Unique ID Request - Legacy
This report is used to maintain State Student Identifiers (SSID) and basic student demographic information in the USOE database. This extract is created for active students based on student selection, and can be created at the district level or for a single school, and for all students or a student selection. The extract is a comma delimited text file.
The UT Unique ID Request File Report is uploaded to the USOE.
- New IDs – A student enrolling for the first time in the state of Utah, including kindergarten students who do not have an SSID in the State Student Number field
- Retrieve – A student or a selection of students who have transferred from another school in a Utah district
- Update – A student whose attributes need to be updated based on a student SSID, LEA number and student number
- Verify – A student or selection of students whose SSIDs need to be verified
Report Input
For help with navigation and running the report, see How to Find and Generate a Report.
Field | Description |
Use | If run at the district level, choose one of the following from the pop-up menu:
If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list. |
Students to Include | Indicate which students to include in the report by selecting one of the following options:
Note: If running the report for a single student, or group of students, select the students prior to runningreport. |
Processing Options | Choose a time to run the report from the pop-up menu:
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Specific Date/Time | Enter a date using the format mm/dd/yyyyor mm-dd-yyyyin order to run the report on a specific day. The incorrect format displays an alert and the date field is submitted as a blank entry. Use the pop-up menus to schedule the report to be run at a specific hour and minute. Example: 7/29/2008 @ 10 AM : 05. |
Type of report to run: New Ids or Retrieve, Update or Verify* | Choose one of the following required options from the pop-up menu:
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Report Output
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Data Element | Description | [Table]FieldName | Data Type | Field Length | Begin / End Position |
SSID | The number assigned to the student using the Statewide Student Identifier – SSID process. Note: Populated for Verify and Update Extracts. | [Students]State_StudentNumber | N | 10 | N/A |
School Year | The school year. Format: CCYY | [Terms]LastDay | N | 4 | N/A |
Last Name | The student’s last name. | [Students]Last_Name | A | 30 | N/A |
First Name | The student’s first name. | [Students]First_Name | A | 20 | N/A |
Middle Name | The student’s middle name. Note: Optional for all updates. | [Students]Middle_Name | A | 20 | N/A |
Birth Date | The student’s date of birth. Format: YYYYMMDD | [Students]DOB | N | 10 | N/A |
Gender | The student’s gender. | [Students]Gender | A | 1 | N/A |
LEA Number | The District Number. State assigned and approved LEA number. | [Prefs]DistrictNumber | N | 3 | N/A |
LEA School Number | State assigned and approved school number. Note: The Alternative School Number is extracted if populated on the Edit School page at the district level. | [Schools]SchoolID or [Schools]Alternate_School_Number | N | 4 | N/A |
LEA Student Number | LEA assigned student number. Note: Must not equal 0 (zero). | [Students]Student_Number | N | 10 | N/A |
Request Type | The report request type. The type of report selected run. Valid values: N – New IDs R – Retrieve U – Update V – Verify | N/A | A | 1 | N/A |