Student Validation Report - RE

Use

If run at the district level, choose one of the following from the pop-up menu:

• Default – District Wide. Includes all records on the PowerSchool server that meet selection criteria.
• Current School Only – Includes all records associated with the current school that meet the selection criteria.
• District Wide – Includes all records on the PowerSchool server that meet the selection criteria.

If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.

Students to Include

Indicate which students to include in the report by selecting one of the following options:

• The selected [number] students only – Run the report for students in the current selection.
• All students – Run the report for all students in the current school or district that meet the selection criteria.

Note: If running the report for a single student, or group of students, select the students prior to running report.

Processing Options

Choose a time to run the report from the pop-up menu:

• In Background Now (Recommended) – Execute the report immediately in the background.
• ASAP – Execute the report in the order it is received in the Report Queue.
• At Night – Execute the report during the next evening.
• On Weekend – Execute the report during the next weekend.
• On Specific Time – Execute the report on the date and time specified.

Specific Date/Time

Enter a date using the format mm/dd/yyyy or mm-dd-yyyy in order to run the report on a specific day. The incorrect format displays an alert and the date field is submitted as a blank entry.

Use the pop-up menus to schedule the report to be run at a specific hour and minute.

Example: 7/29/2008 @ 10 AM: 05.

Report Start Date

Enter the start date for the reporting period.

Report End Date

Enter the end date for the reporting period.

N/A

Student Number

The student’s locally assigned identifier. This field is extracted from Start Page > Student > Demographics.

[Students]Student_Number

N/A

Student Name

The student’s name in Last, First Middle format. This field is extracted from Start Page > Student > Demographics.

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

N/A

Grade

The student’s grade level.

[Students]Grade_Level

[ReEnrollments]Grade_Level

Error Message

The following fields are verified during the Student Validation Report process. The related error message is included when the field is missing a value.

10

Grade

Current Grade Level contains either a space or is blank.

This field is calculated; current grade levels are converted to the three-digit state codes. The value displayed for Kindergarten, preschool, and ungraded students is extracted from the Grade Code field on the Edit Enrollment page, Start Page > Student > Transfer Info > Edit Enrollment.

[Students]Grade_Level

[ReEnrollments]Grade_Level

[S_PA_STU_X]State_Grade_Code

[S_PA_REN_X]State_Grade_Code

14

Birth Date

Birth Date is blank.

This field is stored on the Demographics page, Start Page > Student > Demographics.

[Students]DOB

15

Gender Code

Gender Code contains either a space or is blank.

This field is stored on the Demographics page, Start Page > Student > Demographics.

[Students]Gender

16

Address 1

Address 1 contains either a space or is blank.

This field is stored on the Demographics page, Start Page > Student > Demographics.

[Students]Mailing_Street

18

City

City contains either a space or is blank.

This field is stored on the Demographics page, Start Page > Student > Demographics.

[Students]Mailing_City

19

State

State contains either a space or is blank.

This field is stored on the Demographics page, Start Page > Student > Demographics.

[Students]Mailing_State

20

Full Zip Code

Full Zip Code contains either a space or is blank.

This field is stored on the Demographics page, Start Page > Student > Demographics.

[Students]Mailing_Zip

27

Ethnic Code Short

Ethnicity is blank.

This message displays if the Ethnicity and/or Race fields are not populated. If the Race fields are populated but the Ethnicity field is blank, no error is generated.

This field is stored on the Demographics page, Start Page > Student > Demographics.

[Students]FedEthnicity

And

[StudentRace]RaceCd

38

Special Education

Invalid Student Status for Special Ed Student

This message displays if the Special Education field is set to Yes, and the Challenge Type and/or the Student Status fields are blank.

This field is stored on the Edit Current Enrollment page, Start Page > Student > Transfer Info > Edit Current Enrollment.

[S_PA_STU_X]IS_SPED_Student_YN

or

[S_PA_STU_X]Special_Education_IEP_Code

41

LEP Participation

LEP Participant with blank First Date in an ELL/Bilingual Ed Program, if LEP Participation is set to 01 and the Date First Enrolled in an ELL/Bilingual Ed Program field is blank.

LEP Participant with blank First date Enrolled in US School, if LEP Participation is set to 01 and the Date First Enrolled in US School field is blank.

LEP Participant with blank Home Language Fields, if LEP Participation is set to 01 and the Home Language Code field is blank.

LEP Participant with blank Num of Years, if LEP Participation is set to 01 and the Years in US Schools field is blank.

This field is stored on the PIMS Student Template Data Fields page, Start Page > Student > State/Province – PA > Student Info.

[S_PA_STU_X]LEP_ELL_Status_Code

66

Graduation Status Code

Expected Post Graduate Activity contains either a space or is blank, if any of the following conditions are met:

The Graduation Status Code is set to G and the Expected Post Graduate Activity is not one of the following values: 10, 20, 30, 40, 50, 60, 70, 80, 90, 100, 110, 120, 130, 140, 150, 160, 170, 180, or 997.

The Graduation Status Code is set to G and the Diploma Type field is blank.

The Graduation Status Code is set to Dropout (A, B, D, C, W, R, or O) and the Expected Post Graduate Activity is not one of the following values: 110, 120, 130, 140, 150, 160, 170, 180, 997, or 998.

The Graduation Status Code is set to Dropout (A, B, D, C, W, R, or O) and the Diploma Type field is blank.

This field is stored on the PIMS Student Template Data Fields page, Start Page > Student > State/Province – PA > Student Info.

[S_PA_STU_X]Graduation_Status_Code

98

District Entry Date

District Entry Date is blank.

This field is stored on the Modify Information page, Start Page > Student > Modify Information.

[Students]DistrictEntryDate

99

School Entry Date

School Entry Date is blank.

This field is stored on the Modify Information page, Start Page > Student > Modify Information.

[Students]SchoolEntryDate

100

State Entry Date

State Entry Date contains either a space or is blank.

This field is stored on the PIMS Student Template Data Fields page, Start Page > Student > State/Province – PA > Student Info.

[S_PA_STU_X]State_Entry_Date

N/A

PASecureID

PA Secure ID contains either a space or is blank.

This field is stored on the PIMS Student Template Data Fields page, Start Page > Student > State/Province – PA > Student Info.

[Students]State_StudentNumber

N/A

Entry Code

Entry Code contains either a space or is blank.

This field is stored on the Edit Enrollment page, Start Page > Student > Transfer Info > Edit Enrollment.

[Students]Entry_Code

[Reenrollments]Entry_Code

N/A

Track

Track contains either a space or is blank.

This field is stored on the Edit Enrollment page, Start Page > Student > Transfer Info > Edit Enrollment.

[Students]Track

[Reenrollments]Track

Full-time equivalency is blank.

This field is stored on the Edit Enrollment page, Start Page > Student > Transfer Info > Edit Enrollment.

[Students]FTEID

[ReEnrollments]FTEID