualLangTwoWayImmer_YN	1	Student Enrollment
English as a Second Language or Language Development	Choose Yes or No to indicate whether the student is eligible or receiving services in an EL program for English as a Second Language (ESL) or English Language Development (ELD).	[S_ME_STU_X]ESLELD_YN and [S_ME_REN_X]ESLELD_YN	1	Student Enrollment
Content Classes with Integrated ESL Support	Choose Yes or No to indicate whether the student is eligible or receiving services in an EL program in Content Classes with Integrated ESL Support	[S_ME_STU_X]ContentClasses_YN and [S_ME_REN_X]ContentClasses_YN	1	Student Enrollment
NewComer Programs	Choose Yes or No to indicate whether the student is eligible or receiving services in an EL program for Newcomer Programs.	[S_ME_STU_X]Newcomer_YN and [S_ME_REN_X]Newcomer_YN	1	Student Enrollment
Defining Economic Status Student Selection > State/Province – ME > Economic Status
Eligibility Start Date	Enter the date the student became eligible. Note: The start date must be within the school year of the upload to Synergy.	[S_ME_STU_X]EconmicStatusEligibStartDate and [S_ME_REN_X]EconmicStatusEligibStartDate	8	Economic Status
Eligibility End Date	If the student is no longer eligible, enter the date the student's eligibility ended. Note: The end date must be within the school year of the upload to Synergy.	[S_ME_STU_X]EconmicStatusEligibEndDate and [S_ME_REN_X]EconmicStatusEligibEndDate	8	Economic Status
Defining Proficiency Education Areas Student Selection > State/Province – ME > Proficiency Education
Content Area	Choose the content area or guiding principle in which the student is proficient. See Proficiency Education Content Area Codes for valid values.	[S_ME_STU_Proficiency_C]ContentArea	5	Proficiency Education
Start Date	Choose the start date of the student's proficiency work.	[S_ME_STU_Proficiency_C]StartDate	8	Proficiency Education
End Date	Choose the end date of the student's proficiency work.	[S_ME_STU_Proficiency_C]EndDate	8	Proficiency Education
Defining English Learner Status Student Selection > State/Province – ME > English Learner
Start Date	Enter the start date the student became an English Learner.	[S_ME_STU_X]EnglishLearnerStartDate and [S_ME_REN_X]EnglishLearnerStartDate	8	English Language Learner
Defining Special Education Programs Student Selection > State/Province – ME > Special Education Programs
School	Choose the school in which the student is enrolled from the pop-up menu.	[S_ME_STU_SPED_C]SchoolID	1	Special Education Programs
Start Date	Enter the date the student started the special education program.	[S_ME_STU_SPED_C]StartDate	8	Special Education Programs
End Date	Enter the date the student exited the special education program, if applicable.	[S_ME_STU_SPED_C]ExitDate	8	Special Education Programs
Exit Reason	Choose the reason the student exited special education from the pop-up menu.	[S_ME_STU_SPED_C]ReasonForExit	20	Special Education Programs
Placement	Choose the student's special education placement code from the pop-up menu	[S_ME_STU_SPED_C]Placement	12	Special Education Programs
Alternate Assessment	Choose Yes or No to indicate whether the student will take an alternate assessment for state assessment purposes.	[S_ME_STU_SPED_C]AlternateAssessment	1	Special Education Programs
Disability	Choose the student's disability code from the pop-up menu.	[S_ME_STU_SPED_C]Disability	3	Special Education Programs
Defining Career and Technical Education Programs Student Selection > State/Province – ME > CTE
CTE Code	Choose the student's Career and Technical Education code from the pop-up menu. See CTE CIP Codes for valid values.	[S_ME_STU_CTE_C]CTE_Code	15	CTE Report
Start Date	Enter the start date of the CTE program. Note: The start date must be within the school year of the upload to Synergy.	[S_ME_STU_CTE_C]StartDate	8	CTE Report
End Date	Enter the end date Enter the start date of the CTE program. Note: The end date must be within the school year of the upload to Synergy.	[S_ME_STU_CTE_C]EndDate	8	CTE Report
Exit Status	Choose the reason the student exited the program from the pop-up menu. Note: An exit status is required when End Date is populated. See CTE Exit Status Codes for valid values.	[S_ME_STU_CTE_C]Exit_Status	5	CTE Report
Early College LD	Choose Yes or No from the pop-up menu to indicate whether the student is early college LD.	[S_ME_STU_CTE_C]Early_College_LD	1	CTE Report
Out of Work Individual	Choose Yes or No from the pop-up menu to indicate whether the student is an out of work individual.	[S_ME_STU_CTE_C]Displaced_Home_Maker	1	CTE Report
700 Inst Hrs Year	Choose Yes or No from the pop-up menu to indicate whether the student is receiving at least 700 instructional hours, in the CTE program, in one year	[S_ME_STU_CTE_C]InstHrsYear	1	CTE Report
Single Parent	Choose Yes or No from the pop-up menu to indicate whether the student is a single parent.	[S_ME_STU_CTE_C]Single_Parent	1	CTE Report
In a Satellite Location	Choose Yes or No to indicate whether a student is participating in a CTE program offered in a Satellite Location. Valid values: Blank (default) Y - Yes N - No	[S_ME_STU_CTE_C]SatelliteProg_YN	1	CTE Report
Institution Codes	Select an institution from the list of available values. Valid Values: Values for this field are managed via the ME Institution Code Set.	[S_ME_STU_CTE_C]Institution_Code	4	CTE Report
Defining Truancy Information Student Selection > State/Province – ME > Truancy
School	Choose the school in which the student is enrolled from the pop-up menu.	[S_ME_STU_TRUANCY_C]SchoolID	11	Truancy
Start Date	Enter the date the truancy record began.	[S_ME_STU_TRUANCY_C]StartDate	8	Truancy
Truancy Type	Choose the type of truancy from the menu. See Truancy Type Codes for valid codes.	[S_ME_STU_TRUANCY_C]TruancyType	2	Truancy
Notify Superintendent of Truant Student Date	Enter the date the superintendent was notified about the truant student.	[S_ME_STU_TRUANCY_C]SuperNotifyTruStudentDate	8	Truancy
Notify Superintendent of Truant Student Note	Enter any comments regarding the superintendent notification.	[S_ME_STU_TRUANCY_C]SuperNotifyTruStudentNote	144	Truancy
Intervention Plan Date	Enter the date the attendance intervention plan began.	[S_ME_STU_TRUANCY_C]InterventionPlanDate	8	Truancy
Intervention Plan Note	Enter any comments related to the attendance intervention plan.	[S_ME_STU_TRUANCY_C]InterventionPlanComm	144	Truancy
Official Parent Notification Date	Enter the date the student’s parents were notified of the truancy.	[S_ME_STU_TRUANCY_C]OfficialParentNotiDate	8	Truancy
Official Parent Notification Note	Enter any comments regarding the parent notification.	[S_ME_STU_TRUANCY_C]OfficialParentNotiComm	144	Truancy
Superintendent Notifies School Board Date	Enter the date the superintendent notified the school board about the truant student.	[S_ME_STU_TRUANCY_C]SuperNotifySchBoardDate	8	Truancy
Superintendent Notifies School Board Note	Enter any comments related to the notification.	[S_ME_STU_TRUANCY_C]SuperNotifySchBoardNote	144	Truancy
Official Parent Meeting Date	Enter the date the parent meeting was scheduled.	[S_ME_STU_TRUANCY_C]ParentMeetingDate	8	Truancy
Official Parent Meeting Note	Enter any comments regarding the parent meeting.	[S_ME_STU_TRUANCY_C]ParentMeetingComm	144	Truancy
Referral to Local Law Enforcement Date	Enter the date the referral was sent to local law enforcement.	[S_ME_STU_TRUANCY_C]NotiToLawEnforcementDate	8	Truancy
Referral to Local Law Enforcement Comments	Enter any comments relating to the local law enforcement notification.	[S_ME_STU_TRUANCY_C]NotiToLawEnforcementComm	144	Truancy
Optional - Additional Intervention Date	If applicable, enter the date of the additional intervention.	[S_ME_STU_TRUANCY_C]OptAddInterventionDate	8	Truancy
Optional - Additional Intervention Note	If applicable, enter any comments related to the additional intervention.	[S_ME_STU_TRUANCY_C]OptAddInterventionNote	144	Truancy
End Status	Choose the end status of the truancy record. Valid values: 01 - Resolved 02 - Closed	[S_ME_STU_TRUANCY_C]EndStatus	2	Truancy
End Comments	Enter any comments related to the truancy end date or end status.	[S_ME_STU_TRUANCY_C]EndComm	144	Truancy
Pause Date	If the truancy process was paused, enter the date it was paused.	[S_ME_STU_TRUANCY_C]PauseDate	8	Truancy
Pause Code	If the truancy was paused, choose the reason for the truancy pause from the pop-up menu. See Truancy Reason Codes for valid values.	[S_ME_STU_TRUANCY_C]PauseCode	2	Truancy
Pause Note	If the truancy was paused, enter any comments related to the truancy pause.	[S_ME_STU_TRUANCY_C]PauseNote	144	Truancy
Resume Date	If the truancy process was paused then resumed, enter the date the truancy process was resumed.	[S_ME_STU_TRUANCY_C]ResumeDate	8	Truancy
Resume Note	If the truancy process was paused then resumed, enter any comments related to resuming the truancy.	[S_ME_STU_TRUANCY_C]ResumeNote	144	Truancy
Legacy Fields
End Date	Enter the date the truancy record was resolved or closed.	[S_ME_STU_TRUANCY_C]EndDate	8	Truancy
End Status	Choose the end status of the truancy record. Valid values: 01 - Resolved 02 - Closed	[S_ME_STU_TRUANCY_C]EndStatus	2	Truancy
End Comments	Enter any comments related to the truancy end date or end status.	[S_ME_STU_TRUANCY_C]EndComm	144	Truancy
Pause Date	If the truancy process was paused, enter the date it was paused.	[S_ME_STU_TRUANCY_C]PauseDate	8	Truancy
Pause Code	If the truancy was paused, choose the reason for the truancy pause from the pop-up menu. See Truancy Reason Codes for valid values.	[S_ME_STU_TRUANCY_C]PauseCode	2	Truancy
Pause Note	If the truancy was paused, enter any comments related to the truancy pause.	[S_ME_STU_TRUANCY_C]PauseNote	144	Truancy
Resume Date	If the truancy process was paused then resumed, enter the date the truancy process was resumed.	[S_ME_STU_TRUANCY_C]ResumeDate	8	Truancy
Resume Note	If the truancy process was paused then resumed, enter any comments related to resuming the truancy.	[S_ME_STU_TRUANCY_C]ResumeNote	144	Truancy
Informal Action Date	The date an informal action took place.	[S_ME_STU_TRUANCY_C]InformalActionDate	8	N/A
Informal Action Description	The description of the informal action.	[S_ME_STU_TRUANCY_C]InformalActionDesc	144	N/A
Parents Referred to District Attorney Date	The date the parents were referred to the district attorney.	[S_ME_STU_TRUANCY_C]PrntsReferToDistAttorneyDate	8	N/A
Parents Referred to District Attorney Comments	Comments related to the district attorney referral.	[S_ME_STU_TRUANCY_C]PrntsReferToDistAttorneyComm	144	N/A
Pending Court Action Date	The date the court action took place.	[S_ME_STU_TRUANCY_C]PendingCourtActionDate	8	N/A
US Arrival Date	Enter the date the refuge student first entered the U.S. Note: This date is required if the student is a refugee.	[S_ME_STU_X]USArrivalDate	8	Student Personal
Student Selection > State/Province – ME > CRDC For instructions on completing CRDC fields, see CRDC Student Setup (2020-2021).
Defining Legal Fields Student Selection > State/Province – ME > Legal Info
Legal Name (Last, First, Middle)	Enter the student's legal last, first, and middle names.	[Students]Last_Name [Students]First_Name [Students]Middle_Name		Student Personal
Suffix	Choose the student’s name suffix type from the pop-up menu. See Name Suffix Codes for valid values.	[S_ME_STU_X]NameSuffixCode	3	Student Personal
Gender	Select the student’s gender from the drop-down list. Valid values: N - Not Selected M - Male F - Female Note: For the Male and Female values, the student personal report displays displays "M" and "F" respectively. However, for the N – Not Selected value, the report displays "Not Selected" instead of "N".	[StudentCoreFields]PSCORE_LEGAL_GENDER [Student]Gender	1	Student Personal
Viewing Legacy Fields Student Selection > State/Province – ME > Legacy Fields
GENERAL STUDENT INFO
Medical Identification Number	Enter the student’s medial ID number.	[S_ME_STU_X]MedicaidID	9	Student Personal - Legacy
Medicaid Start Date (Required if Medicaid ID is present)	Enter the student’s Medicaid eligibility start date.	[S_ME_STU_X]MedicaidStartDate	10	Student Personal - Legacy
Medicaid End Date	Enter the student’s Medicaid eligibility end date.	[S_ME_STU_X]MedicaidEndDate	10	Student Personal - Legacy
Medicaid Verification Date	Enter the date the student’s Medicaid eligibility was verified.	[S_ME_STU_X]MedicaidVerificationDate	10	Student Personal - Legacy
Medicaid Release Date (Required if Medicaid ID is present)	Enter if the date the student’s Medicaid record release was signed.	[S_ME_STU_X]MedicaidReleaseDate	10	Student Personal - Legacy
Graduation Year Type	Choose the student’s graduation year type from the pop-up menu. Valid values: Original Projected	[S_ME_STU_X]GradYearType	13	N/A
Military Status	Choose the student’s military status from the pop-up menu. Valid values: Yes No
Suffix	Choose the student’s name suffix type from the pop-up menu. See the Appendix for valid Name Suffix Codes.	[S_ME_STU_X]NameSuffixCode	3	Student Personal
STUDENT PROGRAMS
Foreign Exchange	Choose Yes or No from the pop-up menu to indicate whether the student is a foreign exchange student.	[S_ME_STU_X]ForeignExchange_YN	1	Student Enrollment - Legacy
Supplemental Education Services	Choose Yes or No from the pop-up menu to indicate whether the student is receiving supplemental educational services from the pop-up menu.	[S_ME_STU_X]SupplementalEdServices	1	Student Enrollment - Legacy
Adult Education Student	Choose Yes or No from the pop-up menu to indicate whether the student is an adult education student.	[S_ME_STU_X]AdultEducationFlag_YN	1	N/A
Early Kindergarten	Choose Yes or No from the pop-up menu to indicate whether the student is in an early kindergarten program.	[S_ME_STU_X]EarlyKindergarten_YN	1	Student Enrollment
Special Education Exit Code	Choose the reason the student exited special education from the pop-up menu. See Special Education Exit Reason Codes for valid values.	[S_ME_STU_X]SPEDReasonForExit	20	Special Education Programs
Special Education Setting Code	Choose the educational setting for a special education student.	[S_ME_STU_X]SPEDSettingCodeOld		Special Education Programs
Exceptionality Code	Choose the Codes indicating the student's exceptionality program.	[S_ME_STU_X]ExceptionalityCodeold		Special Education Programs
STUDENT LEP STATUS
English Proficiency (From Transfer Info page)	Note: English Proficiency values is entered on Student Selection > Transfer Info > Edit Current / Previous Enrollment page Choose a code corresponding with the student's English proficiency. See English Proficiency Codes for valid values.	[Students]ME_EnglishProficiency	2	School Enrollment - Legacy
LEP Exit Date	Enter the date the student exited the LEP program.	[S_ME_STU_X]LEPExitDate	10	School Enrollment - Legacy
ESL Only Education	Choose if the student is in an ESL only education program from the pop-up menu. Instruction is only in English. Various methodologies are used. Valid values: Yes No	[S_ME_STU_X]ESLOnlyEducation_YN	1	School Enrollment - Legacy
Date First Enrolled in ESL	Enter the date the student first enrolled in a Maine ESL program. A DateFirstEnrolledESL value is required when any of the following fields have a 'Y' value. BilingualEducation ESLOnlyEducation ShelteredEnglish HeritageLanguage	[S_ME_STU_X]DateFirstEnrolledESL	10	School Enrollment - Legacy
STUDENT STATUS
State Agency State Ward Note: This field replaces the following two fields: State Ward Flag State Agency Client Flag	Choose if the student is a ward of the state or a client of a state agency from the pop-up menu. A child is considered a ward of the state if the state is the legal guardian by court order. A child who is a State Agency Client is defined as a child in the care of DHS, BDS, or DOC. Valid values: Yes No	[S_ME_STU_X]StateAgencyStateWardFlag_YN	1	School Enrollment - Legacy
Homeless Night-Time Residence	If the student is homeless, choose the Homeless Night-time Residence Code from the pop-up menu. See Homeless Nighttime Residence Codes for valid values.	[S_ME_STU_X]HomelessNightTimeResidence and [S_ME_REN_X]HomelessNightTimeResidence	1	Student Enrollment
Unaccompanied Youth	Choose Yes or No to indicate whether the student is an unaccompanied youth.	[S_ME_STU_X]UnaccompaniedYouth_YN and [S_ME_REN_X]UnaccompaniedYouth_YN	1	Student Enrollment
BIRTH INFORMATION
City or Town of Birth	Enter the student’s birth city or town.	[S_ME_STU_X]CityTownOfBirth	25	Student Personal - Legacy
State of Birth	Choose the student’s state of birth from the pop-up menu. See the MEDMS website for valid State Codes.	[S_ME_STU_X]StateOfBirth	2	Student Personal - Legacy
Select Country of Birth	Choose the student’s country of birth from the pop-up menu. See the MEDMS website for valid Country Codes.	[S_ME_STU_X]CountryOfBirth	2	Student Personal - Legacy
Mother Maiden Name	Enter the maiden name of the student’s mother.	[S_ME_STU_X]MotherMaidenName	50	Student Personal - Legacy
STUDENT ENROLLMENTS
Enrollment Type Code	Choose the student’s enrollment type code for this school enrollment from the pop-up menu. Valid values: Secondary Primary	[S_ME_STU_X]EnrollmentTypeCode and [S_ME_REN_X]EnrollmentTypeCode	1	Student Enrollment
Start Status	Choose the legacy start status from the pop-up menu.	[S_ME_STU_X]StartStatusold	2	School Enrollment Report - Legacy
Resident SAU IDOverride	To override the student’s Resident School Administrative Unit (SAU) ID, click the Resident SAU ID Override Look-Up List, find the applicable SAUOrgID, and enter the code. Note: For the purpose of reporting an Effective Date to MEDMS, a new student enrollment must be created if this value changes mid-year.	[S_ME_STU_X]RESIDENTSAU_IDold and [S_ME_REN_X]RESIDENTSAU_IDold	4	Student Enrollment
Resident Town Code	Click the Resident Town Code Look-Up List to find the applicable town code, and enter the code. Note: For the purpose of reporting an Effective Date to MEDMS, a new student enrollment must be created if this value changes mid-year.	[Students]ME_ResidentTownCode and [ReEnrollments]ME_ResidentTownCode	3	Student Enrollment
Fiscal Responsibility Code	Choose the appropriate fiscal responsibility code for this school enrollment from the pop-up menu. Note: For the purpose of reporting an Effective Date to MEDMS, a new student enrollment must be created if this value changes mid-year. See Fiscal Responsibility Codes for valid values.	[S_ME_STU_X]FiscalResponsibilityCodeold and [S_ME_REN_X]FiscalResponsibilityCodeold	1	Student Enrollment
Exit Status Code	Choose the legacy exit status code from the pop-up menu.	[S_ME_STU_X]ExitStatusCodeold [S_ME_REN_X]ExitStatusCodeold	2	School Enrollment Report - Legacy
Grade Level Override	Choose a code indicating the student's override grade levels from the pop-up menu. See Enrollment Grade Level Override Codes for valid values.	[S_ME_STU_X]GradelvlOverRideCodeold [S_ME_REN_X]GradelvlOverRideCodeold	2	Student Enrollment
School Lunch Eligibility	Choose the student's school lunch eligibility from the pop-up menu. Valid values: (use Lunch status) - Default F - Free R - Reduced N - None U - Update Required P - Pre-approved	[S_ME_STU_X]SchoolLunchEligCode	1	Economic Status
Sheltered English	Choose Yes or No to indicate whether the student is in a sheltered English program. Sheltered English is an approach using simplified English to teach ESL and subject area content at the same time.	[S_ME_STU_X]ShelteredEnglish_YN and [S_ME_REN_X]ShelteredEnglish_YN	1	Student Enrollment
Heritage Language	Choose Yes or No to indicate whether the student is instructed in their native language.	[S_ME_STU_X]HeritageLanguage_YN and [S_ME_REN_X]HeritageLanguage_YN	1	Student Enrollment
Bilingual Education	Choose Yes or No to indicate whether the student is in a bilingual education program. Bilingual Education uses more than one language as a medium of instruction.	[S_ME_STU_X]BilingualEducation_YN and [S_ME_REN_X]BilingualEducation_YN	1	Student Enrollment
SPECIAL EDUCATION FIELDS
Special Education Student	Choose Yes or No to indicate whether the student is in a special education program	[S_ME_STU_X]Special_Education_YN	1	N/A
Start Date	Enter the date the student started the special education program.	[S_ME_STU_X]SPEDStartDate	8	N/A
End Date	Enter the date the student exited the special education program, if applicable.	[S_ME_STU_X]SPEDExitDate	8	N/A
Exit Reason	Choose the reason the student exited special education from the pop-up menu.	[S_ME_STU_X]SPEDExitReasonold	20	N/A
Placement	Choose the student's special education placement code from the pop-up menu	[S_ME_STU_X]SPEDPlacement	12	N/A
Alternate Assessment	Choose Yes or No to indicate whether the student will take an alternate assessment for state assessment purposes.	[S_ME_STU_X]AlternateAssessment	1	N/A
Disability	Choose the student's disability code from the pop-up menu.	[S_ME_STU_X]SPEDDisability	3	N/A
DEPRECATED FIELDS (These fields are no longer used in any state reports)
Vocational Student	Choose if the student is participating in a vocational program from the pop-up menu. Valid values: Yes No	[S_ME_STU_X]VocationalFlag_YN	1	N/A
County of Birth	Choose the student’s county of birth from the pop-up menu.	[S_ME_STU_X]CountyOfBirth	2	N/A
Migrant	Choose if the student is a migrant from the pop-up menu. Valid values: Yes No	[S_ME_STU_X]MigrantFlag_YN	1	N/A
Retained in Grade	Choose if the student is retained in the grade from the pop-up menu. Valid values: Yes No	[S_ME_STU_X]RetainedGradeFlag_YN	1	N/A
LEP Reclass Method	Choose the student’s LEP reclass method from the pop-up menu. See LEP Reclass Method Codes for valid values.	[S_ME_STU_X]LEPReclassMethod	1	N/A
LEP Reclass Assessment	Choose the student’s LEP reclass assessment from the pop-up menu. See LEP Reclass Assessment Codes for valid values.	[S_ME_STU_X]LEPReclassAssessment_YN	4	N/A
LEP Bilingual Education	Choose if the student is participating in LEP bilingual education from the pop-up menu. Valid values: Yes No	[S_ME_STU_X]LEPBilingualEd_YN	1	N/A
LEP English Only	Choose if the student is participating in LEP English only from the pop-up menu. Valid values: Yes No	[S_ME_STU_X]LEP_ESLOnlyEdFlag_YN	1	N/A
LEP Submersion Education	Choose if the student is participating in LEP submersion education from the pop-up menu. Valid values: Yes No	[S_ME_STU_X]LEPSubmersionEdFlag_YN	1	N/A
Title 3	Choose if the student is participating in Title 3 program from the pop-up menu. Valid values: Yes No	[S_ME_STU_X]Title3Flag_YN	1	N/A
Title 1C	Choose if the student is participating in Title 1C program from the pop-up menu. Valid values: Yes No Note: No longer required for state reporting.	[S_ME_STU_X]Title1CFlag_YN	1	N/A
Work Permit	Choose if the student has a work permit from the pop-up menu. Valid values: Yes No	[S_ME_STU_X]WorkPermitFlag_YN	1	N/A
Citizenship Code	Choose the student’s citizenship from the pop-up menu. Valid values: 01 - Dual Nation 02 - Non-Resident Alien 03 - Resident Alien 04 - United State Citizen 99 - Other	[S_ME_STU_X]CitizenshipCode	2	N/A
Birth Order Code	Select the student’s birth order from the popup menu. Valid values: from 1 to 9	[S_ME_STU_X]BirthOrderCode	1	N/A
Select Country of Residency	Choose the student’s country of residency from the pop-up menu.	[S_ME_STU_X]CountryOfResidency	N/A	N/A
Select Country of Citizenship	Choose the student’s country of citizenship from the pop-up menu.	[S_ME_STU_X]CountryOfCitizenship	N/A	N/A
Birth Mother First Name	Enter the first name of the student’s birth mother.	[S_ME_STU_X]BirthMotherFirstName	N/A	N/A
State Ward	Choose if the student is a ward of the state.	[S_ME_STU_X]StateWardFlag_YN	N/A	N/A
State Agency Client	Choose if the student is a client of a state agency.	[S_ME_STU_X]StateAgencyClientFlag_YN	N/A	N/A
School Lunch Eligibility	Choose the student's school lunch eligibility from the pop-up menu. Valid Values: Free Reduced Price Full Price	[S_ME_STU_X]SchoolLunchEligibility and [S_ME_REN_X]SchoolLunchEligibility	1	Economic Status
Entering Student Health Details Screening Start Page > Student Selection > Health > Screening > Add Screening
Vision and Color Screening	Select this option to add screening details	N/A	N/A	N/A
Screening Provider Name	Enter the name of the screening provider.	[HEALTHSTUDVISION]SCREENERNAME	30
Screening Date	Enter the screening date.	[HEALTHSTUDVISION]SCREENDATE	8
Screening Provider Type	Select the relevant value from the drop-down list.	[HEALTHSTUDVISION]VISIONSCREENERTYPELUID	19
Grade Level	Select the relevant value from the drop-down list.	[HEALTHSTUDVISION]GRADELEVELATSCREEN	6
Vision Referral Date	Enter the referral date.	[HEALTHSTUDVISION]REFERRALDATE	8
Test Conducted Late	Select this option if the test was conducted late	[HEALTHSTUDVISION]ISTESTCONDUCTEDLATE	1
Right Eye Vision Test Result	Select the relevant value from the drop-down list.	[HEALTHSTUDVISION]RIGHTEYETESTLUID	19
Left Eye Vision Test Result	Select the relevant value from the drop-down list.	[HEALTHSTUDVISION]LEFTEYETESTLUID	19
Right Eye Vision w/ Correction	Select the relevant value from the drop-down list.	[HEALTHSTUDVISION]RIGHTEYETESTWITHCORRECTIONLUID	19
Left Eye Vision w/ Correction	Select the relevant value from the drop-down list.	[HEALTHSTUDVISION]LEFTEYETESTWITHCORRECTIONLUID	19
Both Eyes Test Result	Select the relevant value from the drop-down list.	[HEALTHSTUDVISION]BOTHEYETESTLUID	19
Both Eyes w/ Correction	Select the relevant value from the drop-down list.	[HEALTHSTUDVISION]BOTHEYETESTWITHCORRECTIONLUID	19
Muscle Balance	Select the relevant value from the drop-down list.	[HEALTHSTUDVISION]MUSCLEBALANCELUID	19
Comment	Enter any comments related to the screening.	[HEALTHSTUDVISION]SCREENCOMMENT	512
Editing Current/Previous Enrollments Student Selection > Transfer Info > Edit Current/Previous Enrollment
Entry Date	Enter the student’s school enrollment entry date. The date is the first day of school enrollment.	[Students]EntryDate	6-10	Student Enrollment
Entry Comment (entry & exit)	Enter any comments regarding the student’s start of the enrollment.	[Students]TransferComment	250	School Enrollment - Legacy
Exit Date	Enter the student’s school enrollment exit date. The date is the day after the last day of school enrollment, even if that day occurs during a weekend. This field is blank if ExitTypeCode is not populated.	[Students]ExitDate	8	Student Enrollment
Exit Code	Choose the student’s school enrollment exit reason from the drop-down list. You must choose an exit code for school enrollments where the exit date is in the past. For valid values, refer to Enrollment Exit Type Status Codes.	[S_ME_STU_X]EnrollmentExitType and [S_ME_REN_X]EnrollmentExitType	20	Student Enrollment
Exit Comment	Enter any comments regarding the student’s end of the enrollment.	[Students]ExitComment	250	School Enrollment - Legacy
Grade Level	Choose the student’s school enrollment grade level from the pop-up menu.	[S_ME_STU_X]GradeLevelCode and [S_ME_REN_X]GradeLevelCode If Grade = -3 or -2 then ‘00’ is reported. If Grade = -1 then ‘01’ is reported. If Grade = 0 then Early KinderGarten flag is reported - if it is set to ‘Y’ then report as ‘01’ otherwise ‘02’. If Grade = 1 then ‘04’ is reported. If Grade = 2 then ‘05’ is reported. If Grade = 3 then ‘06’ is reported. If Grade = 4 then ‘07’ is reported. If Grade is 5 then ‘08’ is reported. If Grade is 6 then ‘09’ is reported. If Grade is 7 then ‘10’ is reported. If Grade is 8 then ‘11’ is reported. If Grade is 9 then '12’ is reported. If Grade is 10 then ‘13’ is reported. If Grade is 11 then ‘14’ is reported. If Grade is 12 then ‘15’ is reported. Otherwise Grade level is blank.	2	Student Enrollment
Maine State Information
Enrollment Type Code	Choose the student’s enrollment type code for this school enrollment from the pop-up menu. Valid values: Secondary Primary	[S_ME_STU_X]EnrollmentTypeCode and [S_ME_REN_X]EnrollmentTypeCode	1	Student Enrollment
Start Status	Choose the reason the student started in the school from the pop-up menu. See Enrollment Start Status Codes for valid values.	[S_ME_STU_X]StartStatus and [S_ME_REN_X]StartStatus	2	Student Enrollment
Home Schooled	Choose the student's home school status from the pop-up menu. Valid values: Yes No	[S_ME_REN_X]HomeSchooledFlag_YN	1	Student Enrollment
Percentage of School Day Spent in Public Schools (FTE) (Home School Students Only)	Choose the percentage of the student's day spent in a school setting from the pop-up menu. Valid values: 1-25% of educational time spent at school 26-50% of educational time spent at school Special education only provided by school 76% of educational time spent at school 51-75% of educational time spent at school	[S_ME_REN_X]PercentageSchoolDayCode	2	Student Enrollment
Resident SAU ID Override	To override the student’s Resident School Administrative Unit (SAU) ID, click the Resident SAU ID Override Look-Up List, find the applicable SAUOrgID, and enter the code. When this field is modified, an alert displays, "Enter an updated value for the Effective Date Field". For the purpose of reporting an Effective Date to MEDMS, a new student enrollment must be created if this value changes mid-year.	[S_ME_STU_X]ResidentSAUIDOverride and [S_ME_REN_X]ResidentSAUIDOverride	4	Student Enrollment
Resident Town Code	Click the Resident Town Code Look-Up List to find the applicable town code, and enter the code. When this field is modified, an alert displays, "Enter an updated value for the Effective Date Field". For the purpose of reporting an Effective Date to MEDMS, a new student enrollment must be created if this value changes mid-year.	[S_ME_STU_X]ResidentTown and [S_ME_REN_X]ResidentTown	3	Student Enrollment
Fiscal Responsibility Code	Choose the appropriate fiscal responsibility code for this school enrollment from the pop-up menu. When this field is modified, an alert displays, "Enter an updated value for the Effective Date Field". For the purpose of reporting an Effective Date to MEDMS, a new student enrollment must be created if this value changes mid-year. Refer to Fiscal Responsibility Codes for valid values.	[S_ME_STU_X]FiscalResponsibility and [S_ME_REN_X]FiscalResponsibility	1	Student Enrollment
Effective Date	Enter the effective date of enrollment.	[S_ME_STU_X]EnrollmentEffectiveDate and [S_ME_REN_X]EnrollmentEffectiveDate	N/A	Student Enrollment
Exit Type Code	Choose the reason the student exited the school from the drop-down list. See Exit Type Codes for valid values.	[S_ME_STU_X]EnrollmentExitType and [S_ME_REN_X]EnrollmentExitType	5	Student Enrollment
Grade Level Code Override	Choose a grade from the pop-up menu to override the student's existing grade level. See Enrollment Grade Level Override Codes for valid values.	[S_ME_STU_X]GradeLvlOverRideCode and [S_ME_REN_X]GradeLvlOverRideCode	2	Student Enrollment
Maine Economic Status Information (Transfer Info > Previous Enrollment only)
School Lunch Eligibility	Choose the student's school lunch eligibility from the pop-up menu. Valid Values: Free Reduced Price Full Price	[S_ME_STU_X]SchoolLunchEligibility and [S_ME_REN_X]SchoolLunchEligibility	15	Economic Status
Eligibility Start Date	Enter the date the student is eligible. Note: For the purpose of reporting an Eligibility Start Date to MEDMS, a new student enrollment must be created if this value changes mid-year.	[S_ME_STU_X]EconmicStatusEligibStartDate and [S_ME_REN_X]EconmicStatusEligibStartDate	8	Economic Status
Eligibility End Date	Enter the date the student's eligibility ends.	[S_ME_STU_X]EconmicStatusEligibEndDate and [S_ME_REN_X]EconmicStatusEligibEndDate	8	Economic Status
Legacy
English Proficiency	Choose the legacy English proficiency code from the pop-up menu.	[S_ME_STU_X]EnglishProficiency	2	School Enrollment Report - Legacy

Entering General Demographics

Entering ME State Information

Defining Personal Information

Defining Enrollments

Defining Economic Status

Defining Proficiency Education Areas

Defining English Learner Status

Defining Special Education Programs

Defining Career and Technical Education Programs

Defining Truancy Information

Defining Legal Fields

Viewing Legacy Fields

Entering Student Health Details

Screening

Editing Current/Previous Enrollments