Location Fact Safe Schools - Bus Evacuation Drill

Contents

Introduction

This report is used to report whether or not a bus evacuation drill was held at an LEA. The Bus Evacuation Drill Report consists of four rows for each location within the LEA, and three rows for the non-school location code 9999. Location code 9999 is to be used to report drills held for students bused to locations other than locations of the reporting LEA. A separate school must be set in PowerSchool with a school number of 9999 or an alternate school number of 9999.

Report Input

For help with report generation and navigation, see How to Find and Generate a Report.

Field	Description
Select Schools	Indicate which schools to include in the report by selecting from the following options: If sub-districts are not enabled: Select Multiple Schools – Select the schools for which you want to run the report. Includes all student records associated with the selected schools that meet the selection criteria. All Schools (default) – Run the report for all schools. Includes all student records on the PowerSchool server that meet the selection criteria If sub-districts are enabled: Select Sub-district - Select the sub-district for which you want to run the report. Select Multiple Schools – Select the schools for which you want to run the report. Includes all student records associated with the selected schools that meet the selection criteria. All Schools in selected sub-district (default) – Run the report for all schools in the selected sub-district. Includes all student records on the PowerSchool server that meet the selection criteria. If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Select School Year	Choose a school year from the pop-up menu.
Field Delimiter	Choose the field delimiter for the extract file.
Include Header Labels in output file?	Choose Yes or No from the pop up menu.

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item #	Data Element	Description	[Table]FieldName	Field Type	Field Length
1	District Code	The unique, 9-digit Administrative Unit Number (AUN) assigned by the state.	[Prefs]Value where [Prefs]Name=PA_districtAUN If sub-districts are enabled: [CST_SubDistricts]Subdistrict_Number	Alpha-numeric	9
2	Location Code	The PDE-defined 4-digit code identifying the school. For the District Office, this field automatically extracts 0000. Note: All LEA and school codes can be found at: https://www.education.pa.gov/Pages/Education-Directory-and-Maps.aspx	[S_PA_SCH_X]PIMS_Location_Code	Alpha-numeric	10
3	Reporting Date	A single date indicating the whole school year.	[S_PA_SCH_BusDrill_C]YearID [S_PA_DIST_BusDrill_S]YearID	Date	10
4	Category 1	Description of the data element reported in this record.	Static Value Valid value: DRILL	Alpha-numeric	40
5	Category 2	Description of the type of drill reported in this record.	Static value Valid value: BUS	Alpha-numeric	40
6	Category 3	Description of the detail reported in this record.	[S_PA_SCH_BusDrill_C]DrillType [S_PA_DIST_BusDrill_S]DrillType Valid values: FIRSTDAY NOBUS FALL MARCH	Alpha-numeric	40
7	Not collected	Not collected.	N/A	N/A	N/A
8	Not collected	Not collected.	N/A	N/A	N/A
9	Not collected	Not collected.	N/A	N/A	N/A
10	Not collected	Not collected.	N/A	N/A	N/A
11	Not collected	Not collected.	N/A	N/A	N/A
12	Not collected	Not collected.	N/A	N/A	N/A
13	Not collected	Not collected.	N/A	N/A	N/A
14	Primary Measure Type	In the PDE-provided reporting tool, this is prepopulated.	Static value Valid value: INDICATOR	N/A	20
15	Not collected	Not collected.	N/A	N/A	N/A
16	Not collected	Not collected.	N/A	N/A	N/A
17	Not collected	Not collected.	N/A	N/A	N/A
18	Indicator	Indicates if the drill was conducted. If a bus drill was not conducted or not required, an explanation in the Comment field is required.	[S_PA_SCH_BusDrill_C]DrillIndicator_YN [S_PA_DIST_BusDrill_S]DrillIndicator_YN	Alpha-numeric	3
19	Not collected	Not collected.	N/A	N/A	N/A
20	Date	The date on which the bus drill was conducted. If no bus drill was conducted, a blank is reported.	[S_PA_SCH_BusDrill_C]DrillDate [S_PA_DIST_BusDrill_S]DrillDate	Date	10
21	Not collected	Not collected.	N/A	N/A	N/A
22	Comment	A description of the reason why a required bus drill was not conducted.	[S_PA_SCH_BusDrill_C]DrillComment [S_PA_DIST_BusDrill_S]DrillComment	Alpha-numeric	250

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