District Setup

Adding a Course

Courses > Edit Course District Information

Courses > New Course

Course Name

Enter the course name.

[Courses]Course_Name

60

CUR
EAGLE – Class Upload

Course Number

Enter the state assigned course number if not entered in the alternate course number field.

[Courses]Course_Number

6

CUR
EAGLE – Class Upload

Alternate Course Number

Enter the state assigned alternate course number if not entered in the course number field.

[Courses]Alt_Course_Number

6

CUR
PEP
STS
EAGLE – Class Upload

Course Type Code

[S_LA_CRS_X]CourseType

2

CUR
CRDC Report – Part 1
CRDC Report - Part 2

Distance Learning Type Code

Choose the distance learning type code. This code is reported for the course and sections assigned to the course. The override at the section level can be used to report a different code for individual sections.
Valid values:

• Blank – Not Applicable
• 01 – Louisiana Virtual Courses (expired 2021-2022)
• 02 – 8g Satellite courses (expired 2021-2022)
• 03 – Other Distance Learning
• 04 - Course Choice/Supplemental Course Providers
• 05 - Dropout Recovery Program Providers (expired 2021-2022)

[S_LA_CRS_X]DistanceLearning

2

CUR
STS

Choose a category for the course, if applicable.

Valid values:

• 01 = Agriculture, Food & Natural Resources
• 02 = Architecture & Construction
• 03 = Arts, Audio/Video Technology & Communications
• 04 = Business, Management & Administration
• 05 = Education & Training
• 06 = Health Science
• 07 = Hospitality & Tourism
• 08 = Human Services
• 09 = Information Technology
• 10 = Law, Public Safety, Corrections & Security
• 11 = Manufacturing
• 12 = Science, Technology, Engineering & Mathematics
• 13 = Transportation, Distribution & Logistics

EdLink Transcripts

STS

EdLink Transcripts

STS

End of Course Test (EOC)

Select if this course is an EOC Course (a course that requires a state assessment test to be taken)

[S_LA_CRS_X]EOCTestFlag

1

TSDL – Student Roster Data

High School Credit Course Override

Select the checkbox if this non-credit course should be reported as a High School Credit Course to the LDOE through EdLink

LA EdLink Student Marks extract

Courses > Edit Course District Information > Civil Rights Data Collection (CRDC)

For instructions on completing the CRDC fields, see CRDC District Setup (2020-2021).

Entering District Information

District Information > Civil Rights Data Collection (CRDC)

For instructions on completing the CRDC fields, see CRDC District Setup (2020-2021).

Name of District

Enter the district name.

[Prefs]Value where

[Prefs]Name=districtname

N/A

Required Setup

District Number

Enter the district number.

[Prefs]Value where

[Prefs]Name=districtnumber

3

SPC
State Student Unique ID

Residing District Code

Choose the school district code. You may override this value at the student level on the Additional State Information page.

[Prefs]Value where

[Prefs]Name=LA_dist_cd

2

SIS – ENRL
State Student Unique ID

[Prefs]Value where

[Prefs]Name= ENROLLMENT_SCHID

Load Codes and Subcodes

N/A

N/A

Required Setup

Load is complete

This message appears if the Louisiana Incident Management configuration file has already been loaded.

This field is view-only.

N/A

N/A

Required Setup

Viewing the LA Sponsor Site Calendar

District Information > Click HERE to Create/Edit Sponsor Site Calendar Information

District Information > LA Sponsor Site Calendar

Calendar Code

The unique, district-assigned code identifying the particular calendar appears.

[S_LA_CalendarSpc_S]CalendarCode

3

SPC

Sub District

The sub-district this calendar is for appears here if the calendar is for a sub-district. Blank if the calendar is for the main district or a school. This field will not be present unless your district supports sub-districts.

[S_LA_CalendarSpc_S]Sub_District

10

SPC

Site Code

The school for this calendar appears. The word "District" should appear if this is the district (sponsor) calendar.

[S_LA_CalendarSpc_S]SiteCode

6

SPC

First Day

The first day for this calendar appears.

[S_LA_CalendarSpc_S]First_Day

10

SPC

Last Day

The last day for this calendar appears.

[S_LA_CalendarSpc_S]Last_Day

10

SPC

Calendar Code Description

The calendar description appears.

[S_LA_CalendarSpc_S]Calendar_Code_Description

25

SPC

Minutes Per Day

The number of instructional minutes in a standard school day for this calendar appears.

[S_LA_CalendarSpc_S]Minutes_Per_Day

3

SPC

Periods Per Day

The number of class periods in a standard school day for this calendar appears.

[S_LA_CalendarSpc_S]Periods_Per_Day

1

SPC

Number of Semesters

The number of semesters in the school year for this calendar appears, excluding summer school.

[S_LA_CalendarSpc_S]Num_of_Semesters

1

SPC

Editing the LA Sponsor Site Calendar

District Information > Click HERE to Create/Edit Sponsor Site Calendar Information > New/Edit

District Information > LA Sponsor Site Calendar > New/Edit LA Sponsor Site Calendar

Calendar Code

Enter the unique, district-assigned code identifying the particular calendar for a particular LEA and/or school/site and/or grade level.

[S_LA_CalendarSpc_S]CalendarCode

3

SPC

Sub District

Enter the sub-district this calendar is for. Leave this field blank if the calendar is for the main district or a school. This field will not be present unless your district supports sub-districts.

[S_LA_CalendarSpc_S]Sub_District

10

SPC

School Name

Select the name of the school this calendar is for or leave this field blank if this is a district calendar. This field is only used to pull the correct site code for the calendar.

N/A

N/A

SPC

Site Code

Choose the school. This field should be blank if this is the district (sponsor) calendar.

[S_LA_CalendarSpc_S]SiteCode

6

SPC

First Day

Enter the first day that students attend class for the school year. This is the first day devoted to teaching classes outlined in the Program of Studies and LEA Pupil Progression Plan.

[S_LA_CalendarSpc_S]First_Day

10

SPC

Last Day

Enter the last day that students attend class for the school year.

[S_LA_CalendarSpc_S]Last_Day

10

SPC

Calendar Code Description

Enter a description of the calendar. This field is optional and may be reported blank.

[S_LA_CalendarSpc_S]Calendar_Code_Description

25

SPC

Minutes Per Day

Enter the number of instructional minutes in a standard school day for this particular calendar.

[S_LA_CalendarSpc_S]Minutes_Per_Day

3

SPC

Periods Per Day

Enter the number of class periods in a standard school day for this particular calendar.

[S_LA_CalendarSpc_S]Periods_Per_Day

1

SPC

Number of Semesters

Enter the number of semesters in the school year, excluding summer school.

[S_LA_CalendarSpc_S]Num_of_Semesters

1

SPC

01 – First Grade

Select to indicate that the sponsor offers services for this grade level.

[S_LA_CalendarSpc_S]First_Grade

1

SPC

02 – Second Grade

Select to indicate that the sponsor offers services for this grade level.

[S_LA_CalendarSpc_S]Second_Grade

1

SPC

03 – Third Grade

Select to indicate that the sponsor offers services for this grade level.

[S_LA_CalendarSpc_S]Third_Grade

1

SPC

04 – Fourth Grade

Select to indicate that the sponsor offers services for this grade level.

[S_LA_CalendarSpc_S]Fourth_Grade

1

SPC

05 – Fifth Grade

Select to indicate that the sponsor offers services for this grade level.

[S_LA_CalendarSpc_S]Fifth_Grade

1

SPC

06 – Sixth Grade

Select to indicate that the sponsor offers services for this grade level.

[S_LA_CalendarSpc_S]Sixth_Grade

1

SPC

07 – Seventh Grade

Select to indicate that the sponsor offers services for this grade level.

[S_LA_CalendarSpc_S]Seventh_Grade

1

SPC

08 – Eighth Grade

Select to indicate that the sponsor offers services for this grade level.

[S_LA_CalendarSpc_S]Eighth_Grade

1

SPC

T9 – Transitional Ninth Grade

Select to indicate that the sponsor offers services for this grade level.

[S_LA_CalendarSpc_S]TransNinth_Grade

1

SPC

09 – Ninth Grade

Select to indicate that the sponsor offers services for this grade level.

[S_LA_CalendarSpc_S]Ninth_Grade

1

SPC

10 – Tenth Grade

Select to indicate that the sponsor offers services for this grade level.

[S_LA_CalendarSpc_S]Tenth_Grade

1

SPC

11 – Eleventh Grade

Select to indicate that the sponsor offers services for this grade level.

[S_LA_CalendarSpc_S]Eleventh_Grade

1

SPC

12 – Twelfth Grade

Select to indicate that the sponsor offers services for this grade level.

[S_LA_CalendarSpc_S]Twelfth_Grade

1

SPC

Infants

Select to indicate that the sponsor offers services for this grade level.

[S_LA_CalendarSpc_S]Fifteenth_Grade

1

SPC

Preschool

Select to indicate that the sponsor offers services for this grade level.

[S_LA_CalendarSpc_S]Twentieth_Grade

1

SPC

Prekindergarten

Select to indicate that the sponsor offers services for this grade level.

[S_LA_CalendarSpc_S] Twenty_Fourth_Grade

1

SPC

Kindergarten

Select to indicate that the sponsor offers services for this grade level.

[S_LA_CalendarSpc_S]Twenty_Fifth_Grade

1

SPC

Creating and Editing Sponsor Site Calendar Events

District Information > Click HERE to Create/Edit Sponsor Site Calendar Information > Events

District Information > LA Sponsor Site Calendar > LA Sponsor Site Calendar Event

Beginning Day

Enter the first day of the event.

[S_LA_CalendarSpc_Event_C]Beginning_Day

10

SPC

Ending Day

Enter the last day of the event.

[S_LA_CalendarSpc_Event_C]Ending_Day

10

SPC

Record Type

Choose the type of event.

Valid values:

• 020 – Teacher-only Days (whole days)
• 030 – Holidays (whole weekdays)
• 040 – Student Early Dismissal (partial weekdays)
• 050 – Emergency Days (whole weekdays)
• 060 – Make-up Time (whole or partial days)
• 070 - Testing Window (expired with 2022-2023)

[S_LA_CalendarSpc_Event_C]Record_Type

2

SPC

Choose the type of day. Mandatory when record type is 020, 030, 040, 050 or 060.

Valid values are defined in the Calendar Date Types code set, which is maintained by the District.

Event Description

Enter a brief description of the event, such as "Christmas."

[S_LA_CalendarSpc_Event_C]Event_Description

25

SPC

Instructional Time

Enter the amount of instructional time allocated to the event. Report only for record types 40 and 60. Leave this field blank for record types 20, 30, and 50.

[S_LA_CalendarSpc_Event_C]Instructional_Timer

3

SPC

Copying a Sponsor Site Calendar

District Information > Click HERE to Create/Edit Sponsor Site Calendar Information > Copy

District Information > LA Sponsor Site Calendar > LA Sponsor Copy Calendar Event

To copy calendar events from one calendar to another, click Copy next to the calendar with existing events on the LA Sponsor Site Calendar page. The "from" calendar must have existing events and the "to" calendar must have no events. This function is used to copy events from one school to another school within the same school year, reducing data entry.

Copy Calendar Events from Site Code

The name of the calendar that you are copying from appears.

[S_LA_CalendarSpc_S]SiteCode

6

SPC

To Site Code Calendar

Choose the calendar that you would like to copy events to.
If the copy is successful, the page refreshes with the message "Copy Calendar Events Successful."
If this calendar has any existing events, then page refreshes with the message "Records Already Exist." To copy events to this calendar, delete existing events.

[S_LA_CalendarSpc_S]SiteCode

6

SPC

Loading Codes/Subcodes

District Information > Load Codes/Subcodes > Louisiana Discipline Codes and Subcodes Load Information

Load Codes/Subcodes

N/A

N/A

Required Setup

Adding Entry Codes

Start Page > District Setup > Code Sets > EntryCode

Code

Enter the entry code.

See the Appendix for valid values.

[CODESET]Code

2

Summer OASIS

Description

Enter the entry code description.

See the Appendix for valid values.

[CODESET]Description

N/A

Required Setup

Setting up Federal Ethnicity and Race

Federal Ethnicity and Race Settings

Ethnicity Decline to Specify

Select if ethnicity is not required.

Enter a value to display as the label for the checkbox on the Demographics student page.

[Prefs]FRE_AllowDeclineEthnicity

[Prefs]FRE_DeclineEthnicityText

N/A

Not Required

Race Decline to Specify

Select if race is not required.

Enter a value to display as the label for the checkbox on the Demographics student page.

[Prefs]FRE_AllowDeclineRace

[Prefs]FRE_DeclineRaceText

N/A

Not Required

Defining Federal Race Categories

Federal Ethnicity and Race Settings > New/Edit Federal Race Category

Code

Choose the federal race category code.

[Gen]Name

[Gen]Cat=federalrace

N/A

SIS
STS

Description

Enter the federal race category description.

[Gen]Value

[Gen]Cat=federalrace

N/A

SIS
STS

Sort Order

When you click Submit, the Federal Ethnicity and Race Settings page appears. Enter a sort order for the federal race category.

[Gen]SortOrder

[Gen]Cat=federalrace

N/A

Not Required

Defining District Race Codes

Federal Ethnicity and Race Settings > New/Edit District Race Code

Code

Enter the district race code.

[Gen]Name

[Gen]Cat=race

N/A

Not Required

Description

Enter the district race description.

[Gen]ValueT

[Gen]Cat=race

N/A

Not Required

Federal Category

Choose the associated federal race category.

[Gen]Value

[Gen]Cat=race

N/A

Not Required

Alt Race Code

[Gen]Value2

[Gen]Cat=race

N/A

Not Required

Adding Exit Codes

Start Page > District Setup > Code Sets > ExitCode

Code

Enter the exit code.

See the Appendix for valid values.

[CODESET]Code

2

Summer OASIS

Description

Enter the exit code meaning.

See the Appendix for valid values.

[CODESET]Description

N/A

Required Setup

Adding Code Sets

The code set feature is used for Districts to maintain several code set required for LA clients. Values for each table were seeded when the table was first introduced. Any subsequent changes are the responsibility of the District.

Currently this is used to maintain the following:

• Calendar Date Type
• Calendar Term Type
• Course Option Codes
• IBC Codes
• Immersion Class Language

Start Page > District Setup > Code Sets

Select the appropriate Code set type value for the code set.

• Calendar Date Type, CODETYPE = Calendar Date Type
• Calendar Term Type, CODETYPE = Calendar Term Type
• Course Option Codes, CODETYPE = Career Option Codes
• IBC Codes, CODETYPE = IBCcodes
• Immersion Class Language, CODETYPE = Immersion Language

[CODESET]CODETYPE=Calendar Date Type

[CODESET]CODETYPE=Calendar Term Type

[CODESET]CODETYPE=Career Option Codes

[CODESET]CODETYPE=IBCcodes

[CODESET]CODETYPE=Immersion Language

Code

Enter the code for the code set

See the appropriate Appendix or State document for valid values.

[CODESET]Code

3

Description

Enter the code meaning.

See the appropriate Appendix or State document for valid values.

[CODESET]Description

2000

Required Setup

Setting Up Incident Management

Incident Types

Incident Management Setup > Incident Type Configuration

Name

Enter "LA State Reporting" as the incident type used for Louisiana discipline reporting.

[Incident_LU_Code]Category

[Incident_LU_Code] Code_Type=incidenettype

N/A

SIS
SIS – Event Collection

Incident Management > Code & Subcode Setup

Incident Management Setup > Code & Subcode Setup

Action Codes

Action codes must be set up for Louisiana state reporting.

[Incident_LU_Code]Incident_Category

[Incident_LU_Code] Code_Type=actioncode

N/A

SIS

SIS – Event Collection
CRDC Report – Part 2

Attribute Codes

There are no state defined attribute codes for Louisiana.

N/A

N/A

Not Required

Behavior Codes

Behavior codes and subcodes must be set up for Louisiana state reporting.

[Incident_LU_Code]Incident_Category

[Incident_LU_Code] Code_Type=behaviorcode

[Incident_LU_Sub_Code]Sub_Category

[Incident_LU_Sub_Code] Code_Type=behaviorcode

N/A

SIS
SIS – Event Collection
CRDC Report – Part 2

Participant Attribute Codes

Participant Attributes codes and subcodes are required for Louisiana state reporting.

[Incident_LU_Code] Code_Type=participantattributecode

[Incident_LU_Code]Incident_Category

[Incident_LU_Sub_Code]Sub_Category

[Incident_LU_Sub_Code] State_Detail_Report_Code

N/A

SIS
SIS – Event Collection
CRDC Report – Part 2

Location Codes

Location codes and subcodes are required for Louisiana state reporting.

[Incident_LU_Code] Code_Type=locationcode

[Incident_LU_Code]Incident_Category

[Incident_LU_Sub_Code]Sub_Category

[Incident_LU_Sub_Code] State_Detail_Report_Code

N/A

SIS
SIS – Event Collection

Object Codes

There are no state defined object codes for Louisiana.

N/A

N/A

Not Required

Participant Role Codes

Participant Role codes and subcodes are required for Louisiana state reporting.

N/A

N/A

SIS
SIS – Event Collection
CRDC Report – Part 2

Time Codes

Time codes and subcodes are required for Louisiana state reporting.

[Incident_LU_Code] Code_Type=timecode

[Incident_LU_Code]Incident_Category

[Incident_LU_Sub_Code]Sub_Category

[Incident_LU_Sub_Code] State_Detail_Report_Code

N/A

SIS
SIS – Event Collection

Duration Codes

There are no state defined duration codes for Louisiana.

N/A

N/A

Not Required

Action Change Codes

There are no state defined action codes for Louisiana.

N/A

N/A

Not Required

Action Attributes

Action Attributes codes and subcodes are required for Louisiana state reporting.

[Incident_LU_Code] Code_Type=actionattribute

[Incident_LU_Code]Incident_Category

[Incident_LU_Sub_Code]Sub_Category

[Incident_LU_Sub_Code] State_Detail_Report_Code

N/A

SIS
SIS – Event Collection

Entering School Info

Schools/School Info > Edit School

School Name

Enter the school name.

[Schools]School_Name

46

SPS

School Abbreviation

Enter the school abbreviation.

[Schools]Abbreviation

N/A

Required Setup

School Address

Enter the school address.

[Schools]SchoolAddress

35

SPS

School City

Enter the school city.

[Schools]SchoolCity

25

SPS

School State/Province

Enter the school state/province.

[Schools]SchoolState

2

SPS

School Postal/Zip Code

Enter the school postal/zip code.

[Schools]SchoolZIP

5

SPS

School Phone Number

Enter the school phone number.

[Schools]SchoolPhone

10

SPS

School FAX Number

Enter the school fax number.

[Schools]SchoolFax

10

SPS

School Number

Enter the school number.

[Schools]School_Number

N/A

Required Setup

Alternate School Number

Enter the alternate school number.

[Schools]Alternate_School_Number

N/A

Not Required

Exclude From State Reporting?

Select to exclude the school from state reporting.

[Schools] State_ExcludeFromReporting

N/A

SPS

SPC

CURR

PEP

SIS

STS

EAGLE – Class Upload

EAGLE – Student Upload

EAGLE – Student Class Assignment Upload

Calculate Truancy

Update Homeroom

Grades

Enter the school grades (lowest - highest). Grade levels must be in the range -10 to 20.

Schools participating in the Extension Academy program.should include grade 13, which will be reported to the DOE as grade EA.

[Schools]Low_Grade

[Schools]High_Grade

N/A

Required Setup

CRDC Report – Part 1

CRDC Report – Part 2

Principal's Email

Enter the principal's email address.

[Schools]PrincipalEmail

100

SPS

County Number

Enter the county code.

[Schools]CountyNbr

2

SPS

Street Address

Enter the school's street address.

[S_LA_SCH_X]MailingAddress

35

SPS

City

Enter the school's city.

[S_LA_SCH_X]MailingCity

25

SPS

Zip Code

Enter the school's zip code and zip code extension.

[S_LA_SCH_X]MailingZipFive

[S_LA_SCH_X]MailingZipPlusFour

5

SPS

Non-District Building Flag

Select if the building the students attend classes in is not owned by the district

[S_LA_SCH_Charter_X]NonDistrictBldgFlag

1

SIS

1^st Grade

Select if the school offers services for this grade level.

[S_LA_SCH_SPSGrades_X]SPSGrade1_TF

2

SPS

2^nd Grade

Select if the school offers services for this grade level.

[S_LA_SCH_SPSGrades_X]SPSGrade2_TF

2

SPS

3^rd Grade

Select if the school offers services for this grade level.

[S_LA_SCH_SPSGrades_X]SPSGrade3_TF

2

SPS

4^th Grade

Select if the school offers services for this grade level.

[S_LA_SCH_SPSGrades_X]SPSGrade4_TF

2

SPS

5^th Grade

Select if the school offers services for this grade level.

[S_LA_SCH_SPSGrades_X]SPSGrade5_TF

2

SPS

6^th Grade

Select if the school offers services for this grade level.

[S_LA_SCH_SPSGrades_X]SPSGrade6_TF

2

SPS

7^th Grade

Select if the school offers services for this grade level.

[S_LA_SCH_SPSGrades_X]SPSGrade7_TF

2

SPS

8^th Grade

Select if the school offers services for this grade level.

[S_LA_SCH_SPSGrades_X]SPSGrade8_TF

2

SPS

9^th Grade

Select if the school offers services for this grade level.

[S_LA_SCH_SPSGrades_X]SPSGrade9_TF

2

SPS

10^th Grade

Select if the school offers services for this grade level.

[S_LA_SCH_SPSGrades_X]SPSGrade10_TF

2

SPS

11^th Grade

Select if the school offers services for this grade level.

[S_LA_SCH_SPSGrades_X]SPSGrade11_TF

2

SPS

12^th Grade

Select if the school offers services for this grade level.

[S_LA_SCH_SPSGrades_X]SPSGrade12_TF

2

SPS

Infant (SPED – Grade 15)

Select if the school offers services for this grade level.

[S_LA_SCH_SPSGrades_X]SPSGrade15_TF

2

SPS

Preschool (SPED Only – Grade 20)

Select if the school offers services for this grade level.

[S_LA_SCH_SPSGrades_X]SPSGrade20_TF

2

SPS

Prekindergarten (Grade 24)

Select if the school offers services for this grade level.

[S_LA_SCH_SPSGrades_X]SPSGrade24_TF

2

SPS

Kindergarten (Grade 25)

Select if the school offers services for this grade level.

[S_LA_SCH_SPSGrades_X]SPSGrade25_TF

2

SPS

Grade 40 (For Community Colleges)

Select if the school offers services for this grade level.

[S_LA_SCH_SPSGrades_X]SPSGrade40_TF

2

SPS

Organizational Pattern Code

Choose the school's organizational pattern code. This field is only required for schools offering grade level 6.

Valid values:

• 1 – Self-Contained
• 2 – Semi-Departmentalized
• 3 – Departmentalized
• 4 – Other/Child Care

[S_LA_SCH_X]OrganizationalPatternCode

1

SPS

Site Code

Enter the school site code.

[S_LA_SCH_X]SiteCode

6

SPS

CURR

PEP

SIS

SIS – Event Collection System

EAGLE – Class Upload

EAGLE – Teacher Upload

EAGLE – Student Upload

EAGLE – Teacher Class Assignment Upload

EAGLE – Student Class Assignment Upload

CRDC Report – Part 1

Calendar Code

Enter the calendar code for the school.

[S_LA_SCH_X]CalendarCode

3

Not Required

Phone Extension

Enter the school phone extension.

[S_LA_SCH_X]PhoneExtension

4

SPS

School Close Date

Enter the last day of school for the reporting school year.

[S_LA_SCH_X]CloseDate

8

SPS

Institution Control

Choose the entity that controls the operations/funding of the school.

Valid values:

• 1 – LEA/Local – Daily operations are controlled directly by a local public board.
• 2 – State – Daily operations are controlled directly by a state public board.
• 3 – Federal – Daily operations are controlled by a Federal agency.
• 4 – Other – Daily operations are controlled by a nonpublic board or organization.
• 5 – None – Used for "Home Study" and "In-Home Private School" programs

[S_LA_SCH_X]InstitutionControlCode

1

SPS

Institution Funding

Choose the entity that provides the majority of funding for the school.

Valid values:

• 1 – Public/MFP – A major portion of the operational revenue is obtained through the Minimum Foundation Program.
• 2 – Public/Other – A major portion of the operational revenue is obtained through other public resources such as local taxes, legislative appropriations, etc.
• 3 – Nonpublic – A major portion of the operational revenue is obtained through private sources such as donations, tuition, or endowments.
• 4 – Federal – A major portion of the operational revenue is obtained through Federal programs.
• 5 – No Funds – Used for "Home Study" and "In-Home Private School" programs.

[S_LA_SCH_X]InstitutionFundingCode

1

SPS

Religious Affiliation

Choose the school's religious affiliation.

Valid values:

• 0 – None
• 02 – Assembly of God
• 03 – Baptist
• 04 – Catholic
• 05 – Church of Christ
• 06 – Church of God
• 07 – Episcopal
• 08 – Inter-Denomination
• 09 – Jewish
• 10 – Lutheran
• 11 – Methodist
• 12 – Mormon
• 13 – Pentecostal
• 14 – Presbyterian
• 15 – Seventh-Day Adventist
• 16 – Islam
• 17 – Other

[S_LA_SCH_X]ReligiousAffiliationCode

2

SPS

Congressional District

Enter the school's congressional district number.

[S_LA_SCH_X]CongressionalDistrictCode

1

SPS

Institution Type

Choose the institution type that best describes the school.

Valid values:

• 01 – School
• 02 – Administrative Office
• 04 – Child and Adult Nutrition Site (only)
• 05 – Adult Education (only)
• 06 – Postsecondary
• 07 –Non-educational Site
• 08 – In-Home Schooling
• 09 – Preschool
• 10 – Education Site (Not a school)

[S_LA_SCH_X]InstitutionTypeCode

2

SPS

School Business Partnership Count

Enter the school's business partnership count.

[S_LA_SCH_X]BusinessPartnershipCountCode

2

SPS

Is tuition charged?

Select if tuition is charged.

[S_LA_SCH_X]TuitionChargedInd_TF

1

SPS

Inside city limits?

Select if the school is within the city limits.

[S_LA_SCH_X]InsideCityLimits_TF

1

SPS

Use in DEWS district report (Only Grades 8-12)

Select to include this school in the district extract.

[Schools]IncStateRep

1

Not used

Click HERE to edit Facility Type Codes

Click HERE to edit Program Codes

Indicating Facility Type

Schools/School Info > Edit School > Louisiana Facility Code Information

Regular

Select if this school is a graded school in which the majority of students, staff, administrators, instructional methods, primarily prepare pupils for experience as citizens, family members, and workers. Regular schools generally include elementary, middle, and high school programs.

[S_LA_SCH_FacilityType_X]FacilityType1_TF

1

SPS

Vocational/Technical

Select if this school is separately organized under the direction and management of an administrator for the primary purpose of offering education and training in one or more semiskilled, skilled, or technical occupations.

[S_LA_SCH_FacilityType_X]FacilityType2_TF

1

SPS

Alternative

Select if this school is a facility that differs from a traditional, regular school in both curriculum and methodology.
Alternative schools are generally smaller, more personal, and more flexible than a regular school. Examples of alternative models include schools-within-schools, schools-without-walls, basic skills, and performing arts schools.

[S_LA_SCH_FacilityType_X]FacilityType3_TF

1

SPS

Type 1 Charter

Select if this school is an independent, public school that provides a program of elementary and/or secondary education and was established pursuant to and in accordance with R.S. 17:3971 et seq. A Type 1 school means a new school operated as the result of and pursuant to a charter between a nonprofit corporation created to operate the school and a local school board.

[S_LA_SCH_FacilityType_X]FacilityType4_TF

1

SPS

Correctional

Select if this school is a facility for youth and adults who are incarcerated.

[S_LA_SCH_FacilityType_X]FacilityType5_TF

1

SPS

Hospital

Select if this school is a licensed medical facility.

[S_LA_SCH_FacilityType_X]FacilityType6_TF

1

SPS

University/Laboratory

Select if this school is an elementary or secondary school in which part or all of the teaching staff consists of student teachers and the control and operation of the school rests with an institution that prepares teachers.

[S_LA_SCH_FacilityType_X]FacilityType7_TF

1

SPS

Community College (2 yr)

Select if this school is a junior college usually operated by the board of education of a local basic administrative unit (including the independent local board for one or more community colleges).

[S_LA_SCH_FacilityType_X]FacilityType8_TF

1

SPS

College (4 yr)

Select if this school is a postsecondary school that offers general or liberal arts education and is independent of other institutions.

[S_LA_SCH_FacilityType_X]FacilityType9_TF

1

SPS

University

Select if this school is a postsecondary facility that typically comprises one or more colleges and one or more graduate professional schools and that emphasizes research as well as teaching.

[S_LA_SCH_FacilityType_X]FacilityType10_TF

1

SPS

Boarding School

Select if this school is an educational facility in which students are boarded and lodged as well as taught.

[S_LA_SCH_FacilityType_X]FacilityType11_TF

1

SPS

Race-balancing Magnet

Select if this school contains a program that is unique or specialized for the purpose of attracting students voluntarily from throughout the school district who will represent a racial and ethnic mix, i.e., voluntary desegregation.

[S_LA_SCH_FacilityType_X]FacilityType12_TF

1

SPS

Montessori

Select if this is a school in which the entire approach to early childhood education emphasizes the training of the senses through a variety of experiences, exercises, and materials.

[S_LA_SCH_FacilityType_X]FacilityType13_TF

1

SPS

Neglected Children

Select if this school is a public or private residential facility (other than a foster home) that is operated primarily for the care of children who have been committed to the institution, or are voluntarily placed in the institution under applicable State law, because of the abandonment by, or neglect by, or death of parents.

[S_LA_SCH_FacilityType_X]FacilityType14_TF

1

SPS

Delinquent Children

Select if this school is a public or private residential facility that is operated primarily for the care of children who have been adjudicated, delinquent, or in need of supervision.

[S_LA_SCH_FacilityType_X]FacilityType15_TF

1

SPS

Shelter

Select if this school is a supervised public or private facility designed to provide temporary living accommodations (congregate shelter and transitional housing for the mentally ill.)

[S_LA_SCH_FacilityType_X]FacilityType16_TF

1

SPS

Development Centers

Select if this is a school in which students reside for habilitation and care.

[S_LA_SCH_FacilityType_X]FacilityType17_TF

1

SPS

Special School

Select if this school is a private or public school established for the sole purpose of providing education and related services to students with identified exceptionalities.

[S_LA_SCH_FacilityType_X]FacilityType18_TF

1

SPS

Adult Education

Select if this school is a program of instruction primarily for adults and youth beyond the age of compulsory school attendance.

[S_LA_SCH_FacilityType_X]FacilityType19_TF

1

SPS

Type 2 Charter School

Select if this an independent, public school that provides a program of elementary and/or secondary education and was established pursuant to and in accordance with R.S. 17:3971 et seq. This is a new or preexisting public school converted and operated as the result of a charter between a nonprofit corporation created to operate the school and BESE.

[S_LA_SCH_FacilityType_X]FacilityType20_TF

1

SPS

Type 3 Charter School

Select if this is an independent, public school that provides a program of elementary and/or secondary education and was established pursuant to and in accordance with R.S. 17:3971 et seq. This is a preexisting public school converted and operated as the result of a charter between a nonprofit corporation and a local school board.

[S_LA_SCH_FacilityType_X]FacilityType21_TF

1

SPS

Type 4 Charter School

Select if this is an independent public school that provides a program of elementary and/or secondary education and was established pursuant to and in accordance with R.S. 17:3971 et seq. This is a preexisting public school converted and operated or a new school operated as the result of a charter between a local school board and the BESE.

[S_LA_SCH_FacilityType_X]FacilityType22_TF

1

SPS

Head Start/Day/Child Care

Select if this is a private or public facility that provides care for infants to prekindergarten children while providing educational experiences/opportunities.

[S_LA_SCH_FacilityType_X]FacilityType23_TF

1

SPS

Academic Magnet

Select if this school has academic entrance requirements (e.g., GPA, test scores). These requirements apply to the entire school, encompassing all grades.

[S_LA_SCH_FacilityType_X]FacilityType24_TF

1

SPS

Type 5 Charter School

Select if this school is an independent, public school that provides a program of elementary and/or secondary education and was established pursuant to and in accordance with R.S. 17:3971 et seq. This is a preexisting public school transferred to the Recovery School District pursuant to R.S. 17:10.5 and operated as the result of a charter between a nonprofit corporation and the State Board of Elementary and Secondary Education or public entity in the case of the renewal of a Type 5 charter school that was transferred back to the jurisdiction of the public entity pursuant to R.S. 17:10.5(C).

[S_LA_SCH_FacilityType_X]FacilityType25_TF

1

SPS

Recovery School District

Select if this school is in a recovery school district.

[S_LA_SCH_FacilityType_X]FacilityType26_TF

1

SPS

HSRD – Contractor Operated

Select if this school is contractor-operated.

[S_LA_SCH_FacilityType_X]FacilityType27_TF

1

SPS

RSE – LDE Operated

Select if this school is LDE operated.

[S_LA_SCH_FacilityType_X]FacilityType28_TF

1

SPS

R.S. 17:10:5 RSD School

Select if this school transferred to RSD as a failing school that is academically unacceptable.

[S_LA_SCH_FacilityType_X]FacilityType29_TF

1

SPS

R.S. 17:10:7 RSD School

Select if this school transferred to RSD as a school in a district in academic crisis with a baseline school performance score below the state average.

[S_LA_SCH_FacilityType_X]FacilityType30_TF

1

SPS

Setting Up Program Code Information

Schools/School Info > Edit School > Louisiana Program Code Information

Accelerated Schools

Select if this school offers a program that replicates the Accelerated Schools Program (ASP) model developed at Stanford University. Accelerated Schools treat all children as gifted and build on their strengths.

[S_LA_SCH_ProgramCodes_X]ProgramCode1_TF

1

SPS

Adult Education

Select if this school offers a program of instruction primarily for adults and youth beyond the age of compulsory school attendance.

[S_LA_SCH_ProgramCodes_X]ProgramCode2_TF

1

SPS

Alternative Program

Select if this school offers a BESE approved program within a school that deviates from the standards stated in Bulletin 741 to meet the specific needs of a particular segment of students within the community.

[S_LA_SCH_ProgramCodes_X]ProgramCode3_TF

1

SPS

Bilingual (Dual Language)

Select if this school offers an educational program in which two languages are used with equal numbers of language minority and language majority students.

[S_LA_SCH_ProgramCodes_X]ProgramCode4_TF

1

SPS

Boot Camp

Select if this school offers a program that addresses discipline problems through a military drill concept.

[S_LA_SCH_ProgramCodes_X]ProgramCode5_TF

1

SPS

Flexible Scheduling

Select if this school offers a scheduling process that differs from the traditional schedule. The traditional schedule is a 6 or 7 period day, repeated each day, with classes 50 to 55 minutes in length.

[S_LA_SCH_ProgramCodes_X]ProgramCode6_TF

1

SPS

College Preparatory

Select if this school offers an educational program to prepare students for college.

[S_LA_SCH_ProgramCodes_X]ProgramCode7_TF

1

SPS

Day/Child Care

Select if this school offers a program to provide care and educational experiences for infants to Pre-K children.

[S_LA_SCH_ProgramCodes_X]ProgramCode8_TF

1

SPS

Disciplinary

Select if this school offers a special program to alter, modify, or improve inappropriate patterns of social behavior of children and/or youths e.g., in-school suspension, Saturday detention.

[S_LA_SCH_ProgramCodes_X]ProgramCode9_TF

1

SPS

Extended Day

Select if this school offers a program to provide care and educational experiences for PreK-12 grade children, usually before and/or after school hours.

[S_LA_SCH_ProgramCodes_X]ProgramCode10_TF

1

SPS

Federal Nutrition Program

Select if this school offers a food service program to provide nutritious meals to eligible participants. These programs include the National School Lunch Program, the School Breakfast Program, the Child and Adult Care Food Program, the Summer Food Service Program, and the Special Milk Program.

[S_LA_SCH_ProgramCodes_X]ProgramCode11_TF

1

SPS

GED Preparation

Select if this school offers a program to prepare youths or adults of non-compulsory school age to complete the General Equivalency Exam and receive the GED

[S_LA_SCH_ProgramCodes_X]ProgramCode12_TF

1

SPS

Gifted

Select if this school offers a program for the specific educational needs of children who are gifted as defined in The Pupil Appraisal Handbook.

[S_LA_SCH_ProgramCodes_X]ProgramCode13_TF

1

SPS

LEARN

Select if this school offers programs funded by LEARN for the 21st Century.

[S_LA_SCH_ProgramCodes_X]ProgramCode14_TF

1

SPS

High Schools That Work

Select if this school offers an educational model developed by the Southern Regional Education Board to combine challenging academic courses and modern technical studies to raise the achievement of high school students.

[S_LA_SCH_ProgramCodes_X]ProgramCode15_TF

1

SPS

Homeless

Select if this school offers a federally funded program to serve homeless children and youth and children in transition.

[S_LA_SCH_ProgramCodes_X]ProgramCode16_TF

1

SPS

Hospital/Homebound

Select if this school offers a program for the needs of students who are unable to attend classes and for whom instruction is provided at home or hospital by a teacher.

[S_LA_SCH_ProgramCodes_X]ProgramCode17_TF

1

SPS

Handicapped Infants / Toddlers

Select if this school offers provides stimulating enrichment experiences for infants and toddlers between the ages of birth and 3 years. This program differs from infant daycare in that it focuses on maximizing physical, social, and intellectual growth.

[S_LA_SCH_ProgramCodes_X]ProgramCode18_TF

1

SPS

Learning Disorders

Select if this school offers programs to address the needs of students diagnosed as ADD, ADHD, or dyslexic.

[S_LA_SCH_ProgramCodes_X]ProgramCode19_TF

1

SPS

Middle School

Select if this school offers a program for the early adolescent learner. The middle school plan is different from the traditional secondary school (junior high). For example, middle school tends to organize students and teachers into teams within units smaller than the total school population.

[S_LA_SCH_ProgramCodes_X]ProgramCode20_TF

1

SPS

Migrant Education

Select if this school offers a Federally funded program for children who move periodically with their families from one school district to another so that a parent or other member of the immediate family may secure seasonal employment in agriculture or fishing-related activities.

[S_LA_SCH_ProgramCodes_X]ProgramCode21_TF

1

SPS

Montessori

Select if this school offers early childhood education that emphasizes the training of the senses through a variety of experiences and materials.

[S_LA_SCH_ProgramCodes_X]ProgramCode22_TF

1

SPS

Night School

Select if this school offers course work and facilities during the evening for people who are employed during the day and wish to continue their formal education.

[S_LA_SCH_ProgramCodes_X]ProgramCode23_TF

1

SPS

Prekindergarten

Select if this school offers educational experiences for regular education children during the years preceding kindergarten, which are a part of the elementary school program and under the direction of a professionally qualified teacher. This includes students with the SIS grade code of 25.

[S_LA_SCH_ProgramCodes_X]ProgramCode24_TF

1

SPS

Title I/School Wide Programs

Select if this school offers a school-wide program, as outlined in Title I of ESEA, as reauthorized by IASA, Title I (P.L. 103-382).

[S_LA_SCH_ProgramCodes_X]ProgramCode25_TF

1

SPS

Title I/Targeted Assistance

Select if this school offers a targeted assistance program financed by funds provided through Title I of ESEA, as reauthorized by IASA, Title I (P.L. 103-382).

[S_LA_SCH_ProgramCodes_X]ProgramCode26_TF

1

SPS

Special Education (Excluding Gifted/Talented)

Select if this school offers specially designed instruction, at no cost to the parent, to meet the unique needs of the student with a disability. If they meet the definition of special education, the term also includes speech-language pathology services, travel training, and vocational education. This includes students with a grade code of 15 or 20.

[S_LA_SCH_ProgramCodes_X]ProgramCode27_TF

1

SPS

Talented

Select if this school offers a program that addresses the specific educational needs of children who are talented as defined in The Pupil Appraisal Handbook.

[S_LA_SCH_ProgramCodes_X]ProgramCode28_TF

1

SPS

Vocational/Technical

Select if this school provides students the technical skills and knowledge necessary to succeed in occupations and careers.

[S_LA_SCH_ProgramCodes_X]ProgramCode29_TF

1

SPS

Tech Prep

Select if this school offers a curriculum structure that links secondary schools with postsecondary schools and/or further training to prepare students for occupations and careers.

[S_LA_SCH_ProgramCodes_X]ProgramCode30_TF

1

SPS

Unwed Mothers

Select if this school offers educational services for the expressed purpose of meeting the social, emotional, and educational needs of girls who are not married and are pregnant or have children.

[S_LA_SCH_ProgramCodes_X]ProgramCode31_TF

1

SPS

Year Round

Select if this school offers a program that operates on a 12-month basis but may divide the year into time blocks so that students continue to attend the same number of total days.

[S_LA_SCH_ProgramCodes_X]ProgramCode32_TF

1

SPS

Head Start

Select if this school offers a federal program to provide early education for children whose socioeconomic status is classified as being at or close to poverty before kindergarten in addition to health, social, nutritional, and psychological services.

[S_LA_SCH_ProgramCodes_X]ProgramCode33_TF

1

SPS

Limited English Proficient (LEP)
Structured English Immersion Program

Select if this school offers a program to assist in the acquisition of English language skills so that the English language learners (ELL) can succeed in an English-only mainstream classroom. All instruction in an immersion strategy program is in English with teachers who have specialized training.

[S_LA_SCH_ProgramCodes_X]ProgramCode34_TF

1

SPS

High/Scope

Select if this school offers active learning settings in which children have opportunities to make choices and decisions, manipulate materials, interact with peers and adults, experience special events, reflect on ideas and actions, use language in personally meaningful ways, and receive appropriate adult support (Preschool, K-3).

[S_LA_SCH_ProgramCodes_X]ProgramCode35_TF

1

SPS

Reading Recovery

Select if this school offers a commercial program that provides short-term intensive early intervention for children at risk of failing to learn to read in the first grade. Children meet daily for 30 minutes in a one-to-one session with a specially trained teacher for an average of 12-20 weeks.

[S_LA_SCH_ProgramCodes_X]ProgramCode36_TF

1

SPS

Parent Center

Select if this school offers a special area prepared for parents to provide adult literacy instruction, parenting education, and resources for the parents' education, as well as for working with their children in the center and/or as take-home activities.

[S_LA_SCH_ProgramCodes_X]ProgramCode37_TF

1

SPS

PTA/PTO

Select if this school offers a locally organized parent-teacher association or organization to provide opportunities for parental involvement.

[S_LA_SCH_ProgramCodes_X]ProgramCode38_TF

1

SPS

Even Start

Select if this school offers a program conducted with federal and matching funds to improve the education of the nation's children and adults by focusing upon the coordination and integration of services of the three primary components of a family literacy program: early childhood education, adult education, and parenting education.

[S_LA_SCH_ProgramCodes_X]ProgramCode39_TF

1

SPS

Family Literacy

Select if this school offers a family-focused program with early childhood education, parenting education, and adult literacy instruction.

[S_LA_SCH_ProgramCodes_X]ProgramCode40_TF

1

SPS

Success For All

Select this school offers a commercial program with a reading curriculum based on research on effective practices in beginning reading and effective use of cooperative learning.

[S_LA_SCH_ProgramCodes_X]ProgramCode41_TF

1

SPS

Starting Points

Select if this school offers an early childhood program funded by the Temporary Assistance to Needy Families (TANF) Act to provide quality care and education for at-risk four-year-old children. Children who qualify for free or reduced-price meals are eligible to participate in this program.

[S_LA_SCH_ProgramCodes_X]ProgramCode42_TF

1

SPS

Foreign Language Immersion

Select if this school offers an educational program in which the foreign language is the language of instruction for some or all subjects excepting English.

[S_LA_SCH_ProgramCodes_X]ProgramCode43_TF

1

SPS

Early Childhood Development

Select if this school offers an early childhood program funded through the Temporary Assistance to Needy Families Act to provide pre-K classes and before-and-after school activities to four-year-old children. Children eligible for free and reduced-price meals are provided services at no cost.

[S_LA_SCH_ProgramCodes_X]ProgramCode44_TF

1

SPS

Pre-GED/Skills Option Program

Select if this school offers an academic program paired with skill instruction for students at risk of dropping out of high school. This program is partially funded through the Temporary Assistance to Needy Families Act.

[S_LA_SCH_ProgramCodes_X]ProgramCode45_TF

1

SPS

Magnet Schools Assistance Program / Majority

Select if this school offers a federal program to more than 50% of the student population of a school for the purpose of attracting students voluntarily throughout the school district to represent a racial and ethnic mix, i.e., voluntary desegregation.

[S_LA_SCH_ProgramCodes_X]ProgramCode46_TF

1

SPS

Magnet Schools Assistance Program / Minority

Select if this school offers a federal program to 50% or less of the student population of a school for the purpose of attracting students voluntarily throughout the school district to represent a racial and ethnic mix, i.e., voluntary desegregation.

[S_LA_SCH_ProgramCodes_X]ProgramCode47_TF

1

SPS

Other

Select if this school offers a program not listed.

[S_LA_SCH_ProgramCodes_X]ProgramCode99_TF

1

SPS

Civil Rights Data Collection

Schools/School Info > Edit School > Civil Rights Data Collection (CRDC)

For instructions on completing the CRDC fields, see CRDC District Setup (2020-2021) and CRDC School Setup (2020-2021).

Schools/School Info > Edit School > Civil Rights Data Collection (CRDC) > Final Grade Store Codes

For instructions on completing the CRDC fields, see CRDC District Setup (2020-2021).

Entering Special Program Information

Special Programs > Special Program Information

Program Name

Enter the special program name.

[Gen]Name

[Gen]Cat=specprog

Qualifies as a special education program

Select to indicate a special education program.

[Gen]spedindicator

[Gen]Cat=specprog

Years & Terms

Years & Terms

Define term names and abbreviations with term beginning and ending dates.

[Terms]FirstDay

[Terms]LastDay

N/A

Required Setup

Setting Up the GPA Calculation Method

GPA Calculations > Calculation Methods > GPA Calculation Method

Review additional information about GPA Calculation Methods.

Method name

Enter "LASRC" as the method name to include a GPA calculation in the STS report. Set up an appropriate calculate for the Calculate GPA report for DEWS.

[Gen]Name=LASRC

N/A

STS

Configuring Sub-Districts

Louisiana State Information

Sub-District Configuration

Use the Sub-district Configuration only if your organization runs a single version of PowerSchool with multiple districts. You can use this option to create CST_Subdistricts and CST_SchoolSubDistricts database tables to store sub-district data.

Sub-District Number*

Enter the number assigned to this district by the state.

[CST_Subdistricts]SubDistrict_Number

10

CRDC Report – Part 1

CRDC Report – Part 2

Sub-District Name*

Enter the name of the district.

[CST_Subdistricts]SubDistrict_Name

100

CRDC Report – Part 1

CRDC Report – Part 2

Abbreviation*

Enter an abbreviation to identify this district.

[CST_Subdistricts]SubDistrict_Abbr

20

CRDC Report – Part 1

CRDC Report – Part 2

Address

Enter the mailing street address for the district.

[CST_Subdistricts] SubDistrict_Address

190

CRDC Report – Part 1

CRDC Report – Part 2

City

Enter the city for the district's mailing address.

[CST_Subdistricts]SubDistrict_City

100

CRDC Report – Part 1

CRDC Report – Part 2

State

Enter the two-digit state abbreviation for the district's mailing address.

[CST_Subdistricts]SubDistrict_State

2

CRDC Report – Part 1

CRDC Report – Part 2

Zip Code

Enter the zip code for the district's mailing address

[CST_Subdistricts] SubDistrict_ZipCode

10

CRDC Report – Part 1

CRDC Report – Part 2

Phone Number

Enter the district's phone number with area code

[CST_SubDistrict]SubDistrict_Phone

20

CRDC Report – Part 1

CRDC Report – Part 2

Fax Number

Enter the district's fax number with area code

[CST_Subdistricts]SubDistrict_Fax

20

CRDC Report – Part 1

CRDC Report – Part 2

Superintendent

Enter the name of the district's superintendent

[CST_Subdistricts] SubDistrict_Superintendent

100

CRDC Report – Part 1

CRDC Report – Part 2

Superintendent Phone Number

Enter the district superintendent's phone number with area code.

[CST_Subdistricts] SubDistrict_Superintendent_Phn

20

CRDC Report – Part 1

CRDC Report – Part 2

Superintendent Fax Number

Enter the district superintendent's fax number with area code.

[CST_Subdistricts] SubDistrict_Superintendent_Fax

20

CRDC Report – Part 1

CRDC Report – Part 2

Superintendent Email

Enter the district superintendent's email address.

[CST_Subdistricts] SubDistrict_Superintendent_Eml

50

CRDC Report – Part 1

CRDC Report – Part 2

Schools

In the Available Schools list, select each school in the list that belongs to this district.

[CST_SchoolSubDistricts]SchoolID

[CST_SchoolSubDistricts] SubdistrictID

10

CRDC Report – Part 1
CRDC Report – Part 2

List Sub-Districts > Edit Sub-District > Civil Rights Data Collection

This information must be completed for each sub-district you have setup.

For instructions on completing the CRDC fields, see CRDC District Setup (2020-2021).