The following data elements are required for student setup:
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On the start page, click School. The Change Schools page appears.
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Choose a school from the Schools pop-up menu. The Start page appears.
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Select the first letter of the student’s last name. The Student Selection page appears.
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Select a student from the list. The last accessed student information page opens for the student selected.
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Data Element |
Additional Information |
[Table]FieldName |
Length |
Where Used |
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Defining General Demographics
[Student Selection] > Demographics |
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Name (last, first MI) |
Enter the student’s name. Note: Use the format: LastName, FirstName MiddleName |
[Students]Last_Name [Students]First_Name [Students]Middle_Name |
20 15 20 |
eTranscript |
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Address |
Enter the student’s address. |
[Students]Street [Students]City [Students]State [Students]Zip |
60 50 2 10 |
eTranscript |
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Home Phone |
Enter the student’s home phone number. |
[Students]Home_Phone |
30 |
eTranscript |
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DOB |
Enter the student’s date of birth. Format: MM/DD/YYYY |
[Students]DOB |
6-10 |
eTranscript |
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Gender |
Choose either female or male from the pop-up menu. Note: Female is stored as F and Male is stored as M. |
[Students]Gender |
1 |
eTranscript |
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Defining Virginia State Information
[Student Selection] > State/Province - VA |
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State Testing Identifier |
Enter the State Testing Identifier. |
[Students]State_StudentNumber |
32 |
eTranscript |
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CTE Career Cluster Code |
Select the CTE Career Cluster Code from the pop-up menu. |
[S_VA_STU_X]CTE_Career_Family_Code |
3 |
eTranscript |
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CTE Program Completion Date |
Enter the CTE Completion Date. |
[S_VA_STU_X]CTE_Completion_Dt |
10 |
eTranscript |
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Graduate/Other Completer Code |
Select the Graduate/Other Completer Code from the pop-up menu. |
[S_VA_STU_X]Grad_Completer_code |
2 |
eTranscript |
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Early College Scholar Program Code |
Select the Early College Scholar Program Code from the pop-up menu. |
[S_VA_STU_X]Early_College_Scholar_Progcode |
1 |
eTranscript |
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Commonwealth Scholar |
Select Yes or No from the pop-up menu. |
[Students]VA_Commonwealth_Scholar |
1 |
eTranscript |
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Editing Stored Grades
[Student Selection] > Historical Grades > Edit Stored Grade |
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Grade |
Enter student’s grade. |
[StoredGrades]Grade |
N/A |
eTranscript |
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GPA points |
Enter Student’s GPA points. |
[StoredGrades]GPA_Points |
7 |
eTranscript |
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Earned credit hours |
Enter the earned credit hours. |
[StoredGrades]EarnedCrHrs |
N/A |
eTranscript |
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Substitute Credits Course |
Indicates that the course was earned by substitute credit. |
[S_VA_SGR_X]Substitute_Credit_TF |
N/A |
eTranscript |
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Verified Credit Earned |
Verified credit earned for a given course. Course credit earned after student completed the course and passed the SOL test. This is stored as a number. Typically, one verified credit is awarded for passing a course and test. |
[S_VA_SGR_X]Verified_Credit |
5 |
eTranscript |
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Alternate Course ID |
SCED Course number of the course the student took. Note: This field is required only if the course was taken at a prior school or outside the current school district. |
[S_VA_SGR_X]Alternate_Course_ID |
25 |
eTranscript |
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