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Student Registration Import - SRI Report

Contents


Introduction

This report creates the Student Registration Import (SRI) Report for the Writing and Non-Writing Test Administrations of the VA Standards of Learning Programs.

Selection Criteria

Selection criteria determines which database records are used in the report. For the Incident Template, students' discipline incident records are selected.

  • Student is not excluded from state reporting
  • School is not excluded from state reporting
  • Test is not excluded from SRI Report
  • Student has a valid school enrollment for the terms in the date range
  • Student has a valid class enrollment for the terms in the date range
  • Student's Grad Requirements Met is No for the subject area associated with the test

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field

Description

Select Schools*

If run at the district level, choose one of the following:

  • Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included. Select schools to include in the report
  • All Schools – Run the report for the entire district.

If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.

Students to Include*

Indicate which students to include in the report by selecting one of the following options:

  • The selected [number] students only – Run the report for students in the current selection.
  • All students – Run the report for all students in the current school or district that meet the selection criteria.

Report Start Date*

Enter the start date for the reporting period. (Enrollments must occur on or after this date)*

Note: The Report Start Date defaults to the First Day defined for the current year in the District.

Report End Date*

Enter the end date for the reporting period. (Enrollments must occur on or before this date)*

Note: The Report End Date defaults to the Last Day defined for the current year in the District.

Administration Type

Choose the type of test administered. The selection here determines which qualifying tests are extracted.

The Test Administration Season

Choose the Test Administration Season for which the report is running.

  • FALL
  • SPRING
  • SUMMER - Note: When this option is selected, Column 1 is reported as wrsummYY for writing or nwsummYY for non-writing.

Note: The Test Administration Season selection determines the 2-digit year code that appears in the column 1 filename of the output file, and has no effect on which records are extracted.

The year of the Test Administration (yyyy)*

Enter the year of the Test Administration.

Include Teachers Fields (Columns 52-54)

Choose Yes or No to indicate whether teacher fields should be included.

Column 9 value (If Group Name not defined at the Section Level)

If the Group Name is not defined at the section level, select a value.

Exclude TermIDs from the Report (comma separated list)

Enter in the TermID for the test enrollments that should not be extracted.

Include Previous School Enrollments

Select Yes or No. If Yes is selected, students with previous test enrollments are included.

Print Student's Legal Name and Gender?Select Yes or No to indicate whether you want to print the student's legal name and gender on the report.

Show column Field Headers

Select Yes (for validation purposes).

Scheduling

Select when to run the report.

Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table. See the SOL-Student Data Upload File Requirements for additional information.

Field

Data Element

Description

[Table]FieldName

Field Type

Field Length

1

Administration

The code representing the administration for which the student is being registered (e.g., wrtg1920 = Writing 2019-2020; nwfall19 = Non-Writing Fall 2019; or nwsprg20 = Non-Writing Spring 2020).

Note: When Summer is selected as the Test Administration Season value at runtime, the report extracts wrsumm19 for writing or nwsumm19 for non-writing

Derived

N/A

N/A

2

Student Last Name

The student’s last name. Displays student's legal name if print legal name option is selected.

[Students]Last_Name

[StudentCoreFields]PSCore_Legal_Last_Name

String

25

3

Student First Name

The student’s first name. Displays student's legal name if print legal name option is selected.

[Students]First_Name

[StudentCoreFields]PSCore_Legal_First_Name

String

15

4

Student Middle Name

The student’s middle name, if populated. Displays student's legal name if print legal name option is selected.

[Students]Middle_Name

[StudentCoreFields]PSCore_Legal_Middle_Name

String

15

5

Login ID

The student's TestNav login ID.

N/A

N/A

60

6

Division Code

The three-digit, state-assigned division code.

[Prefs]value where [Prefs]name=”districtnumber”

String

Variable

7

School Code

The four-digit, state-assigned school code.

[Schools]Alternate_School_Number

[Students]SchoolID

String

Integer

Variable

N/A

8

Test Code

The test code.

[S_VA_Test_S]Code

String

1-10

9

Group Name

This field may contain a teacher name and period number, block number, or other common identifier.

[S_VA_STU_SecTestExcep_C]SDUGroupName

[S_VA_SEC_X]SDUGroupName

String

1-20

10

Group Code

Further identification to track group information, if populated (e.g., course number, section number, period number, or other identifier).

[S_VA_STU_SecTestExcep_C]SDUGroupCode

[S_VA_SEC_X]SDUGroupCode

String

1-10

11

Date of Birth

The student's date of birth.

[Students]DOB

Date

N/A

12

Grade

The student’s grade level.

[S_VA_STU_X]Grade_Level_Code

[Students]Grade_Level

String

Integer

2

N/A

13

Gender

The student's gender. Displays student's legal gender if print legal name option is selected.
Valid values:

  • M - Male
  • F - Female
  • N - Non-binary

[Students]Gender

[StudentCoreFields]PSCore_Legal_Gender

String

1

14

State Testing Identifier (STI)

The student's state testing identifier.

[Students]State_StudentNumber

String

1-32

15

Ethnicity: Hispanic or Latino

A Yes or No field indicating if the student is Hispanic or Latino.

[Students]FedEthnicity

Integer

N/A

16

Race

The student’s race.

[StudentRace]RaceCd

[S_VA_STU_X]Virginia_Ethnicity_Race_Code

String

2

17

Military Connected Student Code

This field indicates the student's connection to the military.

[S_VA_STU_X]Military_Connected

Alpha-numeric

1

18Multidivision Online Provider (MOP)Indicates whether the student participated in a multi-divisional online provider (MOP) program.

[S_VA_STU_X]VA_MOPFlag

If a value is stored, report Y, or report N

Alpha1
19Resident DivisionDisplays the resident division code for the MOP program.[S_VA_STU_X]VA_MOP_ResidentDivisionInteger3
20Virtual VirginiaThis field displays 'Y' if the student was enrolled in the course associated with this test through the Virginia Department of Education's program, Virtual Virginia (VVA). Eligible Virginia students enroll in Virtual Virginia through their local schools.[ S_VA_STU_SecTestExcep_C]Virtial_Virginia_TFString1

21

Student Number

The student's locally assigned student number, if populated.

[Students]Student_Number

Integer

N/A

22

Initial Primary Nighttime Resident Code

If the student is classified as Homeless, this field contains the code indicating the student's primary nighttime residence.

[S_VA_STU_X]Primary_Nighttime_Res_Code

Alpha-numeric

1

23

Foster Care

This field contains a Y if the student is in a foster care setting.

[S_VA_STU_X]Foster_Care_Flag_TF

Alpha-numeric

1

24

N-Code/Economically Disadvantaged

This field contains a Y if the student is classified as economically disadvantaged.

[S_VA_STU_X]Disadvantaged_TF

Integer

N/A

25

EL Overall Proficiency Level

If the student participated in WIDA ACCESS for ELLs 2.0 testing in Spring 2017, this field contains the student’s ACCESS for ELLs 2.0 Overall Proficiency Level.

[S_VA_STU_X]ELL_Composite_Score

String

1-10

26

Disability Status

If the student has a disability, the student's disability code is reported.

[S_VA_STU_X]Primary_Disability_Code

String

2

27

Temporary ConditionThis field contains a Y for students that do not have an Individualized Education Program (IEP), 504 Management Plan, or EL Student Assessment Participation Plan but who, due to a temporary condition such as a broken arm or injured hand, are in need of a test accommodation to access the Virginia Standards of Learning (SOL) tests.[S_VA_STU_X]TemporaryCondition_TFIntegerNA

28

Formerly EL

If the student meets English Language Proficiency (ELP) criteria, this field is populated.

Valid values:

  • Blank - Default
  • 1 - Proficiency Level 4.4 r greater / Proficiency Level 5 Spring 2017
  • 2 - Tier B or Tier C - Earned 5.0 or greater / Proficiency Level 5 Spring 2016
  • 3 - Tier C - Earned 5.0 or greater / Proficiency Level 5 Spring 2015
  • 4 - Tier C - Earned 5.0 or greater / Proficiency Level 5 Spring 2014

[S_VA_STU_X]Formerly_EL

Integer

1

29

X-Code-B

This field is blank unless authorized by VDOE.

N/A

N/A

N/A

30

X-Code-C

This field is blank unless authorized by VDOE.

N/A

N/A

N/A

31

X-Code-D

This field is blank unless authorized by VDOE.

N/A



32

SOA Adjustment-EL

This field contains a value of Y if the student is currently classified as an EL AND the student has been enrolled in a Virginia public school for fewer than 11 semesters.

Students who are in membership for the majority of days in a semester are considered to have been enrolled for that semester.

[S_VA_STU_X]SOA_Adjustment_LEP_TF

Integer

N/A

33

Transfer

This field should contain a Y if the student meets any of the Adjustment Transfer criteria. See SOL SDU File Requirements for further details on data elements.

[S_VA_STU_X]SOA_Adjustment_Transfer_TF

Integer

N/A

34

Recently Arrived EL

Student Classified as EL and enrolled in U.S. schools less than 12 months This field should be D for students who are classified as EL and who have been enrolled in U.S. schools for less than 12 months. This includes EL students who enrolled in a U.S. school on or after the first day of school in the 2018-2019 school year.

[S_VA_STU_X]sol_ayp_d

String

1

35

Local Use Data – Student

This field is available for optional use by the school division.

N/A

N/A

N/A

36

Local Use Data – Test

This field is available for optional use by the school division. Valid values are A-Z, 0-9, and blank.

[S_VA_CRS_CRSTestExcep_C]LocalUseDataTest

[S_VA_STU_SECTestExcep_C]LocalUseDataTest

[S_VA_STU_Test_C]LocalUseDataTest

Alpha-numeric

9

37

Online Testing

Indicates that the student requires a paper test. This field applies to the specific test being assigned in field 8 (Test Code).

[S_VA_STU_SECTestExcep_C]papertesting

Integer

N/A

38Session Name

The name of the test session. This field is only applicable if field 34 Online Testing is set to Y.

Valid values include: 0-9, A-Z, space, and special characters: - ‘ ( ) / \ & +

[S_VA_STU_Test_C]AssessmentSession_Name

and/or

[S_VA_STU_SECTestExcep_C] AssessmentSession_Name

and/or

[S_VA_CRS_CRSTestExcep_C] AssessmentSession_Name

String30

39

Recovery

This field contains a Y if the student is classified as described in Appendix A

[S_VA_STU_SECTestExcep_C]Recovery

Integer

N/A

40Retest

This field contains a Y if the student is classified as described in Appendix A.

[S_VA_STU_TEST_C]RetestInteger

NA

41

SLIFE

This field displays a 'Y' if the student is classified as SLIFE (Students with Limited and/or interrupted Formal Education).

[S_VA_STU_X]SLIFE_Status_YN

String

1

42

FillerNANANA

NA

43

FillerNANANA

NA

44FillerNANANA

NA

45

Z-Code-C

If the test is requested by a parent or guardian, a value of C is extracted. Otherwise, this field is blank.

[S_VA_STU_TEST_C]Parent_Req_Test_TF

String

1

46

Z-Code-D

This field is blank unless authorized by VDOE.

N/A

N/A

N/A

47

Z-Code-E

This field is blank unless authorized by VDOE.

N/A

N/A

N/A

48

Code VTLN

The Virginia Teacher Licensure Number (VTLN) for the teacher associated with the specific SOL test record.

Note: This field is only included if the Include Teachers Fields parameter is set to Yes.

[Users]SIF_StatePrID

String

1-32

49

Code TLN

The last name of the teacher associated with the specific SOL test record.

Note: This field is only included if the Include Teachers Fields parameter is set to Yes.

[Users]Last_Name

String

1-20

50

Code TFN

The first name of the teacher associated with the specific SOL test record.

Note: This field is only included if the Include Teachers Fields parameter is set to Yes.

[Users]FIrst_Name

String

1-20

51

PNP Calculator

Indicates whether the student with disability requires the use of the Desmos Virginia calculator on test items of the Grades 6 or 7 Mathematics SOL computer adaptive tests (CAT) in which a calculator is not allowed.

Valid values:

  • Yes
  • No
[S_VA_STU_TEST_C]PNPCalculator_IndicatorBoolean1
52

End of Record

This field always contains a Y.

N/A

N/A

N/A

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