Special Education Snapshot - RE (Legacy)

Use

If run at the district level, choose one of the following from the pop-up menu:

• Default – District Wide. Includes all records on the PowerSchool server that meet selection criteria.
• Current School Only – Includes all records associated with the current school that meet the selection criteria.
• District Wide – Includes all records on the PowerSchool server that meet the selection criteria.

If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.

Students to Include

Indicate which students to include in the report by selecting one of the following options:

• The selected [number] students only – Run the report for students in the current selection.
• All students – Run the report for all students in the current school or district that meet the selection criteria.

Note: If running the report for a single student, or group of students, select the students prior to running report.

Processing Options

Choose a time to run the report from the pop-up menu:

• In Background Now (Recommended) – Execute the report immediately in the background.
• ASAP – Execute the report in the order it is received in the Report Queue.
• At Night – Execute the report during the next evening.
• On Weekend – Execute the report during the next weekend.
• On Specific Time – Execute the report on the date and time specified.

Specific Date/Time

Enter a date using the format mm/dd/yyyy or mm-dd-yyyy in order to run the report on a specific day. The incorrect format displays an alert and the date field is submitted as a blank entry.

Use the pop-up menus to schedule the report to be run at a specific hour and minute.

Example: 7/29/2008 @ 10 AM: 05.

Report Term Start Date

Enter the start date for the reporting period.

Report Term End Date

(Snapshot Date)

Enter the end date for the reporting period. This date is also used as the snapshot date for the extract.

Field Delimiter

Select the field delimiter for the extract file.

Show Column Field Headers

Choose Yes or No to indicate whether to include column headings in the extract file. Including column headers provides a heading for each type of data extracted in the report.

Run From Extract Viewer

Choose one of the following from the pop-up menu:

• No (default) – The records that currently exist in the Extract Viewer are replaced.
• Yes – Create an extract file from the records in the Extract Viewer.

Note: Use the extract viewer to view and edit records before submitting the file to the state.

1

(Special Education)

Submitting AUN

The unique 9-digit Administrative Unit Number assigned by the PDE. This field is extracted from Start Page > District Setup > District Information.

The Valid Value must equal the (Special Education) school district, the charter school where the student is enrolled, or corrections (NOT educating LEA, IU, APS, CTC, or other entity)

[Prefs]Value where [Prefs]Name=PA_districtAUN

If sub-districts are enabled:

[CST_SubDistricts]Subdistrict_Number

Alpha-numeric

9

2

School Number

The PDE-defined, 4-digit code identifying the school the student attends within the district of residence.

For Special Ed Reporting – the District of Residence should indicate 9999 for students educated in other LEAs.

[S_PA_SCH_X]PIMS_Location_Code

[Students]SchoolID

If sub-districts are enabled:

[CST_SchoolSubDistricts]SchoolID

Alpha-numeric

4

3

School Year Date

The SCHOOL YEAR DATE is YYYY-06-30 of the current school year.

[Terms]Yearid

Alpha-numeric

10

4

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

5

PASecurid

The unique, 10-digit PAsecureID assigned to the student

[Students]State_StudentNumber

Alpha-numeric

9

6

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

7

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

8

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

9

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

10

Special Education Teacher Name

Enter the legal last name of the teacher providing the majority of the special education services

[S_PA_SEN_SPED_X]SPED_Teacher_Name

Alpha-numeric

20

11

Primary Disability

DISABILITY as identified on the Evaluation / Reevaluation Report.

NOTE: This MUST match Field 34 (CHALLENGE TYPE) of the Student template.

[S_PA_STU_X]Challenge_Type_Code

Alpha-numeric

4

12

Secondary Disability

Enter the secondary disability as identified on the Evaluation / Reevaluation Report.

[S_PA_SEN_SPED_X]Secondary_Disability_Code

Alpha-numeric

4

13

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

14

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

15

Amount of Special Education Services

The amount of special education services as identified on the IEP or Notice of Recommended Educational Placement

[S_PA_SEN_SPED_X]Amount_SPED_Services_Code

Alpha-numeric

2

16

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

17

Type of Support

The support provided to student based on their needs as identified on the IEP or Notice of Recommended Educational Placement.

[S_PA_SEN_SPED_X]Type_Support_Code

Alpha-numeric

2

18

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

19

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

20

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

21

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

22

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

23

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

24

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

25

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

26

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

27

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

28

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

29

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

30

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

31

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

32

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

33

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

34

Date Exited Special Education

The date the student exited the special education program

[S_PA_SEN_SPED_X]SPED_Exit_Date

Numeric

10

35

SNAPSHOT DATE

One of the standard reporting dates defined by PDE

All dates must be entered in ISO format: YYYY-MM-DD.

N/A

Numeric

10

36

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

37

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

38

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

39

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

40

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

41

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

42

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

43

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

42

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

43

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

44

Educational Environment

Students with disabilities must be educated in regular public school buildings with non-disabled students to the extent possible, as indicated in Section VIII (A or B) of the IEP.

[S_PA_SEN_SPED_X]Educational_Environment_Code

Alpha-numeric

2

45

Transition IEP Status Code

Indicates if the student has transition plans as part of their IEP.

[S_PA_SEN_SPED_X]TransIEP_status_code

Alpha-numeric

1

46

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

47

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

48

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

49

Educational Environment Percentage (School Age Program)

The percentage of time the student spends in an educational environment. This field is extracted from Start Page > Student > Special Programs >Special Education Snapshot Fields.

[S_PA_SEN_SPED_X]EDU_Environment_Percent

Alpha-numeric

3

50

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

51

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

52

Reason for Exiting Special Education

The reason the student left the special education program. This field is extracted from Start Page > Student > Special Programs >Special Education Snapshot Fields.

[S_PA_SEN_SPED_X]Reason_Exited_SPED_Code

Alpha-numeric

2

53

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

54

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

55

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

56

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

57

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

58

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

59

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

60

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

61

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

62

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

63

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

64

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

65

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

66

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

67

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

68

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

68

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

69

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

70

Service Provider

Enter the 9-digit AUN of the special education service provider as indicated on the IEP or Notice of Recommended Educational Placement.

If the AUN does not exist, enter the actual name of the service provider.

This indicates the entity providing special education services.

[S_PA_SEN_SPED_X]Service_Provider

9

71

Location of Special Education Services

The PDE-defined, 4-digit code identifying the school where special education services are provided.

If a student is at a location that does not have a designated school code, enter the actual name of the building.

9999 is not a valid value. Services being provided in IU, PRRI or APS buildings use code 0000.

[S_PA_SEN_SPED_X]Location_SPED_Services

4