Student Fact Template – Special Education Act 16
Contents
Introduction
For the previous school year, identify the educational expenditure cost range category for each student with disabilities (see Appendix AJ in Volume 2 of the PIMS Manual). The expenditure range is based on the total cost of the student’s special education program directed by an individualized education program (IEP) for the entire school year (7/1 through 6/30).
The template should be submitted by the School District of Residence, NOT by educating LEA, IU, APS, county prison, CTC, or other entity
Selection Criteria
Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.
Student Selection
The report selects records from the Students and SpEnrollments table based on the following exceptions:
- Student who are 14 years of age or older as of July 1 of the current school year OR the student's Transition IEP is marked "Y."
- Students enrolled in a charter school are reported by the charter school.
- 1305 (Foster Home) students are reported by the school district in which the student resides with the foster parents.
- Students educated in state adult and state juvenile correctional facilities are reported by the PA Department of Corrections Education.
- Students designated as Wards of State in county prisons are reported by the school district in which the prison is located.
- Gifted students are not included in this submission.
Report Input
For help with report generation and navigation, see How to Find and Generate a Report.
Field | Description |
Select School | Indicate which schools to include in the report by selecting from the following options: If sub-districts are not enabled:
If sub-districts are enabled:
If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list. |
Students to Include | Indicate which students to include in the report by selecting one of the following options:
Note: If running the report for a single student, or group of students, select the students prior to running the report. |
Select School Year | From the Pop-Up menu select the school year for which the report should be run. |
Field Delimiter | From the Pop-Up menu select Tab, Comma, or Pipe- per state requirements. |
Include Header Labels in output | From the Pop-Up menu select Yes/No. For validation purposes select Yes, for state reporting purposes select No. Headers cannot be submitted to the state. |
Ignore Exclude from State Reporting Flag | Check the Enabled box to ignore the ‘Exclude from State Reporting’ flag when this report is run. |
Scheduling | Select when to run the report |
Report Output
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Item # | Data Element | Description | [Table]FieldName | Field Length |
1 | District Code | The unique, 9-digit Administrative Unit Number (AUN) assigned by the Pennsylvania Department of Education | [Prefs]Name=PA_DistrictAUN If sub-districts are enabled: [CST_SubDistricts]Subdistrict_Number | 9 |
2 | School Year Date | A single date indicating the whole school year; the June 30 at the end of the standard school year is used to designate a school year. Thus, the 2014-2015 school year would be indicated by 2015-06-30 | Static Value | 10 |
3 | Student ID | The unique, 10-digit PAsecureID assigned to the student | [Students] state_studentnumber | 10 |
4 | Reporting Date | A single date indicating the whole school year; the June 30 at the end of the standard school year is used to designate a school year. Thus, the 2014-2015 school year would be indicated by 2015-06-30 | Same as School Year Date | 10 |
5 | Collection | A constant value of ‘ACT 16’ will be reported. | 100 | |
6 | Measure Type | A constant value of ‘COUNT’ will be reported. | 9 | |
7 | Act16 Fund Category | Indicates the Special Education Act 16 funds category Valid values:
| [S_PA_SEN_SPED_X]Category_Set_Code | 100 |
8 | Not collected | |||
9 | Not collected | |||
10 | Not collected | 3 | ||
11 | Not collected | |||
12 | Not collected | |||
13 | Not collected |