SIF Student Setup
Contents
The following data elements are required for student setup:
- On the start page, click School. The Change Schools page appears.
- Choose a school from the Schools pop-up menu. The Start page appears.
- Select the first letter of the student’s last name. The Student Selection page appears.
- Select a student from the list. The last accessed student information page opens for the student selected.
Data Element | Additional Information | [Table]FieldName | Length | Where Used | ||||
Defining General Demographics[Student Selection] > Demographics | ||||||||
Name (last, first MI) | Enter the student’s name. Note: Use the format: LastName, FirstName MiddleName | [Students]Last_Name [Students]First_Name [Students]Middle_Name | 20 15 20 | eTranscript | ||||
Address | Enter the student’s address. | [Students]Street [Students]City [Students]State [Students]Zip | 60 50 2 10 | eTranscript | ||||
Home Phone | Enter the student’s home phone number. | [Students]Home_Phone | 30 | eTranscript | ||||
DOB | Enter the student’s date of birth. Format: MM/DD/YYYY | [Students]DOB | 6-10 | eTranscript | ||||
Gender | Choose either female or male from the pop-up menu. Note: Female is stored as F and Male is stored as M. | [Students]Gender | 1 | eTranscript | ||||
Defining Virginia State Information[Student Selection] > State/Province - VA | ||||||||
State Testing Identifier | Enter the State Testing Identifier. | [Students]State_StudentNumber | 32 | eTranscript | ||||
CTE Career Cluster Code | Select the CTE Career Cluster Code from the pop-up menu. | [S_VA_STU_X]CTE_Career_Family_Code | 3 | eTranscript | ||||
CTE Program Completion Date | Enter the CTE Completion Date. | [S_VA_STU_X]CTE_Completion_Dt | 10 | eTranscript | ||||
Graduate/Other Completer Code | Select the Graduate/Other Completer Code from the pop-up menu. | [S_VA_STU_X]Grad_Completer_code | 2 | eTranscript | ||||
Early College Scholar Program Code | Select the Early College Scholar Program Code from the pop-up menu. | [S_VA_STU_X]Early_College_Scholar_Progcode | 1 | eTranscript | ||||
Commonwealth Scholar | Select Yes or No from the pop-up menu. | [Students]VA_Commonwealth_Scholar | 1 | eTranscript | ||||
Editing Stored Grades[Student Selection] > Historical Grades > Edit Stored Grade | ||||||||
Grade | Enter student’s grade. | [StoredGrades]Grade | N/A | eTranscript | ||||
GPA points | Enter Student’s GPA points. | [StoredGrades]GPA_Points | 7 | eTranscript | ||||
Earned credit hours | Enter the earned credit hours. | [StoredGrades]EarnedCrHrs | N/A | eTranscript | ||||
Substitute Credits Course | Indicates that the course was earned by substitute credit. | [S_VA_SGR_X]Substitute_Credit_TF | N/A | eTranscript | ||||
Verified Credit Earned | Verified credit earned for a given course. Course credit earned after student completed the course and passed the SOL test. This is stored as a number. Typically, one verified credit is awarded for passing a course and test. | [S_VA_SGR_X]Verified_Credit | 5 | eTranscript | ||||
Alternate Course ID | SCED Course number of the course the student took. Note: This field is required only if the course was taken at a prior school or outside the current school district. | [S_VA_SGR_X]Alternate_Course_ID | 25 | eTranscript | ||||