Verified Credits Update Report
Introduction
This extract includes a list of verified credits for students in grade levels 9–12. Verified credits are awarded if the student completed a course and passed the related SOL test.
Report Setup
Prior to generating this report, complete the following setup:
Define all SOL tests at the district via Start Page, District Setup, Tests.
Define a “Passed” test score category at via Start Page,District Setup,Tests,Edit Scores. Set up a “Passed” only. This score is used to determine if a test is Pass Advanced, Pass Proficient, Locality Awarded, or Not Passed.
Assign an SOL test and an SOL test alternative (if applicable) to the appropriate courses to include them in the Verified Credits count via Start Page, District Setup, Courses, Edit Course District Information.
Enter test scores for each student who took an SOL test via Start Page, Student, Test Scores. In the Passed score field under the Alpha column, enter one of the following:
PA (indicates Pass Advanced)
PP (indicates Pass Proficient)
LA (indicates Locality Awarded)
[blank] (leave the field blank if the student did not pass the test)
Note: When a Reading SOL test record is created for a student, you should also a Writing SOL test record, even if the student did not take both tests. Leave the Passed score blank for the test the student has yet to take. Verified credits are calculated only for the test the student took.
Selection Criteria
Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.
Student not excluded from state reporting.
Student in grade level 6 or higher.
School not excluded from state reporting.
School’s high grade equal to or greater than 6.
StoredGrades earning credits and having SOL test assigned to the course will be eligible for assignment of verified credit.
Student must have a SOL Test Score.
Report Input
For help with navigation and running the report, see How to Find and Generate a Report.
Field | Description |
Select Schools* | Choose one of the following:
Note: The All Schools option is only available when running the report from the District Office. |
Students to Include | Indicate which students to include in the report by selecting one of the following options:
Note: If running the report for a single student, or group of students, select the students prior to running report. |
Run in Verification Mode* | Select Yes to run the report in verification mode. |
Update verfied credit if field already contains value* | Select Yes to include Verified Credit Earned to the report output. |
Print Student’s Legal Name?* | Select Yes or No to indicate whether to print student’s legal name. |
Run for Graduated Student Only* | Select Yes or No to indicate whether to run only for graduated students. |
Delete verified if field already contains value and no passing test score is found
| Select Yes or No to indicate whether verified credit has to be removed. If No is selected, the verified credit is not removed if there is no passing test score. If ‘Update verfied credit if field already contains value*’ is set to Yes, only reocrds where a verified credit value has already been given and exceeds a valid amount is modified. |
Processing Options | Choose a time to run the report from the pop-up menu:
|
Specific Date/Time | Enter a date using the format mm/dd/yyyy or mm-dd-yyyy in order to run the report on a specific day. The incorrect format displays an alert and the date field is submitted as a blank entry. Use the pop-up menus to schedule the report to be run at a specific hour and minute. Example: 7/29/2008 @ 10 AM: 05. |
Grade Range | Choose the grade level range to include in the report. Use this parameter to include middle school students on the report. |
Report Output
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Item # | Data Element | Description | [Table]FieldName |
1 | Name | The student’s first, middle, and last names. This field is extracted from Start Page, Student, Demographics. | [Students]LastFirst |
2 | ID | The locally assigned student number. This field is extracted from Start Page, Student, Demographics. | [Students]Student_Number |
3 | Grade | The student’s grade level. This field is extracted from Start Page, Student, Transfer Info, Edit Enrollment. | [Students]Grade_Level |
4 | Term | The term that the student took to course associated with the SOL test. This field is extracted from the school year and terms page,, School, Setup, Years & Terms. | [StoredGrades]StoreCode |
5 | Subject Area | The subject area of the course. This field is extracted from Start Page, District Setup, Courses, Edit Course District Information. | [Courses]Sched_CourseSubjectAreaCode |
6 | Course Number | The course number assigned to this test. This field is extracted from Start Page, Student, Historical Grades, Edit Stored Grade. | [StoredGrades]Course_Number |
7 | Course Name | The course name. This field is extracted from Start Page, District Setup, Courses, Edit Course District Information. | [Courses]Course_Name |
8 | SOL Test | The name of the SOL Test. This field is extracted from Start Page, District Setup, Courses, Edit Course District Information. | [S_VA_CRS_X]SOL_Test or [S_VA_STU_X]SOL_Test_Alt |
9 | Test Score | The score entered in the Alpha field for the Passed test score for the SOL Test. This field is extracted from Start Page, Student, Test Scores, Edit Student Test. | [StudentTestScore]AlphaScore |
Credits Earned | |||
10 | Verified Credits Earned (Existing) | The number of verified credits earned by the student. This field is calculated based on the student’s test score. | [StoredGrades]EarnedCrHrs |
Verified Credits Earned (Updated) | |||
11 | Total Verified Credits | This is a calculated field. | Calculated |