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Discipline Incident Letters Report


This report generates letters for discipline incidents based on data from the Incident Management module. To print letters, the report uses templates set up for each school at the district level. You can have multiple templates defined for each school. Refer to the Creating a Discipline Incident Letter Template for information on how to create discipline letter templates.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to the selection criteria for analysis when the report does not return the correct records.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.



Current Selection Students

Select the option to create the letter for currently selected students or all students.

Incident Start Date

Enter the start date of the reporting period.

Incidents will be included based on the Incident Date, not the Action Date.

Incident End Date

Enter the end date of the reporting period.

Letter To Use

Choose the Letter with the appropriate action code. Students whose incidents are attached to the matching Incident Type and Action Code for that Letter Id will be generated.

Include School Header

Choose whether to print the School Name and Principal at the top of each letter or to leave blank lines if the letters are going to be printed on paper with a pre-printed school letterhead.

Include Behavior

If Yes is selected, the Behavior associated with the Incident will be printed as part of the Letter detail.

Include Duration

If Yes is selected, the Duration of the Action (for example, the number of days suspended) will be printed as part of the Letter detail.

Include Action Taken Detail Comments

If Yes is selected, the comments associated with the Action Taken will be printed as part of the Letter detail.

Report Output

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.

A message, “No records found in the selected date range” is displayed in the Report Output if there are no incident records within the reporting dates.

Data Element




The school name.


School Address

The school address.




School Phone

The phone number of the school.


Principal Name

The name of the school's principal.


Issued Date

The date the letter was issued.


Paragraph 1

The opening paragraph of the letter.


Student ID

The student number.


Full Name

The name of the offending student.




Date of Birth

The student's date of birth.



The Student's gender



The student's address. 





Incident Occurred At

The school at which the incident occurred. 



The date the incident occurred.


Action Code

The action taken against the student as result of the incident.


Action Services

The Action Service associated with the Action Code.


Start/End Date

The start and end date of the disciplinary action.




The duration of the disciplinary action.


Action Taken Detail

Any comments surrounding the action.



The behavior the offender exhibited.

[Incident_LU_Code]Code_Type = behaviorcode

[Incident_LU_Sub_Code]Sub_Category derived from behaviorcode


The object used during the incident.



Paragraph 2

The closing paragraph of the letter.



The signature on the letter.


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