Request CHIRP Immunization Data
Contents
Introduction
Data exchange enables schools and districts to request and download CHIRP student immunization data to PowerSchool. When PowerSchool requests immunization data from CHIRP, incoming records that already exist are ignored. PowerSchool determines whether an incoming record is new or existing by matching on the CVX code, student ID, student grade level, and the date the immunization was administered. Downloaded data is merged into the PowerSchool health tables for each student who meets the immunization download criteria.
For students who are new to the district, historical CHIRP data can be downloaded when the student has at least one PowerSchool immunization record that has been published to CHIRP.
Immunization Download Criteria
The student must meet the following criteria to be included in the data request:
Student must not be excluded from CHIRP on the students's Health > Immunizations tab.
The date the vaccine was administered must be between the student's data of birth and the current year.
- The student must have at least one record that has been published.
- The vaccine must have a valid CVX code in PowerSchool.
Request a CHIRP Immunization Data Download
To request the download of CHIRP immunization data into PowerSchool:
- From the Start Page, under Data Exchange, click CHIRP. The CHIRP page appears.
- For Request CHIRP Immunization Data, click Schedule. The CHIRP_IN IMMUNIZATIONREQ page appears.
Select an option for requesting data:
- REQUEST MISSING - Request immunization data for authorized students with no download history.
- REQUEST ALL - Request immunization data for all authorized students.
- RETRY ERRORS - Retry requesting immunization data for students marked with an error status.
Under Scheduling, choose Run Now to run the request immediately or Schedule and select a date and time when the request should run.
Click Submit.
Review CHIRP Data in PowerSchool
To review current CHIRP data for students in PowerSchool:
- On the Start Page, under Data Exchange, click CHIRP. The CHIRP Data Setup page appears.
- For Request CHIRP Immunization Data, click Review. The Request CHIRP Immunization Data page appears.
- Select an option from the drop-down list.
Statistical Summary
This data view displays the cumulative statistics for requests for student Immunization data from the CHIRP system.
Column Name | Description |
---|---|
School Name | The name of the school being summarized. |
Total Processing | The total number of records processing. |
Total Missing Data | The total number of records that are missing data. |
Total Dependencies | The total number of records that cannot be requested from CHIRP due to missing dependency data. |
Total Publishing | The total number of records publishing to CHIRP. |
Total Errors | The total number of errors generated. |
Last Update | The time and date of the last records update. |
Total Published | The total number of PowerSchool records successfully downloaded from CHIRP. |
Immunization Dependencies
Displays a list of students for which immunization data cannot be requested from the CHIRP system, along with the missing data dependencies. Review the dependency reason and update the student record(s) with the missing data as appropriate.
Column Name | Description |
---|---|
School Name | The name of the school the student attends. |
Dependency | The records that cannot be published to CHIRP due to missing dependency data. |
Student Number | The student number for the immunization record that cannot be published. |
Student Name | The student's name for the immunization record that cannot be published. |
Student Unique ID | The student ID for the immunization record that cannot be published. |
Grade Level | The student's grade level at the time of the immunization record publishing attempt. |
Date of Birth | The student's date of birth. |
Last Publish Date | The last date the student's data was published to CHIRP |
Publishing ID | The identification number of the record that was not downloaded. |
Resource ID | The identification number of the district that requested the download. |
Immunization Requests
Displays a list of the most recent successful requests for immunization data from CHIRP. This data was downloaded to PowerSchool.
Column Name | Description |
---|---|
School Name | The name of the school the student attends. |
Student Number | The student number for the published immunization record. |
Student Name | The student's number for the published immunization record. |
Student Unique ID | The student's ID for the published immunization record. |
Grade Level | The student's grade level at the time the immunization data was published to CHIRP. |
Date of Birth | The student's date of birth. |
Last Publish Date | The last date the student's data was published to CHIRP |
Publishing ID | The identification number of the downloaded record. |
Resource ID | The identification number of the requesting district. |
Immunization Download Summary
Displays a summary of the most recent immunization data downloaded from CHIRP, including the vaccine name and code.
Column Name | Description |
---|---|
School Name | The name of the school. |
School Number | The school's ID. |
Vaccine Name | The name of the vaccine. |
CVX Code | The vaccine's CVX code |
CPT Code | The vaccine's CPT code |
Total | The total number of records downloaded for the school. |
Immunization Errors
For a list of request errors, see CHIRP Error Messages.
A detailed list of the most recent attempts to request immunization data from the CHIRP system that resulted in failure. Review the information received from the CHIRP system and correct where necessary.
Column Name | Description |
---|---|
School Name | The name of the school the student attends. |
Processing Date | The date the immunization record was processed. |
Student Number | The student number for the rejected immunization record. |
Student Name | The student's name |
Student Unique ID | The student ID for the rejected immunization record. |
Grade Level | The student's grade level at the time of the immunization record rejection |
Date of Birth | The student's date of birth. |
Error Code | The error's code. |
Message Detail | The error message. |
Publishing ID | The identification number of the record with the error. |
Resource ID | The identification number of the district that requested the download. |