School Setup

Entering Attendance Codes

Attendance Codes

Attendance Codes

Define attendance codes and their attributes. The State of Rhode Island has specific codes that are to be used (2A, 2B, 2C, 1B, etc.). When setting up your attendance codes, you must include the State code in your Attendance Code Description. For example, Code “EX”, with a Description of “Excused 2A” to identify which state code this should map to.

For more information, see PowerSchool Help. For Rhode Island state codes, please visit: https://www.eride.gov/dataelements.

[Attendance_Code]

N/A

N/A

Defining Attendance Code Categories

Attendance Code Categories

Note: Attendance code categories are associated with a specific school, but not a specific school year; i.e. they are copied from year to year.

Attendance Code Categories

Define attendance code categories such as tardy, excluded.

For more information, see PowerSchool Help.

[Code_Entity]

N/A

N/A

Configuring Attendance Conversion Settings

Attendance Conversions > [New/Edit] > Attendance Conversion

Attendance Conversions

Define attendance calculation conversion settings used when calculating ADA.

For more information, see PowerSchool Help.

[Attendance_Conversion]

N/A

N/A

Attendance Conversions > [None/Defined] > Code-To-Day Attendance Conversion

Code-To-Day Attendance Conversion “Name of Conversion” for FTE “Name of FTE”

Define code-to-day attendance conversions for “Name of Conversion” for FTE “Name of FTE”.

For more information, see PowerSchool Help.

[Attendance_Conversion_Items] Conversion_Mode_Code=codeDay

N/A

N/A

Attendance Conversions > [None/Defined] > Time

Time-To-Day Attendance Conversion “Name of Conversion” for FTE “Name of FTE”

Define time-to-day attendance conversions for “Name of Conversion” for FTE “Name of FTE”.

For more information, see PowerSchool Help.

[Attendance_Conversion_Items] Conversion_Mode_Code=timeDay

N/A

N/A

Adding Full-Time Equivalencies

Full-Time Equivalencies (FTE)

Full-Time Equivalencies (FTE)

Define student full-time equivalencies used when calculating ADA.

For more information, see PowerSchool Help.

[FTE]

N/A

N/A

Setting Up Attendance Preferences

Attendance Preferences

Attendance Preferences

Specify general attendance preferences.

For more information, see PowerSchool Help.

[Prefs]

N/A

N/A

Defining Bell Schedules

Bell Schedules

Bell Schedules

Define bell schedules for the current school.

For more information, see PowerSchool Help.

[Bell_Schedule]

N/A

N/A

Setting Up the School Calendar

Calendar Setup

Calendar Setup - Name of School Year

Assign days to membership types and schedules.

For more information, see PowerSchool Help.

[Calendar_Day]

N/A

N/A

Defining Cycle Days

Cycle Days

Cycle Days

Define day names for the current school year.

For more information, see PowerSchool Help.

[Cycle_Day]

N/A

N/A

Defining School Departments

Departments

Departments

Define school specific departments.

For more information, see PowerSchool Help.

[ScheduleDepartments]

N/A

N/A

Creating Schedule Periods

Periods          

Periods

Define period names for the current school year.

For more information, see PowerSchool Help.

[Period]

N/A

N/A

Defining School Courses

Courses > [select course] > Edit Course

Exclude from State Reports

Select Yes to exclude this course from state reporting. No is the default.

[S_RI_CRS_X]State_ExcludeFromReporting

5

Class Roster

TCS Submissions

Select one of the following values for Course Level:

• Basic or Remedial - BR
• Enriched or Advanced - EA
• General or Regular - GR
• Honors - H
• No Specified Level - X

CTE - Program

Select the CTE Program Code for this Course

[S_RI_CRS_X]CTE_ProgramCode

10

N/A

CTE – Course Order in Program Sequence

Select the CTE Course Order in Sequence number for this course

[S_RI_CRS_X]CTE_CourseSeq

1

N/A

CTE – Apprenticeship Code

Select the CTE Apprenticeship Code for this Course

[S_RI_CRS_X]CTE_ApprenticeshipCode

3

N/A

Creating/Editing Course Sections

Sections > [select course] > [select section] > Edit Section

Create and manage unique sections by course.

For more information, see PowerSchool Help.

Section Number

Enter the course section number for the section.For PreK courses with a SCED code of 23002, this field must be populated with a unique, three-digit number.

[Sections]Section_Number

Max 11

TCS Section - Section

Select one of the following values for the setting in which the student is receiving instruction. Blank values will default to Classroom.

• Classroom
• Hybrid
• Online

Teacher

Choose the teacher for the section from the pop-up menu.

[Sections]Teacher

N/A

N/A

Role ID

The section Role ID is automatically assigned and cannot be changed.

[Sections]ID

Max 10

Class Roster

TCS Section - Staff

[S_RI_SEC_X]Contrib_Educator1_Tchr_of_Rec

[S_RI_SEC_X]Contrib_Educator2_Tchr_of_Rec

[S_RI_SEC_X]Contrib_Educator3_Tchr_of_Rec

[S_RI_SEC_X]Contrib_Educator4_Tchr_of_Rec

[S_RI_SEC_X]Contrib_Educator5_Tchr_of_Rec

[S_RI_SEC_X]Contrib_Educator1_ELA

[S_RI_SEC_X]Contrib_Educator2_ELA

[S_RI_SEC_X]Contrib_Educator3_ELA

[S_RI_SEC_X]Contrib_Educator4_ELA

[S_RI_SEC_X]Contrib_Educator5_ELA

[S_RI_SEC_X]Contrib_Educator1_Math

[S_RI_SEC_X]Contrib_Educator2_Math

[S_RI_SEC_X]Contrib_Educator3_Math

[S_RI_SEC_X]Contrib_Educator4_Math

[S_RI_SEC_X]Contrib_Educator5_Math

[S_RI_SEC_X]Contrib_Educator1_End_Date

[S_RI_SEC_X]Contrib_Educator1_Start_Date

[S_RI_SEC_X]Contrib_Educator2_End_Date

[S_RI_SEC_X]Contrib_Educator2_Start_Date

[S_RI_SEC_X]Contrib_Educator3_End_Date

[S_RI_SEC_X]Contrib_Educator3_Start _Date

[S_RI_SEC_X]Contrib_Educator4_End_Date

[S_RI_SEC_X]Contrib_Educator4_Start_Date

[S_RI_SEC_X]Contrib_Educator5_End_Date

[S_RI_SEC_X]Contrib_Educator5 _Start_Date

TCS Section - Staff

Preschool - Section ID

Select the Preschool - Section ID if this course is to be reported to TCS as a preschool course (RI Course Classification ID = 23002).

See the Appendix for a full list of the Section ID codes.

[S_RI_CRS_X]PreSchool_Section_ID

6

TCS Section - Section

If work-based learning, select the work-based learning type.

If work-based learning, select the work-based sector.

Select the PARCC test format.

O - Online

P - Paper

Defining Advanced Coursework

Sections > Advanced Coursework

Sections > [select course] > [select section] > Edit Section > Advanced Coursework

Create and manage unique sections by course.

For more information, see PowerSchool Help.

Course Enrollment Type at Post-Secondary Institution or Approved Program Provider

Select the appropriate enrollment type for this course:

• Dual
• Concurrent
• Other

[S_RI_SEC_DCE_X]PS_Enrolltype

10

Advanced Coursework

Provider ID

Enter the RIDE ID for the Provider.

[S_RI_SEC_DCE_X]Instituion_ID

4

Advanced Coursework

Provider Course ID

Enter the Course ID that is used by the Provider.

[S_RI_SEC_DCE_X]Instituition_CourseID

50

Advanced Coursework

Provider Course Name

Enter the Course Name that is used by the Provider.

[S_RI_SEC_DCE_X]Instituition_CourseName

100

Advanced Coursework

Post-Secondary Course Credits Available

Number of post-secondary credits that is available to a student who completes the course.

[S_RI_SEC_DCE_X]Instituition_CourseCredits

4

Advanced Coursework

Term the Course is Offered

Select the appropriate term for this course:

• FALL - Fall Session     
• WINTER - Winter Session   
• SPRING - Spring Session
• YEARLONG -Year Long Course
• INTERSESSION - Term in between 2 Sessions
• OTHER - Other Term - Not Included Above

[S_RI_SEC_DCE_X]Course_Term

15

Advanced Coursework

Advanced Network Course

Check the box if this is an Advanced Network Course

[S_RI_SEC_DCE_X]Advanced_Network

1

Advanced Coursework

Defining CRDC Sections Information

Sections > Civil Rights Data Collection (CRDC) – Refer to CRDC School Setup (2020-2021)

Defining Years & Terms

Years & Terms > [New/Edit Terms]

Years & Terms

Define term names and abbreviations with term beginning and ending dates.

For more information, see PowerSchool Help.

[Terms]

N/A

N/A

Final Grade/Reporting Term Setup

School > Grading > Final Grade/Reporting Term Setup

Select the PowerSchool Term Code and specify the Term Code for Grade Earned for the Grade Earned submission.

Final Grades are defined from School > Final Grade/Reporting Term Setup.

Click to view valid codes.

RI Information

School > RI Information