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SIF Student Setup

Contents


The following data elements are required for student setup:

  1. On the start page, click School. The Change Schools page appears.
  2. Choose a school from the Schools pop-up menu. The Start page appears.
  3. Select the first letter of the student’s last name. The Student Selection page appears.
  4. Select a student from the list. The last accessed student information page opens for the student selected.

Data Element

Additional Information

[Table]FieldName

Length

Where Used

Defining General Demographics

[Student Selection] > Demographics

Name (last, first MI)

Enter the student’s name.

Note: Use the format: LastName, FirstName MiddleName

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

20

15

20

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Address

Enter the student’s address.

[Students]Street

[Students]City

[Students]State

[Students]Zip

60

50

2

10

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Home Phone

Enter the student’s home phone number.

[Students]Home_Phone

30

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DOB

Enter the student’s date of birth.

Format: MM/DD/YYYY

[Students]DOB

6-10

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Gender

Choose either female or male from the pop-up menu.

Note: Female is stored as F and Male is stored as M.

[Students]Gender

1

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Defining Virginia State Information

[Student Selection] > State/Province - VA

State Testing Identifier

Enter the State Testing Identifier.

[Students]State_StudentNumber

32

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CTE Career Cluster Code

Select the CTE Career Cluster Code from the pop-up menu.

[S_VA_STU_X]CTE_Career_Family_Code

3

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CTE Program Completion Date

Enter the CTE Completion Date.

[S_VA_STU_X]CTE_Completion_Dt

10

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Graduate/Other Completer Code

Select the Graduate/Other Completer Code from the pop-up menu.

[S_VA_STU_X]Grad_Completer_code

2

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Early College Scholar Program Code

Select the Early College Scholar Program Code from the pop-up menu.

[S_VA_STU_X]Early_College_Scholar_Progcode

1

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Commonwealth Scholar

Select Yes or No from the pop-up menu.

[Students]VA_Commonwealth_Scholar

1

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Editing Stored Grades

[Student Selection] > Historical Grades > Edit Stored Grade

Grade

Enter student’s grade.

[StoredGrades]Grade

N/A

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GPA points

Enter Student’s GPA points.

[StoredGrades]GPA_Points

7

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Earned credit hours

Enter the earned credit hours.

[StoredGrades]EarnedCrHrs

N/A

eTranscript

Substitute Credits Course

Indicates that the course was earned by substitute credit.

[S_VA_SGR_X]Substitute_Credit_TF

N/A

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Verified Credit Earned

Verified credit earned for a given course. Course credit earned after student completed the course and passed the SOL test. This is stored as a number.  Typically, one verified credit is awarded for passing a course and test.

[S_VA_SGR_X]Verified_Credit

5

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Alternate Course ID

SCED Course number of the course the student took. Note: This field is required only if the course was taken at a prior school or outside the current school district.

[S_VA_SGR_X]Alternate_Course_ID

25

eTranscript

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