School Setup
Contents
The following data elements are required for school setup.
Start Page > School Setup.
- On the Start Page, click the School link. The school list appears.
- Choose a school from the pop-up menu. The school start page appears.
- Click School. The School Setup page appears.
Note: For more information on code values, see the Appendix.
PowerSchool Data Element | Additional Information | [Table] Field Name | Length | Used in these Reports | |
---|---|---|---|---|---|
Entering Attendance CodesAttendance Codes | |||||
Attendance Codes | Define attendance codes and their attributes. The State of Rhode Island has specific codes that are to be used (2A, 2B, 2C, 1B, etc.). When setting up your attendance codes, you must include the State code in your Attendance Code Description. For example, Code “EX”, with a Description of “Excused 2A” to identify which state code this should map to. For more information, see PowerSchool Help. For Rhode Island state codes, please visit: https://www.eride.gov/dataelements. | [Attendance_Code] | N/A | N/A | |
Defining Attendance Code CategoriesAttendance Code Categories Note: Attendance code categories are associated with a specific school, but not a specific school year; i.e. they are copied from year to year. | |||||
Attendance Code Categories | Define attendance code categories such as tardy, excluded. For more information, see PowerSchool Help. | [Code_Entity] | N/A | N/A | |
Configuring Attendance Conversion SettingsAttendance Conversions > [New/Edit] > Attendance Conversion | |||||
Attendance Conversions | Define attendance calculation conversion settings used when calculating ADA. For more information, see PowerSchool Help. | [Attendance_Conversion] | N/A | N/A | |
Attendance Conversions > [None/Defined] > Code-To-Day Attendance Conversion | |||||
Code-To-Day Attendance Conversion “Name of Conversion” for FTE “Name of FTE” | Define code-to-day attendance conversions for “Name of Conversion” for FTE “Name of FTE”. For more information, see PowerSchool Help. | [Attendance_Conversion_Items] Conversion_Mode_Code=codeDay | N/A | N/A | |
Attendance Conversions > [None/Defined] > Time | |||||
Time-To-Day Attendance Conversion “Name of Conversion” for FTE “Name of FTE” | Define time-to-day attendance conversions for “Name of Conversion” for FTE “Name of FTE”. For more information, see PowerSchool Help. | [Attendance_Conversion_Items] Conversion_Mode_Code=timeDay | N/A | N/A | |
Adding Full-Time EquivalenciesFull-Time Equivalencies (FTE) | |||||
Full-Time Equivalencies (FTE) | Define student full-time equivalencies used when calculating ADA. For more information, see PowerSchool Help. | [FTE] | N/A | N/A | |
Setting Up Attendance PreferencesAttendance Preferences | |||||
Attendance Preferences | Specify general attendance preferences. For more information, see PowerSchool Help. | [Prefs] | N/A | N/A | |
Defining Bell SchedulesBell Schedules | |||||
Bell Schedules | Define bell schedules for the current school. For more information, see PowerSchool Help. | [Bell_Schedule] | N/A | N/A | |
Setting Up the School CalendarCalendar Setup | |||||
Calendar Setup - Name of School Year | Assign days to membership types and schedules. For more information, see PowerSchool Help. | [Calendar_Day] | N/A | N/A | |
Defining Cycle DaysCycle Days | |||||
Cycle Days | Define day names for the current school year. For more information, see PowerSchool Help. | [Cycle_Day] | N/A | N/A | |
Defining School DepartmentsDepartments | |||||
Departments | Define school specific departments. For more information, see PowerSchool Help. | [ScheduleDepartments] | N/A | N/A | |
Creating Schedule PeriodsPeriods | |||||
Periods | Define period names for the current school year. For more information, see PowerSchool Help. | [Period] | N/A | N/A | |
Defining School CoursesCourses > [select course] > Edit Course | |||||
Exclude from State Reports | Select Yes to exclude this course from state reporting. No is the default. | [S_RI_CRS_X]State_ExcludeFromReporting | 5 | Class Roster TCS Submissions | |
Course Level | Select one of the following values for Course Level:
| [S_RI_CRS_X]Course_Level | 2 | TCS Section - Course | |
CTE - Program | Select the CTE Program Code for this Course | [S_RI_CRS_X]CTE_ProgramCode | 10 | N/A | |
CTE – Course Order in Program Sequence | Select the CTE Course Order in Sequence number for this course | [S_RI_CRS_X]CTE_CourseSeq | 1 | N/A | |
CTE – Apprenticeship Code | Select the CTE Apprenticeship Code for this Course | [S_RI_CRS_X]CTE_ApprenticeshipCode | 3 | N/A | |
Creating/Editing Course SectionsSections > [select course] > [select section] > Edit Section Create and manage unique sections by course. For more information, see PowerSchool Help. | |||||
Section Number | Enter the course section number for the section.For PreK courses with a SCED code of 23002, this field must be populated with a unique, three-digit number. | [Sections]Section_Number | Max 11 | TCS Section - Section | |
Section Setting ID | Select one of the following values for the setting in which the student is receiving instruction. Blank values will default to Classroom.
| [S_RI_SEC_X]Setting | Max 15 | TCS Section - Section | |
Teacher | Choose the teacher for the section from the pop-up menu. | [Sections]Teacher | N/A | N/A | |
Role ID | The section Role ID is automatically assigned and cannot be changed. | [Sections]ID | Max 10 | Class Roster TCS Section - Staff | |
Teacher of Record | Check the box if the teacher is to be identified a the Teacher of Record. | [S_RI_SEC_X]Contrib_Educator1_Tchr_of_Rec [S_RI_SEC_X]Contrib_Educator2_Tchr_of_Rec [S_RI_SEC_X]Contrib_Educator3_Tchr_of_Rec [S_RI_SEC_X]Contrib_Educator4_Tchr_of_Rec [S_RI_SEC_X]Contrib_Educator5_Tchr_of_Rec | 1 | TCS Section - Staff | |
ELA Contributor | Check the box if the teacher is an ELA Contributor. | [S_RI_SEC_X]Contrib_Educator1_ELA [S_RI_SEC_X]Contrib_Educator2_ELA [S_RI_SEC_X]Contrib_Educator3_ELA [S_RI_SEC_X]Contrib_Educator4_ELA [S_RI_SEC_X]Contrib_Educator5_ELA | 1 | TCS Section - Staff | |
Math Contributor | Check the box if the teacher is a Math Contributor | [S_RI_SEC_X]Contrib_Educator1_Math [S_RI_SEC_X]Contrib_Educator2_Math [S_RI_SEC_X]Contrib_Educator3_Math [S_RI_SEC_X]Contrib_Educator4_Math [S_RI_SEC_X]Contrib_Educator5_Math | 1 | TCS Section - Staff | |
Start and End Dates | Enter the Start and End dates in which the staff started/ended teaching the course. | [S_RI_SEC_X]Contrib_Educator1_End_Date [S_RI_SEC_X]Contrib_Educator1_Start_Date [S_RI_SEC_X]Contrib_Educator2_End_Date [S_RI_SEC_X]Contrib_Educator2_Start_Date [S_RI_SEC_X]Contrib_Educator3_End_Date [S_RI_SEC_X]Contrib_Educator3_Start _Date [S_RI_SEC_X]Contrib_Educator4_End_Date [S_RI_SEC_X]Contrib_Educator4_Start_Date [S_RI_SEC_X]Contrib_Educator5_End_Date [S_RI_SEC_X]Contrib_Educator5 _Start_Date | TCS Section - Staff | ||
Average Minutes per Meeting | Enter a value here or on the course page if this section does not meet for the same amount of time every Mon-Fri. | [S_RI_SEC_X]Ave_Minutes | 3 | TCS Section - Section | |
Preschool - Section ID | Select the Preschool - Section ID if this course is to be reported to TCS as a preschool course (RI Course Classification ID = 23002). See the Appendix for a full list of the Section ID codes. | [S_RI_CRS_X]PreSchool_Section_ID | 6 | TCS Section - Section | |
Integrated Computer Science Program Code | If class is not a standalone computer science course but includes integrated computer science programming, then provide the integrated CS4RI computer science program code. See the Appendix for a full list of Integrated Computer Science Program Codes. | [S_RI_SEC_X]Integrated_Comp_Sci_PC | 20 | TCS Section - Section | |
Computer Science For RI Partner | If standalone computer science class, then provide the CS4RI partner code. See the Appendix for a full list of Computer Science For RI Partner codes. | [S_RI_SEC_X]Comp_Sci_RI_Partner | 20 | TCS Section - Section | |
WBL Work Based Learning | Select Yes if the course section is work-based learning. | [S_RI_SEC_X]WBL_YN | 1 | TCS Section - Section | |
WBL Hours | If work-based learning, enter the number hours for the course section. | [S_RI_SEC_X]WBL_Hours | 6 | TCS Section - Section | |
WBL Type | If work-based learning, select the work-based learning type. | [S_RI_SEC_X]WBL_Type | 20 | TCS Section - Section | |
WBL Sector | If work-based learning, select the work-based sector. | [S_RI_SEC_X]WBL_Sector | 20 | TCS Section - Section | |
WBL Partner | If work-based learning, enter the name of the work-based learning partner. | [S_RI_SEC_X]WBL_Partner | 200 | TCS Section - Section | |
PARCC Exclude from Testing | Check to exclude section fro PARCC testing. | [S_RI_SEC_X]parcc_exclude | 1 | ||
PARCC Test Code | Select the PARCC test code. | [S_RI_SEC_X]parcc_testcode | 5 | ||
PARCC Test Format | Select the PARCC test format. O - Online P - Paper | [S_RI_SEC_X]parcc_testFormat | 1 | ||
Defining Advanced CourseworkSections > Advanced Coursework Sections > [select course] > [select section] > Edit Section > Advanced Coursework Create and manage unique sections by course. For more information, see PowerSchool Help. | |||||
Course Enrollment Type at Post-Secondary Institution or Approved Program Provider | Select the appropriate enrollment type for this course:
| [S_RI_SEC_DCE_X]PS_Enrolltype | 10 | Advanced Coursework | |
Provider ID | Enter the RIDE ID for the Provider. | [S_RI_SEC_DCE_X]Instituion_ID | 4 | Advanced Coursework | |
Provider Course ID | Enter the Course ID that is used by the Provider. | [S_RI_SEC_DCE_X]Instituition_CourseID | 50 | Advanced Coursework | |
Provider Course Name | Enter the Course Name that is used by the Provider. | [S_RI_SEC_DCE_X]Instituition_CourseName | 100 | Advanced Coursework | |
Post-Secondary Course Credits Available | Number of post-secondary credits that is available to a student who completes the course. | [S_RI_SEC_DCE_X]Instituition_CourseCredits | 4 | Advanced Coursework | |
Term the Course is Offered | Select the appropriate term for this course:
| [S_RI_SEC_DCE_X]Course_Term | 15 | Advanced Coursework | |
Advanced Network Course | Check the box if this is an Advanced Network Course | [S_RI_SEC_DCE_X]Advanced_Network | 1 | Advanced Coursework | |
Defining CRDC Sections InformationSections > Civil Rights Data Collection (CRDC) – Refer to CRDC School Setup (2020-2021) | |||||
Defining Years & TermsYears & Terms > [New/Edit Terms] | |||||
Years & Terms | Define term names and abbreviations with term beginning and ending dates. For more information, see PowerSchool Help. | [Terms] | N/A | N/A | |
Final Grade/Reporting Term SetupSchool > Grading > Final Grade/Reporting Term Setup | |||||
Store code for Grade Earned Report | Select the PowerSchool Term Code and specify the Term Code for Grade Earned for the Grade Earned submission. Final Grades are defined from School > Final Grade/Reporting Term Setup. Click to view valid codes. | [S_RI_TRB_X]TCS_StoreCode | 2 | Grade Earned | |
RI InformationSchool > RI Information | |||||
Contributing Educator Management | Edit Contributing Educator 1 records for multiple sections simultaneously | N/A | N/A | ||
TCS - Contributing Educators | Add/Update Contributing Educators for students | N/A | N/A |